MINUTES OF TIM COIINCIL MEETING TIIE O11NERS STRATA PI,AN ...
M INUTES OF TIM COIINCIL MEETING TIIE O11NERSSTRATAPI,AN LMS 2446 SPACE Held on Thursday,June26, 2007 Withrn the MeetingRoom 1238Sq,rnourStreet Vancouver,BC COUNCIL IN ATTENDAI\CE:
Banv Promislow PeterWhite Mike McHohn PatnciaRaye
kesident Trcasuer
REGRETSi
ChrisSchachtay ValericRichmond
Vice-President
PROPERTYMANAGER:
Pa'niit GjIl
CrosbyProperry Management Ltd.
lbe meetjngwascalledto orderat 6:30pm. GUEST BUSINESS Therewasno Suestbusiness, CARETAKER BUSINESS L
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Bikes: It was reportedthat someresidentsare bringing their bikes into tlrc lobby and elevatorand talangthemup to their $rites. Ownersvesidents areremindedthat all bikesneedto b€ storedin thebike room. Our crmcnt bike room is safe and therehavebeenDo reportsof vandalism, Owners'\rho take their blkcs to thejr suiteswill b€ fined accordingto the Bylaws. Rollerblades: It was reportedthat someresidentswear lheir mllerbladesand ride them throughthe lobby. Pleasebe remindedthat rollerbladesleaveblackmark which arehard to renmveandit is costty. Tile tr'loors: The tile floors in the lobby, Pl andP2 atsoon floors 2-21 needto be sh.ippeddowtl. Tiles shouldbe strippedev€ry two years. The Council advisedthat quoteswill be obtainedto se€the cost and it will bebudgetedinto next fiscal year'soperatingbudget. Pot Lightsi It wasrcportedthat the pot lights outsidethe front andback entancesneedto be replacod. The ligbts are sitting in conoreteand it js very hard to find the exact fit. The Cormcil advisedand ageed to contactother contractorsfor advicearldobtainquolesftom thern. Cigarette Butts: lt w?s reportedtbat cigareftebufts are still faUing trom the building windowson to othersbalconiesand,in many occasionsjirNidethe v.indowswhen they are open. Pleasebe rcminded that live oigarcttebutts area fir€ hazardandcancausemajor damageto the building. Gles$RailiDgs: The glassrailing at thc backofthe building surrormdingthe perirnererofthe back)ard and \rvallnext to the alley needsto be cleaned. Theserailings lave minenl depositson them and aie very hard to clean. It wasadvisedto obtainquotesfrom prcfessionalcleanersto cleanthemlicely and then askthe Caretakerto maintainihe railinEshenceforfi.
Mhutes of the CouncilMeetitrg Th€ OrdnersStrata Plan LMS 2446 Ileld on Tuesday,June26,2007 7. Seclrity Calneras: Bad qualit], of Aecuritycameraswasleporied wherc pictureswerc very blurry. A few incidents were repofied where ihe common area propefiy was vandalizedand it was hard to r€cogmzethe vandals.The StrataCormcilreviewedthe reportsand decidedto obtainquotesto cbange the culrent camemsto high definition cameras. 8. Air Pump: Severalrcsidentshave requestedto install an ai pump in the bike room. The Shata Council ageed to that. APPROVAI OF COI]NCIL MEETING MTNUTES The StrataC-olmcilnotedthat it wasmistakenlyreportedin the last Minutes that the waterfountainwill not be installed in the fihess room. The water folmtain will be iflstalledand we are curently in the Drocessof obtahing the quotesandit is underrerrew. It was moved/seconded to approve the Strata Council meeti$g Minutes of May 17, 2lN7 with the above nentioDcdamendment.CARRIED.
APPROVAL OF FINANCIAI STATEMf,NTS The Trcasurer,Mr. PelerWli1e inhoducedthe financial statcrnqrtsfor Aprit andMay 2007. Mr. w1lite had some questionson these financial statementsand asked the Property Managerto clariry $os€ b€foie approval-Tbe fmancialstateocntsweretabledto the next Councilmeetins. IIIPORT ON I]NAI'PROVE D E)(PENDITIJRES There arc no unapprovedexpenditur€sto report. The Sh-alaProperty Act rcquires ihat all owners be notifiedassoonaspossibleof unarticipated expel1ditulcs_ REPORT ON LITIGATION To the best of our lorowledgethere is no litigatio[ 10 report. The StrataPropety Act rcquircs that all ownercbe notified as soonaspossibleofany legalaction that the StrataCorporationis part of. BUSINESS ARISING FROM PRI\IOUS MINIJTtrS l.
Bridge Electric: Upon detailed revicw and many long discussionswith Bddge Elechic, rhe parties r:eacheda settlementof final pq'rnent. This invoice will now be paid. 2. Pet By-Laws Rcview: Few ownershave large dogswhich do not fall into the size allow€d by the SpaceBy-laws. It was notedthat the interpretationofmeasuring th€ dogshasbe€ntaken differently. Thereforc,the ShataCouncil decidedto rcview and proposethe changein this Bylaw to statethe size and the measurementof the dogs hore clearly to avoid any futule pfoblems. This will be discussed further and the Bylaw will be Foposedat the Aimual GenemlMeeting. 3. Deck atrd Loutrge Rnles: Now that the days ale getting clearerand residentshave shown a strong interest in using the decb barbecueand ihe lounge. The Stata Council decided!o lave somerules in place. The rules arc curently underreview and\i/ill bepostedoncefinalized. 4. Smart Product BC Hydro Power Smart convelsionof fluorcscentlarps and bailastsis corpleted. A1l tle fluorescentlights and e'dt signshavebeenupgradedto enerry efhcimt. The old liglting in the fitness room has also beenreplacedwith a style that hatchesihe d€cor. A certifioatefrom the Cify of Vanoouverfot elect ical inspectionhasbeenobtainedandforwardedto the Stratafor their rccords.
