Post School Survey: Target Year # 1
2/14/2012
Post School Survey: Target Year # 1
February 15, 2012 PaTTAN Webinar
Pennsylvania Training and Technical Assistance Network
PaTTAN’s Mission The mission of the Pennsylvania Training and Technical Assistance Network (PaTTAN) is to support the efforts and initiatives of the Bureau of Special Education, and to build the capacity of local educational agencies to serve students who receive special education services.
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PDE’s Commitment to Least Restrictive Environment (LRE)
Our goal for each child is to ensure Individualized Education Program (IEP) teams begin with the general education setting with the use of Supplementary Aids and Services before considering a more restrictive environment.
TRAINING SESSION MATERIALS The materials reviewed during today’s webinar can be downloaded at the PaTTAN website • Annotated Instructions for Post School Survey Completion • 2011-12 Pennsylvania Post School Outcomes Survey Timeline & Procedures • IU and PaTTAN Transition Consultants’ Support Structure for PaPOS • Today’s PowerPoint
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TRAINING SESSION MATERIALS The following materials will be included in your Cohort # 1 Post School Survey Packet:* • List of Students for Whom the LEA Needs to Complete a Post School Survey • Former Student Leaver’s Contact Information and Pre-populated Post-School Survey Forms • Annotated Instructions for Post School Survey Completion • Cohort # 1 - Procedures and Timelines • IU and PaTTAN Transition Consultants’ Support Structure for PaPOS • UPS Mailing Labels (4) * Materials will be shipped directly to the Cohort # 1 LEAs at the end of February 2012
2012 VOLUNTEER LEAS If you were a volunteer LEA for the 2011 PaPOS Exit Survey and you want to conduct the post school survey for this year: Your survey materials will be mailed directly to your LEA by March 15, 2012.
Surveys will be color coded as a volunteer survey Final submission of all completed volunteer post surveys from Year #1 LEAs need to be mailed to PaTTAN Pittsburgh via UPS by June 30, 2012
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PENNSYLVANIA POST SCHOOL OUTCOMES SURVEY (PAPOS)
Background Information
State Performance Plan (SPP) • Evaluate the State’s efforts to implement the requirements and purposes of IDEA • Describe how the State will improve such implementation – 6-Year Plan – 20 indicators – Annual Performance Report
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1. Improve graduation rates for students with disabilities. 2. Decrease dropout rates for students with disabilities. 3. Ensure all students with disabilities participate in statewide or alternate assessments. 4. Reduce suspension and expulsion rates for students with disabilities. 5. Provide services for school-age students with disabilities in the least restrictive environment. 6. Provide preschool children with disabilities services in the least restrictive environment. 7. Improve cognitive and social outcomes for preschool children with disabilities. 8. Improve parent involvement in their child’s special education program. 9. Reduce disproportionality of cultural groups in special education. 10. Reduce the number of students from other cultures in certain disability categories.
11. Improve efforts to locate and serve students with disabilities. 12. Ensure a smoother transition from preschool programs to schoolbased programs. 13. Improve transition services for students with disabilities at age 16 and above. 14. Improve the outcomes for students moving from secondary to postsecondary activities 15. Make sure school districts correct noncompliance areas in special education program.
16. Ensure complaints filed by parents and other agencies are completed in a 60- day period. 17. Ensure due process hearings are completed in a 45-day period. 18. Increase the use of resolution sessions to resolve due process hearings. 19. Increase the use of mediation to resolve differences with the school. 20. Make sure the data used by Pennsylvania is valid, reliable, and accurate.
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Every student by name regardless of background, condition or circumstance… Proficient in core subjects Graduates from high school, ready for post-secondary education and career Achieves high outcomes
• Indicator 14: • Students achieving their post-secondary goals • Indicators 1 and 2: • Students actively engaged, staying in school and graduating • Indicator 13 • High quality IEPs designed to help students achieve their postsecondary goals
• The foundation: • High quality, rigorous, standards-aligned secondary school programs for all students
Indicator 14 Resources • National Post School Outcome Center (NPSO) http://www.psocenter.org/ • National Secondary Transition Technical Assistance Center (NSTTAC) http://www.nsttac.org • National Dropout Prevention Center for Students with Disabilities (NCPD-SD) http://www.dropoutprevention.org/
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PaPOS Background and Supports
DESIGNING THE SURVEY TO ACHIEVE TWO GOALS:
• Collecting information required for federal reporting • Collecting information to inform program improvements resulting in better post-school outcomes for youth with disabilities
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Survey Development • Exit Survey Developed through a Cross Agency Process with Individual Stakeholder Representation (May 2005)
• Meeting with national experts at National Transition Summit (June 2005) • Advice sought from National Post-school Outcomes Center • Ongoing survey updates based on OSEP requirements 15
Building the System • Field Technical and Management Support Procedures oPaTTAN Educational Consultants oIntermediate Unit Transition Consultants Refer to: IU and PaTTAN Transition Consultants’ Support Structure for PaPOS document
• If you have any questions or concerns regarding PaPOS please contact your IU contact or send an email to: [email protected] 16
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Survey Population Indicator 14 Language Percent of youth who are no longer in secondary school, had IEPs in effect at the time they left school, and were: A. Enrolled in higher education within one year of leaving high school. B. Enrolled in higher education or competitively employed within one year of leaving high school. C. Enrolled higher education or in some other postsecondary education or training; or competitively employed or in some other employment within one year of leaving high school.
