minutes of councit meeting strata pian bcs.536 devonshire house
MINUTESOF COUNCITMEETING STRATAPIAN BCS.536 DEVONSHIRE HOUSE HELD:
On Thursday, Roomat 2083 lanuary10, 2008 at 6:30 p.m.in theMeeting West33'oAvenue,Vancouver, B.C. (President) (Vice President) (Treasurer)
PRESENT:
Roberta Fraser BorisObrknezev RyanGreen WarkMcGregor
R.EGRETS:
PhilGriffith PeterRodgers
GUESTS:
KenWebber
STRATAAGENT:
VladPostelnicu, Ph.D.,Vancouver Condominium Services Ltd.
unit #212 unit #406 Unit#424 Unit#32O Unit#426 Unit#416
(Resident Caretaker)
(6:30p.m.to 6:35p.m.)
Themeeting wascalledto orderat 6:30 p.m. RESIDENTCAR.ETAKER'S REPORT The stratacouncilreviewedthe monthly report and the work of the residentcaretaker. Council addressed the issues asnecessary.
MINUTES It was moved,seconded and carriedto adopt the minutesof the December13, 2007 council meeting, ascirculated, FINANCIAT R.EPORT I.
MonthlyStatement:After reviewanddiscussion, it wasmoved,seconded andcarriedto adopt presented. the December, 2007 financialstatement, Any ownerwishinga copy of the as stratacorporation'sfinancialstatements shouldcontactVancouverCondominiumServices Ltd. duringregularbusiness hours,9:00 a.m.to 4:30 p.m.,Mondayto Friday.
PageI of 4
BC5-536/2008 tanmln
2.
3.
funds The currentbalances for the l ls monthasat December 31,2OO7 in the appropriate areasfollows: .
TotalCashBalance
CRFBalance) $ 128,455(including
.
CRFBalance
Reserve Fund) $122,817 (Contingency
.
Yearto Datelncome $ 3 3 6 ,6 6 6
.
Yearto DateExpenses$3O2,543
2008 DraftBudget Theagentreviewed with councilthe 2008 draftbudget.Thebudgetwill be presented to the ownersfor theirreviewandapproval AGM. at the upcoming
BUSINESS ARISING l.
ElevatorCornerProtectors:Theagentadvisedcouncilthat NiklsPropertyServices insulledthe guards wide stainless corner aroundthe elevatordoorson the first, third and fourth floors. Councilexpressed theirsatisfaction aboutthe qualityof workanda iob professionally done.
2.
2008 Landscaping Contractor:Following approval at the previous council's meeting, theagent advisedcouncil that their landscaping maintenance contractfor 2008 with Greenline Landscaping Ltd. was formallysigned. The previouscontractor,Grow on You Landscaping Services received a formaltermination lettereffective lanuary31, 2OO8.A sitemeetingwas scheduled with the newlandscaper andthe residentcaretakerfor the initialsetup.
3.
Bylaw Enforcementr The strata council is committedto enforcingthe stratacorporation bylaws.After reviewand discussion, councilrequested the agentto sendcorrespondence to two ownersrequestingthem to comply with the stratacorporationbylawsregardingpatio storage/exterior appearance anddogs. The stratacouncilwasinformedaboutseveralincidentsregardingthe improperusageof the fitnessroom by residents andtheir guests. COUNCIT WOUTD IIKE TO REMIND AtL OWENRS/RESIDENTS ABOUT THEIR OBLIGATION TO USE THE GYM FACILITYAND THE FITNESSEQUIPMENTIN AN APPROPRIATE MANNER. ALL OU'NERSARE REMINDEDTHAT EATING, DRINKING OR PLAYINGBAtt IN THE FITNESSROOM IS STRICLYPROHIBITED. COUNCIT WOUTD ALSO LIKE TO REMIND AtL OTA'NERS THAT THE GYM AND HOBBY ROOM ARE AVAITABLE FOR COMMUNITY/VOTUNTEERACTIVITEISONIY AND ANY OTHER COMMERCTATACT|V|TES, tNVOtVtNG AN ACCESSFEE ARE STRICTYPROHIBITED.
