minutes of councit meeting strata plan bcs.535 devonshire house
MINUTESOF COUNCITMEETING STRATAPLAN BCS.535 DEVONSHIRE HOUSE HELD:
December Roomat On Thursday, I l, 2008 at 6:30 p.m.in theMeeting 2083 West33'dAvenue, B,C. Vancouver,
PRESENT:
Roberta Fraser RyanGreen PeterRodgers WarkMcGregor
REGRETS:
BorisObrknezev(VicePresident) PhilGriffith
GUESTS:
KenWebber, Resident Caretaker
(6:32 p.m. to7:t5p.m.)
Owner
GJo p.m.to 7:@p.m.)
STRATAAGENT:
(President) (Treasurer)
Unit#212 Unit#424 Unit#416 Unit#32O Unit#406 unit#426
VladPostelnicu, Ph,D.,Vancouver Condominium Services Ltd.
Themeeting wascalledto orderat 6:30 p,m. GUESTBUSINESS l.
Resident CaretakerReportr The stratacouncilandthe agentreviewedthe monthlyreport andthe workof the resident caretaker andwill address the issues asnecessary.
2,
Security:Thestrau councilinvitedan ownerat the meetingto address the problemof a buildingaccess FOB,registered undertheir unit, whichcouncildecidedto deactivate for securityrelatedissues.After reviewand discussion, it wasconcluded that the respective FOBwill be reactivated andanyfurthersimilarincidents will resultin a formalnotification to the policewhichwill receive allthe pertinentinformation on filefor furtheraction,
MINUTES It was moved,seconded and carriedto adopt the minutesof November13, 2008 council meeting, ascirculated.
PageI of 5
BCSO536/20O8 Decmin
FINANCIAI. R,EPORT l.
it wasmoved,seconded andcarriedto MonthlyStatement:After reviewanddiscussion, a copy adoptthe November, 2008 financial statement, aspresented.Any ownerwishing financialstatements of the stratacorporation's may contactVancouverCondominium Ltd. regular business Services during hours,9:00 a.m.to 4:30 p.m.,Mondayto Friday.
2.
AccountBalances: The currentbalances for the l0o monthendingNovember30, 2008 in the appropriatefundsareasfollows: .
TotalCashBalance
CRFBalance) $ | 60,468(including
.
CRFBalance
Reserve Fund) $ I 59,759(Contingency
.
Yearto Datelncome
$ 3 1 3 .6 6 3
.
Yearto DateExpenses
$288,749
3.
2009 DraftBudget The agentreviewed with councilthe 2009 fiscalyeardraftbudget. at the The budgetwill be presented to the ownersfor their reviewand consideration upcoming AGM.
4.
letterfrom Audit Engagement Letter: The agentpresented councilwith an engagement ReidHurstNagyto conducta financial auditfor the 2008 fiscalyearfor an estimated After reviewand amountof $1,'l00 plusGSTand recoveryof out-of-pocket expenses, discussion, councilvotedin favourandsigned the document.
BUSINESS ARISING l.
EnvelopeRemedialWork: The agentadvisedcouncilthat Nikls PropertyServices successfully work approvedby council,as completedthe repairsand maintenance requested by the MorrisonHershfield warrantyreview.The developer five-year envelope andthestratacorporation's insurerwill be notified.
2.
GutterUpgrades andCleaning:lt wasnotedthat Precision the existing Guttersreplaced gutterswith highcapacitysuperfive onesin two locations.The contractorpostponedthe installation of the K Funnelsuntil after the guttersare cleaned. After reviewand discussion, councilrequested the contractorto relocatesomeof the gutterswhichwerenot per installedas the drawingsapprovedby counciland forwardedby the agentto the contractor.
