New Palestine Athletic Booster Club Meeting Agenda
New Palestine Athletic Booster Club Meeting Agenda Wednesday, August 17, 2016 7pm – 8pm Athletic Office Conference Room, 2nd Floor
Welcome to a new year! In attendance: Bob Almond, Tiffany Almond, Lynn Barker, Al Cooper, Melisa Duffy, Debbie Keele, Tasha Kelley, Julie Long, Michelle Long, Mike Mareno, Tara Mareno, Kerry Rightley, Ann Saylor, David Turk, Chris Walden 1. Reports a. Secretary – Laura Walden (not present – Chris Walden filled in) i. Minutes were presented. No discussion. Refer to the website. b. President – Melisa Duffy 1. Mission 2. Booster Club Structure/Bylaws 3. Meetings – what they are/are not 4. Goals for the year a. Revenue: $24,000 b. Memberships: 75 Goal c. Committee Members d. New Program 5. Budget Next Meeting 6. Committees that need members a. Membership b. Fundraising c. Concessions d. Apparel c. Vice President – Debbie Keele i. Debbie brought up the idea of the “Teddy Bear” toss. Saw this at a FC basketball game. Suggested to do at Christmas and possibly partner with the Hancock County food pantry. d. Treasurer – Kerry Rightley i. Balance: $30,683.72 ii. Kerry to forward accounting spreadsheet to the board. iii. Kerry and Melisa to get together and work on the budget. e. Membership – Chris Walden i. As of 8/17: total of 48 memberships
f. Athletic Director – Mr. Al Cooper i. Fall season is progressing as planned. ii. Jeff Wright is the new Assistant AD. iii. Discussed new Leadership program—student centered approach to extracurricular activities to introduce a culture that we’re all Dragons regardless of which particular sport one may be participating in. iv. Skillington pies—Mr. Cooper is working with Wrestling and Basketball to be the main sponsors of this program. Goal is to get three teams on board. g. Committee/Program Updates i. Fall Sports Program – Melisa Duffy 1. Sending to press to be ready for first football game. ii. Apparel – Michelle Long 1. Looking for additional members for this group. 2. Will be at first home game. iii. Concessions – Melisa Duffy 1. Looking for Winter Concession Managers. a. This is a paid position. 2. Athletic Booster Club takes over in October. 3. Ideas welcome. iv. Fundraising – Kip & Stacy Bancroft 1. Drive Ford Update 2. Reserved Parking Spot Program a. 21 sold so far b. Offering to Juniors 3. Homecoming: Pork Burger Sale 2. Current Business Updates a. Non-Profit Status b. Website c. Sports Representatives for 2016-2017 (separate handout) i. Still looking for reps to focus primarily on concession volunteers. 3. New Business a. Fall Cheer Team brought up a need. Dragon flags around the stadium (16 years old) need replaced. i. Total cost on first quote is $2,425. b. Lynn Barker: Papa Johns fundraiser was brought up for special events. i. Group mentioned possible conflict with corporate sponsor (Mama Nita’s). We don’t want to risk damaging our relationship with them. 4. Door Prize Drawing & Attendance Prizes 5. Meeting Schedule for Year
Date
Meeting Strategic Focus
Attendance
August 17, 2016
Kick off the School Year/Recruitment for Committees (esp Fall Concessions)
All Members
September 14, 2016
Same as above
All Members Exec Members and following committees: Fundraising, Concessions, & Apparel (holiday sales)
October 19, 2016
Committee Planning
November 16, 2016
Concession Slots; Winter Fundraising
All Members
December 14, 2016
Winter/Spring Planning
Exec Members & following committees: Fundraising, Concessions
January 18, 2017
2017 Kick Off; Spring Concessions
All
February 15, 2017
Spring Programs
All
March 15, 2017
Spring Concession Schedule, Drive Ford Fundraiser, Next Year Officers
Executive Members & Concession and Fundraising committee
April 19, 2017
Drive Ford Fundraiser, End of year wrap ups, next year items
All
May 17, 2017
Officers 2017/2018; Key Initiatives/Planning
Executive Members and Fundraising Committee
