Job Description Form
wfec
P.O. Box 429
•
Anadarko, Oklahoma 73005-0429
western farmers electric cooperative
•
(405) 247-3351
•
www.wfec.com
A Touchstone Energy Cooperative
DATE:
November 28, 2017
POSTING #: 290847
POSITION:
Manager, Procurement Services
SALARY: $116,191 - $192,008
DEPARTMENT:
Procurement Services
LOCATION: Anadarko / Moore
wfec
*This position could be located at our Headquarters in Anadarko or at our satellite office in Moore, Ok.* Applications will be accepted through December 18, 2017 – Apply on-line at www.wfec.com SUMMARY: Under the general supervision of the V.P. & Chief Financial Officer, the Manager, Procurement Services plans, organizes, directs and controls activities related to purchasing, inventory and warehousing for the Cooperative. The incumbent reviews, develops and implements procurement-related policies and procedures for application throughout the Cooperative. The incumbent also plans, organizes and coordinates the use of the Cooperative-wide computerized purchasing and inventory systems. The incumbent ensures efficient procurement processes are applied consistently with approved procedures and practices. In addition, the incumbent supervises employees and warehouse functions at multiple Cooperative facilities which requires occasional travel. SUPERVISORY RESPONSIBILITIES: Procurement Services staff, including Purchasing Agents, Contracts Specialist, Warehouse Supervisors, Warehouse Workers and Warehouse Helper. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Organizes, plans and directs purchasing, inventory and warehousing procedures and processes in cooperation with other departments and in accordance with the Cooperative's goals. Ensures that the procurement staff purchases materials, supplies, equipment and labor at the most favorable price consistent with quality and quantity needed to meet requirements of the Cooperative. Supervises employees in warehousing to ensure efficient and effective operations and proper coverage for outage support. Assigns duties to staff and reviews work performed to determine quantity and quality of output. Facilitates or participates in the resolution of problems, disputes and contract adjustments with internal customers and suppliers. Initiates and supports implementation of strategic sourcing initiatives and projects for Cooperative facilities. Supervises the procurement staff as they manage inventory control procedures and warehousing activities for the warehousing and disbursement of materials and supplies necessary for completion of maintenance and construction projects. Develops and monitors key performance measures designed to evaluate the effectiveness of the procurement process. Directs investment recovery activities to optimize value of assets that are beyond their useful life or no longer required. Oversees computer application systems supporting the procurement function. Ensures that department employees receive training in the use of the computerized purchasing and inventory system and processes associated with procurement and warehousing procedures. Identifies and coordinates training opportunities for Cooperative employees in the use of the computerized purchasing system and purchasing procedures as needed. Coordinates with various Cooperative personnel to determine which manufacturers will be approved as suppliers of inventoried items. Uses the computerized inventory system to monitor historical usage of inventoried items to establish and update reorder points. Creates department operating and capital budget and manages within approved limits. Supervises staff and supports other departments in the development of contract terms and conditions, bid documents, bid openings and contract administration. Directs and assists staff in following applicable Rural Utilities Service (RUS) contracting and procurement regulations for financing purposes and the Code of Federal Regulations (CFR) as it relates to Federal Emergency Management Agency (FEMA) guidelines for restoration of facilities eligible for disaster assistance. Participates in/on a variety of internal committees, professional organizations and other related groups. Ensures compliance with all state and federal safety regulations, in addition to WFEC safety guidelines and procedures.
Page Two Posting # 290847 Posting Date: 11/28/2017
COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies: Strategic Thinking: Develops strategies to achieve organizational goals; understands organization's strengths and weaknesses; aligns work with strategic goals; adapts strategy to changing conditions. Planning/Organizing: Prioritizes and plans work activities; uses time efficiently; plans for future resources; sets goals and objectives; effectively organizes or schedules people and their tasks; develops realistic work plans. Leadership and Managing People: Includes staff in planning, decision-making, facilitating and process improvement; takes responsibility for subordinates' activities; provides regular performance feedback; develops subordinates' skills and encourages growth; fosters quality focus in others; improves processes and services; continually works to improve supervisory skills; inspires and motivates others to perform well; accepts feedback from others; gives appropriate recognition to others. Cost Consciousness: Works within approved budget; develops and implements cost-saving measures; conserves organizational resources. Oral/Written Communication: Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings; writes clearly and informatively; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information. Judgment: Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions. Interpersonal Skills: Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things. Diversity: Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; builds a diverse workforce. Delegation: Delegates work assignments; matches the responsibility to the person; gives authority to work independently; sets expectations and monitors delegated activities; provides recognition for results. Customer Service: Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments to customers. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, knowledge, skills, abilities and behaviors required of this position. Education and Experience: Education and Experience: A Bachelor's degree in Business or a related field and a minimum of ten (10) years of progressively responsible experience, including three (3) years as a supervisor. Experience in purchasing, warehouse, materials or inventory management in an electric power transmission or generation facility or manufacturing environment, and experience using a computerized purchasing and inventory system is required. Experience and/or working knowledge of RUS contracting and procurement regulations and the CFR as it relates to FEMA guidelines is desired.