Page2 of 5
BCS0536/20O8 Decmin
The residentcaretakerreportedto the counciland the agent that FondaBuilding Maintenance successfully cleaned all the roof line,baywindowandbalconyguttersaround the buildingas well as the guttersof the townhouses.Considering the above,council requested Precision Guttersto proceedwith the installation of the K Funnels,Theinvoice for guttercleaning is pending,
3.
CarpetCleaning:lt wasnotedthat ServiceMasterCleancompletedthe commonarea proiectandrectifiedthe noteddeficiencies. carpetcleaning
4.
Visitor ParkingGate Repairs: The agent advisedcouncilthat the residenttenant gatewhilemovingin accepted responsible for the damage of the visitorparkinggarage the estimate in the amountof $1,652 from Meranlndustries for the finalrepairof the gate and forwarded the reimbursement chequeto the stratacorporation.The contractorwill complete the repairsby theendof themonth. After reviewanddiscussion, councilalsodecidedto obuin an estimate to insulla separate powersupplyline for the residential parkadegatemotor,in an attemptto installa more powerfuloneandto reducethe repeated maintenance service callsfor overloading/burn of the motorsolenoiddueto a flawin the gatedesign.
5.
GraffitiRemoval:It wasnotedthat FondaBuildingMaintenance removedthe graffitifrom thesidingof a groundfloorunit.
6.
Bylaw Enforcement: The strata corporationis committed to enforcingthe strata corporation bylaws.Councilwouldliketo remindall ownersaboutthe provisions of the StrataCorporationBylaw34 whichstates: Cleanliness 34
( I ) All householdrefuseandrecyclingmaterialshallbe secured in suitableplasticbagsor recyclingcontainers,The ownerswill complywith the City'srecyclingprogramasit (September is implemented. 15/2003) (2) Any wastematerialother than ordinary householdrefuseand normallycollected recyclingmaterialsshallbe removedby theindividualowneror residentof the Strata Lot. (September I 5/2003)
7.
SecurityUpgrades:After reviewand discussion, councildecidedto proceedwith the securityupgradeproject,installing additional surveillance cameras in severallocations as approvedat the October2008 meetingduringthe secondhalfof lanuaryfor budgetary reasons.
Page3 of 5
BCS0536/2008 Decmin
CORRESPONDENCE Owners areinvitedto writecouncil viathemanagement company regarding anystratamatters. |,
Correspondence wasreceived fromthreeownersin response to bylawviolationletterssent previous bytheagentasinstructed at the meeting.Council tookthepresented information underadvisement,
2.
Correspondence wasreceivedfrom an ownersuggesting counciladdressseveralissuesat the upcoming AnnualGeneralMeeting.councilnotedthat someof the presented issues havealreadybeencompleted andwill address the otheronesasappropriate.Discussions will continue at the nextmeeting.
3.
Correspondence wasreceived from a non-resident owneradvising councilthat the tenants residing in their unit received an unpleasant, anonymous noteundertheir door regarding noisebylawviolation. The ownerstatedthat their tenantsare respectable personswho comply with the stratacorporationbylaws,denyingthe incidentsmentionedin the anonymous notice. Council would like to remind all owners/residentsthat, if they experiencebylaw violations, they must contact the resident caretaker or notify the strata council in writing, via the managementcompany, identifying themselvesand presenting the details of the respective bylaw violations. An owner could also approach their neighbour directly, in a friendly and civilized manner if they are disturbed by activities conductedin neighbouringunits, in an attempt to solve the problem in a friendly mannerwithout bringing it formally to the strata council. councilwouldalsoliketo remindall ownersthat anonymous correspondence will not be addressed.
NEW BUSINESS l.
B.c. Hydrocorrespondence: Theagentpresented councilwith correspondence from B.c. Hydro notiffingthat, basedon lastyear'sbillinghistoryfor the premises and electricity ratesas of October 1, 2oQ8, the stratacorporationis currentlyon the most financially beneficial rates.
