landscape maintenance specifications

Exhibit “A” LANDSCAPE MAINTENANCE SPECIFICATIONS BID PROPOSAL FORM Having carefully examined and completed the attached Landscape Maintenance Specifications, and the Location List Form”, as well as each of the premises and all conditions affecting the required work, the undersigned proposes to furnish all maintenance, permits, insurance, labor, material and equipment for the entire work in accordance with the specifications for the total sum thereon indicated, which amount includes all bonds and taxes. Total Annual Cost for Landscape Maintenance Services:

$

Labor Cost per Work-Hour for Additional Services:

$

The undersigned hereby declares that the only person or persons interested in the Quote Proposal as principal or principals are named herein; that no other person than is herein mentioned has any interest in the Proposal or in the Contract to be entered into; that this Quote is made without connection with any other person, company, or parties making a Quote Proposal; and, that it is in all respects fair and in good faith without collusion or fraud. The undersigned further declares that the site of the Work has been examined, that he/she is fully informed with regard to all conditions pertaining to the place where the Work is to be done, and that the Specifications for the Work have been fully examined prior to submittal of this Quote. Further, if this Quote Proposal is accepted, the Undersigned agrees to be prepared to contract with Richman Property Services, Inc. and begin maintenance within thirty (30) days. The Undersigned states that __________________________________ (please print), an individual employed by and representing the Undersigned firm, is qualified under the local and state laws as a licensed Contractor. The Undersigned has attached a Certificate of Insurance for Liability Coverage, Automobile, and Worker's Compensation, a copy of the Occupational License, a List of Equipment, References, and Manpower, and a list of professional certifications held by their staff. Respectfully submitted, __________________________________________

______________________________

Firm Name

Date

__________________________________________

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Firm Address

Authorized Signature

__________________________________________

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City

Print Authorized Name

State

Zip code

_____________________________ Title Richman Property Services, Inc.

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2015 Landscape Maintenance Specifications

LANDSCAPE MAINTENANCE SPECIFICATIONS

1.0.

INSTRUCTIONS

1.1. PROPOSAL: Written Quotes will be received for furnishing all labor, material, equipment, supervision, transportation and all other services necessary for furnishing landscape maintenance service, for Richman Property Services, Inc. (RPS), herein specified and as required. Any Quotes received after the time and date specified for submittal in these Instructions will not be considered. RPS is under no obligation to select the lowest bidder. RPS reserves the right to ask for modifications of the proposals. RPS reserves the right to review the proposals for a period of up to ninety (90) days, in order to review the qualifications of the bidders. Faxed bids shall not be accepted. Please provide unit prices for labor charges involved with maintenance and landscape work that may be needed in addition to the services established in these specifications. Quotes shall include: A. A copy of the Contractor’s Occupational License. B. A Certificate of Insurance (page 3-4, section 2.1 G) for Liability Coverage, Automobile, and Worker Compensation. C. A list of three (3) references of current commercial customers to be qualified (page 23) D. A list of the equipment owned by the Contractor and required for this contract. E. A list of Manpower for this Project, containing the number of people and job title of those persons assigned to various tasks. F. A copy of the Contractor’s Certified Pest Control Operator (C.P.O.) certificate as licensed by the Department of Agriculture (page 4, section 2.1 H-1). G. A list of the Professional Certifications held by its employees. H. An example of Contractor’s service reports for pesticide, irrigation and landscape maintenance services performed to customer SUBMISSION OF QUOTES: Quote proposals shall be submitted to the Regional Maintenance Director, Richman Property Services, Inc.; at or before the date and time as specified for this contract. The competency and responsibility of Contractor’s will be considered in making the award. RPS reserves the right to reject any and all quotes. No substitutions may be made to the quantities, materials, or frequencies during the bidding process. 1.2. TERMS OF CONTRACT: The purpose for these Quotes is to establish a contract(s) for the purchase of maintenance services for a twelve (9) month period, from __March 1, 2015 –- November 30, 2015___.

It shall not automatically renew. Upon expiration of this agreement, the Contractor may work on a month-to-month basis, until another agreement is executed, if mutually agreed upon by the Client and Contractor. 1.3. EXAMINATION OF SITES: Each Contractor is required, before submitting his/her quote, to visit the site of the proposed work and become familiar with any local conditions, which may in any manner affect the work to be done or affect the equipment, materials and labor required. The Contractor is also required to examine carefully the specifications and conditions and inform himself/herself thoroughly regarding any and all conditions and requirements that may in any manner affect the work to be performed under this contract. No additional allowances shall be made because of lack of knowledge of these conditions. Richman Property Services, Inc.

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2015 Landscape Maintenance Specifications

LOCATIONS: It is the responsibility of the Contractor to confirm all measurements and quantities. For site locations refer to the attached Location List Form. Qualified Contractors shall provide Quotes for all of the sites shown, and provide separate prices for each site to include: Estimated hours per weekly visit and Annual costs. NOTE: Contractors shall contact the RPS Director of Landscaping, Brian Murphree at (727) 2246050 for information regarding the services to be rendered and/or these specifications.

2.0.

GENERAL CONDITIONS

2.1. CONTRACTOR’S REPONSIBILITIES A. Local Office: The Contractor shall maintain a local office with a competent company representative that can be reached during normal working hours and authorized to discuss matters pertaining to this contract with a RPS representative. A local office is one that can be reached by telephone without it being a toll call. An answering machine service or mobile telephone shall fulfill the requirement for a local office. B. Contractor and Independent Contractor – Indemnification: The Contractor shall act under the contract as an independent contractor and will not be an agent or employee of RPS. The Contractor shall not represent or otherwise hold out itself or any of its directors, officers, partners, employees, or agents to be an agent employee of RPS. The Contractor shall indemnify and otherwise hold harmless RPS, employees, agents and other representatives, from all liability, loss, or damage (including reasonable attorney’s fees and other costs of defense) resulting from damage or injury to persons or property caused, or claimed to have been caused by acts or omissions of the Contractor. C. Laws, Permits and Regulations: The Contractor shall have all necessary licenses and permits (City, County, and State) as required for work under this contract; and shall comply with all laws, ordinances, regulations, etc., applicable to the work contemplated herein. The Contractor is presumed to be familiar with local laws, ordinances and regulations that may in any way affect the work. Ignorance on the part of the Contractor will in no way relieve him/her from responsibility. D. Responsibility for Work: The Contractor shall be responsible for all damage, loss or injuries that occur as a result of the fault or negligence of said Contractor or his/her employees in connection with the performance of this work. E. The successful Contractor(s) shall not assign, transfer, convey or otherwise dispose of this contract, or of any or all of his/her or its rights, title or interest herein, or his/her or its power to execute such contract to any person, company or cooperation without prior written consent of RPS. F. Cancellation: Either party may cancel the contract with or without cause by giving thirty (30) days written notice to the other party. In the event the Contractor or RPS terminates this agreement at a time other than the last day of a month, payment for service shall be pro-rated based on the week of termination. G. Insurance: The Contractor shall indemnify and save RPS harmless from any and all claims, liability, losses and courses of actions, which may arise out of the fulfillment of this Agreement. Richman Property Services, Inc.

