Exit Survey: Target Year # 2
2/14/2012
Exit Survey: Target Year # 2
February 15, 2012 PaTTAN Webinar
Pennsylvania Training and Technical Assistance Network
PaTTAN’s Mission The mission of the Pennsylvania Training and Technical Assistance Network (PaTTAN) is to support the efforts and initiatives of the Bureau of Special Education, and to build the capacity of local educational agencies to serve students who receive special education services.
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PDE’s Commitment to Least Restrictive Environment (LRE)
Our goal for each child is to ensure Individualized Education Program (IEP) teams begin with the general education setting with the use of Supplementary Aids and Services before considering a more restrictive environment.
TRAINING SESSION MATERIALS The materials reviewed during today’s webinar can be downloaded at the PaTTAN website: • Annotated Instructions for Exit Survey Completion • 2011-12 PaPOS Exit Survey Timeline & Procedures • IU and PaTTAN Transition Consultants’ Support Structure for PaPOS • Today’s PowerPoint
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TRAINING SESSION MATERIALS The following materials will be included in your Cohort # 2 - Exit Survey Packet:* List of Students for Whom the LEA Needs to Complete an Exit Survey Pre-populated Exit Survey Forms for your LEA Blank Exit Survey Forms for your LEA (5) Annotated Instructions for Exit Survey Completion IU and PaTTAN Transition Consultants’ Support Structure for PaPOS UPS Mailing Labels (3)
* Materials will be shipped directly to the Cohort # 2 LEAs at the end of February 2011
2012 VOLUNTEER DISTRICTS If you requested to be a volunteer LEA for the 2012 PaPOS Exit Survey*: If you volunteer to conduct the 2012 Exit survey, your LEA survey materials will be mailed directly to your district by March 15, 2012.
Surveys will be color coded as a volunteer survey Final submission of all completed 2012 volunteer exit survey forms must be mailed to PaTTAN Pittsburgh via FedEx by May 31, 2012 * As per the PaPOS PennLink - All volunteer requests were required to be received by February 10, 2012
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PENNSYLVANIA POST SCHOOL OUTCOMES SURVEY (PAPOS)
Background Information
State Performance Plan (SPP) • Evaluate the State’s efforts to implement the requirements and purposes of IDEA • Describe how the State will improve such implementation – 6-Year Plan – 20 indicators – Annual Performance Report
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1. Improve graduation rates for students with disabilities. 2. Decrease dropout rates for students with disabilities. 3. Ensure all students with disabilities participate in statewide or alternate assessments. 4. Reduce suspension and expulsion rates for students with disabilities. 5. Provide services for school-age students with disabilities in the least restrictive environment. 6. Provide preschool children with disabilities services in the least restrictive environment. 7. Improve cognitive and social outcomes for preschool children with disabilities. 8. Improve parent involvement in their child’s special education program. 9. Reduce disproportionality of cultural groups in special education. 10. Reduce the number of students from other cultures in certain disability categories.
11. Improve efforts to locate and serve students with disabilities. 12. Ensure a smoother transition from preschool programs to schoolbased programs. 13. Improve transition services for students with disabilities at age 16 and above.
14. Improve the outcomes for students moving from secondary to postsecondary activities 15. Make sure school districts correct noncompliance areas in special education program. 16. Ensure complaints filed by parents and other agencies are completed in a 60- day period. 17. Ensure due process hearings are completed in a 45-day period. 18. Increase the use of resolution sessions to resolve due process hearings. 19. Increase the use of mediation to resolve differences with the school. 20. Make sure the data used by Pennsylvania is valid, reliable, and accurate.
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Every student by name regardless of background, condition or circumstance… Proficient in core subjects Graduates from high school, ready for post-secondary education and career Achieves high outcomes
• Indicator 14: • Students achieving their post-secondary goals • Indicators 1 and 2: • Students actively engaged, staying in school and graduating • Indicator 13 • High quality IEPs designed to help students achieve their postsecondary goals
• The foundation: • High quality, rigorous, standards-aligned secondary school programs for all students
Indicator 14 Resources • National Post School Outcome Center (NPSO) http://www.psocenter.org/ • National Secondary Transition Technical Assistance Center (NSTTAC) http://www.nsttac.org • National Dropout Prevention Center for Students with Disabilities (NCPD-SD) http://www.dropoutprevention.org/
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PaPOS Background and Supports
DESIGNING THE SURVEY TO ACHIEVE TWO GOALS:
• Collecting information required for federal reporting • Collecting information to inform program improvements resulting in better post-school outcomes for youth with disabilities
14
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Survey Development • Exit Survey Developed through a Cross Agency Process with Individual Stakeholder Representation (May 2005)
• Meeting with national experts at National Transition Summit (June 2005) • Advice sought from National Post-school Outcomes Center • Ongoing survey updates based on OSEP requirements 15
Building the System • Field Technical and Management Support Procedures oPaTTAN Educational Consultants oIntermediate Unit Transition Consultants Refer to: IU and PaTTAN Transition Consultants’ Support Structure for PaPOS document
• If you have any questions or concerns regarding PaPOS please contact your IU contact or send an email to: [email protected] 16
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Survey Population Indicator 14 Language Percent of youth who are no longer in secondary school, had IEPs in effect at the time they left school, and were: A. Enrolled in higher education within one year of leaving high school. B. Enrolled in higher education or competitively employed within one year of leaving high school. C. Enrolled higher education or in some other postsecondary education or training; or competitively employed or in some other employment within one year of leaving high school.
