Fall 2014 & Spring 2015 Information Deadlines & Fines
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Fall 2014 & Spring 2015 Information Deadlines & Fines Overall Deadlines
Fall 2014
Spring 2015
August 29, 2014
January 9, 2015
Roster Review Meetings
November 21, 2014
April 10, 2015
End of Semester Paperwork
December 19, 2014
May 8, 2015
Standards of Fraternal Excellence Submission
December 19, 2014
OFSL Chapter & Inter/national Roster Submission
The OFSL Chapter Roster Submission is needed to review that all membership information is updated for the beginning of each semester. Roster Review Meetings are to be held prior to the last day of classes by 5PM and meetings are to be scheduled fifteen (15) business days prior to the last day of classes. The End of Semester Paperwork serves as a method of tracking changes in chapter leadership as well as questions about membership and programming. Standards of Fraternal Excellence Submissions are used to track and asses the important aspects of chapter programming and operations in order to evaluate if the chapter meets minimum expectations for fraternal organizations.
Page 1 • Fall 2013 & Spring 2014 Information Deadlines & Fines
Membership Intake Deadlines Membership Intake Intent Form (MI1)
Fall 2014
Spring 2015
September 29, 2014
February 9, 2015
The Membership Intake Intent Form serves to find out if chapters of UGC and NPHC organizations will be conducting membership intake for the semester.
Schedule and Attend Membership Intake Review Meeting with Council Advisor
Ten (10) business days prior to the start of Membership Intake Process
The purpose of this meeting is to review the Membership Intake Process outlined for the semester. In order for this meeting to occur the Chapter President and Membership Intake Coordinator must attend and have completed: Membership Intake Registration Form (MI2) Any Intake Paperwork to be signed by the Council Advisor for the Inter/National Organization
Membership Intake Informational Attendance Sheet (MI3-A)
Five (5) business days following Informational Meetings
Interest Group Activity Report (MI3-B)
Five (5) business days following Interest Group Activity
This attendance list must be submitted even if the chapter is NOT conducting Membership Intake for the semester. ***This is only completed if your organization has an
interest group process.*** Please make sure to submit this form after any and all interest group activities!!!
Any and All changes to the Membership Intake Registration Form (MI2) Inter/National Organization Approval Form (MI4)
Must be signed by an inter/national or regional representative.
Verification of Aspirants (MI5) Yellow Cards for all Aspirants Aspirant Disaffiliation Deadline
The period where an aspirant can be removed from the OFSL Chapter Roster and not be included in the Chapter Grade Report at the end of the semester.
End of Intake Report (MI6) Neophyte Presentation Agreement (MI7-A)
Must be accompanied by the Marshall Student Center EMS Approval Form.
Alternative to Neophyte Presentation Agreement (MI7-B)
Page 2 • Fall 2013 & Spring 2014 Information Deadlines & Fines
Five (5) business days prior to beginning of the Membership Intake Process Five (5) business days prior to beginning of the Membership Intake Process Two (2) business days after the Membership Intake Process begins Two (2) business days after the Membership Intake Process begins Within ten (10) business days of the beginning of the Membership Intake Process
Five (5) business days following Initiation/ Crossover Ceremony Fifteen (15) business days prior to the date of the Neophyte Presentation Ten (10) business days prior to the date of the activity
Recruitment & New Member Ed. Deadlines
Fall 2013
Spring 2014
Schedule and Attend Recruitment and New Member Education Review Meeting with Council Advisor
Ten (10) business days prior to the start of the New Member Education Process
Introduction of New Members (NM2)
Two (2) business days after bids are extended
Yellow Cards for all New Members New Member Disaffiliation Deadline
Two (2) business days after bids are extended
The purpose of this meeting is to review the Recruitment and New Member Education Process outlined for the semester. In order for this meeting to occur the Chapter President and New Member Education Coordinator must attend and have completed: New Member Education Process Registration (NM1)
The period where a new member can be removed from the OFSL Chapter Roster and not be included in the Chapter Grade Report at the end of the semester.