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2015 Landscape Maintenance Specifications

The Contractor shall pay all claims and losses of any nature whatever in connection therewith, and shall defend all suits in the name of RPS when applicable, and shall pay all costs and judgments, which may issue thereon. The Contractor shall maintain during the term of this agreement the following insurance: a. Workers’ Compensation Insurance for all employees of the Contractor as required by Florida Statute 440. b. Public Liability Insurance on comprehensive basis, in amounts not less than $100,000 per person and $300,000 per occurrence for bodily injury, and $50,000 per occurrence for property damage. c. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in amounts not less than $100,000 per person and $300,000 per occurrence for bodily injury, and $50,000 per occurrence for property damage. The insurance coverage required shall include those classifications as listed in standard liability insurance manuals, which most nearly reflects the operations of the Contractor. All insurance policies shall be issued in companies authorized to do business under the laws of the State by which work is to be performed. The Contractor shall furnish Certificates of Insurance naming the respective RPS community, and listing Richman Property Services, Inc., as the additional insured (specific listing will be provided), prior to the commencement of operations. No material change or cancellation of the insurance shall be effective without thirty (30) days prior written notice to RPS. Compliance with the foregoing requirements shall not relieve the Contractor of his/her liability and obligation under this Section or under any other section of this Agreement. H. Employees: All employees of the Contractor shall be considered to be at all times the sole employees of the Contractor under his/her sole direction and not an employee or agent of RPS. The Contractor shall supply competent and physically capable employees and RPS may require the Contractor to remove an employee it deems careless, incompetent, insubordinate, or otherwise objectionable, and whose continued employment on RPS property is not in the best interest of RPS. All personnel will be skilled in the field in which they work; that is, no minimum wage, unskilled laborers will perform the work. The Contractor will provide a list to RPS containing the number of people assigned to various tasks. All grounds maintenance crews will be required to wear approved company uniform, abide by any and all company and OSHA (Occupational Safety and Health Act) safety standards, and conduct themselves in a well-mannered, orderly fashion while on RPS property. 1. Professional Staff Certifications: The Contractor is required to have a permanent, fulltime Licensed Certified Pest Control Operator (C.P.O.) on staff and to provide RPS a copy of that person’s certificate as well as Department of Agriculture Pesticide Applicators License. The Contractor will also provide a list to RPS containing the names, license or certificate numbers, and expiration date, for permanent (fulltime) staff members who are ISA Certified Arborists or Certified Horticulture Professionals. Repairs to Existing Facilities: Richman Property Services, Inc.

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2015 Landscape Maintenance Specifications

2. Property Damages: All portions of the existing structure, facility services, utility roads and irrigation systems shall be protected against damage or interrupted service at all times by the Contractor during the term of this contract. Any damage to the property as a result of the performance of work by the Contractor, under this specification during the term of the contract, shall be repaired or replaced in kind and in an approved manner. All work of this kind shall be performed by the Contractor at no cost to RPS and shall be as directed by the Landscape Director. Repairs to facilities shall be made immediately after damage or alteration occurs, unless otherwise directed. 3. Repairs to the existing structures or facilities, including irrigation systems, which are damaged or altered in any way, including acts of God, vandalism, vehicular damage, theft, or undetermined damages, that do not result from the performance or work by the Contractor shall be repaired by RPS at no cost to the Contractor, except where the specifications provide otherwise. 4. The Contractor shall notify RPS within twenty-four (24) hours, after discovery of any damage caused by accident, vandalism, theft, acts of God, or undetermined causes. 5. Safety Requirements: RPS reserves the right to issue restraint or cease orders to the Contractor when unsafe or harmful acts are observed or reported relative to the performance of the work under this contract. 6. Hazardous Conditions: The Contractor shall maintain all work sites free of hazards to persons and/or property resulting from his/her operations. Any hazardous condition noted by the Contractor, which is not a result of his/her operations, shall immediately be reported to RPS. 2.2. FAILURE TO PERFORM SATISFACTORILY A. It is agreed and understood that in the short term, if the Contractor fails to perform the work as specified herein, RPS (1) will only pay for the amount of service received as determined by RPS with an appropriate downward adjustment in contract price, or (2) may have such work performed by a third party entity at the expense of the contractor. B. The Contractor shall make every effort to maintain the health, vigor, and growth of all plant material and turf on the property. C. The Contractor shall not be responsible to guarantee the plant material or turf grass, except when the Contractor is negligent in the performance of his/her work as outlined in this Specification and Contract. D. In the event that the performance of the Contractor should fail to satisfy the expectations and standards set forth in the Landscape Maintenance Specifications as interpreted by the RPS Landscape Director and/or Property Manager, the Owner reserves the right to retain others to perform such duties and deduct all costs from the Contractor's payments. E.

Default of Contracts: RPS may by written notice deliver to the Contractor’s given address termination of the contract if the Contractor has failed in performing his/her services in a manner unsatisfactory to RPS as per specifications. The date of termination shall be stated in the notice. RPS shall be sole judge of nonperformance.

Richman Property Services, Inc.

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2015 Landscape Maintenance Specifications

2.3. CONTRACTOR’S STATEMENT OF EXPERIENCE, TECHNICAL ABILITIES AND REFERENCES A. The Contractor is required to supply, along the Quote Proposal Form, a list of three (3) references for current commercial customers, where he/she performs work of a similar character to that included in the proposed contract. The contractor may choose to supply a general listing of current clients / accounts, along with a contact name and phone number. These references will enable RPS to judge the Contractor’s responsibility, experience, skill and business standing. RPS reserves the right to reject any Quote when, in its opinion, the Contractor has insufficient experience, responsibility, skill or business standing to perform the proposed work in strict compliance with the specifications, or when the information provided is insufficient for making a judgment. 2.4. PAYMENT: The Contractor shall submit all invoices to each respective Community Property address. Invoices shall include the invoice number, date of service, line item number, specific services rendered and location for which the invoice is being submitted. RPS shall not accept any additional fuel surcharges during the term of this agreement. Invoices shall be submitted monthly (at the end of each month) for services rendered during said month. Payment shall only be made after the completion of services for the month. Contactor shall not be pre-paid for services. 2.5. PAYMENTS WITHHELD: RPS may withhold payment to such extend as may be necessary to protect RPS from loss due to: A. Work required in the specifications, which is defective, incomplete, or not performed. B. Claims filed or reasonable evidence indicating probable filing of claims.

3.0.