17
Survey Population • All leavers were identified by the targeted LEA by examining the December 1, 2011 Federal Student Data Report (PennData). • All students between the ages of 17 and 21, with an IEP were considered possible “Leavers” for the 201112 School year.
18
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Survey Population • Complete PaPOS Exit Survey with all student leavers who leave or are projected to leave between September, 2011 and June, 2012. – Leavers: include any student with an IEP who: • • • •
graduates with a high school diploma dropouts reaches maximum age OR receives a GED
during the 2011-2012 school year. 19
Survey Population • Graduate with a high school diploma: includes any student with an IEP who graduated with a diploma between September 1, 2011 and June 30, 2012. • Dropouts: include any student with an IEP who dropped out of school between September 1, 2011 and June 30, 2012. • Reach maximum age: include any student with an IEP who reaches the age of 21 between September 1, 2011 and June 30, 2012. If a student leaves because he/she reaches maximum age, select this option rather than ‘Graduates with a high school diploma’. • Receive a GED: include any student with an IEP who receives a GED between September 1, 2011 and June 30, 2012. 20
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Pennsylvania’s Survey Sample • 1/5 of LEAs annually and • 1/5 of Philadelphia High Schools — Attempt to interview all leavers in LEA
• All LEAs have been selected and placed on the sampling plan for the 5 years (i.e. each district participates once every 5 years)
21
Sampling Variables • District Size – Urban, suburban, rural, plus charter schools
• Disability Category • Ethnicity • LRE Status (percent of time served in regular education classroom) • Gender 22
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Surveys Exit Survey for student “leavers” in the school year (2011-12) – Survey Cycle Year # 2 and Volunteer LEAs Post-School Survey for former students one year out from school – (2010-11 “leavers”) – Survey Cycle Year # 1 and Volunteer LEAs
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2011-12 Exit Survey Content • • • • •
Demographic information Reason for leaving Classes/Activities received in high school Accommodations received in high school Contact information for post-school follow-up
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2011-12- Post-School Survey Content • Post-Secondary education history and related items • Employment history and related items
• Probe if not employed or in post secondary training/education program • Check on independent living status
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2011-12 PAPOS Exit Survey
Timeline and Procedures
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Administrative Considerations • Complete PaPOS Exit Survey with all student leavers between March 1, 2012 and May 31, 2012.* – Leavers: include any student with an IEP who: • • • •
graduates with a high school diploma dropouts reaches maximum age OR receives a GED
* Can begin the survey process starting on March 1st
Administrative Considerations • To submit surveys to PaTTAN Pittsburgh: Make a copy of the completed surveys for your records. Return the completed original colored surveys to PaTTAN Pittsburgh based on the submission target dates indicated on the Timeline and Procedures sheet. Retain your UPS tracking receipt for your records. o To contact UPS for a direct pickup at your building call 1-800-PICK-UPS.
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PaPOS Exit Survey Submission Target Dates Submission Target Dates DATE
MATERIAL
3/31/12
Cohort 2 LEAs are required to submit to PaTTAN Pittsburgh all completed surveys to date via UPS.
4/30/12
Second submission of all completed surveys to date from Cohort 2 LEAs mailed to PaTTAN Pittsburgh via UPS.
5/31/12
Final submission of all completed Exit surveys from Cohort 2 LEAs mailed to PaTTAN Pittsburgh via UPS.
Administrative Considerations • PaTTAN Pittsburgh will monitor the progress of each LEA throughout this process and will notify you if there is a lack of survey response rate in April and/or May. • If you have any questions or concerns regarding the PaPOS process for this year, please contact your IU representative or send an email to: [email protected].
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Administrative Considerations • Your exit survey packet will include both Pre-populated student surveys and blank surveys. The first two pages of instructions for these surveys differ. However, pages 3-5 are identical.
• Blank Surveys must only be used for a student who is a leaver and who does not have a pre-populated form. • Please be certain that there is no existing prepopulated form for the student before using a Blank Survey form.
Administrative Considerations • The PaPOS Exit Survey should be administered in an interview fashion by an individual familiar with the student being interviewed. • If a student’s disability limits his/her ability to respond accurately to the survey questions, an individual (e.g., family member, provider agency staff, etc.) can assist the student in answering the student survey questions.