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Survey Population • All leavers were identified by the targeted LEA by examining the December 1, 2010 Federal Student Data Report (PennData) • “Leavers” were those students who “left” during the 2010-11 school year: – With a regular diploma – Due to aging out (at 21 years of age) – Due to dropping out 18
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SURVEY POPULATION • For Cohort Group # 1 – Post School Survey Follow-Up: – You will be only contacting your LEAs former student leavers from 2010-11
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Pennsylvania’s Survey Sample • 1/5 of LEAs annually and • 1/5 of Philadelphia High Schools — Attempt to interview all leavers in LEA
• All LEAs have been selected and placed on the sampling plan for the 5 years (i.e. each district participates once every 5 years)
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Sampling Variables • District Size – Urban, suburban, rural, plus charter schools
• Disability Category • Ethnicity • LRE Status (percent of time served in regular education classroom) • Gender 21
Surveys Exit Survey for student “leavers” in the school year (2011-12) – Survey Cycle Year # 2 and Volunteer LEAs Post-School Survey for former students one year out from school – (2010-11 “leavers”) – Survey Cycle Year # 1 and Volunteer LEAs
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2011-12 Exit Survey Content • • • • •
Demographic information Reason for leaving Classes/Activities received in high school Accommodations received in high school Contact information for post-school follow-up
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2011-12- Post-School Survey Content • Post-Secondary education history and related items • Employment history and related items • Probe if not employed or in post secondary training/education program • Check on independent living status
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2011-12 PAPOS Post School Survey
Timeline and Procedures
Administrative Considerations • The following are procedures for targeted Year #1 LEAs to complete the Post School Survey: – Contact all former student leavers between March 1, 2012 and June 30, 2012* – Former student leavers are graduates, dropouts, and students who aged out who had IEPs during the 2010-11 school year. – Make 3 unique attempts at contacting all former student leavers. It is required that these attempts be made on different days and/or utilize a variety of communication methods.
* Can begin the survey process starting on March 1st
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Administrative Considerations • The Post-School Survey should be administered in an interview fashion by an individual familiar with the student being interviewed. • If a student’s disability limits his/her ability to respond accurately to the survey questions, an individual (e.g., family member, provider agency staff, etc.) can assist the student in answering the student survey questions.
Administrative Considerations • At the conclusion of the survey, make a copy of the completed survey for your records. • Mail the original survey via UPS to PaTTAN Pittsburgh based on the schedule provided in the 2011-12 Pennsylvania Post School Outcomes Survey Timeline & Procedures document. • The Timeline & Procedures document is included in your material’s packet & on the PaTTAN website • Retain your UPS tracking receipt for your records. • To contact UPS for a direct pickup at your building call 1-800PICK-UPS.
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PaPOS Post Survey Submission Target Dates
Submission Target Dates DATE
MATERIAL
3/31/12
First submission of all completed surveys to date from Cohort 1 LEAs mailed to PaTTAN Pittsburgh via UPS.
4/30/12
Second submission of all completed surveys to date from Cohort 1 LEAs mailed to PaTTAN Pittsburgh via UPS.
5/31/12
Third submission of all completed Post surveys from Cohort 1 LEAs mailed to PaTTAN Pittsburgh via UPS.
6/30/12
Final submission of all completed Post surveys from Cohort 1 LEAs mailed to PaTTAN Pittsburgh via UPS.
Administrative Considerations • PaTTAN Pittsburgh will monitor the progress of each LEA throughout this process and will notify you if there is a lack of survey response rate in May and/or June. If you have any questions or concerns regarding the PaPOS process for this year, please send an email to: [email protected]
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2011-12 PAPOS Post-School Survey
Annotated Instructions
Former Student Leaver’s Contact Information Sheet – Page 1 This information was entered last year as part of the 201011 PaPOS Exit Survey. It should be used to contact the former student. Contact information should have been entered for both the former student and his/her primary contact. If the contact information is incomplete or is incorrect to the extent that you cannot reach the student nor his/her primary contact, refer to the most recent student records for correct information. (The LEA is required to make every reasonable attempt to contact the former student.)
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Former Student’s Contact Information: District: xx SD Former Student’s Contact Information: Student Name: Jane Doe Home Phone: 2165319086 Cell Phone: 2165232899 Email Address: [email protected] Street Address: 543 MAIN ST City: VINTON State: PA Zip code: 15961
Former Student’s Contact Information: Primary Contact Information: Contact’s Name: John Doe Relationship to former student: Father Home Phone: 2165319086 Cell Phone: Email Address: Street Address: 543 MAIN ST City: VINTON State: PA Zip code: 15961
If the contact information is incorrect or is missing, refer to the student’s school records.
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Former Student’s Demographic Information Page 3 Demographic information was provided when the Exit survey was completed at the end of the 2010-11 school year. The information includes the former student’s LEA, last name, first name, PA Secure ID, and Date of Birth.
Former Student’s Demographic Information Former Student’s LEA Former Student’s Name Former Student’s PA Secure ID
Steel City SD
Jones
Bob
Last Name
First Name
222222222
Former Student’s Date of Birth MM/DD/YYYY
8/22/1992
If any of the demographic information is incorrect, please make the correction on the survey form in Red Ink.