2.
visitorParking Policy:After reviewanddiscussion, councildecidedto issueonenumbered visitorparkingpassto eachunit to be displayedon the dashboard of their visitor'svehicle whileparkedin the visitor'sparkade.Any ownerhavingan out-of-townguestfor more than two nights is requestedto notiry the resident caretaker, Ken Webber, 604-626-9665.
Page4 of 5
BCS0536/2008 Decmin
Council would like to remind owners and permanent residents of the building that they are not allowed to park their vehicle overnight in the visitor's parking. The vehicles left overnight in the visitor's parkade will be towed, according to the strata corporation bylaws.
3.
GarbageRemoval: After reviewand discussion, councilrequestedDashMaintenance to providea revisedestimatefor pullingout one garbage containerper weekonly as the secondoneis neverfilled,
4.
Touch-UpPainting:After reviewanddiscussion, councildecidedto obtaina quotation to conducttouch-uppainting aroundthe building.
5.
DeepCleaning:After reviewanddiscussion, councildecidedto obtaina costestimate to bringin an additional cleaning crewfor deepcleaning twicea year.
6.
Gym Equipment:Councilwouldliketo askall ownersto put backin orderandclean/wipe all gymequipmentafterusage.
7.
Craft Room Usage: The strata council would like to ask all owners to prerent suggestionsfor further usage of the craft room. All owners are requested to submit their proposal, in writing, via the managementcompany by fanualy 15, 2OO9or to present it at the upcomingAnnual GeneralMeeting.
Therebeingno furtherbusiness, the meetingwasadiournedat 8:20 p.m. The next council meeting will be heldon Thursday, January15, 2OO9at 6:30 p.m. in the MeetingRoomat 2083 West33'dAvenue,Vancouver, B.C.
VladPostelnicu, Ph.D Vancouver Condominium Services Ltd. #4OO- 1281 WestGeorgiaStreet Vancouver, B.C.
v6E3"J7 Telephone:(604) 684-6291(24 HourEmergency Services) Toll Free:1-877-684-6291/ Faxz604-684-1539 YP/af
Page5 of 5
BCS0536/20O8 Decmin
December Roomat On Thursday, I l, 2008 at 6:30 p.m.in theMeeting 2083 West33'dAvenue, B,C. Vancouver,
PRESENT:
Roberta Fraser RyanGreen PeterRodgers WarkMcGregor
REGRETS:
BorisObrknezev(VicePresident) PhilGriffith
GUESTS:
KenWebber, Resident Caretaker
(6:32 p.m. to7:t5p.m.)
Owner
GJo p.m.to 7:@p.m.)
STRATAAGENT:
(President) (Treasurer)
Unit#212 Unit#424 Unit#416 Unit#32O Unit#406 unit#426
VladPostelnicu, Ph,D.,Vancouver Condominium Services Ltd.
Themeeting wascalledto orderat 6:30 p,m. GUESTBUSINESS l.
Resident CaretakerReportr The stratacouncilandthe agentreviewedthe monthlyreport andthe workof the resident caretaker andwill address the issues asnecessary.
2,
Security:Thestrau councilinvitedan ownerat the meetingto address the problemof a buildingaccess FOB,registered undertheir unit, whichcouncildecidedto deactivate for securityrelatedissues.After reviewand discussion, it wasconcluded that the respective FOBwill be reactivated andanyfurthersimilarincidents will resultin a formalnotification to the policewhichwill receive allthe pertinentinformation on filefor furtheraction,
MINUTES It was moved,seconded and carriedto adopt the minutesof November13, 2008 council meeting, ascirculated.
PageI of 5
BCSO536/20O8 Decmin
FINANCIAI. R,EPORT l.
it wasmoved,seconded andcarriedto MonthlyStatement:After reviewanddiscussion, a copy adoptthe November, 2008 financial statement, aspresented.Any ownerwishing financialstatements of the stratacorporation's may contactVancouverCondominium Ltd. regular business Services during hours,9:00 a.m.to 4:30 p.m.,Mondayto Friday.