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Pre-populated Exit Survey Forms
PRE-POPULATED FORMS – PAGES 1-2 •
Information on students ages 17 – 21 was retrieved from the most recent PennData records. Data were placed into the exit surveys and separate surveys were generated for each potential leaver. • Leavers: include any student with an IEP who graduates with a high school diploma, dropouts, reaches maximum age or receives a GED during the 2011-2012 school year. •
Students leaving under other circumstances
If a student is no longer attending your school, but does not meet any of the definitions above, place a note on the front of the survey indicating the reason that the student no longer attends school and the date of the change (e.g., moved to another district or out of state, no longer has an IEP, deceased, was a leaver prior to September, 2011, etc.)
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Answer question 3 (Is the student a “leaver” for this year?): Answer question 3 (Is the student a “leaver” for this year?): Before reviewing the demographic information, review each Prepopulated Exit Survey and indicate in Question # 3 if the student is a “leaver” for this year. Not a Leaver: If the student did not leave school in 2011-12, the answer to question # 3 is “No.” The exit survey for this student is complete and should be submitted to PaTTAN Pittsburgh following the instructions on the 2011-12 Pennsylvania Post School Outcomes Survey Timeline & Procedures document included in your materials packet. Please note that surveys for all students (leavers and non-leavers) must be returned to PaTTAN Pittsburgh. 3.
Is this student a “leaver” for this year?
No Yes
X
Stop! You have completed this survey and may submit. Thank you for participating.
(If yes, go to question # 4)
Answer question 4 if the student is a leaver:
Answer question 4 if the student is a leaver: If the answer to question #3 is “Yes,” indicate the date that the student exited or is expected to exit school during the 2011-12 school year. Record the date as MM/DD/YYYY. 4.
Date student is exiting school MM/DD/YYYY
06/10/2012
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Answer question 5 if the student is a leaver: Answer question 5: Identify the manner in which the student exited or will exit school. Select only one option. Check only ONE option Graduate with a high school diploma 5.
Manner in which student will exit school
X
Drop-out Reach maximum age Receive a GED
Review and correct student demographics: • If the student is a leaver, review the information included from PennData. The data include the student’s last and first name (Questions 1 and 2) and other demographic information including District of Residence*, PA Secure ID, Date of Birth, Gender, Primary Special Education Disability, Ethnicity, (Questions 6-11). • Surveys in the Philadelphia SD include the name of the school along with the District. • If any of the demographic information is inaccurate, make corrections in the column entitled “Corrections.” If any information is missing from these fields (e.g., Pre-populated PA Secure ID is blank), record the information in the column entitled “Corrections.”
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Review and correct student demographics:
6.
District of Residence (LEA)
7.
PA Secure ID
Prepopulated
Corrections
Pittsburgh SD
875555555
875598098
Blank Forms – Pages 1-2 • You received 5 “Blank” forms entitled: Pennsylvania Exit Survey Blank Form (For Leavers who do not have a prepopulated form). These surveys have district-specific information (District of Residence and AUN), but no student specific information. You will need to make more copies of the blank forms if you have more than 5 students. • Leavers: include any student with an IEP who graduates with a high school diploma, dropouts, reaches maximum age or receives a GED during the 2011-2012 school year.
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Blank Forms – Pages 1-2 • Enter Student Demographic Information: – If you have a student who is a leaver and who does not have a pre-populated form, use a blank form and record the student demographics (Last Name, First Name, PA Secure ID, Date of Birth, Gender, Primary Disability, Ethnicity, Questions 1, 2, and 6-11).
– Please be certain that there is no existing pre-populated form for the student
Blank Forms – Pages 1-2 This information should match the student’s record within the PennData system (Questions 611).
Student Demographic Information 1.
Student Last Name
Northman
2.
Student First Name
Eric
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Answer question 3 (Is the student a “leaver” for this year?)
Answer question 3 (Is the student a “leaver” for this year?) You will only need to fill out a Blank Exit survey if the student is a leaver this year. Please answer question #3 as yes. Is this student a “leaver” for this year?
3.
No Yes
X
Answer questions 4 and 5 Answer question 4 if the student is a leaver: If the answer to question #3 is “Yes,” indicate the date that the student exited or is expected to exit school during the 2011-12 school year. Record the date as MM/DD/YYYY. Answer question 5: Identify the manner in which the student exited or will exit school. Select only one option. Check only ONE option Graduate with a high school diploma 5.
Manner in which student will exit school
Drop-out
X
Reach maximum age Receive a GED
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Pre-populated and Blank Forms – Page 3 • Answer each of the next 3 questions based on the Student’s Most Recent IEP: • In this section, you should record Post School outcomes based on the student’s most recent IEP for all students who are leavers. • Locate the student’s current IEP. Find Section 3 - Secondary Transition Activities and Services (the grid). Record one outcome for each question (12-14). Be sure to respond to each question. Each has the option of ‘None’ or ‘Not Applicable’ which allows everyone to respond to every question.