June 7, 2017
Officer Announcement, Summer Action Items & Committee fills
All
Welcome to a new year! In attendance: Bob Almond, Tiffany Almond, Lynn Barker, Al Cooper, Melisa Duffy, Debbie Keele, Tasha Kelley, Julie Long, Michelle Long, Mike Mareno, Tara Mareno, Kerry Rightley, Ann Saylor, David Turk, Chris Walden 1. Reports a. Secretary – Laura Walden (not present – Chris Walden filled in) i. Minutes were presented. No discussion. Refer to the website. b. President – Melisa Duffy 1. Mission 2. Booster Club Structure/Bylaws 3. Meetings – what they are/are not 4. Goals for the year a. Revenue: $24,000 b. Memberships: 75 Goal c. Committee Members d. New Program 5. Budget Next Meeting 6. Committees that need members a. Membership b. Fundraising c. Concessions d. Apparel c. Vice President – Debbie Keele i. Debbie brought up the idea of the “Teddy Bear” toss. Saw this at a FC basketball game. Suggested to do at Christmas and possibly partner with the Hancock County food pantry. d. Treasurer – Kerry Rightley i. Balance: $30,683.72 ii. Kerry to forward accounting spreadsheet to the board. iii. Kerry and Melisa to get together and work on the budget. e. Membership – Chris Walden i. As of 8/17: total of 48 memberships
f. Athletic Director – Mr. Al Cooper i. Fall season is progressing as planned. ii. Jeff Wright is the new Assistant AD. iii. Discussed new Leadership program—student centered approach to extracurricular activities to introduce a culture that we’re all Dragons regardless of which particular sport one may be participating in. iv. Skillington pies—Mr. Cooper is working with Wrestling and Basketball to be the main sponsors of this program. Goal is to get three teams on board. g. Committee/Program Updates i. Fall Sports Program – Melisa Duffy 1. Sending to press to be ready for first football game. ii. Apparel – Michelle Long 1. Looking for additional members for this group. 2. Will be at first home game. iii. Concessions – Melisa Duffy 1. Looking for Winter Concession Managers. a. This is a paid position. 2. Athletic Booster Club takes over in October. 3. Ideas welcome. iv. Fundraising – Kip & Stacy Bancroft 1. Drive Ford Update 2. Reserved Parking Spot Program a. 21 sold so far b. Offering to Juniors 3. Homecoming: Pork Burger Sale 2. Current Business Updates a. Non-Profit Status b. Website c. Sports Representatives for 2016-2017 (separate handout) i. Still looking for reps to focus primarily on concession volunteers. 3. New Business a. Fall Cheer Team brought up a need. Dragon flags around the stadium (16 years old) need replaced. i. Total cost on first quote is $2,425. b. Lynn Barker: Papa Johns fundraiser was brought up for special events. i. Group mentioned possible conflict with corporate sponsor (Mama Nita’s). We don’t want to risk damaging our relationship with them. 4. Door Prize Drawing & Attendance Prizes 5. Meeting Schedule for Year
Date
Meeting Strategic Focus
Attendance
August 17, 2016
Kick off the School Year/Recruitment for Committees (esp Fall Concessions)
All Members
September 14, 2016
Same as above
All Members Exec Members and following committees: Fundraising, Concessions, & Apparel (holiday sales)
October 19, 2016
Committee Planning
November 16, 2016
Concession Slots; Winter Fundraising
All Members
December 14, 2016
Winter/Spring Planning
Exec Members & following committees: Fundraising, Concessions
January 18, 2017
2017 Kick Off; Spring Concessions
All
February 15, 2017
Spring Programs
All
March 15, 2017
Spring Concession Schedule, Drive Ford Fundraiser, Next Year Officers
Executive Members & Concession and Fundraising committee
April 19, 2017
Drive Ford Fundraiser, End of year wrap ups, next year items
All
May 17, 2017
Officers 2017/2018; Key Initiatives/Planning
Executive Members and Fundraising Committee
June 7, 2017
Officer Announcement, Summer Action Items & Committee fills
All