End of New Member Process Report (NM3)
Page 3 • Fall 2013 & Spring 2014 Information Deadlines & Fines
Within ten (10) business days of a bid being extended
Five (5) business days following Initiation
Social Event Registration Deadlines Social Event Training
Fall 2014
Spring 2015
August 24, 2013
January 4, 2015
The President, Risk Management Chair, and Social Chair must be in attendance in order to be certified to register Social Events.
Social Event Registration Form
Social Event Consultation
Fifteen (15) business days prior to the event by 5PM EST if within 250 miles of the University or not overnight. Twenty-five (25) business days by 5PM EST if the event is more than 250 miles away from the University or overnight. Ten (10) business days prior to the event by 5PM EST. Fifteen (15) business days by 5PM EST if the event is more than 250 miles away from the University or overnight.
Administrative Fines
Amount
Roster Failure to submit the OFSL Chapter Roster
$100/chapter
Failure to schedule Roster Review Meeting by the deadline
$50/chapter
Failure to attend Roster Review Meeting by the deadline
$100/chapter
Adjustments made to BullSync during Summer & Winter Breaks
$50/change
New Member Education/Intake Failure to submit End of New Member Process Report (NM6) by the deadline
$100/chapter
Failure to submit Membership Intake Intent Form (MI1) by the deadline
$100/chapter
Failure to submit End of Intake Report (MI7) by the deadline
$100/chapter
Failure to start New Member Presentation within twenty (20) minutes of the advertised start time.
$250/chapter (21st minute) and $10 per minute thereafter
End of Semester Paperwork Failure to submit End of Semester Paperwork
$100/chapter
Standards of Fraternal Excellence Failure to submit Standards of Fraternal Excellence by the deadline
$250/chapter
Social Event Registration First Late Submission
$100/chapter
Second Late Submission
$200/chapter
Third Late Submission
$300/chapter and loss of Social Event Privileges for three (3) consecutive months not including January, May-August, and December
Page 4 • Fall 2013 & Spring 2014 Information Deadlines & Fines
Fall 2014 & Spring 2015 Information Deadlines & Fines Overall Deadlines
Fall 2014
Spring 2015
August 29, 2014
January 9, 2015
Roster Review Meetings
November 21, 2014
April 10, 2015
End of Semester Paperwork
December 19, 2014
May 8, 2015
Standards of Fraternal Excellence Submission
December 19, 2014
OFSL Chapter & Inter/national Roster Submission
The OFSL Chapter Roster Submission is needed to review that all membership information is updated for the beginning of each semester. Roster Review Meetings are to be held prior to the last day of classes by 5PM and meetings are to be scheduled fifteen (15) business days prior to the last day of classes. The End of Semester Paperwork serves as a method of tracking changes in chapter leadership as well as questions about membership and programming. Standards of Fraternal Excellence Submissions are used to track and asses the important aspects of chapter programming and operations in order to evaluate if the chapter meets minimum expectations for fraternal organizations.
Page 1 • Fall 2013 & Spring 2014 Information Deadlines & Fines
Membership Intake Deadlines Membership Intake Intent Form (MI1)
Fall 2014
Spring 2015
September 29, 2014
February 9, 2015
The Membership Intake Intent Form serves to find out if chapters of UGC and NPHC organizations will be conducting membership intake for the semester.
Schedule and Attend Membership Intake Review Meeting with Council Advisor
Ten (10) business days prior to the start of Membership Intake Process
The purpose of this meeting is to review the Membership Intake Process outlined for the semester. In order for this meeting to occur the Chapter President and Membership Intake Coordinator must attend and have completed: Membership Intake Registration Form (MI2) Any Intake Paperwork to be signed by the Council Advisor for the Inter/National Organization
Membership Intake Informational Attendance Sheet (MI3-A)
Five (5) business days following Informational Meetings
Interest Group Activity Report (MI3-B)
Five (5) business days following Interest Group Activity
This attendance list must be submitted even if the chapter is NOT conducting Membership Intake for the semester. ***This is only completed if your organization has an
interest group process.*** Please make sure to submit this form after any and all interest group activities!!!