Pre-populated and Blank Forms – Page 3 Check only ONE option 2 or 4 year college Post-secondary vocational training program Short-term education or employment training program Community or technical college Apprenticeship program
12.
What education/training post secondary goal is included in this student’s IEP for the period immediately following high school?
On–the-job training Licensing program (Nursing, Cosmetology, etc.) Adult continuing education courses Adult Training Facility Adult center program Adult in-home program Other training program Please describe:____________________________________________ The IEP team has determined that this post-secondary goal is not applicable for the student Check only ONE option Competitive employment Military Employed in family business
13.
What employment post secondary goal is included in this student’s IEP for the period immediately following high school?
Self-employment Supported employment (paid work in a community setting for those needing continuous support services) Sheltered employment (where most workers have disabilities) Employment that allows for technological and medical supports The IEP team has determined that this post-secondary goal is not applicable for the student Check only ONE option Independent living
14.
What independent living post secondary goal is included in this student’s IEP for the period immediately following high school?
Family Support (will access community resources and programs with family support) Agency Support (will access community resources and programs with agency support) Other independent living goal area Please describe:_________________________________________ The IEP team has determined that this post-secondary goal is not applicable for the student
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Pre-populated and Blank Forms – Page 4 Exit Survey Student Questions (page 4) This section includes questions about classes, activities, and accommodations received in high school. You may check all options that apply. Questions 15-16 Answer each of the questions on page 4. If the student is unsure of any answer, refer to the student’s most recent IEP or school record for assistance. If an item with “please describe” is selected, be sure to add clarifying information in the space provided. You have the option of answering “None” on question 16 if no accommodations were received. Check ALL that apply Career/technology education (vo-tech)
X
Community-based work instruction
15.
Identify each class/activity in which you took part in high school.
Community-based life skills instruction
X
Unpaid work experience Paid work experience College prep Academic instruction
X
Pre-populated and Blank Forms – Page 4 Check ALL that apply A note-taker Extra time on tests or assignments Books on tape Electronic textbooks read to me using a computer A tape recorder A reader Someone writing for me during tests 16.
Identify each accommodation you received in high school.
Personal care attendant Sign Language Interpreter Assistive Technology: Please describe____________________________________________ Other: Please describe____________________________________________
None
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Pre-populated and Blank Forms – Page 5 Contact information after leaving high school • Next year, the LEA is required to complete the PaPOS PostSchool Survey for each 2011-12 student leaver. Accurate contact information is critical for the LEA to follow up with these students. Contact information should be recorded for the student and a primary contact (the “best” or “emergency” contact), who must be someone other than the student. If any information is not applicable (e.g., the student or contact does not have a cell phone), enter N/A. Be sure to record the information fully (e.g., area codes with the phone numbers).
Contact Information After Leaving High School
Student Information Home Phone:
(
)
Cell Phone:
(
)
Email address: Street address: City:
State:
Zip Code:
Primary contact other than student Last Name: First Name: Relationship to Student: Home Phone:
(
)
Cell Phone:
(
)
Email address: Street Address: City:
State:
Zip Code:
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Interviewer Information: • This information will be used if a follow-up is needed. Provide the contact information for the person completing the exit survey with the student. Also, choose the interviewer’s primary role. Select only one option – the interviewer’s primary role.
Interviewer Information: Person Conducting Interview Last Name: First Name: Phone:
(
)
Email address:
Check only ONE option
Primary Role of Interviewer
Teacher Administrator Transition personnel Paraprofessional/ education assistant School psychologist School counselor Other Please describe: _____________________________________________
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Survey Completion and Submission • This completes the survey for this student. • To submit surveys to PaTTAN Pittsburgh: Make a copy of the completed surveys for your records. Return the completed original colored surveys to PaTTAN Pittsburgh based on the submission target dates indicated on the Timeline & Procedures sheet. Retain your UPS tracking receipt for your records.
• If you have any questions or concerns regarding PaPOS please send an email to: [email protected]
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Contact Information Michael Stoehr Educational Consultant Pennsylvania Training and Technical Assistance Network (PaTTAN) 3190 William Pitt Way Pittsburgh, PA 15238 (412) 826-6864 [email protected] www.pattan.net
www.pattan.net
Commonwealth of Pennsylvania Tom Corbett, Governor Pennsylvania Department of Education Ronald J. Tomalis, Secretary Dr. Carolyn Dumaresq, Deputy Secretary Office for Elementary and Secondary Education John J. Tommasini, Director Bureau of Special Education Patricia Hozella, Assistant Director Bureau of Special Education
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Exit Survey: Target Year # 2
February 15, 2012 PaTTAN Webinar
Pennsylvania Training and Technical Assistance Network
PaTTAN’s Mission The mission of the Pennsylvania Training and Technical Assistance Network (PaTTAN) is to support the efforts and initiatives of the Bureau of Special Education, and to build the capacity of local educational agencies to serve students who receive special education services.
