Job Description Form
8122 W. Sauk Trail * Frankfort, IL 60423 Manitoqua.org | 815.469.2319 God’s Spirit Changing Lives
Office Assistant Job Description Department: Operations Location: Office Job title: Office Assistant Reports to: Office Coordinator Type of position: Full Time
Hours/week: 40 hrs/week Adjusted hours during certain seasons
General Description: Our ministry needs a reliable, friendly and organized Office Assistant to help welcome guests who come on our grounds and also be a friendly voice on the phone. A successful applicant will be positive, efficient and have a passion for helping others. The Office Assistant duties will include various office tasks and assist staff and guest with their needs. If you like working in a fast-paced office, where things can change from day to day, we are excited to talk with you.
Qualifications Desired: Personal: Vibrant relationship with Jesus Christ, committed to the authoritative Word of God, passionate for changing lives through evangelism, committed to and feels called to the ministry of Manitoqua, is an active member in good standing in a church of Jesus Christ Skills and Abilities: Excellent communication skills and a pleasant, friendly disposition Self-starter, highly motivated, organized and goal oriented Teachable and ability to learn new skills and computer programs Superb telephone communication skills Strong administrative skills Proficiency in MS office Working knowledge of office equipment Attention to detail Flexibility with hours Ability to assess and act on needs of people and staff Excellent time management skills Experience: Familiarity with Manitoqua Ministries 1 year of office clerical work preferred Customer service experience
Job Description – Office Assistant
Page 1
8122 W. Sauk Trail * Frankfort, IL 60423 Manitoqua.org | 815.469.2319 God’s Spirit Changing Lives Personal growth:
Christian leadership o Attend staff meetings and Bible studies o Maintaining healthy working relationships o Develop quality staff by encouraging individual and team growth o Attend special events as directed
Duties and Responsibilities: 1. Establish an inviting atmosphere through overseeing the front office: Oversee the filtering of guests to appropriate staff Maintain office cleanliness; Communicate with facilities personnel when needed Manage office supplies and office equipment maintenance for efficiency Receive, sort and distribute incoming mail, voicemail and office supplies Oversee office duties such as: o Prepare outgoing mail for distribution o Fax, scan and copy documents o Update and maintain database for mailings o Maintain staff PTO time and time sheets o Monitor level of office forms and refill as needed o Maintain and update internal staff contact lists and phone systems 2. Support our financial procedure and donors: Manage bank deposits Oversee electronic scanning and filing Write donor letters and giving statements and maintain donor database 3. Launch checks and balances to help staff quickly access numbers for registration/summer camp: Run verifying reports Organize summer availability chart Oversee the waitlist process Organize church group holds and discounts 4. Provide a fun atmosphere for people to purchase camp items (Camp Store): Coordinate the purchasing of items for camp store Help train summer camp store person Make decisions with program staff regarding the TOY Box and T-shirts Establish a plan to maximize exposure through the merchandise of the camp store Generate revenue through the selling of merchandise to support the ministry of the camp Other duties as assigned by Office Coordinator or staff
Job Description – Office Assistant
Page 2
Office Assistant Job Description Department: Operations Location: Office Job title: Office Assistant Reports to: Office Coordinator Type of position: Full Time
Hours/week: 40 hrs/week Adjusted hours during certain seasons
General Description: Our ministry needs a reliable, friendly and organized Office Assistant to help welcome guests who come on our grounds and also be a friendly voice on the phone. A successful applicant will be positive, efficient and have a passion for helping others. The Office Assistant duties will include various office tasks and assist staff and guest with their needs. If you like working in a fast-paced office, where things can change from day to day, we are excited to talk with you.
Qualifications Desired: Personal: Vibrant relationship with Jesus Christ, committed to the authoritative Word of God, passionate for changing lives through evangelism, committed to and feels called to the ministry of Manitoqua, is an active member in good standing in a church of Jesus Christ Skills and Abilities: Excellent communication skills and a pleasant, friendly disposition Self-starter, highly motivated, organized and goal oriented Teachable and ability to learn new skills and computer programs Superb telephone communication skills Strong administrative skills Proficiency in MS office Working knowledge of office equipment Attention to detail Flexibility with hours Ability to assess and act on needs of people and staff Excellent time management skills Experience: Familiarity with Manitoqua Ministries 1 year of office clerical work preferred Customer service experience
Job Description – Office Assistant
Page 1
8122 W. Sauk Trail * Frankfort, IL 60423 Manitoqua.org | 815.469.2319 God’s Spirit Changing Lives Personal growth:
Christian leadership o Attend staff meetings and Bible studies o Maintaining healthy working relationships o Develop quality staff by encouraging individual and team growth o Attend special events as directed
Duties and Responsibilities: 1. Establish an inviting atmosphere through overseeing the front office: Oversee the filtering of guests to appropriate staff Maintain office cleanliness; Communicate with facilities personnel when needed Manage office supplies and office equipment maintenance for efficiency Receive, sort and distribute incoming mail, voicemail and office supplies Oversee office duties such as: o Prepare outgoing mail for distribution o Fax, scan and copy documents o Update and maintain database for mailings o Maintain staff PTO time and time sheets o Monitor level of office forms and refill as needed o Maintain and update internal staff contact lists and phone systems 2. Support our financial procedure and donors: Manage bank deposits Oversee electronic scanning and filing Write donor letters and giving statements and maintain donor database 3. Launch checks and balances to help staff quickly access numbers for registration/summer camp: Run verifying reports Organize summer availability chart Oversee the waitlist process Organize church group holds and discounts 4. Provide a fun atmosphere for people to purchase camp items (Camp Store): Coordinate the purchasing of items for camp store Help train summer camp store person Make decisions with program staff regarding the TOY Box and T-shirts Establish a plan to maximize exposure through the merchandise of the camp store Generate revenue through the selling of merchandise to support the ministry of the camp Other duties as assigned by Office Coordinator or staff
Job Description – Office Assistant
Page 2