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Mirutesofthe CouncilM€€ting The OwnersStrataPlan LMS 2446 HeldonTuesday, Jutre26,2007 5. Water Temperatrue: It was report€dthat the water temperaturein someol the suitesis sornetimes very high and sometimesthe water is very cold. It was agreedto contactLatham'sto look into that sltuatlon. 5. CaEeras iD the Elevators: The Properb/Marager rcporiedthat IIIN Media cannottotally mute the soundof the TV in the elevatorsbut can bring it down so it doesnot annoythe riders. Otherbuildings with the samesystemin placewere visited by a Council memberandreportedthat therehavenot been rcportsof anyproblens. Upon fi.rther review' it was moved/secondedto install carnerasalolg with a TV in tbe elevators. CARRIED. Thesecameraswill monitor and record all the activities in the elevatorand also play a TV charmel along with somecornrnercialson the bottom ofthe screen. The StrataComcil hopesthal this system will helpr€duc€th€ vandalismespeciallyin el€vators. COIU{ESPONDDNCE
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Council thenr€viewedthe items of corespondencereceivedfro or sentto the dateof the meetingahd the PropertyManagerwas directedto issueresporses. NEW BUSINESS l.
Mail Boxes: New mail boxeshavearrived. The PropertyManagerpr€s€ntedquotesto install thc mail boxesa d prcparethe box in wall. Quoteswerereviewedby the ShataCo$cit in detail. Upon furlher review, it was moved\secondcdto approvethe quotes !o inslall the new mail boxes_ CARRIED, Th€ contractorwill b€ making armngementswith CanadaPostand the rnai! boxeswill b€ inslalledby rDidJuly,2007.
2 . Over Flow Drains: Th€ PropertyManagerprcsenteda quote from a roofing companyto r€pair the drains and install the cov€rplates on lhescovcrflow dmins as many of the coversare missing. These quotesappearedtoo high. This will b€ reviewedfufiher andmore quoteswill be obtained.
3 . Ropairs and Maintenance: The hoperty Managerpresenteda few quotesfrom handymenasobtained by the ResidentManagerto perfom minor repails aroundthe building. Thesequoteswere rcyi€wed and somerepairswerc approvedby the SbataCouncil. 4. Latham's: The ?roperty Managerpresentedtwo quoteswhich werc received Aom Latham's for variouselcctricalrepairs. The quoteto repairthe makeup air unit on therooftop wasapprovedandthe otherrequiredadditionalexplanations, Latham's contract for preventativemaintehanceis also nearingits amiversary date and they ha\,€ proposeda small incrcasein aDnualfee. The StsataCouncildiscussedtbe increaseand felt that it was merelya Uvingexpenseincrease. Il was rnoved\s€conded to approvelhe proposalfiom latlam's to renewthe contmctv'/ith a small fee increase.CARRIED. 5. Graffrtl Issues: It was reported that the back wall has grafiiti in many places and it should be removed. The StrataCouncilagreedandaskedthe hopetry Managerto havea professionalrernove*re sraffiti.
Minutesof th e CouncilMeeting TheOwnersStrataPlanLMS 2446 HeId on Tuesday,June26,2007 6. Fittress Room - Va ous: A few owlers haverequestedthat the fitness room shouldbe open until ll:00pm insteadofthe curent closingtime of 10:00pm.The StrataCowrcildiscussed this issueand ageed to leav€the fobs activateduntil 1l:00 pm. There will be no accessto the fihess rcorn after ll:00Dm.
Rf,MINDER OWNERSARE REMtr\DaD Nor ro usE Ar{y CEDMICAL oN THE ELEYAToR pAr\ELS IN Af{ ATTEMPI ro CLEAN TIIEM. THERE TSA SPECIALCHXMICAL TO CLEAN TIIESE PANELSAN'DCAN ONLY BE USEDON THESEPANELS,
Therebeingno furler business, the meetingwasadjoumedat 9:17pm. ThenextmeetiDgwill be held on July18,2007at 6:30p.m.
CROSBYPROPERTYMANAGEMENT LTD. (24 Hours) GeneralOffice# (604)683-8900 www.crosb)em.com
Pleasekeep a copy of tbesemiDulesfor luture r€terence. They will be required at the time of saleand a charge.as Der th€ Stratr ProDerfv AcL wil| be assessed for coDtes.
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M INUTES OFTEE COUNCILMEETING TIIE OWNERSSTRATAPLANIT,{S2446 SPACE
Hcld cn We&Esdat July E, 2007 Wiihin lheMeetingRoom 1238SeymourSbect Vancower,BC COITNCILIN ATTENDANCE:
BarryPromislov PeterWhitc MikeMcHolm PatriciaRaye
I\esiderit Treasur€r
REGMTS:
CbrisSchachthy
Vice-Presidelrt
PROI,ERTY MANAGER:
PsTmiitGiU
CrosbyProperty Ltd. Maoagement
Theme€tingwascalledro ord€Iat 6:40pIr|GIJESTBUSINESS 'fhcrEwasno guestbusiness. CARETAKIRBUSINISS
l L Elevrtor Pmels: It wasrepoftedthat elev?torpanelshavesomekind of sticky,glue olike subots$ce thatclcanershavehad a hardtime removing.The elevatorspanelslook dirty. Resideutsoreleminded to be carelulwith the panelsasthe costto rcpairthemard keepth€moleanis falling backto a.llof the
2. f,xit Sign: It was repodedthat tbe braDdDewcxit sjgn aboYethe fire exit oD ihc north deckwas vandalizEd-ThePlcxiglascoverwastorn olIand thc sigowaspu.llcdapart Theelectsicialshaveb€€n to rcpair the €rit sig[. ResideEts arcreirindedto reportanysuspiciousactivity. dispatchcd 3. Air Vents: SprinHerDomtlDthadno air vsts, vas gatheringthernoishfewithin6e room. Airvcnts bavcDowbeeninstall€din thedoor. APPROVAL OI' COUNCIL MEETING MINUTES It wos moved/seconledto apFove the Stata Courcil mcedngMnutes of June26, 2007 as diskrbuted preuously. CARRIED.