1
2/14/2012
PDE’s Commitment to Least Restrictive Environment (LRE)
Our goal for each child is to ensure Individualized Education Program (IEP) teams begin with the general education setting with the use of Supplementary Aids and Services before considering a more restrictive environment.
TRAINING SESSION MATERIALS The materials reviewed during today’s webinar can be downloaded at the PaTTAN website: • Annotated Instructions for Exit Survey Completion • 2011-12 PaPOS Exit Survey Timeline & Procedures • IU and PaTTAN Transition Consultants’ Support Structure for PaPOS • Today’s PowerPoint
2
2/14/2012
TRAINING SESSION MATERIALS The following materials will be included in your Cohort # 2 - Exit Survey Packet:* List of Students for Whom the LEA Needs to Complete an Exit Survey Pre-populated Exit Survey Forms for your LEA Blank Exit Survey Forms for your LEA (5) Annotated Instructions for Exit Survey Completion IU and PaTTAN Transition Consultants’ Support Structure for PaPOS UPS Mailing Labels (3)
* Materials will be shipped directly to the Cohort # 2 LEAs at the end of February 2011
2012 VOLUNTEER DISTRICTS If you requested to be a volunteer LEA for the 2012 PaPOS Exit Survey*: If you volunteer to conduct the 2012 Exit survey, your LEA survey materials will be mailed directly to your district by March 15, 2012.
Surveys will be color coded as a volunteer survey Final submission of all completed 2012 volunteer exit survey forms must be mailed to PaTTAN Pittsburgh via FedEx by May 31, 2012 * As per the PaPOS PennLink - All volunteer requests were required to be received by February 10, 2012
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2/14/2012
PENNSYLVANIA POST SCHOOL OUTCOMES SURVEY (PAPOS)
Background Information
State Performance Plan (SPP) • Evaluate the State’s efforts to implement the requirements and purposes of IDEA • Describe how the State will improve such implementation – 6-Year Plan – 20 indicators – Annual Performance Report
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1. Improve graduation rates for students with disabilities. 2. Decrease dropout rates for students with disabilities. 3. Ensure all students with disabilities participate in statewide or alternate assessments. 4. Reduce suspension and expulsion rates for students with disabilities. 5. Provide services for school-age students with disabilities in the least restrictive environment. 6. Provide preschool children with disabilities services in the least restrictive environment. 7. Improve cognitive and social outcomes for preschool children with disabilities. 8. Improve parent involvement in their child’s special education program. 9. Reduce disproportionality of cultural groups in special education. 10. Reduce the number of students from other cultures in certain disability categories.
11. Improve efforts to locate and serve students with disabilities. 12. Ensure a smoother transition from preschool programs to schoolbased programs. 13. Improve transition services for students with disabilities at age 16 and above.
14. Improve the outcomes for students moving from secondary to postsecondary activities 15. Make sure school districts correct noncompliance areas in special education program. 16. Ensure complaints filed by parents and other agencies are completed in a 60- day period. 17. Ensure due process hearings are completed in a 45-day period. 18. Increase the use of resolution sessions to resolve due process hearings. 19. Increase the use of mediation to resolve differences with the school. 20. Make sure the data used by Pennsylvania is valid, reliable, and accurate.
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2/14/2012
Every student by name regardless of background, condition or circumstance… Proficient in core subjects Graduates from high school, ready for post-secondary education and career Achieves high outcomes
• Indicator 14: • Students achieving their post-secondary goals • Indicators 1 and 2: • Students actively engaged, staying in school and graduating • Indicator 13 • High quality IEPs designed to help students achieve their postsecondary goals
• The foundation: • High quality, rigorous, standards-aligned secondary school programs for all students
Indicator 14 Resources • National Post School Outcome Center (NPSO) http://www.psocenter.org/ • National Secondary Transition Technical Assistance Center (NSTTAC) http://www.nsttac.org • National Dropout Prevention Center for Students with Disabilities (NCPD-SD) http://www.dropoutprevention.org/
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PaPOS Background and Supports
DESIGNING THE SURVEY TO ACHIEVE TWO GOALS:
• Collecting information required for federal reporting • Collecting information to inform program improvements resulting in better post-school outcomes for youth with disabilities
14
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2/14/2012
Survey Development • Exit Survey Developed through a Cross Agency Process with Individual Stakeholder Representation (May 2005)
• Meeting with national experts at National Transition Summit (June 2005) • Advice sought from National Post-school Outcomes Center • Ongoing survey updates based on OSEP requirements 15
Building the System • Field Technical and Management Support Procedures oPaTTAN Educational Consultants oIntermediate Unit Transition Consultants Refer to: IU and PaTTAN Transition Consultants’ Support Structure for PaPOS document
• If you have any questions or concerns regarding PaPOS please contact your IU contact or send an email to: [email protected] 16
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Survey Population Indicator 14 Language Percent of youth who are no longer in secondary school, had IEPs in effect at the time they left school, and were: A. Enrolled in higher education within one year of leaving high school. B. Enrolled in higher education or competitively employed within one year of leaving high school. C. Enrolled higher education or in some other postsecondary education or training; or competitively employed or in some other employment within one year of leaving high school.
