Emmanuel Episcopal Church Vestry Meeting Minutes April23, 2013 ...
Emmanuel Episcopal Church Vestry Meeting Minutes April23, 2013 Members present: Anita Adkins, Adam Busenlehner (Jr. Warden), June Doggett, Joe Duncan, John Hemphill, Susan Kinney (Sr. Warden), Ski Lisewsky, Daniel Makins, Dusty McCoy, Cora McGowan, Shelly Neighbors, Liz Grindstaff, Karl Wehner (Treasurer) and the Rev. Matt Rowe (Rector). Members absent: none I.
OPENING
The quorum was established and Fr. Matt opened the meeting with prayer at 5:17pm. The Agenda was adopted as presented. Motion by Joe, second by June. Fr. Matt commissioned Vestry members and presented lapel pins to Susan, Adam and Anita and informed all other members theirs were on the way. II. GUEST PRESENTATION - Foundations for the Future Craig and Carl gave an interim report on plans for presenting architectural drawings and rationale for the project to the congregation. III.
CONSENT AGENDA
The Minutes from the previous meeting were presented. Missing from the normal consent agenda was a submitted staff report from Jane Lewis, who did complete one, but Fr. Matt forgot to include it in the agenda packet. Minutes approved. Motion by Liz, second by Anita. IV.
INFORMATION
A. Sr. Warden’s Report Susan went over the Vestry of the day duties and the responsibilities of the counters and closers. B. Jr. Warden’s Report Adam reported that Javy had again found lights that needed to be replaced outside. He also reported that there is still a sewer gas issue in the ladies restroom in the Kreps building. The possibility of needing a plumber to help us with this problem was discussed. C. Rector’s Report Fr. Matt gave a report from the recent clergy conference at Bishop Quarterman Conference Center He shared some thoughts about Lenten series plans for next year, to be discussed with the Spiritual Life Committee. He reported on current activities with Emmanuel EYC
and the good work being done with Emmanuel children’s ministry. He reported that Louellen Meyer would like to bring her grand piano to the choir room to use for rehearsals, and would like to rent the piano to the parish for $1/year. This arrangement would enable the piano to be covered on the parish insurance policy. Fr. Matt also reported that Javy has decided to stay on as our Sexton. V.
DISCUSSION
The Vestry discussed the timing of the Foundations for the Future Campaign. The consensus was that it needs to be pressed forward, out of concern for long-term viability of our historic church building. VI.
DECISION
Fr. Matt reported that he would like to call the Rev. Jared Houze as Curate. Discussion of compensation details followed. Motion to approve compensation package was approved. Motion by Daniel, second by John. Fr. Matt called the Vestry into Executive Session to discuss other staff matters. The Vestry came out of Executive Session, and the following action items were put forth. a. a request that Fr. Matt compose an updated position description for the Sexton, to include the assistance with benevolent ministry that Fr. Matt has developed for Javy to perform. b. A motion to increase the compensation for Cindy Huteson, in her expanding role as Office Manager, to $32,000 annually, the increase to take effect on June 1, 2013. Motion by Anita, second by John. The motion was amended to include a $500 per year continuing education allowance. Amendment approved. Motion by Joe, second by Susan. Amended motion approved. A. Treasurer’s Report As submitted, Karl presented the Treasurer’s Report through the end of March 2013. June made a motion to accept it as submitted and Joe seconded it. All were in favor. V. Closing A. Closing Prayers Fr. Matt said closing prayers. Meeting adjourned at 8:25pm. Next meeting: May 28th, 2013
OPENING
The quorum was established and Fr. Matt opened the meeting with prayer at 5:17pm. The Agenda was adopted as presented. Motion by Joe, second by June. Fr. Matt commissioned Vestry members and presented lapel pins to Susan, Adam and Anita and informed all other members theirs were on the way. II. GUEST PRESENTATION - Foundations for the Future Craig and Carl gave an interim report on plans for presenting architectural drawings and rationale for the project to the congregation. III.
CONSENT AGENDA
The Minutes from the previous meeting were presented. Missing from the normal consent agenda was a submitted staff report from Jane Lewis, who did complete one, but Fr. Matt forgot to include it in the agenda packet. Minutes approved. Motion by Liz, second by Anita. IV.
INFORMATION
A. Sr. Warden’s Report Susan went over the Vestry of the day duties and the responsibilities of the counters and closers. B. Jr. Warden’s Report Adam reported that Javy had again found lights that needed to be replaced outside. He also reported that there is still a sewer gas issue in the ladies restroom in the Kreps building. The possibility of needing a plumber to help us with this problem was discussed. C. Rector’s Report Fr. Matt gave a report from the recent clergy conference at Bishop Quarterman Conference Center He shared some thoughts about Lenten series plans for next year, to be discussed with the Spiritual Life Committee. He reported on current activities with Emmanuel EYC
and the good work being done with Emmanuel children’s ministry. He reported that Louellen Meyer would like to bring her grand piano to the choir room to use for rehearsals, and would like to rent the piano to the parish for $1/year. This arrangement would enable the piano to be covered on the parish insurance policy. Fr. Matt also reported that Javy has decided to stay on as our Sexton. V.
DISCUSSION
The Vestry discussed the timing of the Foundations for the Future Campaign. The consensus was that it needs to be pressed forward, out of concern for long-term viability of our historic church building. VI.
DECISION
Fr. Matt reported that he would like to call the Rev. Jared Houze as Curate. Discussion of compensation details followed. Motion to approve compensation package was approved. Motion by Daniel, second by John. Fr. Matt called the Vestry into Executive Session to discuss other staff matters. The Vestry came out of Executive Session, and the following action items were put forth. a. a request that Fr. Matt compose an updated position description for the Sexton, to include the assistance with benevolent ministry that Fr. Matt has developed for Javy to perform. b. A motion to increase the compensation for Cindy Huteson, in her expanding role as Office Manager, to $32,000 annually, the increase to take effect on June 1, 2013. Motion by Anita, second by John. The motion was amended to include a $500 per year continuing education allowance. Amendment approved. Motion by Joe, second by Susan. Amended motion approved. A. Treasurer’s Report As submitted, Karl presented the Treasurer’s Report through the end of March 2013. June made a motion to accept it as submitted and Joe seconded it. All were in favor. V. Closing A. Closing Prayers Fr. Matt said closing prayers. Meeting adjourned at 8:25pm. Next meeting: May 28th, 2013
