GRAND VALLEY BOARD OF EDUCATION October ... AWS
GRAND VALLEY BOARD OF EDUCATION October 16, 2017 Regular Meeting Board Summary The 2017-2018 Grand Valley Youth Philanthropy Board (GVYPB) Members submitted by Annie Peters: Front Row: Tyler Easton, Sydni Samsa, Lauren Bachman, Erica Carlson Back Row: Tracey Jones, Josie Pucel Lilly Portman Chris Battaglia, Shannon Binns, Madyson McDonald REGULAR BOARD MEETING – Monday, October 16, 2017 – 5:30 p.m. Executive Session followed by regular meeting at 6:00 p.m. – Grand Valley High School Study Hall ROLL CALL: Mrs. Battaglia, Mrs. Stanley, Mr. Hendershott, Mr. Jackson, Mr. Keeney EXECUTIVE SESSION: Time: From 5:30 p.m. To 6:01 p.m. Motion by Mrs. Stanley and seconded by Mr. Jackson to go into executive session for the purpose of the appointment, employment, dismissal, discipline, promotion, demotion or compensation of an employee or official, or the investigation of charges or complaints against an employee, official, licensee or student, unless the employee, official, licensee or student requests a public hearing with the following in attendance: Board, Superintendent, Treasurer, Jason McConnell, Kimberly Hein and OFT Rep. Kim Luther. ROLL CALL: Mrs. Stanley aye, Mr. Hendershott aye, Mr. Jackson aye, Mr. Keeney aye, Mrs. Battaglia aye
MOTION CARRIED
REGULAR SESSION: Time: 6:01 p.m. Motion by Mr. Hendershott and seconded by Mr. Keeney to return to regular session. ROLL CALL: Mr. Hendershott aye, Mr. Jackson aye, Mr. Keeney aye, Mrs. Battaglia aye, Mrs. Stanley aye
MOTION CARRIED
PLEDGE TO FLAG: BRIEFINGS: 1.
Student Recognition – submitted by Annie Peters The 2017-2018 Grand Valley Youth Philanthropy Board (GVYPB) Members: Tyler Easton, Sydni Samsa, Lauren Bachman, Erica Carlson, Tracey Jones, Josie Pucel, Lilly Portman, Chris Battaglia, Shannon Binns, Madyson McDonald GVYPB Members made signs for the “GIVE BACK WEEK”, October 13-20, 2017. The GVYPB members are hosting a canned food drive at Grand Valley High School to benefit The Country Neighbor Food Pantry. The Country Neighbor provides meals for local residents and is an integral part of the Grand Valley Community. Last year, the GVYPB, partnering with the Ashtabula Foundation, funded steam table pans and a commercial food processor for the Country Neighbor kitchen. The Grand Valley Youth Philanthropy Board felt being able to conduct a food drive was a great way to show appreciation for the positive impact The Country Neighbor Organization has on the Grand Valley Community.
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2.
Financial Presentation – Lisa Moodt
APPROVAL OF MINUTES: Motion by Mr. Hendershott and seconded by Mr. Keeney to approve the minutes of the September 18, 2017 regular meeting, and to waive the reading of the same. ROLL CALL: Mr. Jackson aye, Mr. Keeney aye, Mrs. Battaglia aye, Mrs. Stanley aye, Mr. Hendershott aye
MOTION CARRIED
TREASURER’S REPORTS: A. B. C. D.
Disbursements for September, 2017 Financial Reports for September, 2017 Investments for September, 2017 Student Activity Appropriation adjustments for September, 2017 in the amount of $23,336.50
Motion by Mrs. Stanley and seconded by Mr.Jackson to approve the disbursements, financial reports, investments and student activity appropriation adjustments for September, 2017. ROLL CALL: Mr. Keeney aye, Mrs. Battaglia aye, Mrs. Stanley aye, Mr. Hendershott aye, Mr. Jackson aye
MOTION CARRIED
PERSONNEL RESOLUTION ITEMS: Motion by Mr. Hendershott and seconded by Mr. Keeney to approve the following personnel resolution items as recommended by the superintendent: 1.