17
Survey Population • All leavers were identified by the targeted LEA by examining the December 1, 2011 Federal Student Data Report (PennData). • All students between the ages of 17 and 21, with an IEP were considered possible “Leavers” for the 201112 School year.
18
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Survey Population • Complete PaPOS Exit Survey with all student leavers who leave or are projected to leave between September, 2011 and June, 2012. – Leavers: include any student with an IEP who: • • • •
graduates with a high school diploma dropouts reaches maximum age OR receives a GED
during the 2011-2012 school year. 19
Survey Population • Graduate with a high school diploma: includes any student with an IEP who graduated with a diploma between September 1, 2011 and June 30, 2012. • Dropouts: include any student with an IEP who dropped out of school between September 1, 2011 and June 30, 2012. • Reach maximum age: include any student with an IEP who reaches the age of 21 between September 1, 2011 and June 30, 2012. If a student leaves because he/she reaches maximum age, select this option rather than ‘Graduates with a high school diploma’. • Receive a GED: include any student with an IEP who receives a GED between September 1, 2011 and June 30, 2012. 20
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Pennsylvania’s Survey Sample • 1/5 of LEAs annually and • 1/5 of Philadelphia High Schools — Attempt to interview all leavers in LEA
• All LEAs have been selected and placed on the sampling plan for the 5 years (i.e. each district participates once every 5 years)
21
Sampling Variables • District Size – Urban, suburban, rural, plus charter schools
• Disability Category • Ethnicity • LRE Status (percent of time served in regular education classroom) • Gender 22
11
2/14/2012
Surveys Exit Survey for student “leavers” in the school year (2011-12) – Survey Cycle Year # 2 and Volunteer LEAs Post-School Survey for former students one year out from school – (2010-11 “leavers”) – Survey Cycle Year # 1 and Volunteer LEAs
23
2011-12 Exit Survey Content • • • • •
Demographic information Reason for leaving Classes/Activities received in high school Accommodations received in high school Contact information for post-school follow-up
24
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2011-12- Post-School Survey Content • Post-Secondary education history and related items • Employment history and related items
• Probe if not employed or in post secondary training/education program • Check on independent living status
25
2011-12 PAPOS Exit Survey
Timeline and Procedures
13
2/14/2012
Administrative Considerations • Complete PaPOS Exit Survey with all student leavers between March 1, 2012 and May 31, 2012.* – Leavers: include any student with an IEP who: • • • •
graduates with a high school diploma dropouts reaches maximum age OR receives a GED
* Can begin the survey process starting on March 1st
Administrative Considerations • To submit surveys to PaTTAN Pittsburgh: Make a copy of the completed surveys for your records. Return the completed original colored surveys to PaTTAN Pittsburgh based on the submission target dates indicated on the Timeline and Procedures sheet. Retain your UPS tracking receipt for your records. o To contact UPS for a direct pickup at your building call 1-800-PICK-UPS.
14
2/14/2012
PaPOS Exit Survey Submission Target Dates Submission Target Dates DATE
MATERIAL
3/31/12
Cohort 2 LEAs are required to submit to PaTTAN Pittsburgh all completed surveys to date via UPS.
4/30/12
Second submission of all completed surveys to date from Cohort 2 LEAs mailed to PaTTAN Pittsburgh via UPS.
5/31/12
Final submission of all completed Exit surveys from Cohort 2 LEAs mailed to PaTTAN Pittsburgh via UPS.
Administrative Considerations • PaTTAN Pittsburgh will monitor the progress of each LEA throughout this process and will notify you if there is a lack of survey response rate in April and/or May. • If you have any questions or concerns regarding the PaPOS process for this year, please contact your IU representative or send an email to: [email protected].
15
2/14/2012
Administrative Considerations • Your exit survey packet will include both Pre-populated student surveys and blank surveys. The first two pages of instructions for these surveys differ. However, pages 3-5 are identical.
• Blank Surveys must only be used for a student who is a leaver and who does not have a pre-populated form. • Please be certain that there is no existing prepopulated form for the student before using a Blank Survey form.
Administrative Considerations • The PaPOS Exit Survey should be administered in an interview fashion by an individual familiar with the student being interviewed. • If a student’s disability limits his/her ability to respond accurately to the survey questions, an individual (e.g., family member, provider agency staff, etc.) can assist the student in answering the student survey questions.