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Record of Attempts to Contact – Page 3 LEAs are required to make 3 unique attempts to contact each former student leaver. Attempts must be made on different days and/or utilizing a variety of communication methods (e.g., telephone calls, mailing, internet contact, etc.). Contact information provided on last year’s exit survey appears on the Student’s Contact Information Sheet (Page 1) of each former student’s PaPOS Post School Survey Form. If the information is incomplete or inaccurate to the degree that the student cannot be reached, refer to the most recent school record for the student.
Record of Attempts to Contact – Page 3
LEAS should attempt to contact all former students between 3/1/12 and 6/30/12. Record if you were able to complete the survey. If you did not successfully contact the student/contact person or if he/she refused to be interviewed, select “No”. Were you able to complete the survey?
Yes No
X
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Record of Attempts to Contact – Page 3 Select the reasons why the interview could not be completed. Check as many reasons as apply. If the survey was completed successfully, select N/A. Check ALL that apply
Why was the survey unable to be completed?
Contact information was not correct Person declined to be interviewed or did not respond to request Former student is deceased
X X
N/A Survey was completed
Record the dates when you attempted the survey. On what dates did you attempt the survey? Attempt Date of Attempt 1 03/22/2012 2
04/15/2012
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05/04/2012
Record of Attempts to Contact – Page 3 If you are unable to complete the survey after 3 attempts, you have fulfilled the requirement for the Post School Survey for this former student. Complete the 3 survey questions on page 3 and submit the survey to PaTTAN Pittsburgh.
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Characteristics of Interviewer – page 4 This section marks the beginning of the Post Survey questions. Please begin by selecting the primary role of the interviewer and identifying the person who was interviewed. Select only one option for each item. Check only ONE option Teacher
X
Administrator Transition personnel
Primary Role of Interviewer
Paraprofessional/education assistant School psychologist School counselor Other Please describe_____________________________________
Check only ONE option
Person Interviewed
The former student Parent or guardian Relative other than parent Adult service provider
X
Friend of the former student
Post Secondary Training and EducationPages 5-7 This section addresses a variety of issues concerning any education or training program in which the student has been enrolled at any time since leaving high school. Question 1 concerns enrollment in any type of education or training program since high school. If the student is enrolled presently, select “Yes, currently enrolled.” If the student was enrolled in the past, select “Yes, but not currently enrolled.” If the student has not been enrolled in any type of education or training program since high school select “No.” Select only one answer. Check only ONE option
1.
Since leaving high school have you enrolled in any type of education or training program?
No Yes, currently enrolled Yes, but not currently enrolled
X
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Post Secondary Training and EducationPages 5-7 Question 2 involves identifying any education or training programs that the student has been enrolled in since leaving high school. The question is split into three sets of columns: Enrollment Status, Currently Enrolled, and At Least One Full Term Completed. For each kind of program in which a student is or was enrolled, indicate if his/her status was full or part time. Then indicate if the student is or is not currently enrolled. Finally, indicate if the student completed at least one full term. If the student has not been enrolled at all since high school, select the N/A box at the bottom of the question.
Post Secondary Training and EducationPages 5-7 Check ALL that apply
Locate each type of education or training program you have been enrolled in at any time since leaving high school.
2.
Select if you are/were enrolled full- or part-time.
Indicate if you are currently enrolled.
Indicate whether or not you completed at least one full term.
Enrollment Status Full Part Time Time
Training Program
Currently Enrolled
At least one full term completed
Yes
Yes
No
No
2 or 4 year college Postsecondary vocational training program High school completion document or certificate (Adult Basic Education, GED) Short-term education or employment training program Community or technical college
X
X
X
Apprenticeship program On-the-job training Licensing program (Nursing, Cosmetology, etc.) Adult continuing education courses Adult Training Facility Adult center program Adult in-home program Other training program:
Select N/A if you were not enrolled in any educational or training program since high school.
Please describe:_________________
N/A
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Post Secondary Training and EducationPages 5-7 Question 3 lists the reasons why the student is not currently enrolled in an education or training program. Select all reasons that apply from the list if the student has never been enrolled or if the student is not currently enrolled. If the student is currently enrolled, select N/A. Check ALL that apply Did not meet prerequisites for school Employed Stay-at-home parent
3.
Why did you not enroll in an education or training program since leaving high school?
In jail or prison Unable to complete training program/dropped out of program Lack of transportation Limited funds
X
I am not interested
Select N/A if you are currently enrolled in any educational or training program.
Other: Please describe:________________________________________
N/A
Post Secondary Training and EducationPages 5-7 Question 4 lists the reasons why the student did not complete at least one term in an education or training program. Select all reasons that apply from the list if the student failed to complete at least one term. If the student completed at least one term, select N/A. Check ALL that apply Was not benefitting from the course
4.
Change in employment status
Why have you not completed at least one term in an education or training program?
Illness/medical issues In jail or prison Lack of transportation Limited funds Did not receive necessary accommodations Term is still in progress
Select N/A if you completed at least one term in any educational or training program since high school.
Other: Please describe:________________________________________
N/A X
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Post Secondary Training and EducationPages 5-7 Question 5 pertains to accommodations received in a post-secondary education or training program since leaving high school. Please identify all accommodations that were received. If the student was enrolled and had no accommodations, select “None”. If the student was never enrolled, select N/A. If an item with “please describe” is selected, be sure to add clarifying information in the space provided. Check ALL that apply A note-taker Extra time on tests or assignments Books on tape Electronic textbooks read to me using a computer A tape recorder A reader Someone writing for me during test Personal care attendant Sign language interpreter
Which accommodations have you received in your education or training program(s) since high school?