Page Three Posting # 290847 Posting Date: 11/28/2017
Language Skills: Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedures. Ability to effectively present information and respond to questions from managers, staff and peers. Math Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry. Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent. Reasoning Ability: Ability to apply commonsense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables. Computer Skills: To perform this job successfully, an individual should have an overall knowledge of enterprise resource planning (ERP) software with specific knowledge of associated procurement and inventory processes and reporting functions and Microsoft Office applications. Experience with PeopleSoft ERP is desired. CERTIFICATES, LICENSES, REGISTRATIONS: This position requires a current driver’s license. A Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) accreditation is desired. WORK SCHEDULE REQUIREMENTS: This position normally works a weekday daytime schedule, but may be required to work additional hours and on weekends and/or holidays, and may be required to travel on short notice. Since incumbent will supervise employees and warehouse functions in multiple Cooperative facilities, this position requires occasional travel. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk, hear and use hands to finger, handle, feel and reach with hands and arms. The employee is frequently required to move about the facility and to sit. The employee must occasionally lift and/or move up to ten (10) pounds. Specific vision abilities required by this job include close vision and distance vision. Vision and hearing must be normal or corrected to normal. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; toxic or caustic chemicals; risk of electrical shock and vibration. The noise level in the work environment is usually moderate.
MUST MEET ALL PHYSICAL AND ENVIRONMENTAL REQUIREMENTS WFEC IS AN EQUAL OPPORTUNITY PROVIDER AND EMPLOYER MINORITIES, FEMALES, DISABILITY, AND VETS ARE ENCOURAGED TO APPLY EOE/AA/M/F/DISABILITY/VETS
P.O. Box 429
•
Anadarko, Oklahoma 73005-0429
western farmers electric cooperative
•
(405) 247-3351
•
www.wfec.com
A Touchstone Energy Cooperative
DATE:
November 28, 2017
POSTING #: 290847
POSITION:
Manager, Procurement Services
SALARY: $116,191 - $192,008
DEPARTMENT:
Procurement Services
LOCATION: Anadarko / Moore
wfec
*This position could be located at our Headquarters in Anadarko or at our satellite office in Moore, Ok.* Applications will be accepted through December 18, 2017 – Apply on-line at www.wfec.com SUMMARY: Under the general supervision of the V.P. & Chief Financial Officer, the Manager, Procurement Services plans, organizes, directs and controls activities related to purchasing, inventory and warehousing for the Cooperative. The incumbent reviews, develops and implements procurement-related policies and procedures for application throughout the Cooperative. The incumbent also plans, organizes and coordinates the use of the Cooperative-wide computerized purchasing and inventory systems. The incumbent ensures efficient procurement processes are applied consistently with approved procedures and practices. In addition, the incumbent supervises employees and warehouse functions at multiple Cooperative facilities which requires occasional travel. SUPERVISORY RESPONSIBILITIES: Procurement Services staff, including Purchasing Agents, Contracts Specialist, Warehouse Supervisors, Warehouse Workers and Warehouse Helper. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Organizes, plans and directs purchasing, inventory and warehousing procedures and processes in cooperation with other departments and in accordance with the Cooperative's goals. Ensures that the procurement staff purchases materials, supplies, equipment and labor at the most favorable price consistent with quality and quantity needed to meet requirements of the Cooperative. Supervises employees in warehousing to ensure efficient and effective operations and proper coverage for outage support. Assigns duties to staff and reviews work performed to determine quantity and quality of output. Facilitates or participates in the resolution of problems, disputes and contract adjustments with internal customers and suppliers. Initiates and supports implementation of strategic sourcing initiatives and projects for Cooperative facilities. Supervises the procurement staff as they manage inventory control procedures and warehousing activities for the warehousing and disbursement of materials and supplies necessary for completion of maintenance and construction projects. Develops and monitors key performance measures designed to evaluate the effectiveness of the procurement process. Directs investment recovery activities to optimize value of assets that are beyond their useful life or no longer required. Oversees computer application systems supporting the procurement function. Ensures that department employees receive training in the use of the computerized purchasing and inventory system and processes associated with procurement and warehousing procedures. Identifies and coordinates training opportunities for Cooperative employees in the use of the computerized purchasing system and purchasing procedures as needed. Coordinates with various Cooperative personnel to determine which manufacturers will be approved as suppliers of inventoried items. Uses the computerized inventory system to monitor historical usage of inventoried items to establish and update reorder points. Creates department operating and capital budget and manages within approved limits. Supervises staff and supports other departments in the development of contract terms and conditions, bid documents, bid openings and contract administration. Directs and assists staff in following applicable Rural Utilities Service (RUS) contracting and procurement regulations for financing purposes and the Code of Federal Regulations (CFR) as it relates to Federal Emergency Management Agency (FEMA) guidelines for restoration of facilities eligible for disaster assistance. Participates in/on a variety of internal committees, professional organizations and other related groups. Ensures compliance with all state and federal safety regulations, in addition to WFEC safety guidelines and procedures.