Amend the FMLA leave of Anna Nye, Teacher, that was approved at the September 18, 2017 board meeting to August 31, 2017 – November 13, 2017.
2.
Due to the lack of interested and qualified personnel within the Grand Valley School System, employ the following individual on a coaching supplemental contract prorated as per negotiated salary schedule for the remainder of the fall sports season, effective September 14, 2017 pending satisfactory completion of all requirements. Joshua Kocab
3.
Football Assistant Coach
Approve the following administrators as credentialed evaluators for the Ohio Teachers Evaluation System (OTES). Dr. William R. Nye Jr. Dr. Ellen Winer Roberta Cozad Doug Hitchcock
4.
Approve the following administrators as credentialed evaluators for the Ohio Counselors Evaluation System (OCES). Dr. William R. Nye Jr. Dr. Ellen Winer Roberta Cozad Doug Hitchcock Louise Casagrande
5.
Approve the following individuals as substitutes for the 2017-2018 school year pending training and meeting substitute employment requirements. Deanna McGirr Kelly Brearley Allison Gezymalla Sabrina Javorich
Aide (Educational/Paraprofessional) Cook Cook Custodian
ROLL CALL: Mrs. Battaglia aye, Mrs. Stanley aye, Mr. Hendershott aye, Mr. Jackson aye, Mr. Keeney aye
MOTION CARRIED
ADOPT BOARD POLICY/BYLAW REVISION, REPLACEMENT AND ADDITION: Motion by Mrs. Stanley and seconded by Mr. Keeney to adopt the revision, replacement and the addition of the following Board of Education policies/bylaws as proposed at the September 18, 2017 board meeting:
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Policy 2271 (Program) Policy 2464 (Program) Policy 4120.05 (Classified Staff) Policy 5136 (Students) Policy 5136.01 (Students) Policy 5200 (Students) Policy 5330 (Students) Policy 5530 (Students) Policy 6233 (Finances) Policy 6680 (Finances) Policy 7300 (Property) Policy 8600.04 (Operations) Policy 9141 (Relations)
College Credit Plus Program Gifted Education and Identification Employment of Substitute Educational Aides Personal Communication Devices Electronic Equipment Attendance Use of Medications Drug Prevention Amenities for Participants at Meetings and/or Other Occasions Recognition Disposition of Real Property/Personal Property Bus Driver Certification Business Advisory Council
TECHNOLOGY UPDATE Policy 7540.03 (Property) Policy 7540.04 (Property) Policy 7540.05 (Property) Policy 7540.06 (Property)
Student Technology Acceptable Use and Safety Staff Technology Acceptable Use and Safety District-Issued Staff E-Mail Account District-Issued Student E-Mail Account
ROLL CALL: Mrs. Stanley aye, Mr. Hendershott aye, Mr. Jackson aye, Mr. Keeney aye, Mrs. Battaglia aye
MOTION CARRIED
RESOLUTION FOR COMPLIMENTARY PASSES: Motion by Mr. Jackson and seconded by Mr. Hendershott to approve the resolution for complimentary passes: WHEREAS, in accordance with state law, the Board of Education offers certain benefits to our employees; and WHEREAS, the Board of Education offers certain benefits to community residents and other individuals; and WHEREAS, the District and community benefit through the presence of District faculty, staff, and others identified in this resolution at school sponsored regular season athletic events; NOW, THEREFORE, BE IT RESOLVED by the Grand Valley School District Board of Education as follows: The Board of Education provides complimentary passes and waives payment of any entry fee to the events listed below for all full time and part time employees, Senior Citizens – 60 years of age and older, Former Board of Education members, Volunteer Athletic Workers, College Recruiters/Scouts, Bus Drivers, Press, Conference League Passes and other people specifically approved by the Superintendent for the 2017-2018 school year. Complimentary passes/payment waiver applies to the following District events: 1. Regular Season Athletic Events IT IS FOUND AND DETERMINED that all formal action of this Board of Education concerning or related to the adoption of this Resolution was adopted in an open meeting of this Board, and all deliberations of this Board that resulted in such a formal action were adopted in meetings open to the public, in compliance with all applicable requirements of the Ohio Revised Code. ROLL CALL: Mr. Hendershott aye, Mr. Jackson aye, Mr. Keeney aye, Mrs. Battaglia aye, Mrs. Stanley aye
MOTION CARRIED
MISCELLANEOUS CONSENT RESOLUTION ITEMS: Motion by Mr. Keeney and seconded by Mr. Hendershott to approve the following miscellaneous consent resolution items: 1.
