Newport Mesa Girls Softball Officers, Directors & Volunteers 2016 - 2017
Newport Mesa Girls Softball Officers, Directors & Volunteers 2016 ‐ 2017 OFFICERS / DIRECTORS (Voting) President:
Paul Rodriguez
Vice‐President League Mgmt:
Calvin Schneider
Player Agent:
Mark Talstein
CFO / Treasurer:
Scott Berman
Secretary:
Erin Mahler-Oertle
Marketing & Social Media:
Heather Schneider
Director of Registration:
OPEN
Director of Fields:
Chris Parker
Safety Officer:
Phil Rojas
Director of Equipment:
Keith Nibbelink
Fundraising:
Jason Sherr
Snack Bar Coordinator:
Mitzi Vanhorn
VOLUNTEER POSITIONS (Non‐Voting) Web Master:
Jeffrey Smith
Team Parent Coordinator:
Open
Family Fun Day Coordinator:
Open
Umpire‐In‐Chief:
Open
Uniforms, Trophies:
Open
Age Group Coordinators
6U
Open
8U
Open
10U
Open
12U
Mark Talstein
Fall Ball Coordinator:
Open
OFFICER /DIRECTOR POSITION DESCRIPTIONS
President [Voting] Organize the “team” and monitor tasks through the year Develop and update By‐laws, policies, procedures, local rules, etc. Ultimate responsibility for performance of the Board and League Arrange for management and storage of League records and files Fill Board vacancies by making recommendations to full Board per by‐laws Facilitate transitions to new Board members by arranging for handoff of job descriptions, records, contacts, etc.) Review bank statements to provide a check on League finances Establish and maintain league master calendar of events and important dates Ensure that Board and League comply with by‐laws Pursue grant requests with County and City Attend (with Director of Fields) City field allocation meetings Represent the League at ASA functions and conferences Work with Fall Ball Commissioner (Vice President) Appoint standing committee members Maintain league insurance policy through ASA Prepare agendas and run monthly Board meetings Communicate with Board, parents, etc. as needed ASA liaison (e.g., meetings and league registration) City, travel, and affiliate team liaison Signatory on checking account Organize Opening day ceremonies
Vice‐President [Voting] Works closely with Player Agent Works closely with President Coordinate interleague play Recruit all coaches for all divisions (with help from Player Agent) Plan Pre‐season coaching clinics for all divisions Plan and schedule pitching clinics for all divisions Coordinate and Liaison with Age Group Coordinators (6u, 8u, 10u, 12u, 14u) Plan other potential ventures to develop league excitement Filter Parent complaints and suggestions Obtain and distribute lineup forms, score books and score reporting forms Follow‐up on action items from Board meetings, assisting and supporting other Board members in their activities. Works with Fall Ball Commissioner Work with other Board members to arrange for player registration, team formation, uniforms, coaches, umpires, fields and other leagues insurance and fees Create game schedule, including contact with other leagues Assist Other Board members with overload of responsibilities
OFFICER /DIRECTOR POSITION DESCRIPTIONS (continued)
Player Agent [Voting] Works closely with Vice‐President Works closely with President Run player evaluation day Manage team formation for all divisions Run Player drafts All‐Star Coordinator ‐ Manage All‐Star selection process, etc. Register league's All‐Star teams for tournaments. Prepare and email Player Evaluation link with Coaches and Web Commissioner. Suggest team formation guidelines for Board discussion. Create all‐star pictures insurance cards in ASA database. Make recommendations to Board regarding scholarship requests.