LANDSCAPE MAINTENANCE SPECIFICATIONS

3.1. SCOPE: Work under this contract shall include the furnishing of all labor, material, equipment, supervision, transportation and other services necessary to do the landscape maintenance at the designated area as specified herein including but not limited to: mowing, edging, and trimming of lawns; removing trash, clippings and debris from landscape and lawn areas; maintenance of plant beds and landscape materials; and, the cleaning of hard surfaces at designated areas for Richman Property Services, Inc., (RPS). During and at the end of the maintenance period, all plant material shall be in a healthy, growing condition equal to or better than at the beginning of the maintenance period. The Contractor is to work with RPS in coordinating maintenance activities and reporting irregularities in the work zone. 3.2. SCHEDULING OF WORK A. The Contractor shall accomplish all lawn maintenance required under the contract between the hours of 9 a.m. and 5 p.m., Monday through Friday, excluding observed holidays. RPS may grant, on an individual basis, permission to perform contract maintenance at other hours. B. All work shall be completed in a continuous manner, whereby the weeding, mowing, edging, trimming, etc., be completed before leaving the job site. Richman Property Services, Inc.

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2015 Landscape Maintenance Specifications

C. Prior to commencement the Contractor shall provide the Richman Property Services (RPS) Landscape Director and Property Manager with a detailed schedule of how he expects to accomplish the work described herein along with a statement of anticipated labor forces. The schedule shall include set days of service as well as target dates for all cycle and period work, time estimates for task completion, and staffing requirements. D. The Contractor shall provide the RPS Regional Maintenance Director and Property Manager with a 24-hour local number for use in the event of a maintenance emergency. E. The Contractor shall commit to respond to communications concerning maintenance emergencies at the earliest possible moment and take immediate action if requested by the RPS Regional Maintenance Director or Property Manager.

3.3. CUSTOMER SERVICE: A. Upon arrival at RPS communities, the Contractor is to sign in with the Property Management team located in the clubhouse for acknowledgement and security purposes, whereby the Contractor is to identify and communicate the operational goals for each service visit. This includes visits for grounds maintenance, irrigation repairs, pesticide applications, or for any other reason. B. The Contractor will supply documentation for weekly landscape maintenance services, monthly irrigation services and fertilization & weed control services performed to RPS Property Manager. Any additional landscape work identified by the Contractor outside of these maintenance specifications shall be submitted in writing to RPS for review and authorization, as appropriate. C. Upon completion of services for RPS communities, the Contractor is to sign out with the Property Management team located in the clubhouse for review of their findings and treatments completed by presenting the completed form for Community Manager’s or Maintenance Supervisor’s approval and signature D. Inspection and Approval: Upon receiving notification from the Contractor, RPS shall inspect the serviced location within 24 hours. If, upon inspection, the work specified has not been completed, RPS shall contact the Contractor to indicate the necessary corrective measures. The Contractor will be given 48 hours from this notification to make appropriate corrections. If the work has been completed successfully then RPS will pay for services billed (page 5 section 2.2 A and page 6, section 2.5). E. Both the Contractor and Community Manager must sign form before monthly payment will be approved and processed for payment. F. The Contractor will meet with a representative from RPS at least once per month for a complete inspection and strategic planning for each respective community’s maintenance program.

3.4. WORK METHODS A. Maintenance Scheduling: The Contractor will produce a work schedule as provided in these specifications. An authorized representative of the other party must approve any variations to that schedule, requested by either party, either verbally or in writing.

Richman Property Services, Inc.

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2015 Landscape Maintenance Specifications

B. Work Procedures per Service Visit: The Contractor shall provide the following landscape service(s) listed in these specifications based on (39) thirty-nine weekly visits March through November for designated RPS communities. C. LITTER REMOVAL: 1. Remove trash and debris from the site area to be maintained. Proper disposal of collected trash and debris is a requirement of the Contractor. During each scheduled maintenance visit, cleaning of the entire grounds shall be performed as part of regular maintenance, including all of the following items: All paper, trash, leaves, twigs, branches, dead plants, trimmings, pruning and other objectionable materials shall be picked up and removed from all landscape areas as well as adjacent parking lots, breezeways, driveways, tennis courts, pool decks, underside of bridges, pedestrian bridge, sidewalks and entrances within the site limits. Remove all debris, which accumulates in the corners of the parking lots and besides parking stops. Remove all broken glass that is present in parking lot and on walkways, curbs, or other hard surfaces. All sand, gravel, and soils shall be thoroughly cleaned, swept or blown off of all pavements adjacent to maintenance areas and disposed of properly off site. Cigarette butts, loose paper and other bits of small debris will be picked up after sweeping areas and disposed of properly. 2. The Contractor shall not allow landscape debris and trash to accumulate in any area. All parking lots shall be cleaned of debris on each service event, when a minimal number of cars are parked in the lots. All waste materials generated by the Contractor’s operations will be disposed of properly off-site. Under no circumstances will trash or debris be swept in or disposed of in catch basins, drainpipes, storm drains or open culverts of storm sewers. 3. Spring and Fall Leaf Litter Cleanups = Heavy leaf or pine needle accumulation, as determined by RPS, shall be removed weekly during the non-growing season. Leaves and pine needles should not be blown or raked into the lawn or planting beds unless specified by RPS. All leaves and pine needles shall be disposed of off-site. 4. Extraordinary amounts of debris caused by hurricanes, tornadoes, vandalism, special events or roadside dumping will not be the responsibility of the Contractor and may be requested by the RPS, as additional services. The Contractor should report such accumulations of debris, when encountered. Quotations for the extraordinary cleanup from the Contractor will be considered. D. TURF MAINTENANCE: 1. All turf areas shall be mowed weekly during the months April through October and biweekly in the months of March and November for a total of forty-two (34) services per year. RPS may elect to forego general mowing frequency given the season, as appropriate in non-growing months. If elected, the service time designated to mowing operations shall be invested in trade for other services needed throughout property. 2. Lawn mower blades shall be clean and kept sharp as well adjusted to provide a clean cut. No more than one-third (1/3) of the total grass blade shall be removed per mowing, while cutting grass too closely (scalping) shall be avoided. Mowing patterns shall be changed regularly to avoid rutting. Use small mowers for difficult or tight areas where larger commercial mowing units cannot maneuver. Richman Property Services, Inc.