2.
AccountBalances: The currentbalances for the l0o monthendingNovember30, 2008 in the appropriatefundsareasfollows: .
TotalCashBalance
CRFBalance) $ | 60,468(including
.
CRFBalance
Reserve Fund) $ I 59,759(Contingency
.
Yearto Datelncome
$ 3 1 3 .6 6 3
.
Yearto DateExpenses
$288,749
3.
2009 DraftBudget The agentreviewed with councilthe 2009 fiscalyeardraftbudget. at the The budgetwill be presented to the ownersfor their reviewand consideration upcoming AGM.
4.
letterfrom Audit Engagement Letter: The agentpresented councilwith an engagement ReidHurstNagyto conducta financial auditfor the 2008 fiscalyearfor an estimated After reviewand amountof $1,'l00 plusGSTand recoveryof out-of-pocket expenses, discussion, councilvotedin favourandsigned the document.
BUSINESS ARISING l.
EnvelopeRemedialWork: The agentadvisedcouncilthat Nikls PropertyServices successfully work approvedby council,as completedthe repairsand maintenance requested by the MorrisonHershfield warrantyreview.The developer five-year envelope andthestratacorporation's insurerwill be notified.
2.
GutterUpgrades andCleaning:lt wasnotedthat Precision the existing Guttersreplaced gutterswith highcapacitysuperfive onesin two locations.The contractorpostponedthe installation of the K Funnelsuntil after the guttersare cleaned. After reviewand discussion, councilrequested the contractorto relocatesomeof the gutterswhichwerenot per installedas the drawingsapprovedby counciland forwardedby the agentto the contractor.
Page2 of 5
BCS0536/20O8 Decmin
The residentcaretakerreportedto the counciland the agent that FondaBuilding Maintenance successfully cleaned all the roof line,baywindowandbalconyguttersaround the buildingas well as the guttersof the townhouses.Considering the above,council requested Precision Guttersto proceedwith the installation of the K Funnels,Theinvoice for guttercleaning is pending,
3.
CarpetCleaning:lt wasnotedthat ServiceMasterCleancompletedthe commonarea proiectandrectifiedthe noteddeficiencies. carpetcleaning
4.
Visitor ParkingGate Repairs: The agent advisedcouncilthat the residenttenant gatewhilemovingin accepted responsible for the damage of the visitorparkinggarage the estimate in the amountof $1,652 from Meranlndustries for the finalrepairof the gate and forwarded the reimbursement chequeto the stratacorporation.The contractorwill complete the repairsby theendof themonth. After reviewanddiscussion, councilalsodecidedto obuin an estimate to insulla separate powersupplyline for the residential parkadegatemotor,in an attemptto installa more powerfuloneandto reducethe repeated maintenance service callsfor overloading/burn of the motorsolenoiddueto a flawin the gatedesign.
5.
GraffitiRemoval:It wasnotedthat FondaBuildingMaintenance removedthe graffitifrom thesidingof a groundfloorunit.
6.
Bylaw Enforcement: The strata corporationis committed to enforcingthe strata corporation bylaws.Councilwouldliketo remindall ownersaboutthe provisions of the StrataCorporationBylaw34 whichstates: Cleanliness 34
( I ) All householdrefuseandrecyclingmaterialshallbe secured in suitableplasticbagsor recyclingcontainers,The ownerswill complywith the City'srecyclingprogramasit (September is implemented. 15/2003) (2) Any wastematerialother than ordinary householdrefuseand normallycollected recyclingmaterialsshallbe removedby theindividualowneror residentof the Strata Lot. (September I 5/2003)
7.
SecurityUpgrades:After reviewand discussion, councildecidedto proceedwith the securityupgradeproject,installing additional surveillance cameras in severallocations as approvedat the October2008 meetingduringthe secondhalfof lanuaryfor budgetary reasons.