Minutesof theCouncilMeeting TtreOwnersstpta Pla! LMS 2446 July 18,20(t Eeld onWedtresda% A}PROVAL OF T'INANCIAL STATEMENTS Tbe Trcaswcr,Mr. ?et€f,Wtritc inaoduccddrc fn?ncial staiements for June2007arldanswersto pr€vious queslionson April and May fmancial statements.\4r. WliG was satisfiedwith th€ answersthat the PropertyManagerprovidedIt was movedsecondedto approvethe lmanoialltabmenh for ttremootls of April, May aDdJune200?. CARRIED. R.E.PORTON UNAPPRO}'ED E)CENDITURES There are oo mapprovede{pcndituresto rcporl The StrataPropertyAct requircsthat all notifled assoor a! possibleofunarficipatedexperiditures. REPORTON LITIGATION To lho bestof our larowledgethere is no litigation io r€port. The Stata PropertyAct rcquir€s:f!!t all owncrsbenotifiedassoorraspossibleof anylegalactionthattheSkBtaCorpomlionis part of. BUSINESSAXISING FITOM PNXVIOUSMINUIES 1. Elcctricel Room- A\C Utrta: ThePropertyManage(presanted a quoteto removetbeexistingAW rmit abovelhe raineleclricalrcom door andinstall a properexhaustfan to providecoolingvontilationfor theroom. Theexistirg A\C mit do€sDotprovidecoolingasthc unit fteezesup ard blocb lhc air flow cscapcftom the rcom. The currentsystemis a designflaw andis a huge\,.lrsteof energy.Repairsto thisunit arecstirnatedat $2.163.19. Upon a detailedroview of the prcposedestimaie,it was mo!'eivsecoldedto apprcvethe rcpai$ as estirnated by All SpecConsultingInc. CARRIED. 2. Ov€rtrowDnins Rcpairst Overllowdrainson dteroofthat is designedto beworkiDgrn caseofh€aw arepluggcd. ThesedraiDshave6ma1lcapson themto havethe watcrraiscdup to rain,tle Inarrlalrau1s certaitrlevelbeforcthesedrainscomeinto force. Tbtroughout the lastwinter,thesedrainsbavebeenia automaticuseasthc coversw€reblown offand therain wat€rwaspoundingon the lsd floor balconies. ThesedrainsarEflow repodedfully repairedand tbe rDaitr&airl! wffe tcstcd orcc agaitrand all is ruming well. 3. Ceilirg Repair: Orle of the ceilingsthat had a yinega.accidef,ta wbile back is in nccd of r.p6irs. gandynanDavidRcichwasrewatdedthoj obbut he suggested gettinga specialistto do therepaimwith watff rcsistantproducts.Thc PropcrtyManagerwasins8uctedto havcthes€rcpairsdoneasneedeA COI{RESPONDENCE Cotmcilthenrevicwedthe itemsof oolrespondence leceivedfonl or sed to the dat€ofthe EEetingandthe hoperty Manager'\rasdiiectedto issuercsponses,
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Minutesof theColrBcllMeetitrg TheOwnersStrataPlanI-ryIs2446 HeldonWedne,sdr% July 18,200? NEW BUSINESS 1. Intared T€stin& bftarcd testingwasdiscussed aodpresentedto the Cnmcil for a dlomughrcvibw. Tlds is thekind of camerathat will locatewall, floor ad ceilingwaterhfiltation, rcofleals, moistne damageandbuilding mold. Also krcrn asthemal imaging,this cm pinpointthe preciselocationofa leakandma* out the damageda..€?r.This camerawill be uscdto locatethe wateringressprobleo oa thc 18'lloor. ThePropertyManagerwasinstruoted td tarc thetcstingdone. 2. Over tr'lowDrains; The PropertyManagerpresenteda quotefiorn a roofillg compauyto repairthe drainsandinstall the coverplateson thescovcrflow drainsas nuny ofthe coven aremissing. These quotesappeared too high This will bereview€dfnfie{ andmorcquoteswi1lbe obtained. 3. Rcpairs and Maintclance. The PropertyManagerpresenteda quotefrom the handFnantadip the glassfedce6loBgthc backofthe buildingthatpeopleUseasa ladderto climb on to theotherSide.,llis quotenicds fo be rcvisedasonly onesectionof fenccne€dsto be flipped. OnceOe quoteis r€vised, lie repairswill be done. 4. Mcchanicrl Maintctrrnrc: It }/as reportedin lr$am's servic€reportandan estimateth&toneoftie two re-oirculationpumpsis failing to ope*rteservingtlrc domestichot water. T€chnioiaruhadtlouble locatingthcpouTersowcein theelcclricalroomandDeeded f.|Ilher houbleshooting.The Sh-ata CouDcil discussed this issueanddccidedto havethc serviccdoneat thepriceof $198.00plusGST. It wasalsoreportedby Lathanr'sthat 2" domesiichot watcr prcs$re reducingvalvewill needto be &placcdas it is failing to acceptrepairhts, Also the 3\4" checkvalvehasfailed sewiagtho domestic hot wat€rre-circulationsyslemin theceilingoftlrc mechanicalrcom andshouldbereplaccd.Latham's providedanestirnatefor both,for lhe annuntof $2,445.00 plusGST. Aner a lengthydiscussion,it wasmoved\secoDded to apFovetheestimateto replacebothvalvessaving thedomestichot watorre-ciiculalionsystem.CARRIED. 5. tr'itncssSeryiceProposal: A proposalwaspresented by oneofthe residentswho is a businessoftrcr andresidesin Xhebuilding, to delivera complimentaxy groupgl/m odontationfor residcntrof Space. The companyknown as S',rnnetrixKinesiologistswill speDdtimc rcvicwing correct effectiveus€of thevariouspieccsof cquipmentto enswethesafetyofthg usersandincreasedrclife oftle equipment. Upon rcviewing this proposal in dcpth, fte S!"ta Courcil decidedto acceptthe proposaltom S)'rnlreaix. 6. PresrureWrshing: A quotefor pressurswashingthe parkadeand the bacLwall that ha! a lot of gmffiti on it, was prcsented.A-fterreviewingtl,e quotes,thc Couloil had a questioi to comparethe estinates.OnccpdcesaresaGfiod,thc pressure waslingwil be approved. 7. FiIe AlrID - ViolaUon: A reccDtfolsefire alarn basshownmuchlnore touble in lhc curr€ntfre parcls. TheFire Chiofattondingthe alarmwasnot happywith thefildings dratthe Space'sfire patrelis possible. not upto theclmmt fue codeard haveadvisedto cbalgethefire panelas-soon-as