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2015 Landscape Maintenance Specifications

3. If basic landscape mowing services are missed due to inclement weather, and the Contractor is not able to perform the basic mowing services for that week, the Contractor shall provide RPS a credit for future services or add a mowing to be provided at a later date. The Property Manager or Regional Maintenance Director shall determine whether the credit or mowing shall be used. 4. Turf areas shall be maintained at the appropriate height indicated below: TURFGRASS Tall Fescue Fine Fescue Kentucky Bluegrass

MOWING HEIGHT Three (3) to four (4) inches* Three (3) to four (4) inches* Two (2) to Three (3) inches

*Higher cutting heights to be used during dry conditions 5. Mowing shall be done optimally when the grass is dry; however, mowing wet turf is acceptable. Bagging is not required, and grass clippings can be left on the grass so long as no readily visible clumps remain on the grass surface after mowing. If clippings are excessive, they shall be dispersed or removed after mowing to enhance overall turf appearance and to prevent matting, clumping and thatch buildup. In the case of fungal disease outbreaks, clippings will be collected and removed from site until the disease is controlled. 6. The Contractor will clean all clippings, dirt and debris from sidewalks, curbs, roadways, tennis courts, parking lots, pool decks and mulch buffers after mowing and/or edging. Mowers should not direct discharge into the street or landscape beds, unless unavoidable. Approved deflector chutes must be attached on the discharge points of the mower. Clippings, dirt, and debris will not be swept, blown or otherwise disposed of in any landscaped bed areas, roadways, sewer drains, catch basins, drain pipes, storm drains or open culverts of storm sewers. The final appearance after mowing shall present a neat appearance. 7. Any lawn that dies or becomes weak or unsightly due to negligence or improper maintenance procedures (i.e. heavy weed infestation, excessive insect or disease damage, etc.) shall be replaced at the sole cost of the Contractor. This excludes damage from environmental conditions, water restrictions, (only if automatic irrigation is completely and legally banned by the State and/or local authorities). The Contractor shall also repair or replace any turf that was damaged during regular maintenance procedures. Turf areas shall be kept at all times as green and healthy as possible, while maintaining a high level of appearance. 8. Care shall be taken with mowing equipment to avoid obstructions such as trees, shrubs, utility boxes, signage, buildings, etc. The Contractor shall be required to use the properly sized mowing equipment. The Contractor shall be responsible for damage caused by its operations. 9. All seeding or sodding not required by this Specification, which may result in an additional charge to the contract, must be approved by RPS in writing. 10. Turf edging: shall be performed with a blade at the same frequency as mowing and shall include walks, drives, curbs, whereby the grout edge is blown out clean. All other turf edges such as sand volleyball courts, playgrounds, planting bed perimeters, tree rings, Richman Property Services, Inc.

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2015 Landscape Maintenance Specifications

and fence lines, etc., shall be mechanically edged no less than two (2) times per month or more frequently if such is necessary to maintain the required crisp, clean appearance. String trimming is not to be performed against the base of any tree or shrub. Isolated trees and shrubs growing in lawn areas require a mulched buffer area around the base of the plant to avoid bark injury from mowers and to reduce root competition from turfgrass (minimum one (1) foot radius from edge of trunk or shrub drip line). Grass adjacent to all utilities, valve boxes, drain boxes and all similar structures shall be edged to maintain a clean appearance. Grass adjacent to structures, poles, etc. that cannot be serviced by standard mowing procedures, shall be regularly trimmed using a line trimmer to eliminate uneven edges or a herbicide may be used to create a buffer around infrastructure. Herbicides shall not be used on turf as an "edger" adjacent to walks and curbs, but may be used around shrubs and trees by a certified applicator. E. TREE MAINTENANCE: 1.

Annual pruning of trees shall be performed by a Certified Arborist meeting the qualifications of the Chapter of the International Society of Arboriculture (ISA). Tree species shall be maintained a minimum 36” from building structures and at no time should any portion of the tree come in contact with the building.

2. Minor tree pruning shall be performed as needed throughout the year and is limited to pruning below fifteen (15) feet in height to remove all dead, damaged or crossing branches in order to maintain their natural shape and form without removing more than 25% of canopy within one given year. All pruning shall be done as needed, with prior RPS approval, to encourage normal growth habit and form, maintain a pleasing natural appearance and to prevent obstruction of curbs, sidewalks, parking areas, roadways, street lights and signs, unless otherwise directed by RPS. Trees shall not be pruned into topiary forms unless specifically required by RPS. Trees will be pruned as necessary to develop proper branching and to remove any dead or damaged branches. All sucker growth, defined as shoots that sprout out around the base of a tree trunk, shall be removed with hand shears, providing care not to damage the trunk. Sucker growth shall be removed from all multi-trunk and standard trees (single-trunk). No herbicides will be used for the purpose of sucker removal. 3. Understory Trees (< 15-20’ tall), if present, should be kept elevated as to where the bottom of the canopy is clear and eight (8) feet from the ground surface, especially adjacent to all pedestrian accesses. Sucker growth should be kept off the trunk system as to maintain the clear multi-trunk appearance (vase-shaped). Canopy top growth should not be sheared “Hat Racked”, but occasional pruning of long shoots may be necessary to maintain the “mushroom” shape that is desired. 4. Major tree pruning above fifteen (15) feet in height will be additional work to the Contract as requested by RPS. The Contractor shall provide a written proposal and cost estimate to RPS for approval and authorization prior to commencement of the work, or RPS may elect to take a minimum of three (3) bids for the work. Major tree pruning operations will be done between mid-November and mid-December. If work is not complete by the end of December, tree pruning will continue during the winter months and be completed by the end of March. No trees will be pruned during or immediately following spring growth flushes. 5. All plant materials whether they have a major or minor scope should be pruned in a manner that promotes the natural shape and mature size of the tree species, per the Best Richman Property Services, Inc.

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2015 Landscape Maintenance Specifications

Management Practice (BMP) standard. All pruning cuts shall be made with sharp pruning tools and shall be pruned just outside the branch collar. Pruning techniques will be used to maintain proper balance of foliage, such as subordinate and selective cuts. Pruning paint shall not be applied. Trees shall not be pollard nor shall the central leader be removed. 6. The Contractor shall remove all trimmings from the site on the same day that the work is done and disposed of properly. Work site shall be left in a clean and neat appearance at the end of each workday. 7. The Contractor shall exercise care during pruning to ensure that branches or trimmings do not endanger pedestrians, traffic or cause damage to property. Any damages resulting from the Contractor's negligence shall be repaired or replaced at equal value at no cost to RPS. 8. The Contractor shall maintain and replace stakes and guys with equal materials, for one (1) year after planting or until plant is capable of standing vertical, while able to resist normal high winds. During the establishment period any broken or damaged stakes shall be replaced, and all guy wires secured. Trees staking shall be maintained and replaced in order to sustain support without chafing of bark, and to retain plant in plumb position. Upon conclusion of one (1) year establishment period, the Contractor shall remove all staking, banding and strapping devices. 9. Storm Damage: In the event an extraordinary amount of debris caused by severe storm damage, hurricanes, tornadoes or vandalism, clean up and removal of all fallen or broken trees / branches shall be the responsibility of RPS. The Contractor shall notify RPS of any large amounts of debris. RPS may request a price quotation from the Contractor for the cleanup. F. SHRUB AND GROUNDCOVER MAINTENANCE: 1. Definitions: Pruning is the selective elimination of branches to maintain or improve the size or shape of a plant. Trimming, as defined for shrubs and ground cover, is cutting of the overall tips of a plant to give a smooth, squared, hedge-like appearance. The growth characteristics of some plant species require pruning; others require trimming to look their best. All plant materials shall be maintained in a neat, well-manicured fashion at all times. 2. Shrub and groundcover species shall be confined within the perimeter of the planting bed and shall be maintained from building structures (12” minimum) and at no time should any portion of the vegetation come in contact with the buildings. 3. Shrubs in their flowering cycle shall not be pruned until blooming is complete, unless said shrub(s) is considered to be a safety hazard or presents an ingress/egress concern. All shrubs and ground covers shall be pruned to maintain the suitable size and character of the plant. No plant materials shall be allowed to grow above the Department of Transportation (DOT) "Clear Sight Window" Criteria when in sight visibility triangle. 4. Plants that have a natural "unpruned" form should be selectively pruned, except for removal of dead or damaged branches and leaves or to maintain a certain height required by the plant material usage. These shrubs will be pruned with hand shears as needed to provide an informal shape, fullness and bloom. Richman Property Services, Inc.

