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City Manager 334 Front Street Ketchikan, AK. 99901 Phone (907) 228-5603 Fax (907) 225-5075
TRANSMITTAL MEMORANDUM TO:
The Honorable Mayor and City Council
FROM:
Karl R. Amylon , City Manager
DATE:
October 26, 2016
RE:
Rendezvous Senior Day Services, Inc.'s Quarterly Activity and Financial Reports- July Through September 2016
Pursuant to paragraph (a) of Section 14 of the 2016 Community Agency Funding Agreement between the City of Ketchikan and Rendezvous Senior Day Services, Inc., attached for City Council review are copies of the agency's quarterly activity and financial reports for the period July through September 2016. Should Councilmembers have questions regarding the report, staff can attempt to respond accordingly.
AGENDA- 11/10/16- GGFYI1
Rendezvous Senior Day Services, Inc. 2441 First Ave, Ketchikan, AK 99901 Phone: (907)247-1961 [email protected]
October 21, 2016 Attached please Hnd the Rendezvous Senior Day Service, Inc proflt and loss statement for the third quarter of 2016. As evidenced, the Center has been diligent controlling costs and utilizing funds from grants and revenues to serve the Senior and Persons with Disabilities population of K.etchikan. In the past quarter, Rendezvous has collaborated with the K.etchikan Area Arts and Humanities Council to bring the Elders in Arts progra1n to our Members. This collaboration was a huge success! The program, bringing in four different artists with four different mediums, was lively, fun and well received by our Members. Members of the Rendezvous Senior Day Service have been participating in our food arts and crafts program by making a variety of jams and jellies to sell at holiday bazaars to contribute to our operating expenses. This program utilizes family recipes and keeps old fmgers and hands moving and improving flne motor skills. As always, the Members, Staff and I appreciate the continued support of this local grant. Our community grows, in part because of the social programs offered to the population. Please feel free to contact 1ne with any questions or concerns you may have regarding our program or the fmancial information included here. You are always welcome to visit the Rendezvous Center to experience the importance of our program and the Hnancial contributions from our local governments.
\\ttu.t__
Kin';~
Licha KelleyExecutive Director
Rendezvous Senior Day Services Inc.
9:17AM
Profit & Loss
10/21/16
July through September 2016
Accrual Basis
Jul- Sep 16 Ordinary Income/Expense Income 43400 · Income 43440 ·Sales Revenue- Thrift Store 43450 · Gifts in Kind- Goods
39,488.37 659.38
----------------- -
Total 43400 · Income 44400 · Government Contracts 44550 · Client Fees 44551 · Medicaid Waiver Payments 44552 · Private Payments
40 ,1 47.75
4,432.32 3,650.00
Total 44550 · Client Fees
8,082.32
Total 44400 · Government Contracts 44500 · Government Grants 44520 · Federal Grants (Food) 44530 · Local Government Grants 44540 · State Grants (DHSS)
8,082.32
-----------------
4,692.70 4,699.80 29,793.00
Total 44500 · Government Grants 46400 · Other Types of Income 46410 · Cash Donations 46420 · Fundraising Revenue 46422 · Crafts & Food Revenue
39,185.50 383.20 1,041.00
Total46420 · Fundraising Revenue
1,041.00
46430 · Interest Revenue
84.40
Total 46400 · Other Types of Income
1,508.60
46440 · Loan Closet Donations 47500 · Rental Income 47510 ·Senior Rentals 47520 · Senior Utilities 47530 · Rent- Commercial Tenant
210.00 11,154.26 1,921.92 3,960.00
Total 47500 · Rental Income
17,036.18
Total Income
106 ,170.35
Gross Profit
106,170.35
Expense 60900 · Business Expenses 60910 · Merchant Account Fees
1,151.94
Total 60900 ·Business Ex penses
1,151.94
60930 · Cash Short 62100 · Contract Services 62110 ·Accounting Fees
55.53 3,282.50
Total 62100 ·Contract Services 62800 · Facilities and Equipment 62805 · Rent- Tongass Ave Thrift Store 62820 · Equipment Repairs & Maintenance 62830 · Repairs and Maintenance 62830.1 · Building Repairs & Maintenance
3,282.50 7,500.00 1,399.40 6,943.03
Total 62830 ·Repairs and Maintenance 62840 · Automobile Expenses 62841 ·Van Expenses 62841 .1 ·Van Repairs & Maintenance Total 62841 ·Van Expenses
6,943.03
826.51 826.51
Page 1
9:17AM
Rendezvous Senior Day Services Inc.