CFO / Treasurer [Voting] Budgeting and cash management Financial reporting Banking‐deposits, checks, reconciliation Signatory on checking account Insurance Fundraising support (e.g., tracking, acknowledgements, etc.) Annual Tax Returns (outsource) Check P.O. Box Pay bills, make deposits, and track transactions according to an established chart of accounts Prepare monthly financial reports and budgets as required by the Board Coordinate with Director of Registration all player registration fees Arrange for the League's professional CPA accountant to file reports as required by the IRS and Franchise Tax Board Manage League P.O. Box and distribute mail to department heads Create Budgets for All‐stars, Snack bar, Uniforms and Equipment Oversee Snack Bar (with help from Snack Bar Coordinator)
Secretary [Voting] Meeting Minutes Work with Webmaster to update website Family Fun Day Work with Vice Presidents and President, as required, to implement plans Arrange for procurement and distribution of sponsor plaques Arrange all aspects of team photography for Spring, Fall, and All‐Stars, including selection of Photographer (subject to Board Approval), scheduling, etc. Record and maintain in a chronological binder of Minutes of Board meetings, including motions, calculations, and action items Distribute Minutes, Meeting Notices and Draft Agendas one week prior to each Board meeting Create and maintain a roster of Board members, including contact information. Team Parent Coordinator Prepare and distribute Team Parent binders (with help from Team Parent Coordinator)
OFFICER /DIRECTOR POSITION DESCRIPTIONS (continued)
Marketing & Social Media [Voting] Liaison with Daily Pilot Place ads for registration and League events Write and/or coordinate writing of weekly articles on games and other league news Public announcements; e.g., registration deadlines for Spring, All Stars, and Fall seasons Maintain and post on social media sites (Facebook, Twitter, Instagram, etc.) Create, copy, and distribute registration flyers/banners to schools Coordinate with Webmaster to post current League information Update and place registration banners at proper times and locations to draw attention to the League's registration activities Write and post monthly newsletter on website Arrange for registration information booth at NMGS during Fall Ball season & tournament
Director of Registration [Voting] Plan and manage registration – forms, volunteers, locations, etc. Liaison with school district for distribution of registration flyers (off‐season) Update and maintain player database, team rosters and related contact information Email “blasts” to database Coordinate banner display locations (City Permits) Upload Players, Coaches Volunteers and Board to ASA System Ensures all volunteers background checks are current (work with Safety Officer) Collect and distribute ASA player cards
Director of Fields [Voting] Field repair/maintenance (with City pre‐season) and set‐up (in‐season) Maintain field set‐up equipment and purchase field supplies (Pitching rubbers, bases, chalk, etc.) Practice field allocation schedule (for Rec., Fall Ball and All Stars) City Permits for field/tournaments use Organize, train and assigns field prep volunteers (with the help of Division Coordinator) and schedule for all games, practices, and tournaments Recommend for Board approval contracts for outside services (eg: dugout covers, batting cage lights, etc.) Maintain the League's relationships w/Cities of Newport Beach and Costa Mesa field maintenance staff and Park Ranger Maintain batting cages i.e., netting, matting plates and pitching rubbers Arrange for re‐keying of dock boxes, batting cage and equipment container and distribution of keys in January & August of each year Purchase (with Board approval) and maintain field maintenance equipment, including field maintenance tools, chalk, etc. Advise Web Master and coaches of field closures as they occur Periodically inspect fields for potential safety issues and work with the City to resolve
OFFICER /DIRECTOR POSITION DESCRIPTIONS (continued)