Any and All changes to the Membership Intake Registration Form (MI2) Inter/National Organization Approval Form (MI4)
Must be signed by an inter/national or regional representative.
Verification of Aspirants (MI5) Yellow Cards for all Aspirants Aspirant Disaffiliation Deadline
The period where an aspirant can be removed from the OFSL Chapter Roster and not be included in the Chapter Grade Report at the end of the semester.
End of Intake Report (MI6) Neophyte Presentation Agreement (MI7-A)
Must be accompanied by the Marshall Student Center EMS Approval Form.
Alternative to Neophyte Presentation Agreement (MI7-B)
Page 2 • Fall 2013 & Spring 2014 Information Deadlines & Fines
Five (5) business days prior to beginning of the Membership Intake Process Five (5) business days prior to beginning of the Membership Intake Process Two (2) business days after the Membership Intake Process begins Two (2) business days after the Membership Intake Process begins Within ten (10) business days of the beginning of the Membership Intake Process
Five (5) business days following Initiation/ Crossover Ceremony Fifteen (15) business days prior to the date of the Neophyte Presentation Ten (10) business days prior to the date of the activity
Recruitment & New Member Ed. Deadlines
Fall 2013
Spring 2014
Schedule and Attend Recruitment and New Member Education Review Meeting with Council Advisor
Ten (10) business days prior to the start of the New Member Education Process
Introduction of New Members (NM2)
Two (2) business days after bids are extended
Yellow Cards for all New Members New Member Disaffiliation Deadline
Two (2) business days after bids are extended
The purpose of this meeting is to review the Recruitment and New Member Education Process outlined for the semester. In order for this meeting to occur the Chapter President and New Member Education Coordinator must attend and have completed: New Member Education Process Registration (NM1)
The period where a new member can be removed from the OFSL Chapter Roster and not be included in the Chapter Grade Report at the end of the semester.
End of New Member Process Report (NM3)
Page 3 • Fall 2013 & Spring 2014 Information Deadlines & Fines
Within ten (10) business days of a bid being extended
Five (5) business days following Initiation
Social Event Registration Deadlines Social Event Training
Fall 2014
Spring 2015
August 24, 2013
January 4, 2015
The President, Risk Management Chair, and Social Chair must be in attendance in order to be certified to register Social Events.
Social Event Registration Form
Social Event Consultation
Fifteen (15) business days prior to the event by 5PM EST if within 250 miles of the University or not overnight. Twenty-five (25) business days by 5PM EST if the event is more than 250 miles away from the University or overnight. Ten (10) business days prior to the event by 5PM EST. Fifteen (15) business days by 5PM EST if the event is more than 250 miles away from the University or overnight.
Administrative Fines
Amount
Roster Failure to submit the OFSL Chapter Roster
$100/chapter
Failure to schedule Roster Review Meeting by the deadline
$50/chapter
Failure to attend Roster Review Meeting by the deadline
$100/chapter
Adjustments made to BullSync during Summer & Winter Breaks
$50/change
New Member Education/Intake Failure to submit End of New Member Process Report (NM6) by the deadline
$100/chapter
Failure to submit Membership Intake Intent Form (MI1) by the deadline
$100/chapter
Failure to submit End of Intake Report (MI7) by the deadline
$100/chapter
Failure to start New Member Presentation within twenty (20) minutes of the advertised start time.
$250/chapter (21st minute) and $10 per minute thereafter
End of Semester Paperwork Failure to submit End of Semester Paperwork
$100/chapter
Standards of Fraternal Excellence Failure to submit Standards of Fraternal Excellence by the deadline
$250/chapter
Social Event Registration First Late Submission
$100/chapter
Second Late Submission
$200/chapter
Third Late Submission
$300/chapter and loss of Social Event Privileges for three (3) consecutive months not including January, May-August, and December
Page 4 • Fall 2013 & Spring 2014 Information Deadlines & Fines