X
Assistive technology:
5.
Please describe:_________________________________
If you were enrolled, but did not receive accommodations, select None
Other: Please describe:_________________________________
None Select N/A if you were not enrolled in any educational or training program since high school.
N/A
Postsecondary Employment - Pages 7-9 This section addresses a variety of issues concerning any type of employment that the student has held since leaving high school. Question 6 concerns any type of employment since leaving high school. If the student is employed presently, select “Yes, currently employed.” If the student was employed in the past since leaving high school, select “Yes, but not currently employed.” If the student has not been employed at all since high school select “No.” Select only one answer. Check only ONE option No
6.
Since leaving high school have you been employed?
X
Yes, currently employed Yes, but not currently employed
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Postsecondary Employment - Pages 7-9 Question 7 involves identifying the different types of employment that the student has held since leaving high school. The question is split into two sets of columns: Employment Status and Currently Employed. For each kind of job a student has or did have, indicate if his/her status was full or part time. Also indicate if the student is or is not currently employed. If the student has not been employed at all since high school, select the N/A box at the bottom of the question. Check ALL that apply Employment Status Full Part Time Time
Locate each type of employment you have had at any time since leaving high school.
Currently Employed Yes
No
Competitive employment Military
7. Select if you are/were employed full- or parttime. Indicate if you are currently employed.
Select N/A if you were not employed at all since high school.
Employed in family business Self-employment Supported employment (paid work in a community setting with support services) Sheltered employment (where most workers have disabilities) Employment that allows for technological and medical supports
N/A X
Postsecondary Employment - Pages 7-9 Question 8 lists the reasons why the student is not currently employed. Select all reasons that apply from the list if the student has never been employed or if the student is not currently employed. If the student is currently employed, select N/A. Check ALL that apply Enrolled in a post secondary education/training program Looking for a job, but can’t find one
X
Stay-at-home parent In jail or prison
Why are you not currently employed?
Laid off Lack of transportation
8.
X
I am not interested Fear of losing benefits Other: Please describe:______________________________________
Select N/A if you are currently employed.
N/A
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Postsecondary Employment - Pages 7-9 Questions 9, 10, and 11 ask more detailed information about the student’s most recently held job. • Specifically, the student is asked to identify the average number of hours worked, the highest hourly wage earned, and the length of employment. • If the student has not been employed at all since high school, select N/A for each question.
Postsecondary Employment - Pages 7-9 Check only ONE option
9.
Since leaving high school, have you been employed for a total of at least 90 days? (The days do not have to be consecutive and could be from multiple jobs.)
Yes No
N/A X
Select N/A if you have not been employed at all since high school.
Check only ONE option On average, how many hours do/did you work in a week? (If you have more than one job, add the hours to find the total number of hours worked per week.)
1 – 19 hours per week 20 – 35 hours per week 36 – 40 hours per week
10.
41 or more hours per week
Select N/A if you have not been employed at all since high school.
N/A X Check only ONE option Yes
Were you paid at least minimum wage ($7.25)? 11.
No Choose not to answer
Select N/A if you have not been employed at all since high school.
N/A X
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Postsecondary Employment - Pages 7-9 Question 12 pertains to accommodations received at any job since leaving high school. Please identify all accommodations that were received. If the student was employed and had no accommodations, select “None”. If the student was never employed, select N/A. Check ALL that apply Job Coach Mentor
Which accommodations have you received at your place of employment since leaving high school?
Equipment modifications Picture directions Modified schedule Personal care attendant Sign language interpreter Extra time to complete job tasks
12. If you were employed, but did not receive accommodations, select None
Assistive technology: Please describe:____________________________ Other: Please describe:____________________________
None: Select N/A if you have not been employed at all since high school
N/A X
Activities (Page 9) Question 13: For each activity listed, rate the student’s level of independence on the scale “Can do independently,” “Can do with assistance,” and “Dependent on others to do.” Select only one rating per activity, but be sure to rate all activities. If the student does not engage in an activity, select “N/A – Do not take part in this activity.” Give one rating to each of the following Can do Independently
Activities Housework
X
Personal hygiene
X
Meal planning and preparation
X
Decision-making Maintaining health and fitness
X X
Arranging transportation Participating in recreation/leisure activities Involvement in community organizations Voting
N/A - Do not take part in this activity
X
Money management
13.
Dependent on others to do
X
Making appointments
How much help do you need with each of these activities?
Can do with assistance
X X
X X
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• At the conclusion of the survey, make a copy of the completed survey. Mail the original survey to PaTTAN Pittsburgh based on the schedule provided in the 2011-12 Pennsylvania Post School Outcomes Survey Timeline & Procedures document. The Timeline & Procedures document is included in your material’s packet. • If you have any questions or concerns regarding PaPOS please contact your IU contact or send an email to: [email protected]
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Contact Information Michael Stoehr Educational Consultant Pennsylvania Training and Technical Assistance Network (PaTTAN) 3190 William Pitt Way Pittsburgh, PA 15238 (412) 826-6864 [email protected] www.pattan.net
www.pattan.net
Commonwealth of Pennsylvania Tom Corbett, Governor Pennsylvania Department of Education Ronald J. Tomalis, Secretary Dr. Carolyn Dumaresq, Deputy Secretary Office for Elementary and Secondary Education John J. Tommasini, Director Bureau of Special Education Patricia Hozella, Assistant Director Bureau of Special Education
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Post School Survey: Target Year # 1
February 15, 2012 PaTTAN Webinar
Pennsylvania Training and Technical Assistance Network
PaTTAN’s Mission The mission of the Pennsylvania Training and Technical Assistance Network (PaTTAN) is to support the efforts and initiatives of the Bureau of Special Education, and to build the capacity of local educational agencies to serve students who receive special education services.