Ml.u les of the CouncilMeeting The Owtrer! Stnta PIln LMS 2446 Held otrWednesday,July 1& 2007 Uponreceivingthe violatio[ ticketsand advicefrom fue deparlhent,'thecstinEtewas obtainedtom Simpl* Crinnell to changethe filc panel It wa8advisedthat curreotEdward'sfire pro€lsweretaken ofl the malkel The partsto repair thesefue panelsarct€ry had to f!d. Ulon reviewingthe . hole situationandrevievr'ingthe esthnatelo changcthe fire pa..rel, the Stata Councilfeft lhe needto havethe fire panelchangedinmediately. The ShataCo6cil alke-dto havea meetingwi& Sirnplexclinnell on of the fire pan€lsandih€ curent situation. the hoperry Manager i ',; sit€to havea bett€rurderstaEding E ill sctthen€cting dateandadvi& theCouncil, The estimateprovided by Simplex Gdmcfl is $156,500.00. This inclM$ equiprDent,delivery, instaUatio4palching,cngineeis appmval,drawings,and pemits. Additional corDponents llhy be requiredandthatwill bedetsrminedonoethe drawingsaresubmittedfor apFoval. 8. Calpet Cleaning:Caryetswilh high t'affic areaearein needofcleaaing again. A few areasthei..were recommended arethe 3d floor, 18ofloorj partial'clcaningon 94 , 1ld and2ld floors andliont3nd:rear. lobby Dats, also all cofirnon arEason tho Eain floor, includingthe loDnge. Edenv'aleRestoration provideda quoteto cleanthesecalpetedareasat $1,835.00, Aftcr furlhcr discussionand seeingtheneedto c)eanthe carpe! it wasmoved\seconded to approvethe quoteAomEderFale.CARRIED. Therebcingno fudherbusiness,the m€etingwasadjoumedat 9:40pm. Tbe next meetingwill be held on August22,2007at 6:30p.rrl
CIIOSBYPROPERTYMANAGEMENTLTD. GeneralOfice # (604)683-6900(24 Hours) wwwcrosblpnlcom
Plca$ keeps copyof thescminlrtes for futore reference.Tbey will be required at the time oI sslesnd a charge,asper the Shala Property Act, win be assessed for
MI NUT DS OF TM COUNCIL MEETING TEE OWNERS STRATA PLAI{ LMS 2446 SPACE
Held on Wednesday,August22, 2007 Within the MeetingRoom 1238Se],mourSn€et Vancouvet,BC COIINCIL IN ATTENDAI\CE:
Bany homislow Chris Schachtay peter Whito Mike McHolm PatriciaRaye Valerie Rictunond
President Vice-President Tf€asrFet
PROPERTY MANAGER:
Parmjit cill
CrosbyProperty ManagementLtd.
The meetingwas calledto orderat 6:40pm. GIJDST BUSINDSS Gerald Gasztoniof Arthomewasinvited to pro!'oseon ihe pot lights on tbe perimeterof thebuilding. Few of 1helights are rustedand bumt ou1and i1 is very diJficult to find the samelights in market. Since[hese lights arc merelya d€ror, rhe StrataCouocil requestedthat insteadofchanging all the lighls *'ith new one.s, Gemld tries to work aroundfixing the fixtues as they curently areaschangingall theselights caabe very expensive, CARETAKER BUSINESS l.
Visitor ParkiDg Issues: Few problemswere reportedvr,rthvisitor parking stalls- Someresidentwill park in visitor parking stalls for severalhoursto savethe stall for friendf somevisitors will park and comeback andchangethe hoursto extendthe 12hour maximum. Othersjust blamethe signspointing, they though! for anotherstall. The Sfata Council decidedto changethe signsto makethemclearerand easierto mdastand. are remindedtlEt painting in the stairwell is a health and fire hazard. There is a Owners\Resid€nts workshopin the mdcrgroundparkadelevel for mhor wood wo q etc.,but it is not suitablefor painting of any ki!d.
2. Window Washing: It was reportedthat all of the exteriorwindows havebeencleanedand the glass railines at the backhasalsobeencleaned.
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I/trtrtrtesof fte CouncilMectlng TheOwDers StrataPlanLMS 2446 Ileld on W€dnesday, Arrgttst22,2007 3. Pow€r Wash: The concretewalls next to the back lane,the back tum aroundand the sidewalkalong SeymourStreethavebeenpowerwasbed. APPROVAL OF COI]NCIL MEETING MINUTES The Minut€s rcviewed for the meting held July 18, 2007. It was reportedin eror that Spacewas "terc ticket. It was later found that it was not a 1"iolationticket; insteadit was merely a issued a violation suggestionandrccommendalions to th€ ShataCouncil. It was moved/secondedto approvedrc Shata Council meeting Minules of July 18, 2007 as amcnded. CARRIED, It was moved\seconded to approvethe SpecialCouncil meetingMinutes of August 1, 2007 as distributed Dreviousl\'. CARRIPD. APPROVAL OF FINANCIAL STATEMENIS Sincethe fiscal year end is July for Space,CrosbyPropertyManag€menthad not closedthe booksfor the yearyet as jt takesat least15 daysfor all drependinginvoicesto roll in. Therefore, July 2007financial statements weretabledwrtil tbe n€xt Cormcilmeeting. REPOR'T ON I]NAPPROVED EXPENDITURES There are no unapprovedexpendihres to report The Shata Property Act requiresillat all ownersbe notified as soonaspossibleof unanticipatedexpcnditures. REPORT ON LITIGATION To the best of our loowledge there is no litigation to report. The StrataPropertyAct requiresthat all ownersbe notified assoonaspossibleof any legalactionthat the ShataCorpomtionis part of. BUSINFJS ARISING FROM PRf,}TOUS MIIruTES l.
InfrMcd T€sting: h rarcd testing was p€riolDcd on a few unils oD fte lower level with a mild probleft of moisture in tlre walls\ceilingsdue to ilryer ductsnot being cleanedproperly. Full r€ports with digital views wereprovidedandthe resultsareve.y impressive. An estimat€was providedby In$ght lrnagingfor other testson mits betwem the 20d and l8d floors. The cost for this testingis $145p€r hour,tlrc total time estimatedat about8 hours. Upon furtherreview anddiscussion,the ShataCouncil approvedthis estilnate.