Approve a five-year Financial forecast for the district dated October 16, 2017.
2.
Approve payment of $12,500.00 towards the purchase of Marching Band and Flagline uniforms. The remaining balance will be paid by the Band Boosters.
3.
Accept receipt of $190.00 from Ron Weaver of the Ashtabula County Women’s Scholar Athlete organization to fund #007-9015.
4.
Accept donation of $90.00 from Seeds Orthopaedics & Sports Medicine donated back to Grand Valley Athletics for performing 10 athlete sports physicals.
5.
Accept donation of $2,356.04 from the Soltis family to the Grand Valley FFA fund #200-9206. Lowell Moodt, AG teacher & FFA director would like to personally thank the Soltis family for their feeder steer. Mr. Moodt and the FFA would also like to thank the Yuhasz Brothers Farm and Crooked Fence Farms for their contribution to this donation.
6.
Accept donation of $75.00 from the Orwell Memorial Unit 719 American Legion Auxiliary and $25.00 from Charles and Julie Mordesovich to the Cynthia Jones Eardley Scholarship fund.
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7.
Accept donation of $2,500.00 from the Elementary PTO to fund #018-9319.
8.
Accept donation of $1,162.69 from AmeriGas Propane, LP.
9.
Approve the revisions on dress code to the Grand Valley High School Student-Parent Handbook and the Grand Valley Middle School Student-Parent Handbook.
10. Approve disposal of the obsolete equipment/textbooks as submitted by staff. Amana Washing Machine (Broken, too costly to repair.) ROLL CALL: Mr. Jackson aye, Mr. Keeney aye, Mrs. Battaglia aye, Mrs. Stanley aye, Mr. Hendershott aye
MOTION CARRIED
EXECUTIVE SESSION: Time: From 6:53 p.m. To 7:46 p.m. Motion by Mr. Hendershott and seconded by Mr. Keeney to go into executive session for the purpose of the appointment, employment, dismissal, discipline, promotion, demotion or compensation of an employee or official, or the investigation of charges or complaints against an employee, official, licensee or student, unless the employee, official, licensee or student requests a public hearing with the following in attendance: Board, Superintendent, and Treasurer. ROLL CALL: Mr. Keeney aye, Mrs. Battaglia aye, Mrs. Stanley aye, Mr. Hendershott aye, Mr. Jackson aye
MOTION CARRIED
REGULAR SESSION: Time: 7:46 p.m. Motion by Mr. Hendershott and seconded by Mr. Keeney to return to regular session. ROLL CALL: Mrs. Battaglia aye, Mrs. Stanley aye, Mr. Hendershott aye, Mr. Jackson aye, Mr. Keeney aye
MOTION CARRIED
ADJOURNMENT: Time: 7:46 p.m. Motion by Mr. Jackson and seconded by Mrs. Stanley to adjourn the October 16, 2017 regular Board of Education meeting. ROLL CALL: Mrs. Stanley aye, Mr. Hendershott aye, Mr. Jackson aye, Mr. Keeney aye, Mrs. Battaglia aye Next regular meeting date: Monday, November 20, 2017
MOTION CARRIED
Location: Grand Valley High School Study Hall
GVYPB Members made signs for the “GIVE BACK WEEK”, October 13-20, 2017. The GVYPB members are hosting a canned food drive at Grand Valley High School to benefit The Country Neighbor Food Pantry. The Country Neighbor provides meals for local residents and is an integral part of the Grand Valley Community. Last year, the GVYPB, partnering with the Ashtabula Foundation, funded steam table pans and a commercial food processor for the Country Neighbor kitchen. The Grand Valley Youth Philanthropy Board felt being able to conduct a food drive was a great way to show appreciation for the positive impact The Country Neighbor Organization has on the Grand Valley Community.