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2015 Landscape Maintenance Specifications

5. Plants used as linear hedges or borders should be trimmed squarely with top of hedge slightly narrower than the bottom to facilitate exposure to sun and prevent heavy shading of lower foliage. Use a "rounding" method when the hedge forms the bordering edge of a serpentine bed design, in which case round only vertical faces of border. As new foliage fills in, remove excessively long branches to encourage fullness and good shape. 6. Groundcovers shall be edged and maintained along all hardscapes with each site visit. Supplemental top shearing may be required to present a neat appearance. In addition to, all climbing vine-like groundcovers shall not climb up through other plant species within planting bed or structures, unless specified by RPS. 7. Ornamental grasses shall be renewal pruned each year to remove the previous growing season’s tattered foliage (early April). The Contractor is to prune to an overall height of six inches (6”), while training the plant’s finished look to exhibit a beveled formation on all sides, like a baseball pitcher’s mound. 8. Do not trim or shear shrubs into topiary forms, unless specifically requested Landscape Director. Allow shrubs to form a dense mass of plants at the height determined by RPS. 9. Renewal pruning shall be performed once a year, when necessary, to bring plants overall shape back into compliance in late winter/early spring, when danger of late season frost is less. G. WEED CONTROL IN LANDSCAPED AREAS:

1. The landscape Contractor (or designee) shall monitor the landscape for weeds at each scheduled service visit per the criteria as set forth in this document. All planting beds and tree rings are to be kept weed-free throughout the year to avoid competition with desirable plants, as well as to enhance the appearance of the overall design. “Weed free” means that all beds should possess no weeds, and that the only acceptable amount or size of weeds would be that which could germinate and grow in a single week given a weed species growth rate. 2. Undesirable weed species shall be removed by hand or through chemical applications using those products according to manufacturer's recommendations and label instructions. Chemical products such as a selective, non-selective or a pre-emergent may be used as approved by the Environmental Protection Agency for weed control upon RPS approval. Approved herbicide treatments shall be documented and applied by an experienced applicator under the direct supervision of a licensed, certified pest control professional. Documentation on performed herbicide applications shall be documented made available to RPS Property Manager. 3. Weeds, which have been chemically treated, shall be removed from the landscape after overall plant color quality has changed from green to yellow. Should these chemicals damage any desirable plant material, including sod, the Contractor at no cost to RPS, shall immediately replace the same size, quantity and quality of plants. 4. "Volunteers", invasive plants and trees which germinated from seeds dropped by birds or spread by wind in a planting bed and are not of the same species, shall be declared and removed like a weed, including the roots through treatment or hand removal methods. 5. Weeds along hardscapes such as walkways, nature trails, permanent and temporary Richman Property Services, Inc.

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parking lots, adjacent public & private roadways, fence lines, pavement cracks and any other paved areas, including rights-of-way and adjacent work areas within the contract limits, shall be removed by hand or chemically killed and removed with each service. 6. Where natural wooded areas adjoin fence lines, a finished turf area or landscape beds, a buffer zone of at least three (3) feet shall be maintained on the woodland side of fence with herbicide and/or by mechanical means. This shall prevent the encroachment of the natural areas into the finished landscape. Initial large-scale wood line cutbacks shall be done at an additional cost to RPS, and then maintained at no additional cost as a condition of this agreement. 7. All weeds shall be removed from landscape beds and properly disposed from the site, on the same day by the Contractor. H. WEED CONTROL IN TURF AREAS: 1. A pre- or post-emergent (soil or foliar applied) herbicide shall be applied, as necessary, to turf areas to help control the growth of weeds. The use of soil sterilants is prohibited. 2. All desired turf areas shall be maintained essentially weed free. 3. The Contractor shall be responsible for regularly scheduled weed control applications on grassed areas using pre- or post-emergent herbicide methods. Turf areas shall be treated for weed control five (5) times per year in March/April, May/June, July, September/October, and November. 4. Selection and proper use of herbicides shall be the Contractor’s responsibility. All chemical applications shall be performed under the supervision of a Licensed Certified Applicator. Documentation on performed herbicide applications shall be documented made available to RPS Property Manager. Any additional treatment or callbacks will be performed on a no charge basis. I. FERTILIZATION PROGRAM: 1. Fertilizer shall be adjusted for specific planting areas within the landscape with ratios and number of applications appropriate for that species requirement. 2. Fertilizer shall be applied when the leaves are dry and shall be properly and thoroughly watered-in after application. After fertilization, all plant materials must be thoroughly watered with a minimum of 1/4 inch of water applied by the Contractor. Fertilization operations must be scheduled with RPS. 3. All granular fertilizer is to be evenly distributed by a handheld mechanical broadcast spreader or by a hand propelled broadcast spreader with no fertilizer to remain on leaves or branches of plant material. 4. Fertilizer shall not be applied during windy weather conditions. 5. Fertilizer shall be collected and removed from all paved surfaces and back into planting beds or lawns following application to avoid staining deposits of iron. Richman Property Services, Inc.

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2015 Landscape Maintenance Specifications