Safety Officer [Voting] Develop and update Emergency Plan & contacts Purchase (with Board approval) first aid kits at beginning of season and keep adequate replenishment stock of certain items, to be inventoried and reported periodically Distribute Safety Plan and First aid kits to coaches at beginning of season Maintain volunteer roster and storage of League records and files (eg: Background checks, ACE certifications, Heads Up certifications, etc.) Create League’s Safety Plan to be posted on the website (with help of Web Master), as well as, distributed to each team’s Safety Representative (with help from Team Parent Coordinator) at beginning of season Recommend for Board approval, vendor to facilitate First Aid/CPR training Advise coaches of dates for First Aid/CPR certification classes Maintain first‐aid kits in dock boxes (with help from Director of Fields) and inspect weekly Periodically inspect dugouts for potential safety issues and work with the City to resolve issues Maintain injury reports Director of Equipment [Voting] Inventory, stock and distribute team equipment bags Purchase (with Board approval) league and team equipment (catcher’s gear, balls, etc.) Ensure that the League has an adequate supply of safe, approved playing equipment including bats, balls, helmets, catching gear, pitching machines, etc. Maintain an accurate monthly inventory of League equipment and distribute list at monthly Board meetings Arrange for distribution and pickup of team equipment and keys (equipment room & field boxes) with check off list of equipment in bags with coach's signatures (with help from Division Coordinator) Arrange for disposal of old equipment Maintain Storage Container in a safe, clean, organized condition Maintain Utility cart and ensure adequately fueled; turn in receipts to Treasurer Annually evaluate all equipment and make a detailed recommendation to the Board concerning the need for new equipment, including recommended vendors and pricing Obtain and distribute lineup forms, score books and score reporting forms (with help from Vice President) Fundraising [Voting] General Sponsorship (corporate) Create flyers, marketing materials (with help from Marketing) to solicit contributions, donations Work with President Identify, pursue, close, and collect donations from League sponsors for Spring, All‐Star, and Fall seasons Create and maintain a spreadsheet to track actual and potential Sponsors Recognize Sponsors Thank you letter (co‐signed by League president) with tax information Banners Arrange Sponsor recognition on banners and ensure periodically being hung properly Create fundraising projects to meet Board‐approved monetary goal Work with Web Master to provide website recognition and links for sponsors Assist at League fundraising events, collecting silent auction gifts and activities
VOLUNTEER POSITION DESCRIPTIONS (Non‐Voting)
Web Master Develop and maintain League website Arrange for on‐line registration for Spring, All‐Star, and Fall seasons including fee payments, buyout fee payments, and processing (with the help of Director of Registration) Arrange for outside resources as required for creation/maintenance of the website (with help of President) Post current seasons, league schedules, all‐star schedules and snack bar schedules Collect and post‐game results and standings with assistance from Division Coordinators Maintain field condition status notice so that players, parents, and coaches can see if the fields are open or closed Create and maintain links to League sponsors Create and maintain on‐line survey forms for coach evaluations, player evaluations, etc. Maintain current photo page on website (work with Team Parents & Photographers)
Team Parent Coordinator (Vice President assumes open position) Liaison with Team Parent Coordinator Be present at Angel Game Night, assist with activities Train team scorekeepers Collect Team sponsorship/fundraising items Collect game results from division coaches and provide to webmaster for posting Advise coaches of field closures Chair regular (Monthly?) coaches meetings Attend Board meetings as required Advise Coaches Commissioner or VP of any problems in their Division that might arise
Family Fun Day Coordinator Organize and run Family Fun Day Coordinate events, booths, prizes and food (work with Director of Fields) Photo Day Coordinator (work with Team Parent Coordinator on day of photos) Hit‐A‐Thon coordinator (work with Division Coordinators) Umpire‐In‐Chief Hire Umpires Facilitate umpire fees Register Umpires Schedule umpires for the regular season, tournament(s), and playoff(s) Local playing rules (with input from Board) Appeals On‐call for disputes
VOLUNTEER POSITION DESCRIPTIONS (continued)