Page2 of 4
BCS-536/2008lanmin
to oneowner After reviewanddiscussion, councilrequested the agentto sendcorrespondence gymusage. requesting themto complywith the stratacorporationbylawsregarding 4,
Insurance Claim: Theagentadvised submitted an invoicein the councilthat MiranIndustries 2OQ7incident totaf amountot $2,894.56 for emergency repairsrelatedto the December parkinggatewerehit by a vehicle whenboth the visitorparkingand the mainunderground belongingto an owner. The invoicewill be forwardedto the insurance adiuster. The final pending, repairs are
CORRESPONDENCE Ownerc areinvitedto wntecouncil viathemanagement company areadvised that,pursuant regarding anystratanatters.Owners totheStrctaPrcpefty Act,correspondence whlchrsaddressed toanyotherovner to thestratacorporation nustbemadeavailable interested in suchconespondence, andto ceftainotherpersons in specitied circumstances. Whatthismeansis thatany correspondence protected privileged, whlchis sentto thestratacouncil in confidence mightnotbe or andr.ssublectfo anyother ove dingandapplicable law. l.
Correspondence wasreceived from an ownerin response to a bylawviolationlettersentby the agenton behalfof the stratacouncil. Counciltook the informationunderadvisement,
2,
Correspondence wasreceivedfrom an ownerin relationto the conditionof the front door of their unit. After reviewand discussion, councilnotedthat the reportedissues are an owners' responsibility to address.
NEW BUSINESS l.
Annual Fire Test - Quote: The agentadvisedcouncilthat a quotationwasrequestedfrom EdwardsFireProtectionfor the annualfire testduein February2008. The informationwill be forwarded to counciluponreceipt.
2.
Carbageet RecyclingRegulations:All tenantsand ownersshouldbe awarethat, effective materials from City Disposal hasbannedrecyclable lanuary1, 2OO8,the City of Vancouver Sites. This meansthat the garbagecompanies will refusetheseitems. ltemswhichare now bannedincludecardboard, newsprint, drywall,yard and gardenwaste,containers newspaper, (exceptmilk), bluebox recyclables, paint,solvents, car batteries,medications/phaffnaceuticals, pesticides, flammable liquids,gasoline, vehicletires,oil, oil filtersandemptyoil containers and printersand televisions. electronic waste,includingpersonal Ownersmustmake computers arrangements to removethesematerials themselves, with the exceptionof cardboard,newsprint andotherbluebin recyclables, whichmustbe placedin the appropriate bins.
Page3 of 4
BCS-536/2008 Janmin
3.
AGM Issues:lt is council'sintentionthat at the upcomingAGM to presentthe ownersfor theirapproval with a bylawamendment regarding the quorumof the AnnualGeneralMeeting. Propernotices will be distributed in duetime.
Therebeingno furtherbusiness, the meetingwasadiourned at 7 225p.m. The nextmeetingwill be heldon Thursday, February14,2OOBat 6:10 p.m. in the MeetingRoomat 2083 W. 33'dAvenue. Vancouver, BC
VladPostelnicu, Ph.D Vancouver Condominium Services Ltd. #4OO- 1281 WestGeorgiaStreet Vancouver, B.C.
v6E317 (24 HourEmergency Telephone: 604-684-6291 Services) Toll free: 1-877-684-629 1/Fax: 604-684-1539 VP/ae
24-Hour EmergenqrServices CliensusingTelusAnonymous CallBlocking featuremustdeactivate thisservice(*87) to receive returncalls from VCSafterhours. Please notethat we will takeno actionon anyemergency unless we havetalkedfirstto the personplacing thecall, lf you haveplacedanemergency call,please keepthe phonelineclearsothatVCS canreturnyourcallpromptly. PTEASENoTE THAT THIS SERVICElS FoR BUILDING EMERGENCIES ONLY: lT lS NOT FOR PERSONATEMERGENCIES.Personal (i.e.,keys, emergencies includelostbuildingor suiteaccess devices fobs,lRTs,garageremotes)access to relatives'apartments, inquiriesaboutaccountbalances, "someoneparked in my stall",neighbours arehavinga loud party,neighbours' securityalarmis goingoff andsimilarsituations. We are also unableto provideassistance on calls such as "l saw a strangepersonenter the garage..." Suspicious activityand loud partiesshouldbe reportedto the police. Breakand enter and/or vandalism to your automobiles or suitesshouldbe reportedto the policedepartment. garagegatesnot working Please feelfreeto reportfloods,brokenwaterlines,fires,fire alarms,stuckelevators, andothersimilarbuilding/properW issues requiring immediate attention. The 24-houranswering serviceis not available for general inquiries concerning accounts, councilpolicies and othermatterswhichare administration items.