2 . Fire PaDel: The fire panel was further investigatedwith the Fire Departrneniand its original installer Edwards. According to the lire D€partrnent,Spacawasnot issuedany violation ticket, insteadit was a list of deliciencieswhich the Stratamay considerhaving repairs done. GE Edwardswas called to investigatethe fire panel ard advise the curent conditicrl of fire pancl and its parts. GE Edwa
Banv Promislow PeterWhite Mike McHohn PatnciaRaye
kesident Trcasuer
REGRETSi
ChrisSchachtay ValericRichmond
Vice-President
PROPERTYMANAGER:
Pa'niit GjIl
CrosbyProperry Management Ltd.
lbe meetjngwascalledto orderat 6:30pm. GUEST BUSINESS Therewasno Suestbusiness, CARETAKER BUSINESS L
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Bikes: It was reportedthat someresidentsare bringing their bikes into tlrc lobby and elevatorand talangthemup to their $rites. Ownersvesidents areremindedthat all bikesneedto b€ storedin thebike room. Our crmcnt bike room is safe and therehavebeenDo reportsof vandalism, Owners'\rho take their blkcs to thejr suiteswill b€ fined accordingto the Bylaws. Rollerblades: It was reportedthat someresidentswear lheir mllerbladesand ride them throughthe lobby. Pleasebe remindedthat rollerbladesleaveblackmark which arehard to renmveandit is costty. Tile tr'loors: The tile floors in the lobby, Pl andP2 atsoon floors 2-21 needto be sh.ippeddowtl. Tiles shouldbe strippedev€ry two years. The Council advisedthat quoteswill be obtainedto se€the cost and it will bebudgetedinto next fiscal year'soperatingbudget. Pot Lightsi It wasrcportedthat the pot lights outsidethe front andback entancesneedto be replacod. The ligbts are sitting in conoreteand it js very hard to find the exact fit. The Cormcil advisedand ageed to contactother contractorsfor advicearldobtainquolesftom thern. Cigarette Butts: lt w?s reportedtbat cigareftebufts are still faUing trom the building windowson to othersbalconiesand,in many occasionsjirNidethe v.indowswhen they are open. Pleasebe rcminded that live oigarcttebutts area fir€ hazardandcancausemajor damageto the building. Gles$RailiDgs: The glassrailing at thc backofthe building surrormdingthe perirnererofthe back)ard and \rvallnext to the alley needsto be cleaned. Theserailings lave minenl depositson them and aie very hard to clean. It wasadvisedto obtainquotesfrom prcfessionalcleanersto cleanthemlicely and then askthe Caretakerto maintainihe railinEshenceforfi.
Mhutes of the CouncilMeetitrg Th€ OrdnersStrata Plan LMS 2446 Ileld on Tuesday,June26,2007 7. Seclrity Calneras: Bad qualit], of Aecuritycameraswasleporied wherc pictureswerc very blurry. A few incidents were repofied where ihe common area propefiy was vandalizedand it was hard to r€cogmzethe vandals.The StrataCormcilreviewedthe reportsand decidedto obtainquotesto cbange the culrent camemsto high definition cameras. 8. Air Pump: Severalrcsidentshave requestedto install an ai pump in the bike room. The Shata Council ageed to that. APPROVAI OF COI]NCIL MEETING MTNUTES The StrataC-olmcilnotedthat it wasmistakenlyreportedin the last Minutes that the waterfountainwill not be installed in the fihess room. The water folmtain will be iflstalledand we are curently in the Drocessof obtahing the quotesandit is underrerrew. It was moved/seconded to approve the Strata Council meeti$g Minutes of May 17, 2lN7 with the above nentioDcdamendment.CARRIED.
APPROVAL OF FINANCIAI STATEMf,NTS The Trcasurer,Mr. PelerWli1e inhoducedthe financial statcrnqrtsfor Aprit andMay 2007. Mr. w1lite had some questionson these financial statementsand asked the Property Managerto clariry $os€ b€foie approval-Tbe fmancialstateocntsweretabledto the next Councilmeetins. IIIPORT ON I]NAI'PROVE D E)(PENDITIJRES There arc no unapprovedexpenditur€sto report. The Sh-alaProperty Act rcquires ihat all owners be notifiedassoonaspossibleof unarticipated expel1ditulcs_ REPORT ON LITIGATION To the best of our lorowledgethere is no litigatio[ 10 report. The StrataPropety Act rcquircs that all ownercbe notified as soonaspossibleofany legalaction that the StrataCorporationis part of. BUSINESS ARISING FROM PRI\IOUS MINIJTtrS l.
Bridge Electric: Upon detailed revicw and many long discussionswith Bddge Elechic, rhe parties r:eacheda settlementof final pq'rnent. This invoice will now be paid. 2. Pet By-Laws Rcview: Few ownershave large dogswhich do not fall into the size allow€d by the SpaceBy-laws. It was notedthat the interpretationofmeasuring th€ dogshasbe€ntaken differently. Thereforc,the ShataCouncil decidedto rcview and proposethe changein this Bylaw to statethe size and the measurementof the dogs hore clearly to avoid any futule pfoblems. This will be discussed further and the Bylaw will be Foposedat the Aimual GenemlMeeting. 3. Deck atrd Loutrge Rnles: Now that the days ale getting clearerand residentshave shown a strong interest in using the decb barbecueand ihe lounge. The Stata Council decided!o lave somerules in place. The rules arc curently underreview and\i/ill bepostedoncefinalized. 4. Smart Product BC Hydro Power Smart convelsionof fluorcscentlarps and bailastsis corpleted. A1l tle fluorescentlights and e'dt signshavebeenupgradedto enerry efhcimt. The old liglting in the fitness room has also beenreplacedwith a style that hatchesihe d€cor. A certifioatefrom the Cify of Vanoouverfot elect ical inspectionhasbeenobtainedandforwardedto the Stratafor their rccords.
