MEETING MINUTES May 25th , 2016
MEETING MINUTES May 25th , 2016 The mee ng was called to order by President Kerri Zschach at 6:37pm. Roll Call: PRESENT – Keri Zschach, Patrick Graziano, Tracy Miranda, Lauren Walsh, Chris Simpson, Megan Humann, Colle e Campasano, Dan Ciszek, ABSENT – Phoebe Weitzel (excused), Dan Rossi (excused) President’s Address (Keri Zschach): ● Club announcement of not renewing Greg Stornello’s contract ● Thank you to Greg Stornello ● Interviews will be taking place ● Summer programs ○ Will take the month of June off, no ice un l a er the 4th of July ● AHAI report ○ June 25th ○ Seminars, rule changes, officials ○ Will have more informa on a er that Approval of the Mee ng Minutes (Lauren Walsh): Tabled since wifi is down and we cannot access the minutes to print. Treasury Report (Tracy Miranda): ● Everything reconciled ● All bills are paid with the excep on of one ● The mite tournament that was canceled at the last minute will have the credit credited to their accounts. Development Coordinator (Kristy McDonald): ● G oing well, spring numbers are slightly down, but this is to be expected in the spring. ● Thompson gave in house team report. He has not won a game yet. VP of League Affairs (Dan Rossi): ● Is at the spring league meeting where they are re tiering and re seeding going into ●
playoffs NIHL report ○ AHAI and IHOA was not there ○ Wolves Cup meeting will be held soon over the summer ○ New officers for NIHL ○
Secretary/Registrar (Lauren Walsh):
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Coaches CEP classes for fall Injuries please let me know ○ Athletico Manager’s screenings if you were charged please contact us so we can have AHAI credit you back.
R & E (Chris Simpson):
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W as quiet until recently. Locker room issues – please let Dan know so he can attend a
game, talk to coaches, kids, etc. Director of Fundraising (Megan Humann): ● ● ● ●
Yankee Candles C oupon book (any ideas please let Megan know) Candy bars – she is looking into Gift card/pasta/pies – looking into
Director of Marke ng (Patrick Graziano) : ● New park district is out for fall with our fullpage ad. Minor hawks and future jaguars.
Contacting Beth about partnership with them. Need to talk to him about the logo on the ice and renewals for dasher boards, etc. Logo going in at CANLAN on Rink 2
● Director of Communica ons and Technology (Colle e Campasano): ● Phoebe emailed about the new upload. Everything should be on the calendar ● Need to make decision about REACH ● NGIN need to talk to about site Ice Scheduler (Phoebe Weitzel): ● Everyone is getting 1 more touch before playoffs next week. Member at Large (Dan Ciszek): ● No report Equipment Manager (Jill Mangialardi): ● Jill has resigned. ● Thank you for everything she has done. She is willing to train the new person put into ●
place. Any questions please contact Keri or Jill
Manager Coordinator (Kim Parr): ● Everything is doing great. ● Confusion regarding seeding, but it has been explained now. Old business ● New Business: ● Advisor posi on will open (Manager of Managers, CUHL Rep, Equipment Manager) Nomina ons need to be turned in for June mee ng. ● By law change ○ Change the member at large so that member at large vote will count as the membership's vote. ○ Read the old version by laws ○ Read the new version of by laws ○ Will reread in June ○ Will vote in July ● By‐laws and minutes will go on website.