Page4 of 4
BCS-536/20O8 lanmin
On Thursday, Roomat 2083 lanuary10, 2008 at 6:30 p.m.in theMeeting West33'oAvenue,Vancouver, B.C. (President) (Vice President) (Treasurer)
PRESENT:
Roberta Fraser BorisObrknezev RyanGreen WarkMcGregor
R.EGRETS:
PhilGriffith PeterRodgers
GUESTS:
KenWebber
STRATAAGENT:
VladPostelnicu, Ph.D.,Vancouver Condominium Services Ltd.
unit #212 unit #406 Unit#424 Unit#32O Unit#426 Unit#416
(Resident Caretaker)
(6:30p.m.to 6:35p.m.)
Themeeting wascalledto orderat 6:30 p.m. RESIDENTCAR.ETAKER'S REPORT The stratacouncilreviewedthe monthly report and the work of the residentcaretaker. Council addressed the issues asnecessary.
MINUTES It was moved,seconded and carriedto adopt the minutesof the December13, 2007 council meeting, ascirculated, FINANCIAT R.EPORT I.
MonthlyStatement:After reviewanddiscussion, it wasmoved,seconded andcarriedto adopt presented. the December, 2007 financialstatement, Any ownerwishinga copy of the as stratacorporation'sfinancialstatements shouldcontactVancouverCondominiumServices Ltd. duringregularbusiness hours,9:00 a.m.to 4:30 p.m.,Mondayto Friday.
PageI of 4
BC5-536/2008 tanmln
2.
3.
funds The currentbalances for the l ls monthasat December 31,2OO7 in the appropriate areasfollows: .
TotalCashBalance
CRFBalance) $ 128,455(including
.
CRFBalance
Reserve Fund) $122,817 (Contingency
.
Yearto Datelncome $ 3 3 6 ,6 6 6
.
Yearto DateExpenses$3O2,543
2008 DraftBudget Theagentreviewed with councilthe 2008 draftbudget.Thebudgetwill be presented to the ownersfor theirreviewandapproval AGM. at the upcoming
BUSINESS ARISING l.
ElevatorCornerProtectors:Theagentadvisedcouncilthat NiklsPropertyServices insulledthe guards wide stainless corner aroundthe elevatordoorson the first, third and fourth floors. Councilexpressed theirsatisfaction aboutthe qualityof workanda iob professionally done.
2.
2008 Landscaping Contractor:Following approval at the previous council's meeting, theagent advisedcouncil that their landscaping maintenance contractfor 2008 with Greenline Landscaping Ltd. was formallysigned. The previouscontractor,Grow on You Landscaping Services received a formaltermination lettereffective lanuary31, 2OO8.A sitemeetingwas scheduled with the newlandscaper andthe residentcaretakerfor the initialsetup.
3.
Bylaw Enforcementr The strata council is committedto enforcingthe stratacorporation bylaws.After reviewand discussion, councilrequested the agentto sendcorrespondence to two ownersrequestingthem to comply with the stratacorporationbylawsregardingpatio storage/exterior appearance anddogs. The stratacouncilwasinformedaboutseveralincidentsregardingthe improperusageof the fitnessroom by residents andtheir guests. COUNCIT WOUTD IIKE TO REMIND AtL OWENRS/RESIDENTS ABOUT THEIR OBLIGATION TO USE THE GYM FACILITYAND THE FITNESSEQUIPMENTIN AN APPROPRIATE MANNER. ALL OU'NERSARE REMINDEDTHAT EATING, DRINKING OR PLAYINGBAtt IN THE FITNESSROOM IS STRICLYPROHIBITED. COUNCIT WOUTD ALSO LIKE TO REMIND AtL OTA'NERS THAT THE GYM AND HOBBY ROOM ARE AVAITABLE FOR COMMUNITY/VOTUNTEERACTIVITEISONIY AND ANY OTHER COMMERCTATACT|V|TES, tNVOtVtNG AN ACCESSFEE ARE STRICTYPROHIBITED.