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Mirutesofthe CouncilM€€ting The OwnersStrataPlan LMS 2446 HeldonTuesday, Jutre26,2007 5. Water Temperatrue: It was report€dthat the water temperaturein someol the suitesis sornetimes very high and sometimesthe water is very cold. It was agreedto contactLatham'sto look into that sltuatlon. 5. CaEeras iD the Elevators: The Properb/Marager rcporiedthat IIIN Media cannottotally mute the soundof the TV in the elevatorsbut can bring it down so it doesnot annoythe riders. Otherbuildings with the samesystemin placewere visited by a Council memberandreportedthat therehavenot been rcportsof anyproblens. Upon fi.rther review' it was moved/secondedto install carnerasalolg with a TV in tbe elevators. CARRIED. Thesecameraswill monitor and record all the activities in the elevatorand also play a TV charmel along with somecornrnercialson the bottom ofthe screen. The StrataComcil hopesthal this system will helpr€duc€th€ vandalismespeciallyin el€vators. COIU{ESPONDDNCE
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Council thenr€viewedthe items of corespondencereceivedfro or sentto the dateof the meetingahd the PropertyManagerwas directedto issueresporses. NEW BUSINESS l.
Mail Boxes: New mail boxeshavearrived. The PropertyManagerpr€s€ntedquotesto install thc mail boxesa d prcparethe box in wall. Quoteswerereviewedby the ShataCo$cit in detail. Upon furlher review, it was moved\secondcdto approvethe quotes !o inslall the new mail boxes_ CARRIED, Th€ contractorwill b€ making armngementswith CanadaPostand the rnai! boxeswill b€ inslalledby rDidJuly,2007.
2 . Over Flow Drains: Th€ PropertyManagerprcsenteda quote from a roofing companyto r€pair the drains and install the cov€rplates on lhescovcrflow dmins as many of the coversare missing. These quotesappearedtoo high. This will b€ reviewedfufiher andmore quoteswill be obtained.
3 . Ropairs and Maintenance: The hoperty Managerpresenteda few quotesfrom handymenasobtained by the ResidentManagerto perfom minor repails aroundthe building. Thesequoteswere rcyi€wed and somerepairswerc approvedby the SbataCouncil. 4. Latham's: The ?roperty Managerpresentedtwo quoteswhich werc received Aom Latham's for variouselcctricalrepairs. The quoteto repairthe makeup air unit on therooftop wasapprovedandthe otherrequiredadditionalexplanations, Latham's contract for preventativemaintehanceis also nearingits amiversary date and they ha\,€ proposeda small incrcasein aDnualfee. The StsataCouncildiscussedtbe increaseand felt that it was merelya Uvingexpenseincrease. Il was rnoved\s€conded to approvelhe proposalfiom latlam's to renewthe contmctv'/ith a small fee increase.CARRIED. 5. Graffrtl Issues: It was reported that the back wall has grafiiti in many places and it should be removed. The StrataCouncilagreedandaskedthe hopetry Managerto havea professionalrernove*re sraffiti.
Minutesof th e CouncilMeeting TheOwnersStrataPlanLMS 2446 HeId on Tuesday,June26,2007 6. Fittress Room - Va ous: A few owlers haverequestedthat the fitness room shouldbe open until ll:00pm insteadofthe curent closingtime of 10:00pm.The StrataCowrcildiscussed this issueand ageed to leav€the fobs activateduntil 1l:00 pm. There will be no accessto the fihess rcorn after ll:00Dm.
Rf,MINDER OWNERSARE REMtr\DaD Nor ro usE Ar{y CEDMICAL oN THE ELEYAToR pAr\ELS IN Af{ ATTEMPI ro CLEAN TIIEM. THERE TSA SPECIALCHXMICAL TO CLEAN TIIESE PANELSAN'DCAN ONLY BE USEDON THESEPANELS,
Therebeingno furler business, the meetingwasadjoumedat 9:17pm. ThenextmeetiDgwill be held on July18,2007at 6:30p.m.
CROSBYPROPERTYMANAGEMENT LTD. (24 Hours) GeneralOffice# (604)683-8900 www.crosb)em.com
Pleasekeep a copy of tbesemiDulesfor luture r€terence. They will be required at the time of saleand a charge.as Der th€ Stratr ProDerfv AcL wil| be assessed for coDtes.
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M INUTES OFTEE COUNCILMEETING TIIE OWNERSSTRATAPLANIT,{S2446 SPACE
Hcld cn We&Esdat July E, 2007 Wiihin lheMeetingRoom 1238SeymourSbect Vancower,BC COITNCILIN ATTENDANCE:
BarryPromislov PeterWhitc MikeMcHolm PatriciaRaye
I\esiderit Treasur€r
REGMTS:
CbrisSchachthy
Vice-Presidelrt
PROI,ERTY MANAGER:
PsTmiitGiU
CrosbyProperty Ltd. Maoagement
Theme€tingwascalledro ord€Iat 6:40pIr|GIJESTBUSINESS 'fhcrEwasno guestbusiness. CARETAKIRBUSINISS
l L Elevrtor Pmels: It wasrepoftedthat elev?torpanelshavesomekind of sticky,glue olike subots$ce thatclcanershavehad a hardtime removing.The elevatorspanelslook dirty. Resideutsoreleminded to be carelulwith the panelsasthe costto rcpairthemard keepth€moleanis falling backto a.llof the
2. f,xit Sign: It was repodedthat tbe braDdDewcxit sjgn aboYethe fire exit oD ihc north deckwas vandalizEd-ThePlcxiglascoverwastorn olIand thc sigowaspu.llcdapart Theelectsicialshaveb€€n to rcpair the €rit sig[. ResideEts arcreirindedto reportanysuspiciousactivity. dispatchcd 3. Air Vents: SprinHerDomtlDthadno air vsts, vas gatheringthernoishfewithin6e room. Airvcnts bavcDowbeeninstall€din thedoor. APPROVAL OI' COUNCIL MEETING MINUTES It wos moved/seconledto apFove the Stata Courcil mcedngMnutes of June26, 2007 as diskrbuted preuously. CARRIED.