10/21/16
Profit & Loss
Accrual Basis
July through September 2016 Jul- Sep 16 62842 · Bus Expenses 62842.2 · Bus Fuel
158.73
Total 62842 · Bus Expenses 62844 · Mazda Van Expenses 62844.2 · Mazda Van Fuel
158.73 177.26 177.26
Total 62844 ·Mazda Van Expenses Total 62840 ·Automobile Expenses
1,162.50
62860 · Mortgage Interest 62890 · Utilities 62890.1 · Electric, Water & Sewer 62890.2 · Garbage & Waste Disposal 62890.5 · Telephone, Cable and Internet 62890.6 · Fuel, Heating
4,604.97
Total 62890 · Utilities 62800 · Facilities and Equipment- Other Total 62800 · Facilities and Equipment 65000 · Operations 65020 · Postage, Mailing Service 65040 · Supplies 65041 · Day Center Supplies 65041.1 ·Food 65041.2 · Household Supplies 65041.3 · Office Supplies 65041.4 ·Program Supplies 65041.5 · Activity Supplies Total 65041 .4 ·Program Supplies Total 65041 · Day Center Supplies 65045 · Thrift Store Supplies 65047 ·Thrift Store Supplies- Tongass Total 65045 ·Thrift Store Supplies 65070 · Donated Goods
2,971.31 4,503.49 2,094.06 223.58 ----9,792.44 -0.15 - - - - - - - -- - 31,402.19 47.00
3,659.64 766.55 476.85 101 .70 101.70 5,004.74 1,265.25 1,265.25 837.85
Total 65040 · Supplies
7,107.84
Total 65000 · Operations 651 00 · Other Types of Expenses 65110 · Advertising Ex penses 65130 · Interest Expense - General 65160 · Other Costs 65170 · Training & Development 65180 · Fundraising Expenses 65182 · Crafts & Food Expenses Total 65180 · Fundraising Expenses Total 65100 ·Other Types of Expenses 66000 · Payroll Expenses 66010 · Salaries and Wages 66020 · Payroll Taxes 66030 · SUI Contribution 66070 · Health Insurance 66080 · Workers Compensation Total 66000 · Payroll Ex penses
7,154.84 1,368.40 8.81 53.25 156.50 263.80
--------
263.80 1,850.76 44,968.75 3,440.11 449.68 8,525.17 1,388.33 58 ,772.04
Page 2
City Manager 334 Front Street Ketchikan, AK. 99901 Phone (907) 228-5603 Fax (907) 225-5075
TRANSMITTAL MEMORANDUM TO:
The Honorable Mayor and City Council
FROM:
Karl R. Amylon , City Manager
DATE:
October 26, 2016
RE:
Rendezvous Senior Day Services, Inc.'s Quarterly Activity and Financial Reports- July Through September 2016
Pursuant to paragraph (a) of Section 14 of the 2016 Community Agency Funding Agreement between the City of Ketchikan and Rendezvous Senior Day Services, Inc., attached for City Council review are copies of the agency's quarterly activity and financial reports for the period July through September 2016. Should Councilmembers have questions regarding the report, staff can attempt to respond accordingly.
AGENDA- 11/10/16- GGFYI1
Rendezvous Senior Day Services, Inc. 2441 First Ave, Ketchikan, AK 99901 Phone: (907)247-1961 [email protected]
October 21, 2016 Attached please Hnd the Rendezvous Senior Day Service, Inc proflt and loss statement for the third quarter of 2016. As evidenced, the Center has been diligent controlling costs and utilizing funds from grants and revenues to serve the Senior and Persons with Disabilities population of K.etchikan. In the past quarter, Rendezvous has collaborated with the K.etchikan Area Arts and Humanities Council to bring the Elders in Arts progra1n to our Members. This collaboration was a huge success! The program, bringing in four different artists with four different mediums, was lively, fun and well received by our Members. Members of the Rendezvous Senior Day Service have been participating in our food arts and crafts program by making a variety of jams and jellies to sell at holiday bazaars to contribute to our operating expenses. This program utilizes family recipes and keeps old fmgers and hands moving and improving flne motor skills. As always, the Members, Staff and I appreciate the continued support of this local grant. Our community grows, in part because of the social programs offered to the population. Please feel free to contact 1ne with any questions or concerns you may have regarding our program or the fmancial information included here. You are always welcome to visit the Rendezvous Center to experience the importance of our program and the Hnancial contributions from our local governments.
\\ttu.t__
Kin';~
Licha KelleyExecutive Director
Rendezvous Senior Day Services Inc.