1
2/14/2012
PDE’s Commitment to Least Restrictive Environment (LRE)
Our goal for each child is to ensure Individualized Education Program (IEP) teams begin with the general education setting with the use of Supplementary Aids and Services before considering a more restrictive environment.
TRAINING SESSION MATERIALS The materials reviewed during today’s webinar can be downloaded at the PaTTAN website • Annotated Instructions for Post School Survey Completion • 2011-12 Pennsylvania Post School Outcomes Survey Timeline & Procedures • IU and PaTTAN Transition Consultants’ Support Structure for PaPOS • Today’s PowerPoint
2
2/14/2012
TRAINING SESSION MATERIALS The following materials will be included in your Cohort # 1 Post School Survey Packet:* • List of Students for Whom the LEA Needs to Complete a Post School Survey • Former Student Leaver’s Contact Information and Pre-populated Post-School Survey Forms • Annotated Instructions for Post School Survey Completion • Cohort # 1 - Procedures and Timelines • IU and PaTTAN Transition Consultants’ Support Structure for PaPOS • UPS Mailing Labels (4) * Materials will be shipped directly to the Cohort # 1 LEAs at the end of February 2012
2012 VOLUNTEER LEAS If you were a volunteer LEA for the 2011 PaPOS Exit Survey and you want to conduct the post school survey for this year: Your survey materials will be mailed directly to your LEA by March 15, 2012.
Surveys will be color coded as a volunteer survey Final submission of all completed volunteer post surveys from Year #1 LEAs need to be mailed to PaTTAN Pittsburgh via UPS by June 30, 2012
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PENNSYLVANIA POST SCHOOL OUTCOMES SURVEY (PAPOS)
Background Information
State Performance Plan (SPP) • Evaluate the State’s efforts to implement the requirements and purposes of IDEA • Describe how the State will improve such implementation – 6-Year Plan – 20 indicators – Annual Performance Report
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1. Improve graduation rates for students with disabilities. 2. Decrease dropout rates for students with disabilities. 3. Ensure all students with disabilities participate in statewide or alternate assessments. 4. Reduce suspension and expulsion rates for students with disabilities. 5. Provide services for school-age students with disabilities in the least restrictive environment. 6. Provide preschool children with disabilities services in the least restrictive environment. 7. Improve cognitive and social outcomes for preschool children with disabilities. 8. Improve parent involvement in their child’s special education program. 9. Reduce disproportionality of cultural groups in special education. 10. Reduce the number of students from other cultures in certain disability categories.
11. Improve efforts to locate and serve students with disabilities. 12. Ensure a smoother transition from preschool programs to schoolbased programs. 13. Improve transition services for students with disabilities at age 16 and above. 14. Improve the outcomes for students moving from secondary to postsecondary activities 15. Make sure school districts correct noncompliance areas in special education program.
16. Ensure complaints filed by parents and other agencies are completed in a 60- day period. 17. Ensure due process hearings are completed in a 45-day period. 18. Increase the use of resolution sessions to resolve due process hearings. 19. Increase the use of mediation to resolve differences with the school. 20. Make sure the data used by Pennsylvania is valid, reliable, and accurate.
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Every student by name regardless of background, condition or circumstance… Proficient in core subjects Graduates from high school, ready for post-secondary education and career Achieves high outcomes
• Indicator 14: • Students achieving their post-secondary goals • Indicators 1 and 2: • Students actively engaged, staying in school and graduating • Indicator 13 • High quality IEPs designed to help students achieve their postsecondary goals
• The foundation: • High quality, rigorous, standards-aligned secondary school programs for all students
Indicator 14 Resources • National Post School Outcome Center (NPSO) http://www.psocenter.org/ • National Secondary Transition Technical Assistance Center (NSTTAC) http://www.nsttac.org • National Dropout Prevention Center for Students with Disabilities (NCPD-SD) http://www.dropoutprevention.org/
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PaPOS Background and Supports
DESIGNING THE SURVEY TO ACHIEVE TWO GOALS:
• Collecting information required for federal reporting • Collecting information to inform program improvements resulting in better post-school outcomes for youth with disabilities
14
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Survey Development • Exit Survey Developed through a Cross Agency Process with Individual Stakeholder Representation (May 2005)
• Meeting with national experts at National Transition Summit (June 2005) • Advice sought from National Post-school Outcomes Center • Ongoing survey updates based on OSEP requirements 15
Building the System • Field Technical and Management Support Procedures oPaTTAN Educational Consultants oIntermediate Unit Transition Consultants Refer to: IU and PaTTAN Transition Consultants’ Support Structure for PaPOS document
• If you have any questions or concerns regarding PaPOS please contact your IU contact or send an email to: [email protected] 16
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Survey Population Indicator 14 Language Percent of youth who are no longer in secondary school, had IEPs in effect at the time they left school, and were: A. Enrolled in higher education within one year of leaving high school. B. Enrolled in higher education or competitively employed within one year of leaving high school. C. Enrolled higher education or in some other postsecondary education or training; or competitively employed or in some other employment within one year of leaving high school.