16
2/14/2012
Pre-populated Exit Survey Forms
PRE-POPULATED FORMS – PAGES 1-2 •
Information on students ages 17 – 21 was retrieved from the most recent PennData records. Data were placed into the exit surveys and separate surveys were generated for each potential leaver. • Leavers: include any student with an IEP who graduates with a high school diploma, dropouts, reaches maximum age or receives a GED during the 2011-2012 school year. •
Students leaving under other circumstances
If a student is no longer attending your school, but does not meet any of the definitions above, place a note on the front of the survey indicating the reason that the student no longer attends school and the date of the change (e.g., moved to another district or out of state, no longer has an IEP, deceased, was a leaver prior to September, 2011, etc.)
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Answer question 3 (Is the student a “leaver” for this year?): Answer question 3 (Is the student a “leaver” for this year?): Before reviewing the demographic information, review each Prepopulated Exit Survey and indicate in Question # 3 if the student is a “leaver” for this year. Not a Leaver: If the student did not leave school in 2011-12, the answer to question # 3 is “No.” The exit survey for this student is complete and should be submitted to PaTTAN Pittsburgh following the instructions on the 2011-12 Pennsylvania Post School Outcomes Survey Timeline & Procedures document included in your materials packet. Please note that surveys for all students (leavers and non-leavers) must be returned to PaTTAN Pittsburgh. 3.
Is this student a “leaver” for this year?
No Yes
X
Stop! You have completed this survey and may submit. Thank you for participating.
(If yes, go to question # 4)
Answer question 4 if the student is a leaver:
Answer question 4 if the student is a leaver: If the answer to question #3 is “Yes,” indicate the date that the student exited or is expected to exit school during the 2011-12 school year. Record the date as MM/DD/YYYY. 4.
Date student is exiting school MM/DD/YYYY
06/10/2012
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Answer question 5 if the student is a leaver: Answer question 5: Identify the manner in which the student exited or will exit school. Select only one option. Check only ONE option Graduate with a high school diploma 5.
Manner in which student will exit school
X
Drop-out Reach maximum age Receive a GED
Review and correct student demographics: • If the student is a leaver, review the information included from PennData. The data include the student’s last and first name (Questions 1 and 2) and other demographic information including District of Residence*, PA Secure ID, Date of Birth, Gender, Primary Special Education Disability, Ethnicity, (Questions 6-11). • Surveys in the Philadelphia SD include the name of the school along with the District. • If any of the demographic information is inaccurate, make corrections in the column entitled “Corrections.” If any information is missing from these fields (e.g., Pre-populated PA Secure ID is blank), record the information in the column entitled “Corrections.”
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Review and correct student demographics:
6.
District of Residence (LEA)
7.
PA Secure ID
Prepopulated
Corrections
Pittsburgh SD
875555555
875598098
Blank Forms – Pages 1-2 • You received 5 “Blank” forms entitled: Pennsylvania Exit Survey Blank Form (For Leavers who do not have a prepopulated form). These surveys have district-specific information (District of Residence and AUN), but no student specific information. You will need to make more copies of the blank forms if you have more than 5 students. • Leavers: include any student with an IEP who graduates with a high school diploma, dropouts, reaches maximum age or receives a GED during the 2011-2012 school year.
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Blank Forms – Pages 1-2 • Enter Student Demographic Information: – If you have a student who is a leaver and who does not have a pre-populated form, use a blank form and record the student demographics (Last Name, First Name, PA Secure ID, Date of Birth, Gender, Primary Disability, Ethnicity, Questions 1, 2, and 6-11).
– Please be certain that there is no existing pre-populated form for the student
Blank Forms – Pages 1-2 This information should match the student’s record within the PennData system (Questions 611).
Student Demographic Information 1.
Student Last Name
Northman
2.
Student First Name
Eric
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Answer question 3 (Is the student a “leaver” for this year?)
Answer question 3 (Is the student a “leaver” for this year?) You will only need to fill out a Blank Exit survey if the student is a leaver this year. Please answer question #3 as yes. Is this student a “leaver” for this year?
3.
No Yes
X
Answer questions 4 and 5 Answer question 4 if the student is a leaver: If the answer to question #3 is “Yes,” indicate the date that the student exited or is expected to exit school during the 2011-12 school year. Record the date as MM/DD/YYYY. Answer question 5: Identify the manner in which the student exited or will exit school. Select only one option. Check only ONE option Graduate with a high school diploma 5.