Minutesof theCouncilMeeting TtreOwnersstpta Pla! LMS 2446 July 18,20(t Eeld onWedtresda% A}PROVAL OF T'INANCIAL STATEMENTS Tbe Trcaswcr,Mr. ?et€f,Wtritc inaoduccddrc fn?ncial staiements for June2007arldanswersto pr€vious queslionson April and May fmancial statements.\4r. WliG was satisfiedwith th€ answersthat the PropertyManagerprovidedIt was movedsecondedto approvethe lmanoialltabmenh for ttremootls of April, May aDdJune200?. CARRIED. R.E.PORTON UNAPPRO}'ED E)CENDITURES There are oo mapprovede{pcndituresto rcporl The StrataPropertyAct requircsthat all notifled assoor a! possibleofunarficipatedexperiditures. REPORTON LITIGATION To lho bestof our larowledgethere is no litigation io r€port. The Stata PropertyAct rcquir€s:f!!t all owncrsbenotifiedassoorraspossibleof anylegalactionthattheSkBtaCorpomlionis part of. BUSINESSAXISING FITOM PNXVIOUSMINUIES 1. Elcctricel Room- A\C Utrta: ThePropertyManage(presanted a quoteto removetbeexistingAW rmit abovelhe raineleclricalrcom door andinstall a properexhaustfan to providecoolingvontilationfor theroom. Theexistirg A\C mit do€sDotprovidecoolingasthc unit fteezesup ard blocb lhc air flow cscapcftom the rcom. The currentsystemis a designflaw andis a huge\,.lrsteof energy.Repairsto thisunit arecstirnatedat $2.163.19. Upon a detailedroview of the prcposedestimaie,it was mo!'eivsecoldedto apprcvethe rcpai$ as estirnated by All SpecConsultingInc. CARRIED. 2. Ov€rtrowDnins Rcpairst Overllowdrainson dteroofthat is designedto beworkiDgrn caseofh€aw arepluggcd. ThesedraiDshave6ma1lcapson themto havethe watcrraiscdup to rain,tle Inarrlalrau1s certaitrlevelbeforcthesedrainscomeinto force. Tbtroughout the lastwinter,thesedrainsbavebeenia automaticuseasthc coversw€reblown offand therain wat€rwaspoundingon the lsd floor balconies. ThesedrainsarEflow repodedfully repairedand tbe rDaitr&airl! wffe tcstcd orcc agaitrand all is ruming well. 3. Ceilirg Repair: Orle of the ceilingsthat had a yinega.accidef,ta wbile back is in nccd of r.p6irs. gandynanDavidRcichwasrewatdedthoj obbut he suggested gettinga specialistto do therepaimwith watff rcsistantproducts.Thc PropcrtyManagerwasins8uctedto havcthes€rcpairsdoneasneedeA COI{RESPONDENCE Cotmcilthenrevicwedthe itemsof oolrespondence leceivedfonl or sed to the dat€ofthe EEetingandthe hoperty Manager'\rasdiiectedto issuercsponses,
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Minutesof theColrBcllMeetitrg TheOwnersStrataPlanI-ryIs2446 HeldonWedne,sdr% July 18,200? NEW BUSINESS 1. Intared T€stin& bftarcd testingwasdiscussed aodpresentedto the Cnmcil for a dlomughrcvibw. Tlds is thekind of camerathat will locatewall, floor ad ceilingwaterhfiltation, rcofleals, moistne damageandbuilding mold. Also krcrn asthemal imaging,this cm pinpointthe preciselocationofa leakandma* out the damageda..€?r.This camerawill be uscdto locatethe wateringressprobleo oa thc 18'lloor. ThePropertyManagerwasinstruoted td tarc thetcstingdone. 2. Over tr'lowDrains; The PropertyManagerpresenteda quotefiorn a roofillg compauyto repairthe drainsandinstall the coverplateson thescovcrflow drainsas nuny ofthe coven aremissing. These quotesappeared too high This will bereview€dfnfie{ andmorcquoteswi1lbe obtained. 3. Rcpairs and Maintclance. The PropertyManagerpresenteda quotefrom the handFnantadip the glassfedce6loBgthc backofthe buildingthatpeopleUseasa ladderto climb on to theotherSide.,llis quotenicds fo be rcvisedasonly onesectionof fenccne€dsto be flipped. OnceOe quoteis r€vised, lie repairswill be done. 4. Mcchanicrl Maintctrrnrc: It }/as reportedin lr$am's servic€reportandan estimateth&toneoftie two re-oirculationpumpsis failing to ope*rteservingtlrc domestichot water. T€chnioiaruhadtlouble locatingthcpouTersowcein theelcclricalroomandDeeded f.|Ilher houbleshooting.The Sh-ata CouDcil discussed this issueanddccidedto havethc serviccdoneat thepriceof $198.00plusGST. It wasalsoreportedby Lathanr'sthat 2" domesiichot watcr prcs$re reducingvalvewill needto be &placcdas it is failing to acceptrepairhts, Also the 3\4" checkvalvehasfailed sewiagtho domestic hot wat€rre-circulationsyslemin theceilingoftlrc mechanicalrcom andshouldbereplaccd.Latham's providedanestirnatefor both,for lhe annuntof $2,445.00 plusGST. Aner a lengthydiscussion,it wasmoved\secoDded to apFovetheestimateto replacebothvalvessaving thedomestichot watorre-ciiculalionsystem.CARRIED. 5. tr'itncssSeryiceProposal: A proposalwaspresented by oneofthe residentswho is a businessoftrcr andresidesin Xhebuilding, to delivera complimentaxy groupgl/m odontationfor residcntrof Space. The companyknown as S',rnnetrixKinesiologistswill speDdtimc rcvicwing correct effectiveus€of thevariouspieccsof cquipmentto enswethesafetyofthg usersandincreasedrclife oftle equipment. Upon rcviewing this proposal in dcpth, fte S!"ta Courcil decidedto acceptthe proposaltom S)'rnlreaix. 6. PresrureWrshing: A quotefor pressurswashingthe parkadeand the bacLwall that ha! a lot of gmffiti on it, was prcsented.A-fterreviewingtl,e quotes,thc Couloil had a questioi to comparethe estinates.OnccpdcesaresaGfiod,thc pressure waslingwil be approved. 7. FiIe AlrID - ViolaUon: A reccDtfolsefire alarn basshownmuchlnore touble in lhc curr€ntfre parcls. TheFire Chiofattondingthe alarmwasnot happywith thefildings dratthe Space'sfire patrelis possible. not upto theclmmt fue codeard haveadvisedto cbalgethefire panelas-soon-as