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MOTION CARRIED
REGULAR SESSION: Time: 6:01 p.m. Motion by Mr. Hendershott and seconded by Mr. Keeney to return to regular session. ROLL CALL: Mr. Hendershott aye, Mr. Jackson aye, Mr. Keeney aye, Mrs. Battaglia aye, Mrs. Stanley aye
MOTION CARRIED
PLEDGE TO FLAG: BRIEFINGS: 1.
Student Recognition – submitted by Annie Peters The 2017-2018 Grand Valley Youth Philanthropy Board (GVYPB) Members: Tyler Easton, Sydni Samsa, Lauren Bachman, Erica Carlson, Tracey Jones, Josie Pucel, Lilly Portman, Chris Battaglia, Shannon Binns, Madyson McDonald GVYPB Members made signs for the “GIVE BACK WEEK”, October 13-20, 2017. The GVYPB members are hosting a canned food drive at Grand Valley High School to benefit The Country Neighbor Food Pantry. The Country Neighbor provides meals for local residents and is an integral part of the Grand Valley Community. Last year, the GVYPB, partnering with the Ashtabula Foundation, funded steam table pans and a commercial food processor for the Country Neighbor kitchen. The Grand Valley Youth Philanthropy Board felt being able to conduct a food drive was a great way to show appreciation for the positive impact The Country Neighbor Organization has on the Grand Valley Community.
1
2.
Financial Presentation – Lisa Moodt
APPROVAL OF MINUTES: Motion by Mr. Hendershott and seconded by Mr. Keeney to approve the minutes of the September 18, 2017 regular meeting, and to waive the reading of the same. ROLL CALL: Mr. Jackson aye, Mr. Keeney aye, Mrs. Battaglia aye, Mrs. Stanley aye, Mr. Hendershott aye
MOTION CARRIED
TREASURER’S REPORTS: A. B. C. D.
Disbursements for September, 2017 Financial Reports for September, 2017 Investments for September, 2017 Student Activity Appropriation adjustments for September, 2017 in the amount of $23,336.50
Motion by Mrs. Stanley and seconded by Mr.Jackson to approve the disbursements, financial reports, investments and student activity appropriation adjustments for September, 2017. ROLL CALL: Mr. Keeney aye, Mrs. Battaglia aye, Mrs. Stanley aye, Mr. Hendershott aye, Mr. Jackson aye
MOTION CARRIED
PERSONNEL RESOLUTION ITEMS: Motion by Mr. Hendershott and seconded by Mr. Keeney to approve the following personnel resolution items as recommended by the superintendent: 1.
Amend the FMLA leave of Anna Nye, Teacher, that was approved at the September 18, 2017 board meeting to August 31, 2017 – November 13, 2017.
2.
Due to the lack of interested and qualified personnel within the Grand Valley School System, employ the following individual on a coaching supplemental contract prorated as per negotiated salary schedule for the remainder of the fall sports season, effective September 14, 2017 pending satisfactory completion of all requirements. Joshua Kocab
3.
Football Assistant Coach
Approve the following administrators as credentialed evaluators for the Ohio Teachers Evaluation System (OTES). Dr. William R. Nye Jr. Dr. Ellen Winer Roberta Cozad Doug Hitchcock
4.