Page Two Posting # 290847 Posting Date: 11/28/2017
COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies: Strategic Thinking: Develops strategies to achieve organizational goals; understands organization's strengths and weaknesses; aligns work with strategic goals; adapts strategy to changing conditions. Planning/Organizing: Prioritizes and plans work activities; uses time efficiently; plans for future resources; sets goals and objectives; effectively organizes or schedules people and their tasks; develops realistic work plans. Leadership and Managing People: Includes staff in planning, decision-making, facilitating and process improvement; takes responsibility for subordinates' activities; provides regular performance feedback; develops subordinates' skills and encourages growth; fosters quality focus in others; improves processes and services; continually works to improve supervisory skills; inspires and motivates others to perform well; accepts feedback from others; gives appropriate recognition to others. Cost Consciousness: Works within approved budget; develops and implements cost-saving measures; conserves organizational resources. Oral/Written Communication: Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings; writes clearly and informatively; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information. Judgment: Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions. Interpersonal Skills: Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things. Diversity: Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; builds a diverse workforce. Delegation: Delegates work assignments; matches the responsibility to the person; gives authority to work independently; sets expectations and monitors delegated activities; provides recognition for results. Customer Service: Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments to customers. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, knowledge, skills, abilities and behaviors required of this position. Education and Experience: Education and Experience: A Bachelor's degree in Business or a related field and a minimum of ten (10) years of progressively responsible experience, including three (3) years as a supervisor. Experience in purchasing, warehouse, materials or inventory management in an electric power transmission or generation facility or manufacturing environment, and experience using a computerized purchasing and inventory system is required. Experience and/or working knowledge of RUS contracting and procurement regulations and the CFR as it relates to FEMA guidelines is desired.
Page Three Posting # 290847 Posting Date: 11/28/2017
Language Skills: Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedures. Ability to effectively present information and respond to questions from managers, staff and peers. Math Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry. Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent. Reasoning Ability: Ability to apply commonsense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables. Computer Skills: To perform this job successfully, an individual should have an overall knowledge of enterprise resource planning (ERP) software with specific knowledge of associated procurement and inventory processes and reporting functions and Microsoft Office applications. Experience with PeopleSoft ERP is desired. CERTIFICATES, LICENSES, REGISTRATIONS: This position requires a current driver’s license. A Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) accreditation is desired. WORK SCHEDULE REQUIREMENTS: This position normally works a weekday daytime schedule, but may be required to work additional hours and on weekends and/or holidays, and may be required to travel on short notice. Since incumbent will supervise employees and warehouse functions in multiple Cooperative facilities, this position requires occasional travel. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk, hear and use hands to finger, handle, feel and reach with hands and arms. The employee is frequently required to move about the facility and to sit. The employee must occasionally lift and/or move up to ten (10) pounds. Specific vision abilities required by this job include close vision and distance vision. Vision and hearing must be normal or corrected to normal. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; toxic or caustic chemicals; risk of electrical shock and vibration. The noise level in the work environment is usually moderate.
MUST MEET ALL PHYSICAL AND ENVIRONMENTAL REQUIREMENTS WFEC IS AN EQUAL OPPORTUNITY PROVIDER AND EMPLOYER MINORITIES, FEMALES, DISABILITY, AND VETS ARE ENCOURAGED TO APPLY EOE/AA/M/F/DISABILITY/VETS