Open Floor: ●
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Griffin Schiele: Last weeks news was concerning to the midget team. The boys would like to play together and keep Greg and Brandon with the team. He had a lot of questions from parents regarding decision and plans for the team and club. Half of the team is impartial the other is not. They have decided to stay together whether they play for the Jaguars or do not. The problem with this is if they leave, they will not be able to play for Griff per AHAI rule, unless board was willing to talk to AHAI to waive rule. What was the percentage of negative comments? ○ Keri – the coaching isn’t planned to change. We have already signed up for fall midget plans. AHAI rule is out of our hands. Melissa Miller – for fall tryouts, Greg had a big say in where kids played. Was a review given according to evaluations? ○ Keri – coaches will help decide. K im Darche – What is the direction that the club would like to go in? Is the job description posted somewhere? Will there be parents on the interview process? Did we find a technology that was secure that would not allow people to log in from the same machine and take the evaluation multiple times. ○ Keri we took into consideration evaluations and feedback given in those evaluations. The initial interview will be the executive board members. The 2nd interview will be with the full board. ○ Lauren The evaluation required a name to be entered. Any anonymous or fake names were discredited. There were no duplicate names. William Perry – Did we receive applicants before the announcement was made. Did finances come into play with decision? Is the succession plan? ○ Keri no Jeff Thompson – Can we say that things will be the same as before? Can we release Griff from his contract and let the midgets move on just because we want them to go? Will the hockey director be able to fulfill the time commitment and coach here? ○ K eri – We can try to help the midgets go elsewhere, but we can’t promise anything. We can have a midget team meeting and decide what the team plan is. Yes, the question will be asked and will be able to make the time commitment. Kim Parr – Can we tell Greg the improvements that we want to see made and give him a 1year contract to see if those improvements can be made. ○ Keri – there was a meeting in the fall and spring regarding those things. Joe Wagner – Where are we posting this information? Would we be willing to lower the tryout fee to show the good faith of the direction the club is moving in. ○ Keri – we already had 2 contacts the next morning. Jim Bafia – Going into the fall what about coaches? Was this discussed beforehand the fact that we could lose players and coaches? Fall rumors are out there regarding goalies leaving. If the director has been let go because of lack of coming to games, will the new director be able to attend more games (instead of practices and skills)? ○ Keri – Yes that was discussed. Once a new director is in place there will be a coaches meeting regarding fall. The new director will need to be at skills, practices AND games. Visibility will be at all games, to be more hands on.
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Perona – is this a full or part time position. Are we really thinking that the new director will have personal interaction with the hockey director? Are we naïve enough to think that the director will have more interaction with the kids? ○ Keri – we will need to be very specific with the next director as to what the expectations and requirements are. Kelly Monaghan – Her team is upset, and would like the input of the kids and teams more if this decision has to be made again, to try and avoid this position in the future. They would like to know that there is an issue. The rating scale was backward. She needs some answers to take back to her team to justify the decision. ○ Collette – there was 2 years of data that was taken into account. ○ Tracy – it was based on contract and things that were not completed. The decision was made for the better of the entire club. ○ Keri – there were multiple meetings. 1 with just the executive board. Other meetings with done with on one and one or individually. Dom Perona frustrated that the coaches did not have a meeting before this board meeting. Thank you to Stormy ○ Keri We can set a meeting for the coaches. K eri – Thank you for voicing your concerns.
Mee ng was adjourned at 8:00p.m. Mo oned by Tracy Miranda , second by Pat Graziano
playoffs NIHL report ○ AHAI and IHOA was not there ○ Wolves Cup meeting will be held soon over the summer ○ New officers for NIHL ○
Secretary/Registrar (Lauren Walsh):
● ● ●
Coaches CEP classes for fall Injuries please let me know ○ Athletico Manager’s screenings if you were charged please contact us so we can have AHAI credit you back.
R & E (Chris Simpson):
●
W as quiet until recently. Locker room issues – please let Dan know so he can attend a
game, talk to coaches, kids, etc. Director of Fundraising (Megan Humann): ● ● ● ●
Yankee Candles C oupon book (any ideas please let Megan know) Candy bars – she is looking into Gift card/pasta/pies – looking into
Director of Marke ng (Patrick Graziano) : ● New park district is out for fall with our fullpage ad. Minor hawks and future jaguars.