6. The Contractor shall obtain soil samples for both turf and shrub areas at least once per every twelve (12) months in March, to be analyzed by a certified laboratory to evaluate soil conditions. 7. Nutrient deficiencies shall be treated with supplemental applications of the specific lacking nutrients or elements according to Cooperative Extension Service recommendations. The Contractor shall provide in writing a curative treatment program and price quotation for approval prior to application. 8. The Contractor at no cost to RPS shall replace plant materials damaged or burned by more than 25% by improper fertilization procedures, in equal value. 9. Turf a. The Contractor shall inspect lawn areas each visit for indications of weak turf. Any brown or questionable looking areas of grass shall be treated accordingly and/or replaced with healthy turf immediately at no cost to RPS. b. The Contractor shall be responsible for regularly scheduled fertilizer applications on all grassed areas. All turf areas shall be fertilized four (4) times per year in April, May/June, August and mid-September. c. A complete fertilizer shall be applied with each application on Kentucky Blue and Fescue grasses at the rate of one (1) pounds of nitrogen per one thousand (1,000) square feet. Fertilizer shall be commercial grade, mixed granules (4 month slow or controlled release form). The ratio of nitrogen to potash will be 1:1 for complete fertilizer formulations. The fertilizer product shall also emphasize a high percentage of magnesium and other micronutrients (i.e. manganese (2%), iron (3%), zinc, copper, etc.). d. Fertilizers shall be applied at a rate of one (1) pound of nitrogen per 1000 square feet, calculated by dividing the percent nitrogen into 100. For example, if a 16-016 fertilizer is used, then 16 is divided into 100 = 6.25 pounds of actual 16-0-16 product to be spread over 1000 square feet of lawn area. 10. Trees in Turf or Bed Areas a. Established trees and shrubs exposed to lawn fertilization overlapping will not receive an additional fertilizer supplement. Fertilizer applied to trees planted in landscape beds shall be broadcast over the entire plant bed past the "drip line" of the tree's canopy. 11. Shrubs and Groundcovers a. All shrubs and ground cover shall be fertilized three (2) times per year. Applications shall be made with certainty in the months of May and late August. The application rate will be one (1) pound of nitrogen per one thousand (1,000) square feet per application. b. All fertilizers shall be commercial grade, mixed granules, containing nearly equal amounts of nitrogen and potassium (6-month slow or controlled release form). The fertilizer analysis shall be similar to 8-2-10, with micro elements containing a minimum of 2.25% Mg and 3.0% Fe. Richman Property Services, Inc.

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J. DISEASES AND PESTS: 1. The Contractor shall practice Integrated Pest Management (I.P.M.) to control all insects, diseases and weeds around trees. First choice will be insecticidal soaps, horticultural oils and biological controls such as Bacillus thuringiensis (Bt) formulations. 2. Specific diagnosis of plant diseases and/or pests shall be the responsibility of the Contractor or his consultant. Records will be kept on pests identified and treatment(s) rendered for control. Approved pesticides or biological controls shall be prescribed and applied by State Licensed Applicators only according to manufacturer's recommendations and in compliance with the Federal Insecticide, Fungicide and Rodenticide Act. 3. Upon confirmation of a specific problem requiring treatment, the Contractor shall report to RPS the proposed treatment. The Contractor shall apply treatment on a spot treatment basis using the least toxic, most effective pesticide. The Contractor for all application treatments shall maintain a chemical report for each site, so that RPS may review reports at any time per the State regulations. 4. The Contractor warrants and represents that every chemical substance delivered shall be on the list of regulated chemical substances, or have been submitted for inclusion on such list, as compiled by the Environmental Protection Agency (EPA) pursuant to the Toxic Substances Control Act. 5. Pesticide applications will be made in accordance with the rules and State regulations governing use of pesticides. Posting and notification of pesticide sensitive persons will be done prior to application. The pest control applicator will be operating under License #_____________, Expiration Date______________. (Information to be provided by the Contractor). Treatment application signs shall be displayed prominently in all treated areas as per all local, State, and Federal regulations. 6. Contractor shall display a sufficient number of pesticide notification placards at the conclusion of each insecticide, herbicide, fungicide or fertilizer treatment. Placards shall indicate material applied the date of application, and any special instructions to the community residents. 7. Care shall be taken during all pesticide operations. All spraying of pesticides will be performed when pedestrian traffic is minimal, temperatures are below ninety (90) degrees Fahrenheit and wind drift is negligible. 8. Weekly efforts will be made to abate all gophers, mole crickets and other lawn/vegetation damaging insects or rodents in a timely manner to minimize damage. Fire ants, bees, and wasps, as well as any other damaging or health-endangering pests, will be treated promptly, so as not to present a hazard. 9. All damage occurring from improper or careless application of chemicals shall be the responsibility of the Contractor. 10. Turf a. The Contractor shall inspect lawn areas each visit for indications of pest infestation. Diagnosis and any specific treatments shall be submitted in writing to RPS for approval prior to application. Treatment program of turf areas shall be on Richman Property Services, Inc.

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a site-specific basis, which extends beyond the boundaries of the infestation by 25% of the area's diameter. b. The Contractor is responsible for all insect control on all lawn areas, including grubs. 11. Trees, Shrubs and Groundcovers a. Trees, shrubs and groundcovers shall be routinely checked during each maintenance visit for abnormal conditions such as insects, borers, scale, white fly, caterpillars, milky spore disease, web worms, red spider mites, lace bugs, Japanese beetles, etc. Diagnosis and any specific treatments shall be submitted in writing to RPS for approval prior to application. K. INSECTICIDE MAINTENANCE: 1. During each maintenance visit, the Contractor shall monitor and treat ant mounds and nesting yellow jackets or other stinging insects throughout the property as required using a granular or drench method. 2. The Contractor shall remove and dispose of wasps, bees and other subterranean insects in plant materials, on the ground or on site structures/furnishings.

L. IRRIGATION MAINTENANCE: 1. The Contractors Irrigation license(s) must be current at all times during the term of this contract. Failure to maintain a current license shall be deemed a breach of this contract. 2. The irrigation water source for this contract will vary. It is the Contractor's responsibility to monitor this irrigation water supply at all times. Any problems with the irrigation water supply must be reported immediately to RPS. Any required repairs to the water supply must be coordinated with RPS to insure that water is available for irrigation purposes. 3. Pumping Systems: Contractor shall inspect and maintain all pump components monthly, within the first ten (10) days of each month as part of this agreement. RPS shall be responsible for the costs of any repairs. Contractor shall be responsible for hiring and overseeing any company hired to perform work on the pumping system. Any repairs that are performed due to neglect by the Contractor shall be borne by the Contractor. RPS shall be provided with a written cost estimate on pumping system repairs, before any work commences. All warranties associated with pumping components or repairs shall be assigned to the RPS. 4. Inspections a. Within ten (10) days of the Grounds Maintenance Agreement start date, the Contractor shall perform a complete inspection of the entire irrigation system including controllers, irrigation and quick couplers on potable water line, and note in detail any deficiencies that must be corrected to make the system fully operational. This list of deficiencies, along with associated costs to repair them, will be promptly submitted to RPS, which will be responsible to authorize any corrective measures. Richman Property Services, Inc.