Approve the following administrators as credentialed evaluators for the Ohio Counselors Evaluation System (OCES). Dr. William R. Nye Jr. Dr. Ellen Winer Roberta Cozad Doug Hitchcock Louise Casagrande
5.
Approve the following individuals as substitutes for the 2017-2018 school year pending training and meeting substitute employment requirements. Deanna McGirr Kelly Brearley Allison Gezymalla Sabrina Javorich
Aide (Educational/Paraprofessional) Cook Cook Custodian
ROLL CALL: Mrs. Battaglia aye, Mrs. Stanley aye, Mr. Hendershott aye, Mr. Jackson aye, Mr. Keeney aye
MOTION CARRIED
ADOPT BOARD POLICY/BYLAW REVISION, REPLACEMENT AND ADDITION: Motion by Mrs. Stanley and seconded by Mr. Keeney to adopt the revision, replacement and the addition of the following Board of Education policies/bylaws as proposed at the September 18, 2017 board meeting:
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Policy 2271 (Program) Policy 2464 (Program) Policy 4120.05 (Classified Staff) Policy 5136 (Students) Policy 5136.01 (Students) Policy 5200 (Students) Policy 5330 (Students) Policy 5530 (Students) Policy 6233 (Finances) Policy 6680 (Finances) Policy 7300 (Property) Policy 8600.04 (Operations) Policy 9141 (Relations)
College Credit Plus Program Gifted Education and Identification Employment of Substitute Educational Aides Personal Communication Devices Electronic Equipment Attendance Use of Medications Drug Prevention Amenities for Participants at Meetings and/or Other Occasions Recognition Disposition of Real Property/Personal Property Bus Driver Certification Business Advisory Council
TECHNOLOGY UPDATE Policy 7540.03 (Property) Policy 7540.04 (Property) Policy 7540.05 (Property) Policy 7540.06 (Property)
Student Technology Acceptable Use and Safety Staff Technology Acceptable Use and Safety District-Issued Staff E-Mail Account District-Issued Student E-Mail Account
ROLL CALL: Mrs. Stanley aye, Mr. Hendershott aye, Mr. Jackson aye, Mr. Keeney aye, Mrs. Battaglia aye
MOTION CARRIED
RESOLUTION FOR COMPLIMENTARY PASSES: Motion by Mr. Jackson and seconded by Mr. Hendershott to approve the resolution for complimentary passes: WHEREAS, in accordance with state law, the Board of Education offers certain benefits to our employees; and WHEREAS, the Board of Education offers certain benefits to community residents and other individuals; and WHEREAS, the District and community benefit through the presence of District faculty, staff, and others identified in this resolution at school sponsored regular season athletic events; NOW, THEREFORE, BE IT RESOLVED by the Grand Valley School District Board of Education as follows: The Board of Education provides complimentary passes and waives payment of any entry fee to the events listed below for all full time and part time employees, Senior Citizens – 60 years of age and older, Former Board of Education members, Volunteer Athletic Workers, College Recruiters/Scouts, Bus Drivers, Press, Conference League Passes and other people specifically approved by the Superintendent for the 2017-2018 school year. Complimentary passes/payment waiver applies to the following District events: 1. Regular Season Athletic Events IT IS FOUND AND DETERMINED that all formal action of this Board of Education concerning or related to the adoption of this Resolution was adopted in an open meeting of this Board, and all deliberations of this Board that resulted in such a formal action were adopted in meetings open to the public, in compliance with all applicable requirements of the Ohio Revised Code. ROLL CALL: Mr. Hendershott aye, Mr. Jackson aye, Mr. Keeney aye, Mrs. Battaglia aye, Mrs. Stanley aye
MOTION CARRIED
MISCELLANEOUS CONSENT RESOLUTION ITEMS: Motion by Mr. Keeney and seconded by Mr. Hendershott to approve the following miscellaneous consent resolution items: 1.