Page2 of 4
BCS-536/2008lanmin
to oneowner After reviewanddiscussion, councilrequested the agentto sendcorrespondence gymusage. requesting themto complywith the stratacorporationbylawsregarding 4,
Insurance Claim: Theagentadvised submitted an invoicein the councilthat MiranIndustries 2OQ7incident totaf amountot $2,894.56 for emergency repairsrelatedto the December parkinggatewerehit by a vehicle whenboth the visitorparkingand the mainunderground belongingto an owner. The invoicewill be forwardedto the insurance adiuster. The final pending, repairs are
CORRESPONDENCE Ownerc areinvitedto wntecouncil viathemanagement company areadvised that,pursuant regarding anystratanatters.Owners totheStrctaPrcpefty Act,correspondence whlchrsaddressed toanyotherovner to thestratacorporation nustbemadeavailable interested in suchconespondence, andto ceftainotherpersons in specitied circumstances. Whatthismeansis thatany correspondence protected privileged, whlchis sentto thestratacouncil in confidence mightnotbe or andr.ssublectfo anyother ove dingandapplicable law. l.
Correspondence wasreceived from an ownerin response to a bylawviolationlettersentby the agenton behalfof the stratacouncil. Counciltook the informationunderadvisement,
2,
Correspondence wasreceivedfrom an ownerin relationto the conditionof the front door of their unit. After reviewand discussion, councilnotedthat the reportedissues are an owners' responsibility to address.
NEW BUSINESS l.
Annual Fire Test - Quote: The agentadvisedcouncilthat a quotationwasrequestedfrom EdwardsFireProtectionfor the annualfire testduein February2008. The informationwill be forwarded to counciluponreceipt.
2.
Carbageet RecyclingRegulations:All tenantsand ownersshouldbe awarethat, effective materials from City Disposal hasbannedrecyclable lanuary1, 2OO8,the City of Vancouver Sites. This meansthat the garbagecompanies will refusetheseitems. ltemswhichare now bannedincludecardboard, newsprint, drywall,yard and gardenwaste,containers newspaper, (exceptmilk), bluebox recyclables, paint,solvents, car batteries,medications/phaffnaceuticals, pesticides, flammable liquids,gasoline, vehicletires,oil, oil filtersandemptyoil containers and printersand televisions. electronic waste,includingpersonal Ownersmustmake computers arrangements to removethesematerials themselves, with the exceptionof cardboard,newsprint andotherbluebin recyclables, whichmustbe placedin the appropriate bins.
Page3 of 4
BCS-536/2008 Janmin
3.
AGM Issues:lt is council'sintentionthat at the upcomingAGM to presentthe ownersfor theirapproval with a bylawamendment regarding the quorumof the AnnualGeneralMeeting. Propernotices will be distributed in duetime.
Therebeingno furtherbusiness, the meetingwasadiourned at 7 225p.m. The nextmeetingwill be heldon Thursday, February14,2OOBat 6:10 p.m. in the MeetingRoomat 2083 W. 33'dAvenue. Vancouver, BC
VladPostelnicu, Ph.D Vancouver Condominium Services Ltd. #4OO- 1281 WestGeorgiaStreet Vancouver, B.C.
v6E317 (24 HourEmergency Telephone: 604-684-6291 Services) Toll free: 1-877-684-629 1/Fax: 604-684-1539 VP/ae
24-Hour EmergenqrServices CliensusingTelusAnonymous CallBlocking featuremustdeactivate thisservice(*87) to receive returncalls from VCSafterhours. Please notethat we will takeno actionon anyemergency unless we havetalkedfirstto the personplacing thecall, lf you haveplacedanemergency call,please keepthe phonelineclearsothatVCS canreturnyourcallpromptly. PTEASENoTE THAT THIS SERVICElS FoR BUILDING EMERGENCIES ONLY: lT lS NOT FOR PERSONATEMERGENCIES.Personal (i.e.,keys, emergencies includelostbuildingor suiteaccess devices fobs,lRTs,garageremotes)access to relatives'apartments, inquiriesaboutaccountbalances, "someoneparked in my stall",neighbours arehavinga loud party,neighbours' securityalarmis goingoff andsimilarsituations. We are also unableto provideassistance on calls such as "l saw a strangepersonenter the garage..." Suspicious activityand loud partiesshouldbe reportedto the police. Breakand enter and/or vandalism to your automobiles or suitesshouldbe reportedto the policedepartment. garagegatesnot working Please feelfreeto reportfloods,brokenwaterlines,fires,fire alarms,stuckelevators, andothersimilarbuilding/properW issues requiring immediate attention. The 24-houranswering serviceis not available for general inquiries concerning accounts, councilpolicies and othermatterswhichare administration items.
Page4 of 4
BCS-536/20O8 lanmin