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b. As part of this maintenance agreement, within sixty (60) days after work commences, the Contractor shall provide a color-coded “as-built” irrigation map to the Landscape Director. The locations of all valves and zones shall be designated on this map. All valves in boxes shall be tagged, numbered and correspond to a number key on the map, the Contractor shall perform a complete inspection of the entire irrigation system including controllers, irrigation and quick couplers on potable water line, and note in detail any deficiencies that must be corrected to make the system fully operational. c. The Contractor will provide a monthly audit report detailing the inspection findings for each respective Property Manager. The Contractor shall inspect, along with RPS staff, all irrigation related components and zones in the irrigation system monthly after mowing operations have been completed and shall adjust zone times according to seasonal changes or governing regulations. The monthly audit will consist of checking the controller and valves, which should be checked for proper time of day and operating schedule. Valve boxes are to be clean and free of debris, allowing clearance around irrigation components inside box. In addition, drip tubing, drip filters, along with irrigation heads and filters are to be inspected to ensure that the proper amount of water is being provided to all plant materials. Drip tubing is to be kept covered with mulch. Minor leaks or breaks in the system should be repaired before the next scheduled system-running time. Adjustments and repairs such as head/emitter cleaning or replacement, filter cleaning, zone line leaks and breaks and controller adjustments shall be made at Contractor’s expense. This work shall be completed during the irrigation inspection. d. The Contractor shall not be financially responsible for the repair or replacement of irrigation timers, valve replacement, mainline breaks, and rain sensors or for the tracing of wires. A cost estimate must be supplied to the Maintenance Supervisor within 3 business days of discovering a billable irrigation repair. e. During each monthly inspection the Contractor shall sign, date, and initial an inspection sticker that is located inside the controller cover. f. Rain sensors shall be inspected annually in May prior to the region’s rainy season. The rain sensors shall be adjusted and any malfunctioning sensors shall be reported to the Landscape Director. g. Irrigation frequency of use depends on rainfall, time of year (season) and age of the landscape. In general, irrigation may be turned on two days per week, or as local and state regulations dictate. During weekly inspections, the Contractor will note and report to RPS inadequate or excessive irrigation, drainage problems, or if plant material appears to be damaged by too much water. h. Replacement irrigation products shall be of the same or equal in size, quality and brand/manufacturer as the original product(s) being replaced and as approved by RPS. Should a controller be temporarily removed for repairs, a replacement controller shall be installed in its place until the original is reinstalled.

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5. Maintenance and Repairs a. The Contractor will make repairs and adjustments to the irrigation system. Minor actions including adjustments and repairs such as head / nozzle alignment and or cleaning, filter cleaning, zone line leaks and breaks and timer adjustments shall be made by the Contractor at no additional charge. Heights of risers, pop-ups and rotor heads shall be adjusted to maintain an operational height in relation to maturing plant material and turf. b. The Contractor shall check on a monthly basis, each zone of the system insuring that each head is operating optimally, paying particular attention to the terminal heads of each zone for pressure concerns, while eliminating overspray onto hardscape surfaces. c. The Contractor shall clean out irrigation filters as necessary to ensure proper coverage and precipitation rate for the respective heads on the entire irrigation system. Should any problems exist, the Contractor shall immediately determine the nature of the problem, and if possible, shall repair the problem at that time. If repair cannot be made at that time, it shall be made before the next scheduled operating time for the zone in which the problem exist. The Contractor may wish to increase the frequency of filter cleaning. d. The Contractor shall monitor weekly the timing and frequency of the irrigation controller to conform to the needs of the plant material, and soil conditions. Adjustments shall be made at the beginning and at the end of each growing season. Intermittent adjustments shall be made to conform to plant moisture requirements affected by sustained dry or wet periods throughout the year. The Contractor shall notify the Client of any malfunctioning irrigation controller, and the cost to repair or replace the controller, prior to the work being performed. Ideally, watering should occur just at the time the plants (and grasses) begin to show early signs of wilt. Adjust irrigation system to apply one (1) inch of water per five (5) day period. This should be accomplished in one (1) or no more than two (2) applications. Less frequent, yet thorough watering is preferred versus frequent light watering as it encourages deeper rooting. e. The Contractor shall hand water annuals in pots throughout the property as frequently as necessary to insure vigorous plant growth, where applicable. f. In preparation of an irrigation emergency, the Contractor shall provide RPS with an after-hours emergency phone number. In the event the emergency is to be addressed after business hours, the Contractor is to contact the Property Manager or the Maintenance Supervisor and/or leave a dated door hanger at the management office stating when the problem was corrected. RPS must be contacted in writing within twenty-four (24) hours that the problem cause has been identified and corrected. g. Excessive repairs beyond the scope of work listed above will be charged to RPS at an hourly rate per man plus parts and must be approved and authorized by RPS prior to carrying out the work. The Contractor will provide the hourly rate per man for irrigation repair. h. De-winterization and Spring start-up duties for priming the irrigation system are to be inclusive as a result of this agreement. Richman Property Services, Inc.

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M. MULCH MAINTENANCE: 1. The type of mulch grade to be used in woody ornamental beds shall be double ground hardwood brown mulch (shredded 1” in overall size), where existing ornamental beds. RPS reserves the right to use any other mulch it deems desirable, at which time the Contractor will provide a proposal for any additional costs or credits due to RPS. Pine Bark Fines (only 0.5 inch overall size) may be used in color annual beds, as requested. 2. The Contractor shall maintain the existing mulch for all planting beds and tree buffers at a level of three (3) inches in thickness, while keeping mulch at least 2-3” away from base or crown of plant and tree materials. 3. Mulch materials shall be installed providing a six (6) inch vertical clearance along buildings, from the top of decorative mulch layer to the bottom of masonry weep holes, stucco and/or siding. Contractor shall also maintain mulch clearance around all field drain and utility boxes with each weekly service. 4. Landscape beds should be top-dressed annually based on a 1” layer to provide a new mulched appearance, while maintaining a mulch layer of three (3) inch overall depth as directed by RPS. Annual mulch applications are to be scheduled during the targeted months of April/May. Quotations for additional mulch applications may be requested of the Contractor, in order to provide additional fresh color appearance. 5. Mulch buffer areas include the planting beds, trees, natural areas, along fence lines, buildings, around a/c units and pool infrastructure. These areas shall be monitored and maintained throughout the year for sufficient mulch coverage. Maintaining the specified depths for mulch - three inches (3”), which will discourage weed growth as well as help retain soil moisture for all existing areas. 6. A mulch ring will be maintained uniformly around individual trees and palms in turf areas. The mulch ring shall be a minimum of twelve inches (12”) wide from the outside trunk perimeter of the tree. N. SEASONAL COLOR: Preparation and Installation: 1.

Each community shall designate 300 ft2 of planting area devoted to seasonal color using triangulated spacing, nine (9) inches on center. Color annuals (4.5” pots) shall be installed targeting the following schedule: December, April, July, and September or as needed / directed by RPS due to unforeseen conditions or site-specific requirements. Annuals, if requested by RPS, will be planted at the direction of RPS. The landscape Contractor shall be responsible for the installation and full care of all seasonal color plantings on a weekly basis (including watering, border mulching, weeding, spraying, drenching, fertilization, pruning, pinching spent blooms, etc.).

2.

Remove all faded flowers at the end of the growing season. Within three (3) months of starting the contracted maintenance work, the Contractor shall add eight (8) to ten (10) inches of a sterile prepared soil mix (blended specifically for annual flowers) approved by RPS or designee back into the bed above a well-drained subgrade. Prepare subgrade by rototilling, or loosening by use of hand methods approximately six (6) to eight (8) inches of soil. At each change of annuals, the Contractor shall install additional planting soil as needed to fulfill the requirements as specified in this section on flowers, and

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apply a pre-plant, approved fungicide drench. All annual beds will be "crowned" (9) nine inches above ground plane level to insure that surface drainage, percolation and aeration occur at rapid rates. 3.