17
Survey Population • All leavers were identified by the targeted LEA by examining the December 1, 2010 Federal Student Data Report (PennData) • “Leavers” were those students who “left” during the 2010-11 school year: – With a regular diploma – Due to aging out (at 21 years of age) – Due to dropping out 18
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SURVEY POPULATION • For Cohort Group # 1 – Post School Survey Follow-Up: – You will be only contacting your LEAs former student leavers from 2010-11
19
Pennsylvania’s Survey Sample • 1/5 of LEAs annually and • 1/5 of Philadelphia High Schools — Attempt to interview all leavers in LEA
• All LEAs have been selected and placed on the sampling plan for the 5 years (i.e. each district participates once every 5 years)
20
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2/14/2012
Sampling Variables • District Size – Urban, suburban, rural, plus charter schools
• Disability Category • Ethnicity • LRE Status (percent of time served in regular education classroom) • Gender 21
Surveys Exit Survey for student “leavers” in the school year (2011-12) – Survey Cycle Year # 2 and Volunteer LEAs Post-School Survey for former students one year out from school – (2010-11 “leavers”) – Survey Cycle Year # 1 and Volunteer LEAs
22
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2011-12 Exit Survey Content • • • • •
Demographic information Reason for leaving Classes/Activities received in high school Accommodations received in high school Contact information for post-school follow-up
23
2011-12- Post-School Survey Content • Post-Secondary education history and related items • Employment history and related items • Probe if not employed or in post secondary training/education program • Check on independent living status
24
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2/14/2012
2011-12 PAPOS Post School Survey
Timeline and Procedures
Administrative Considerations • The following are procedures for targeted Year #1 LEAs to complete the Post School Survey: – Contact all former student leavers between March 1, 2012 and June 30, 2012* – Former student leavers are graduates, dropouts, and students who aged out who had IEPs during the 2010-11 school year. – Make 3 unique attempts at contacting all former student leavers. It is required that these attempts be made on different days and/or utilize a variety of communication methods.
* Can begin the survey process starting on March 1st
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Administrative Considerations • The Post-School Survey should be administered in an interview fashion by an individual familiar with the student being interviewed. • If a student’s disability limits his/her ability to respond accurately to the survey questions, an individual (e.g., family member, provider agency staff, etc.) can assist the student in answering the student survey questions.
Administrative Considerations • At the conclusion of the survey, make a copy of the completed survey for your records. • Mail the original survey via UPS to PaTTAN Pittsburgh based on the schedule provided in the 2011-12 Pennsylvania Post School Outcomes Survey Timeline & Procedures document. • The Timeline & Procedures document is included in your material’s packet & on the PaTTAN website • Retain your UPS tracking receipt for your records. • To contact UPS for a direct pickup at your building call 1-800PICK-UPS.
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PaPOS Post Survey Submission Target Dates
Submission Target Dates DATE
MATERIAL
3/31/12
First submission of all completed surveys to date from Cohort 1 LEAs mailed to PaTTAN Pittsburgh via UPS.
4/30/12
Second submission of all completed surveys to date from Cohort 1 LEAs mailed to PaTTAN Pittsburgh via UPS.
5/31/12
Third submission of all completed Post surveys from Cohort 1 LEAs mailed to PaTTAN Pittsburgh via UPS.
6/30/12
Final submission of all completed Post surveys from Cohort 1 LEAs mailed to PaTTAN Pittsburgh via UPS.
Administrative Considerations • PaTTAN Pittsburgh will monitor the progress of each LEA throughout this process and will notify you if there is a lack of survey response rate in May and/or June. If you have any questions or concerns regarding the PaPOS process for this year, please send an email to: [email protected]
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2011-12 PAPOS Post-School Survey
Annotated Instructions
Former Student Leaver’s Contact Information Sheet – Page 1 This information was entered last year as part of the 201011 PaPOS Exit Survey. It should be used to contact the former student. Contact information should have been entered for both the former student and his/her primary contact. If the contact information is incomplete or is incorrect to the extent that you cannot reach the student nor his/her primary contact, refer to the most recent student records for correct information. (The LEA is required to make every reasonable attempt to contact the former student.)
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Former Student’s Contact Information: District: xx SD Former Student’s Contact Information: Student Name: Jane Doe Home Phone: 2165319086 Cell Phone: 2165232899 Email Address: [email protected] Street Address: 543 MAIN ST City: VINTON State: PA Zip code: 15961
Former Student’s Contact Information: Primary Contact Information: Contact’s Name: John Doe Relationship to former student: Father Home Phone: 2165319086 Cell Phone: Email Address: Street Address: 543 MAIN ST City: VINTON State: PA Zip code: 15961
If the contact information is incorrect or is missing, refer to the student’s school records.
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Former Student’s Demographic Information Page 3 Demographic information was provided when the Exit survey was completed at the end of the 2010-11 school year. The information includes the former student’s LEA, last name, first name, PA Secure ID, and Date of Birth.
Former Student’s Demographic Information Former Student’s LEA Former Student’s Name Former Student’s PA Secure ID
Steel City SD
Jones
Bob
Last Name
First Name
222222222
Former Student’s Date of Birth MM/DD/YYYY
8/22/1992
If any of the demographic information is incorrect, please make the correction on the survey form in Red Ink.