Approve a five-year Financial forecast for the district dated October 16, 2017.
2.
Approve payment of $12,500.00 towards the purchase of Marching Band and Flagline uniforms. The remaining balance will be paid by the Band Boosters.
3.
Accept receipt of $190.00 from Ron Weaver of the Ashtabula County Women’s Scholar Athlete organization to fund #007-9015.
4.
Accept donation of $90.00 from Seeds Orthopaedics & Sports Medicine donated back to Grand Valley Athletics for performing 10 athlete sports physicals.
5.
Accept donation of $2,356.04 from the Soltis family to the Grand Valley FFA fund #200-9206. Lowell Moodt, AG teacher & FFA director would like to personally thank the Soltis family for their feeder steer. Mr. Moodt and the FFA would also like to thank the Yuhasz Brothers Farm and Crooked Fence Farms for their contribution to this donation.
6.
Accept donation of $75.00 from the Orwell Memorial Unit 719 American Legion Auxiliary and $25.00 from Charles and Julie Mordesovich to the Cynthia Jones Eardley Scholarship fund.
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7.
Accept donation of $2,500.00 from the Elementary PTO to fund #018-9319.
8.
Accept donation of $1,162.69 from AmeriGas Propane, LP.
9.
Approve the revisions on dress code to the Grand Valley High School Student-Parent Handbook and the Grand Valley Middle School Student-Parent Handbook.
10. Approve disposal of the obsolete equipment/textbooks as submitted by staff. Amana Washing Machine (Broken, too costly to repair.) ROLL CALL: Mr. Jackson aye, Mr. Keeney aye, Mrs. Battaglia aye, Mrs. Stanley aye, Mr. Hendershott aye
MOTION CARRIED
EXECUTIVE SESSION: Time: From 6:53 p.m. To 7:46 p.m. Motion by Mr. Hendershott and seconded by Mr. Keeney to go into executive session for the purpose of the appointment, employment, dismissal, discipline, promotion, demotion or compensation of an employee or official, or the investigation of charges or complaints against an employee, official, licensee or student, unless the employee, official, licensee or student requests a public hearing with the following in attendance: Board, Superintendent, and Treasurer. ROLL CALL: Mr. Keeney aye, Mrs. Battaglia aye, Mrs. Stanley aye, Mr. Hendershott aye, Mr. Jackson aye
MOTION CARRIED
REGULAR SESSION: Time: 7:46 p.m. Motion by Mr. Hendershott and seconded by Mr. Keeney to return to regular session. ROLL CALL: Mrs. Battaglia aye, Mrs. Stanley aye, Mr. Hendershott aye, Mr. Jackson aye, Mr. Keeney aye
MOTION CARRIED
ADJOURNMENT: Time: 7:46 p.m. Motion by Mr. Jackson and seconded by Mrs. Stanley to adjourn the October 16, 2017 regular Board of Education meeting. ROLL CALL: Mrs. Stanley aye, Mr. Hendershott aye, Mr. Jackson aye, Mr. Keeney aye, Mrs. Battaglia aye Next regular meeting date: Monday, November 20, 2017
MOTION CARRIED
Location: Grand Valley High School Study Hall
GVYPB Members made signs for the “GIVE BACK WEEK”, October 13-20, 2017. The GVYPB members are hosting a canned food drive at Grand Valley High School to benefit The Country Neighbor Food Pantry. The Country Neighbor provides meals for local residents and is an integral part of the Grand Valley Community. Last year, the GVYPB, partnering with the Ashtabula Foundation, funded steam table pans and a commercial food processor for the Country Neighbor kitchen. The Grand Valley Youth Philanthropy Board felt being able to conduct a food drive was a great way to show appreciation for the positive impact The Country Neighbor Organization has on the Grand Valley Community.
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