Contacting Beth about partnership with them. Need to talk to him about the logo on the ice and renewals for dasher boards, etc. Logo going in at CANLAN on Rink 2
● Director of Communica ons and Technology (Colle e Campasano): ● Phoebe emailed about the new upload. Everything should be on the calendar ● Need to make decision about REACH ● NGIN need to talk to about site Ice Scheduler (Phoebe Weitzel): ● Everyone is getting 1 more touch before playoffs next week. Member at Large (Dan Ciszek): ● No report Equipment Manager (Jill Mangialardi): ● Jill has resigned. ● Thank you for everything she has done. She is willing to train the new person put into ●
place. Any questions please contact Keri or Jill
Manager Coordinator (Kim Parr): ● Everything is doing great. ● Confusion regarding seeding, but it has been explained now. Old business ● New Business: ● Advisor posi on will open (Manager of Managers, CUHL Rep, Equipment Manager) Nomina ons need to be turned in for June mee ng. ● By law change ○ Change the member at large so that member at large vote will count as the membership's vote. ○ Read the old version by laws ○ Read the new version of by laws ○ Will reread in June ○ Will vote in July ● By‐laws and minutes will go on website.
Open Floor: ●
●
●
●
●
●
●
●
Griffin Schiele: Last weeks news was concerning to the midget team. The boys would like to play together and keep Greg and Brandon with the team. He had a lot of questions from parents regarding decision and plans for the team and club. Half of the team is impartial the other is not. They have decided to stay together whether they play for the Jaguars or do not. The problem with this is if they leave, they will not be able to play for Griff per AHAI rule, unless board was willing to talk to AHAI to waive rule. What was the percentage of negative comments? ○ Keri – the coaching isn’t planned to change. We have already signed up for fall midget plans. AHAI rule is out of our hands. Melissa Miller – for fall tryouts, Greg had a big say in where kids played. Was a review given according to evaluations? ○ Keri – coaches will help decide. K im Darche – What is the direction that the club would like to go in? Is the job description posted somewhere? Will there be parents on the interview process? Did we find a technology that was secure that would not allow people to log in from the same machine and take the evaluation multiple times. ○ Keri we took into consideration evaluations and feedback given in those evaluations. The initial interview will be the executive board members. The 2nd interview will be with the full board. ○ Lauren The evaluation required a name to be entered. Any anonymous or fake names were discredited. There were no duplicate names. William Perry – Did we receive applicants before the announcement was made. Did finances come into play with decision? Is the succession plan? ○ Keri no Jeff Thompson – Can we say that things will be the same as before? Can we release Griff from his contract and let the midgets move on just because we want them to go? Will the hockey director be able to fulfill the time commitment and coach here? ○ K eri – We can try to help the midgets go elsewhere, but we can’t promise anything. We can have a midget team meeting and decide what the team plan is. Yes, the question will be asked and will be able to make the time commitment. Kim Parr – Can we tell Greg the improvements that we want to see made and give him a 1year contract to see if those improvements can be made. ○ Keri – there was a meeting in the fall and spring regarding those things. Joe Wagner – Where are we posting this information? Would we be willing to lower the tryout fee to show the good faith of the direction the club is moving in. ○ Keri – we already had 2 contacts the next morning. Jim Bafia – Going into the fall what about coaches? Was this discussed beforehand the fact that we could lose players and coaches? Fall rumors are out there regarding goalies leaving. If the director has been let go because of lack of coming to games, will the new director be able to attend more games (instead of practices and skills)? ○ Keri – Yes that was discussed. Once a new director is in place there will be a coaches meeting regarding fall. The new director will need to be at skills, practices AND games. Visibility will be at all games, to be more hands on.
●
●
●
●
Perona – is this a full or part time position. Are we really thinking that the new director will have personal interaction with the hockey director? Are we naïve enough to think that the director will have more interaction with the kids? ○ Keri – we will need to be very specific with the next director as to what the expectations and requirements are. Kelly Monaghan – Her team is upset, and would like the input of the kids and teams more if this decision has to be made again, to try and avoid this position in the future. They would like to know that there is an issue. The rating scale was backward. She needs some answers to take back to her team to justify the decision. ○ Collette – there was 2 years of data that was taken into account. ○ Tracy – it was based on contract and things that were not completed. The decision was made for the better of the entire club. ○ Keri – there were multiple meetings. 1 with just the executive board. Other meetings with done with on one and one or individually. Dom Perona frustrated that the coaches did not have a meeting before this board meeting. Thank you to Stormy ○ Keri We can set a meeting for the coaches. K eri – Thank you for voicing your concerns.
Mee ng was adjourned at 8:00p.m. Mo oned by Tracy Miranda , second by Pat Graziano