Page3 of 5
BCS0536/2008 Decmin
CORRESPONDENCE Owners areinvitedto writecouncil viathemanagement company regarding anystratamatters. |,
Correspondence wasreceived fromthreeownersin response to bylawviolationletterssent previous bytheagentasinstructed at the meeting.Council tookthepresented information underadvisement,
2.
Correspondence wasreceivedfrom an ownersuggesting counciladdressseveralissuesat the upcoming AnnualGeneralMeeting.councilnotedthat someof the presented issues havealreadybeencompleted andwill address the otheronesasappropriate.Discussions will continue at the nextmeeting.
3.
Correspondence wasreceived from a non-resident owneradvising councilthat the tenants residing in their unit received an unpleasant, anonymous noteundertheir door regarding noisebylawviolation. The ownerstatedthat their tenantsare respectable personswho comply with the stratacorporationbylaws,denyingthe incidentsmentionedin the anonymous notice. Council would like to remind all owners/residentsthat, if they experiencebylaw violations, they must contact the resident caretaker or notify the strata council in writing, via the managementcompany, identifying themselvesand presenting the details of the respective bylaw violations. An owner could also approach their neighbour directly, in a friendly and civilized manner if they are disturbed by activities conductedin neighbouringunits, in an attempt to solve the problem in a friendly mannerwithout bringing it formally to the strata council. councilwouldalsoliketo remindall ownersthat anonymous correspondence will not be addressed.
NEW BUSINESS l.
B.c. Hydrocorrespondence: Theagentpresented councilwith correspondence from B.c. Hydro notiffingthat, basedon lastyear'sbillinghistoryfor the premises and electricity ratesas of October 1, 2oQ8, the stratacorporationis currentlyon the most financially beneficial rates.
2.
visitorParking Policy:After reviewanddiscussion, councildecidedto issueonenumbered visitorparkingpassto eachunit to be displayedon the dashboard of their visitor'svehicle whileparkedin the visitor'sparkade.Any ownerhavingan out-of-townguestfor more than two nights is requestedto notiry the resident caretaker, Ken Webber, 604-626-9665.
Page4 of 5
BCS0536/2008 Decmin
Council would like to remind owners and permanent residents of the building that they are not allowed to park their vehicle overnight in the visitor's parking. The vehicles left overnight in the visitor's parkade will be towed, according to the strata corporation bylaws.
3.
GarbageRemoval: After reviewand discussion, councilrequestedDashMaintenance to providea revisedestimatefor pullingout one garbage containerper weekonly as the secondoneis neverfilled,
4.
Touch-UpPainting:After reviewanddiscussion, councildecidedto obtaina quotation to conducttouch-uppainting aroundthe building.
5.
DeepCleaning:After reviewanddiscussion, councildecidedto obtaina costestimate to bringin an additional cleaning crewfor deepcleaning twicea year.
6.
Gym Equipment:Councilwouldliketo askall ownersto put backin orderandclean/wipe all gymequipmentafterusage.
7.
Craft Room Usage: The strata council would like to ask all owners to prerent suggestionsfor further usage of the craft room. All owners are requested to submit their proposal, in writing, via the managementcompany by fanualy 15, 2OO9or to present it at the upcomingAnnual GeneralMeeting.
Therebeingno furtherbusiness, the meetingwasadiournedat 8:20 p.m. The next council meeting will be heldon Thursday, January15, 2OO9at 6:30 p.m. in the MeetingRoomat 2083 West33'dAvenue,Vancouver, B.C.
VladPostelnicu, Ph.D Vancouver Condominium Services Ltd. #4OO- 1281 WestGeorgiaStreet Vancouver, B.C.
v6E3"J7 Telephone:(604) 684-6291(24 HourEmergency Services) Toll Free:1-877-684-6291/ Faxz604-684-1539 YP/af
Page5 of 5
BCS0536/20O8 Decmin