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Record of Attempts to Contact – Page 3 LEAs are required to make 3 unique attempts to contact each former student leaver. Attempts must be made on different days and/or utilizing a variety of communication methods (e.g., telephone calls, mailing, internet contact, etc.). Contact information provided on last year’s exit survey appears on the Student’s Contact Information Sheet (Page 1) of each former student’s PaPOS Post School Survey Form. If the information is incomplete or inaccurate to the degree that the student cannot be reached, refer to the most recent school record for the student.
Record of Attempts to Contact – Page 3
LEAS should attempt to contact all former students between 3/1/12 and 6/30/12. Record if you were able to complete the survey. If you did not successfully contact the student/contact person or if he/she refused to be interviewed, select “No”. Were you able to complete the survey?
Yes No
X
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Record of Attempts to Contact – Page 3 Select the reasons why the interview could not be completed. Check as many reasons as apply. If the survey was completed successfully, select N/A. Check ALL that apply
Why was the survey unable to be completed?
Contact information was not correct Person declined to be interviewed or did not respond to request Former student is deceased
X X
N/A Survey was completed
Record the dates when you attempted the survey. On what dates did you attempt the survey? Attempt Date of Attempt 1 03/22/2012 2
04/15/2012
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Record of Attempts to Contact – Page 3 If you are unable to complete the survey after 3 attempts, you have fulfilled the requirement for the Post School Survey for this former student. Complete the 3 survey questions on page 3 and submit the survey to PaTTAN Pittsburgh.
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Characteristics of Interviewer – page 4 This section marks the beginning of the Post Survey questions. Please begin by selecting the primary role of the interviewer and identifying the person who was interviewed. Select only one option for each item. Check only ONE option Teacher
X
Administrator Transition personnel
Primary Role of Interviewer
Paraprofessional/education assistant School psychologist School counselor Other Please describe_____________________________________
Check only ONE option
Person Interviewed
The former student Parent or guardian Relative other than parent Adult service provider
X
Friend of the former student
Post Secondary Training and EducationPages 5-7 This section addresses a variety of issues concerning any education or training program in which the student has been enrolled at any time since leaving high school. Question 1 concerns enrollment in any type of education or training program since high school. If the student is enrolled presently, select “Yes, currently enrolled.” If the student was enrolled in the past, select “Yes, but not currently enrolled.” If the student has not been enrolled in any type of education or training program since high school select “No.” Select only one answer. Check only ONE option
1.
Since leaving high school have you enrolled in any type of education or training program?
No Yes, currently enrolled Yes, but not currently enrolled
X
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Post Secondary Training and EducationPages 5-7 Question 2 involves identifying any education or training programs that the student has been enrolled in since leaving high school. The question is split into three sets of columns: Enrollment Status, Currently Enrolled, and At Least One Full Term Completed. For each kind of program in which a student is or was enrolled, indicate if his/her status was full or part time. Then indicate if the student is or is not currently enrolled. Finally, indicate if the student completed at least one full term. If the student has not been enrolled at all since high school, select the N/A box at the bottom of the question.
Post Secondary Training and EducationPages 5-7 Check ALL that apply
Locate each type of education or training program you have been enrolled in at any time since leaving high school.
2.
Select if you are/were enrolled full- or part-time.
Indicate if you are currently enrolled.
Indicate whether or not you completed at least one full term.
Enrollment Status Full Part Time Time
Training Program
Currently Enrolled
At least one full term completed
Yes
Yes
No
No
2 or 4 year college Postsecondary vocational training program High school completion document or certificate (Adult Basic Education, GED) Short-term education or employment training program Community or technical college
X
X
X
Apprenticeship program On-the-job training Licensing program (Nursing, Cosmetology, etc.) Adult continuing education courses Adult Training Facility Adult center program Adult in-home program Other training program:
Select N/A if you were not enrolled in any educational or training program since high school.
Please describe:_________________
N/A
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Post Secondary Training and EducationPages 5-7 Question 3 lists the reasons why the student is not currently enrolled in an education or training program. Select all reasons that apply from the list if the student has never been enrolled or if the student is not currently enrolled. If the student is currently enrolled, select N/A. Check ALL that apply Did not meet prerequisites for school Employed Stay-at-home parent
3.
Why did you not enroll in an education or training program since leaving high school?
In jail or prison Unable to complete training program/dropped out of program Lack of transportation Limited funds
X
I am not interested
Select N/A if you are currently enrolled in any educational or training program.
Other: Please describe:________________________________________
N/A
Post Secondary Training and EducationPages 5-7 Question 4 lists the reasons why the student did not complete at least one term in an education or training program. Select all reasons that apply from the list if the student failed to complete at least one term. If the student completed at least one term, select N/A. Check ALL that apply Was not benefitting from the course
4.
Change in employment status
Why have you not completed at least one term in an education or training program?
Illness/medical issues In jail or prison Lack of transportation Limited funds Did not receive necessary accommodations Term is still in progress
Select N/A if you completed at least one term in any educational or training program since high school.
Other: Please describe:________________________________________
N/A X
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Post Secondary Training and EducationPages 5-7 Question 5 pertains to accommodations received in a post-secondary education or training program since leaving high school. Please identify all accommodations that were received. If the student was enrolled and had no accommodations, select “None”. If the student was never enrolled, select N/A. If an item with “please describe” is selected, be sure to add clarifying information in the space provided. Check ALL that apply A note-taker Extra time on tests or assignments Books on tape Electronic textbooks read to me using a computer A tape recorder A reader Someone writing for me during test Personal care attendant Sign language interpreter
Which accommodations have you received in your education or training program(s) since high school?