Manner in which student will exit school
Drop-out
X
Reach maximum age Receive a GED
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Pre-populated and Blank Forms – Page 3 • Answer each of the next 3 questions based on the Student’s Most Recent IEP: • In this section, you should record Post School outcomes based on the student’s most recent IEP for all students who are leavers. • Locate the student’s current IEP. Find Section 3 - Secondary Transition Activities and Services (the grid). Record one outcome for each question (12-14). Be sure to respond to each question. Each has the option of ‘None’ or ‘Not Applicable’ which allows everyone to respond to every question.
Pre-populated and Blank Forms – Page 3 Check only ONE option 2 or 4 year college Post-secondary vocational training program Short-term education or employment training program Community or technical college Apprenticeship program
12.
What education/training post secondary goal is included in this student’s IEP for the period immediately following high school?
On–the-job training Licensing program (Nursing, Cosmetology, etc.) Adult continuing education courses Adult Training Facility Adult center program Adult in-home program Other training program Please describe:____________________________________________ The IEP team has determined that this post-secondary goal is not applicable for the student Check only ONE option Competitive employment Military Employed in family business
13.
What employment post secondary goal is included in this student’s IEP for the period immediately following high school?
Self-employment Supported employment (paid work in a community setting for those needing continuous support services) Sheltered employment (where most workers have disabilities) Employment that allows for technological and medical supports The IEP team has determined that this post-secondary goal is not applicable for the student Check only ONE option Independent living
14.
What independent living post secondary goal is included in this student’s IEP for the period immediately following high school?
Family Support (will access community resources and programs with family support) Agency Support (will access community resources and programs with agency support) Other independent living goal area Please describe:_________________________________________ The IEP team has determined that this post-secondary goal is not applicable for the student
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Pre-populated and Blank Forms – Page 4 Exit Survey Student Questions (page 4) This section includes questions about classes, activities, and accommodations received in high school. You may check all options that apply. Questions 15-16 Answer each of the questions on page 4. If the student is unsure of any answer, refer to the student’s most recent IEP or school record for assistance. If an item with “please describe” is selected, be sure to add clarifying information in the space provided. You have the option of answering “None” on question 16 if no accommodations were received. Check ALL that apply Career/technology education (vo-tech)
X
Community-based work instruction
15.
Identify each class/activity in which you took part in high school.
Community-based life skills instruction
X
Unpaid work experience Paid work experience College prep Academic instruction
X
Pre-populated and Blank Forms – Page 4 Check ALL that apply A note-taker Extra time on tests or assignments Books on tape Electronic textbooks read to me using a computer A tape recorder A reader Someone writing for me during tests 16.
Identify each accommodation you received in high school.
Personal care attendant Sign Language Interpreter Assistive Technology: Please describe____________________________________________ Other: Please describe____________________________________________
None
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Pre-populated and Blank Forms – Page 5 Contact information after leaving high school • Next year, the LEA is required to complete the PaPOS PostSchool Survey for each 2011-12 student leaver. Accurate contact information is critical for the LEA to follow up with these students. Contact information should be recorded for the student and a primary contact (the “best” or “emergency” contact), who must be someone other than the student. If any information is not applicable (e.g., the student or contact does not have a cell phone), enter N/A. Be sure to record the information fully (e.g., area codes with the phone numbers).
Contact Information After Leaving High School
Student Information Home Phone:
(
)
Cell Phone:
(
)
Email address: Street address: City:
State:
Zip Code:
Primary contact other than student Last Name: First Name: Relationship to Student: Home Phone:
(
)
Cell Phone:
(
)
Email address: Street Address: City:
State:
Zip Code:
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Interviewer Information: • This information will be used if a follow-up is needed. Provide the contact information for the person completing the exit survey with the student. Also, choose the interviewer’s primary role. Select only one option – the interviewer’s primary role.
Interviewer Information: Person Conducting Interview Last Name: First Name: Phone:
(
)
Email address:
Check only ONE option
Primary Role of Interviewer
Teacher Administrator Transition personnel Paraprofessional/ education assistant School psychologist School counselor Other Please describe: _____________________________________________
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Survey Completion and Submission • This completes the survey for this student. • To submit surveys to PaTTAN Pittsburgh: Make a copy of the completed surveys for your records. Return the completed original colored surveys to PaTTAN Pittsburgh based on the submission target dates indicated on the Timeline & Procedures sheet. Retain your UPS tracking receipt for your records.
• If you have any questions or concerns regarding PaPOS please send an email to: [email protected]
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Contact Information Michael Stoehr Educational Consultant Pennsylvania Training and Technical Assistance Network (PaTTAN) 3190 William Pitt Way Pittsburgh, PA 15238 (412) 826-6864 [email protected] www.pattan.net
www.pattan.net
Commonwealth of Pennsylvania Tom Corbett, Governor Pennsylvania Department of Education Ronald J. Tomalis, Secretary Dr. Carolyn Dumaresq, Deputy Secretary Office for Elementary and Secondary Education John J. Tommasini, Director Bureau of Special Education Patricia Hozella, Assistant Director Bureau of Special Education
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