Ml.u les of the CouncilMeeting The Owtrer! Stnta PIln LMS 2446 Held otrWednesday,July 1& 2007 Uponreceivingthe violatio[ ticketsand advicefrom fue deparlhent,'thecstinEtewas obtainedtom Simpl* Crinnell to changethe filc panel It wa8advisedthat curreotEdward'sfire pro€lsweretaken ofl the malkel The partsto repair thesefue panelsarct€ry had to f!d. Ulon reviewingthe . hole situationandrevievr'ingthe esthnatelo changcthe fire pa..rel, the Stata Councilfeft lhe needto havethe fire panelchangedinmediately. The ShataCo6cil alke-dto havea meetingwi& Sirnplexclinnell on of the fire pan€lsandih€ curent situation. the hoperry Manager i ',; sit€to havea bett€rurderstaEding E ill sctthen€cting dateandadvi& theCouncil, The estimateprovided by Simplex Gdmcfl is $156,500.00. This inclM$ equiprDent,delivery, instaUatio4palching,cngineeis appmval,drawings,and pemits. Additional corDponents llhy be requiredandthatwill bedetsrminedonoethe drawingsaresubmittedfor apFoval. 8. Calpet Cleaning:Caryetswilh high t'affic areaearein needofcleaaing again. A few areasthei..were recommended arethe 3d floor, 18ofloorj partial'clcaningon 94 , 1ld and2ld floors andliont3nd:rear. lobby Dats, also all cofirnon arEason tho Eain floor, includingthe loDnge. Edenv'aleRestoration provideda quoteto cleanthesecalpetedareasat $1,835.00, Aftcr furlhcr discussionand seeingtheneedto c)eanthe carpe! it wasmoved\seconded to approvethe quoteAomEderFale.CARRIED. Therebcingno fudherbusiness,the m€etingwasadjoumedat 9:40pm. Tbe next meetingwill be held on August22,2007at 6:30p.rrl
CIIOSBYPROPERTYMANAGEMENTLTD. GeneralOfice # (604)683-6900(24 Hours) wwwcrosblpnlcom
Plca$ keeps copyof thescminlrtes for futore reference.Tbey will be required at the time oI sslesnd a charge,asper the Shala Property Act, win be assessed for
MI NUT DS OF TM COUNCIL MEETING TEE OWNERS STRATA PLAI{ LMS 2446 SPACE
Held on Wednesday,August22, 2007 Within the MeetingRoom 1238Se],mourSn€et Vancouvet,BC COIINCIL IN ATTENDAI\CE:
Bany homislow Chris Schachtay peter Whito Mike McHolm PatriciaRaye Valerie Rictunond
President Vice-President Tf€asrFet
PROPERTY MANAGER:
Parmjit cill
CrosbyProperty ManagementLtd.
The meetingwas calledto orderat 6:40pm. GIJDST BUSINDSS Gerald Gasztoniof Arthomewasinvited to pro!'oseon ihe pot lights on tbe perimeterof thebuilding. Few of 1helights are rustedand bumt ou1and i1 is very diJficult to find the samelights in market. Since[hese lights arc merelya d€ror, rhe StrataCouocil requestedthat insteadofchanging all the lighls *'ith new one.s, Gemld tries to work aroundfixing the fixtues as they curently areaschangingall theselights caabe very expensive, CARETAKER BUSINESS l.
Visitor ParkiDg Issues: Few problemswere reportedvr,rthvisitor parking stalls- Someresidentwill park in visitor parking stalls for severalhoursto savethe stall for friendf somevisitors will park and comeback andchangethe hoursto extendthe 12hour maximum. Othersjust blamethe signspointing, they though! for anotherstall. The Sfata Council decidedto changethe signsto makethemclearerand easierto mdastand. are remindedtlEt painting in the stairwell is a health and fire hazard. There is a Owners\Resid€nts workshopin the mdcrgroundparkadelevel for mhor wood wo q etc.,but it is not suitablefor painting of any ki!d.
2. Window Washing: It was reportedthat all of the exteriorwindows havebeencleanedand the glass railines at the backhasalsobeencleaned.
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I/trtrtrtesof fte CouncilMectlng TheOwDers StrataPlanLMS 2446 Ileld on W€dnesday, Arrgttst22,2007 3. Pow€r Wash: The concretewalls next to the back lane,the back tum aroundand the sidewalkalong SeymourStreethavebeenpowerwasbed. APPROVAL OF COI]NCIL MEETING MINUTES The Minut€s rcviewed for the meting held July 18, 2007. It was reportedin eror that Spacewas "terc ticket. It was later found that it was not a 1"iolationticket; insteadit was merely a issued a violation suggestionandrccommendalions to th€ ShataCouncil. It was moved/secondedto approvedrc Shata Council meeting Minules of July 18, 2007 as amcnded. CARRIED, It was moved\seconded to approvethe SpecialCouncil meetingMinutes of August 1, 2007 as distributed Dreviousl\'. CARRIPD. APPROVAL OF FINANCIAL STATEMENIS Sincethe fiscal year end is July for Space,CrosbyPropertyManag€menthad not closedthe booksfor the yearyet as jt takesat least15 daysfor all drependinginvoicesto roll in. Therefore, July 2007financial statements weretabledwrtil tbe n€xt Cormcilmeeting. REPOR'T ON I]NAPPROVED EXPENDITURES There are no unapprovedexpendihres to report The Shata Property Act requiresillat all ownersbe notified as soonaspossibleof unanticipatedexpcnditures. REPORT ON LITIGATION To the best of our loowledge there is no litigation to report. The StrataPropertyAct requiresthat all ownersbe notified assoonaspossibleof any legalactionthat the ShataCorpomtionis part of. BUSINFJS ARISING FROM PRf,}TOUS MIIruTES l.
InfrMcd T€sting: h rarcd testing was p€riolDcd on a few unils oD fte lower level with a mild probleft of moisture in tlre walls\ceilingsdue to ilryer ductsnot being cleanedproperly. Full r€ports with digital views wereprovidedandthe resultsareve.y impressive. An estimat€was providedby In$ght lrnagingfor other testson mits betwem the 20d and l8d floors. The cost for this testingis $145p€r hour,tlrc total time estimatedat about8 hours. Upon furtherreview anddiscussion,the ShataCouncil approvedthis estilnate.
2 . Fire PaDel: The fire panel was further investigatedwith the Fire Departrneniand its original installer Edwards. According to the lire D€partrnent,Spacawasnot issuedany violation ticket, insteadit was a list of deliciencieswhich the Stratamay considerhaving repairs done. GE Edwardswas called to investigatethe fire panel ard advise the curent conditicrl of fire pancl and its parts. GE Edwa