Annuals in four (4) inch pots shall be installed in an orderly arrangement using triangulated spacing, nine (9) inches on center. Pine Bark Fines (only 0.5 inch overall size) may be used in seasonal color beds for mulching and weed control purposes.

Maintenance: 1.

Flower beds shall be inspected weekly and dead flowers removed by "pinching back" to produce a longer, fuller bloom cycle. Hand weeding will be done as necessary to keep flower beds weed-free (herbicides are not to be used near annual flowers). For annual beds adjacent to sod or concrete areas, a twelve (12) inch wide and three (3) inch deep mulch buffer will be replenished and maintained at all times.

2.

The Contractor shall be responsible for monitoring annual flowers for pests and diseases and to take the immediate and appropriate action to control pests and diseases. Any flowers damaged or destroyed due to pests, diseases, or the negligence of the Contractor will be replaced with the same species and color at no additional charge to RPS.

Fertilization: 1. Top-dress, while raking in the annual bed lightly at each rotation with a slow release fertilizer such as 14-14-14 (100% SR ~ 3-4 months) or equal, following manufacturer's directions for application rates. Flowers may require supplemental fertilization, at least once every other week, with a "Bloom Special" liquid fertilizer mix (or similar product), as approved by RPS, to keep flowers in an attractive, healthy and thriving condition. Provide early morning liquid feedings to reduce chemical burning to foliage 2. Additionally, an IPM approach only for a foliar pesticide/fertilizer spray treatment may be foliar-applied in a spray solution: one pound Orthene 75% WP, one and one-half (1-1/2) pound of Zyban fungicide (other chemicals may be used with the written approval of RPS), and three (3) pounds of water soluble 20-20-20 fertilizer per one hundred (100) gallons of water. Cover plants thoroughly to the point of runoff. Substitute a water soluble 16-32-16 for the 20-20-20 after the first six (3) applications and continue applications up to one (1) month from expected removal date. O. SAFETY: 1. The contractor shall maintain an adequate safety program for all employees and other individuals working under this agreement. The Contractor shall be equipped with personal protective equipment (PPE) for all team members (safety vests, cones, goggles, earplugs, gloves, etc.) when performing services at RPS communities. 2. The Contractor is responsible for establishing and maintaining safe work zones in vehicular traffic areas, as well as pedestrian user areas. Coordinate maintenance operations in certain high pedestrian use areas and peak time periods with the RPS Property Manager. RPS reserves the right to limit the hours of operation in certain high pedestrian use areas. Two-way traffic shall be maintained at all times through intersections and roadways. Closure is not permitted, unless authorized by RPS. Richman Property Services, Inc.

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3. The Contractor shall position advance-warning signs, safety cones as appropriate for the existing field conditions. The Contractor shall provide a crew to be responsible to construct, relocate, and maintain all traffic control devices, to cover, add or remove signs as needed, and do all work necessary to maintain a safe work zone. P. INSPECTIONS: 1. The site should be checked for irregularities, such as irrigation leaks, vehicle damage, dead turf or plant material, heavy insect infestations (especially fire ants), vandalism, etc., which should be reported to RPS within 48 hours after providing the service. 2. Drainage problems noted on-site, in planted or paved areas, shall be reported to RPS. Any corrective measures will be promptly reported to RPS. Quotations for drainage solutions may be requested of the Contractor. 3. The Landscape Maintenance Contractor will assist RPS in reporting vandalism, graffiti, damage or need of repair/refurbishing of public and private property; for example, traffic or directory signs, structures, site furnishings, monuments, fences, lighting, utilities and paving. 4. The Contractor will be responsive to special conditions or unexpected problems that may occur during the course of the maintenance agreement. RPS expects the full cooperation and prompt response by the Contractor. 5. The Contractor may be requested to provide additional services, such as seasonal flowers and plants for various occasions and functions, for an additional cost to RPS. The Contractor will provide timely information, prices and delivery of these items. 3.5. SPECIAL CONDITIONS A. Each location shall have been maintained in an equal manner prior to transferring maintenance responsibility to the Contractor. Any location requiring immediate service to bring the landscape conditions to an acceptable standard will be serviced by the Contractor at an additional charge to RPS, based on hourly charges quoted as a part of this Proposal. B. All maintenance shall be performed in a good and workmanlike manner, consistent with trade practices and prevailing industry standards. C. The Contractor shall be responsible for damage to any plant material or site feature caused by the Contractor or his/her employees. The Contractor shall be notified in writing of the specific nature of the damage and cost of repair. RPS shall, at its option, invoice the Contractor for the payment, or reduce by the amount of the repairs the next regular payment to the Contractor. D. RPS reserves the right to remove a property / community from the Contract upon thirty days written notice. Payments for services by the vendor shall be adjusted accordingly based on the individual site costs submitted as a part of this Quote. E. Occasionally circumstances (standing water, prolonged inclement weather, parked vehicles, etc.) may make all or portions of a location unserviceable during the regular schedule. The Contractor shall notify RPS of such occurrences, and shall schedule to perform the required maintenance to the locations as soon as the pertaining circumstances are relieved.

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F. All Contractors shall include a list of equipment to be used in the performance of the Contract. Such equipment must be available for inspection by Landscape Director, or designee, prior to award of the contract, if requested. G. All Contractors must submit proof of applicable licenses if requested. H. RPS reserves the right to accept all or any part of any Quote. Contractors must provide a Quote for all sites. The price per location is important to determine the amount owed to the Contractor for work performed. I. RPS may request additional or fewer services based on the individual site costs submitted as a part of this Quote.

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CONTRACT VENDOR INFORMATION Date:____________ Company Name:____________________________________________________________________________________ Contact Person:_____________________________________________________________________________________

Address:__________________________________________________________________________________ Phone:____________________________________________________________________________________ Fax:______________________________________________________________________________________ Email:____________________________________________________________________________________

$_____________ $_____________ $_____________ ______________

2013 Landscape Maintenance Revenue 2012 Landscape Maintenance Revenue 2011 Landscape Maintenance Revenue Years Established as Business

REFERENCES: (similar projects) 1. Client Name and Address:

Contract Amount $__________

Contact Person:_____________________________________________________ Contact Phone:______________________________________________________ Contact Email:______________________________________________________

2. Client Name and Address:

Contract Amount $__________

Contact Person:_________________________________________________ Contact Phone:__________________________________________________ Contact Email:__________________________________________________

3. Client Name and Address:

Contract Amount $__________

Contact Person:_________________________________________________ Contact Phone:__________________________________________________ Contact Email:__________________________________________________ Richman Property Services, Inc.

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