X
Assistive technology:
5.
Please describe:_________________________________
If you were enrolled, but did not receive accommodations, select None
Other: Please describe:_________________________________
None Select N/A if you were not enrolled in any educational or training program since high school.
N/A
Postsecondary Employment - Pages 7-9 This section addresses a variety of issues concerning any type of employment that the student has held since leaving high school. Question 6 concerns any type of employment since leaving high school. If the student is employed presently, select “Yes, currently employed.” If the student was employed in the past since leaving high school, select “Yes, but not currently employed.” If the student has not been employed at all since high school select “No.” Select only one answer. Check only ONE option No
6.
Since leaving high school have you been employed?
X
Yes, currently employed Yes, but not currently employed
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Postsecondary Employment - Pages 7-9 Question 7 involves identifying the different types of employment that the student has held since leaving high school. The question is split into two sets of columns: Employment Status and Currently Employed. For each kind of job a student has or did have, indicate if his/her status was full or part time. Also indicate if the student is or is not currently employed. If the student has not been employed at all since high school, select the N/A box at the bottom of the question. Check ALL that apply Employment Status Full Part Time Time
Locate each type of employment you have had at any time since leaving high school.
Currently Employed Yes
No
Competitive employment Military
7. Select if you are/were employed full- or parttime. Indicate if you are currently employed.
Select N/A if you were not employed at all since high school.
Employed in family business Self-employment Supported employment (paid work in a community setting with support services) Sheltered employment (where most workers have disabilities) Employment that allows for technological and medical supports
N/A X
Postsecondary Employment - Pages 7-9 Question 8 lists the reasons why the student is not currently employed. Select all reasons that apply from the list if the student has never been employed or if the student is not currently employed. If the student is currently employed, select N/A. Check ALL that apply Enrolled in a post secondary education/training program Looking for a job, but can’t find one
X
Stay-at-home parent In jail or prison
Why are you not currently employed?
Laid off Lack of transportation
8.
X
I am not interested Fear of losing benefits Other: Please describe:______________________________________
Select N/A if you are currently employed.
N/A
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Postsecondary Employment - Pages 7-9 Questions 9, 10, and 11 ask more detailed information about the student’s most recently held job. • Specifically, the student is asked to identify the average number of hours worked, the highest hourly wage earned, and the length of employment. • If the student has not been employed at all since high school, select N/A for each question.
Postsecondary Employment - Pages 7-9 Check only ONE option
9.
Since leaving high school, have you been employed for a total of at least 90 days? (The days do not have to be consecutive and could be from multiple jobs.)
Yes No
N/A X
Select N/A if you have not been employed at all since high school.
Check only ONE option On average, how many hours do/did you work in a week? (If you have more than one job, add the hours to find the total number of hours worked per week.)
1 – 19 hours per week 20 – 35 hours per week 36 – 40 hours per week
10.
41 or more hours per week
Select N/A if you have not been employed at all since high school.
N/A X Check only ONE option Yes
Were you paid at least minimum wage ($7.25)? 11.
No Choose not to answer
Select N/A if you have not been employed at all since high school.
N/A X
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Postsecondary Employment - Pages 7-9 Question 12 pertains to accommodations received at any job since leaving high school. Please identify all accommodations that were received. If the student was employed and had no accommodations, select “None”. If the student was never employed, select N/A. Check ALL that apply Job Coach Mentor
Which accommodations have you received at your place of employment since leaving high school?
Equipment modifications Picture directions Modified schedule Personal care attendant Sign language interpreter Extra time to complete job tasks
12. If you were employed, but did not receive accommodations, select None
Assistive technology: Please describe:____________________________ Other: Please describe:____________________________
None: Select N/A if you have not been employed at all since high school
N/A X
Activities (Page 9) Question 13: For each activity listed, rate the student’s level of independence on the scale “Can do independently,” “Can do with assistance,” and “Dependent on others to do.” Select only one rating per activity, but be sure to rate all activities. If the student does not engage in an activity, select “N/A – Do not take part in this activity.” Give one rating to each of the following Can do Independently
Activities Housework
X
Personal hygiene
X
Meal planning and preparation
X
Decision-making Maintaining health and fitness
X X
Arranging transportation Participating in recreation/leisure activities Involvement in community organizations Voting
N/A - Do not take part in this activity
X
Money management
13.
Dependent on others to do
X
Making appointments
How much help do you need with each of these activities?
Can do with assistance
X X
X X
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• At the conclusion of the survey, make a copy of the completed survey. Mail the original survey to PaTTAN Pittsburgh based on the schedule provided in the 2011-12 Pennsylvania Post School Outcomes Survey Timeline & Procedures document. The Timeline & Procedures document is included in your material’s packet. • If you have any questions or concerns regarding PaPOS please contact your IU contact or send an email to: [email protected]
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Contact Information Michael Stoehr Educational Consultant Pennsylvania Training and Technical Assistance Network (PaTTAN) 3190 William Pitt Way Pittsburgh, PA 15238 (412) 826-6864 [email protected] www.pattan.net
www.pattan.net
Commonwealth of Pennsylvania Tom Corbett, Governor Pennsylvania Department of Education Ronald J. Tomalis, Secretary Dr. Carolyn Dumaresq, Deputy Secretary Office for Elementary and Secondary Education John J. Tommasini, Director Bureau of Special Education Patricia Hozella, Assistant Director Bureau of Special Education
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