9:17AM
Profit & Loss
10/21/16
July through September 2016
Accrual Basis
Jul- Sep 16 Ordinary Income/Expense Income 43400 · Income 43440 ·Sales Revenue- Thrift Store 43450 · Gifts in Kind- Goods
39,488.37 659.38
----------------- -
Total 43400 · Income 44400 · Government Contracts 44550 · Client Fees 44551 · Medicaid Waiver Payments 44552 · Private Payments
40 ,1 47.75
4,432.32 3,650.00
Total 44550 · Client Fees
8,082.32
Total 44400 · Government Contracts 44500 · Government Grants 44520 · Federal Grants (Food) 44530 · Local Government Grants 44540 · State Grants (DHSS)
8,082.32
-----------------
4,692.70 4,699.80 29,793.00
Total 44500 · Government Grants 46400 · Other Types of Income 46410 · Cash Donations 46420 · Fundraising Revenue 46422 · Crafts & Food Revenue
39,185.50 383.20 1,041.00
Total46420 · Fundraising Revenue
1,041.00
46430 · Interest Revenue
84.40
Total 46400 · Other Types of Income
1,508.60
46440 · Loan Closet Donations 47500 · Rental Income 47510 ·Senior Rentals 47520 · Senior Utilities 47530 · Rent- Commercial Tenant
210.00 11,154.26 1,921.92 3,960.00
Total 47500 · Rental Income
17,036.18
Total Income
106 ,170.35
Gross Profit
106,170.35
Expense 60900 · Business Expenses 60910 · Merchant Account Fees
1,151.94
Total 60900 ·Business Ex penses
1,151.94
60930 · Cash Short 62100 · Contract Services 62110 ·Accounting Fees
55.53 3,282.50
Total 62100 ·Contract Services 62800 · Facilities and Equipment 62805 · Rent- Tongass Ave Thrift Store 62820 · Equipment Repairs & Maintenance 62830 · Repairs and Maintenance 62830.1 · Building Repairs & Maintenance
3,282.50 7,500.00 1,399.40 6,943.03
Total 62830 ·Repairs and Maintenance 62840 · Automobile Expenses 62841 ·Van Expenses 62841 .1 ·Van Repairs & Maintenance Total 62841 ·Van Expenses
6,943.03
826.51 826.51
Page 1
9:17AM
Rendezvous Senior Day Services Inc.
10/21/16
Profit & Loss
Accrual Basis
July through September 2016 Jul- Sep 16 62842 · Bus Expenses 62842.2 · Bus Fuel
158.73
Total 62842 · Bus Expenses 62844 · Mazda Van Expenses 62844.2 · Mazda Van Fuel
158.73 177.26 177.26
Total 62844 ·Mazda Van Expenses Total 62840 ·Automobile Expenses
1,162.50
62860 · Mortgage Interest 62890 · Utilities 62890.1 · Electric, Water & Sewer 62890.2 · Garbage & Waste Disposal 62890.5 · Telephone, Cable and Internet 62890.6 · Fuel, Heating
4,604.97
Total 62890 · Utilities 62800 · Facilities and Equipment- Other Total 62800 · Facilities and Equipment 65000 · Operations 65020 · Postage, Mailing Service 65040 · Supplies 65041 · Day Center Supplies 65041.1 ·Food 65041.2 · Household Supplies 65041.3 · Office Supplies 65041.4 ·Program Supplies 65041.5 · Activity Supplies Total 65041 .4 ·Program Supplies Total 65041 · Day Center Supplies 65045 · Thrift Store Supplies 65047 ·Thrift Store Supplies- Tongass Total 65045 ·Thrift Store Supplies 65070 · Donated Goods
2,971.31 4,503.49 2,094.06 223.58 ----9,792.44 -0.15 - - - - - - - -- - 31,402.19 47.00
3,659.64 766.55 476.85 101 .70 101.70 5,004.74 1,265.25 1,265.25 837.85
Total 65040 · Supplies
7,107.84
Total 65000 · Operations 651 00 · Other Types of Expenses 65110 · Advertising Ex penses 65130 · Interest Expense - General 65160 · Other Costs 65170 · Training & Development 65180 · Fundraising Expenses 65182 · Crafts & Food Expenses Total 65180 · Fundraising Expenses Total 65100 ·Other Types of Expenses 66000 · Payroll Expenses 66010 · Salaries and Wages 66020 · Payroll Taxes 66030 · SUI Contribution 66070 · Health Insurance 66080 · Workers Compensation Total 66000 · Payroll Ex penses
7,154.84 1,368.40 8.81 53.25 156.50 263.80
--------
263.80 1,850.76 44,968.75 3,440.11 449.68 8,525.17 1,388.33 58 ,772.04
Page 2