Uniforms, Trophies Manage uniform selection (with Board approval) and ordering process Uniform purchase and distribution – regular season, All Stars, Fall Ball Order trophies for spring and fall Arrange for ordering, timely delivery, and distribution of uniforms and coaching shirts for Spring, All‐Star, and Fall seasons Obtain multiple bids from uniform vendors a provide recommendations for uniform purchasing for Board approval Maintain an accurate monthly inventory of Uniform apparel and distribute list at monthly Board meetings Maintain adequate stock and inventory of NMGS apparel and spirit wear for sale in snack bar Arrange for purchase and sale of "Spirit Wear." Coordinate with Fundraising Director for sponsor and uniform color assignments. Communicate deadlines for sizing information to coaches Arrange for Board Member gear to be distributed prior to evaluation day
Age Group Coordinators Work with Safety Officer, Snack Bar Coordinator and Team Parent Coordinator to gather/distribute information, documentation, and schedule trainings Communicate information to coaches at their respective age divisions Assist Registrar and Safety Officer on ASA background checks and Certifications of coaches Supervise the coaching staff and provide for evaluation and discipline Ensure coach attendance at All‐Star tryouts Distribute, email, and evaluate coach evaluation forms from parents at end of season Prepare Coaching binders one week before coaches meeting Arrange for and chair coaches meeting at the start of each season Disseminate and reinforce the league's "coaching philosophy." Snack Bar Coordinator Establish hours of operation (work with President) Coordinate volunteers to work the snack bar (with help from Team Parent Coordinator) Handle the cash box, Arrange for turnover or deposit of daily receipts to Treasurer Open/Close the snack bar (with help of Team Parent Coordinator) Responsible for management of the Snack Bar including ordering, staffing, health department compliance, financial reporting, etc. Arrange for the snack bar to be adequately stocked with food and non‐food inventory, ensuring the snack bar and all equipment in a clean, safe, hygienic condition in compliance with local Health Department requirements Recommend equipment purchases and vendor relationships to the Board for approval Keep track of volunteer service time, and arrange for refunds as appropriate (work with Registrar) Track and Report financial results in coordination with the Treasurer. Monthly report, net & gross Create and maintain internal controls to avoid "shrinkage" Establish pricing with Vice President and Treasurer
VOLUNTEER POSITION DESCRIPTIONS (continued)
Fall Ball Coordinator Organize Fall Ball Program 8u, 10u, 12u, 14u Liaison with other leagues in program Distribute Fall Ball registration information Manage team formation Coordinate implementation of Equipment, Fields and Umpire‐In‐Chief specifically for Fall Ball Program
Paul Rodriguez
Vice‐President League Mgmt:
Calvin Schneider
Player Agent:
Mark Talstein
CFO / Treasurer:
Scott Berman
Secretary:
Erin Mahler-Oertle
Marketing & Social Media:
Heather Schneider
Director of Registration:
OPEN
Director of Fields:
Chris Parker
Safety Officer:
Phil Rojas
Director of Equipment:
Keith Nibbelink
Fundraising:
Jason Sherr
Snack Bar Coordinator:
Mitzi Vanhorn
VOLUNTEER POSITIONS (Non‐Voting) Web Master:
Jeffrey Smith
Team Parent Coordinator:
Open
Family Fun Day Coordinator:
Open
Umpire‐In‐Chief:
Open
Uniforms, Trophies:
Open
Age Group Coordinators
6U
Open
8U
Open
10U
Open
12U
Mark Talstein
Fall Ball Coordinator:
Open
OFFICER /DIRECTOR POSITION DESCRIPTIONS
President [Voting] Organize the “team” and monitor tasks through the year Develop and update By‐laws, policies, procedures, local rules, etc. Ultimate responsibility for performance of the Board and League Arrange for management and storage of League records and files Fill Board vacancies by making recommendations to full Board per by‐laws Facilitate transitions to new Board members by arranging for handoff of job descriptions, records, contacts, etc.) Review bank statements to provide a check on League finances Establish and maintain league master calendar of events and important dates Ensure that Board and League comply with by‐laws Pursue grant requests with County and City Attend (with Director of Fields) City field allocation meetings Represent the League at ASA functions and conferences Work with Fall Ball Commissioner (Vice President) Appoint standing committee members Maintain league insurance policy through ASA Prepare agendas and run monthly Board meetings Communicate with Board, parents, etc. as needed ASA liaison (e.g., meetings and league registration) City, travel, and affiliate team liaison Signatory on checking account Organize Opening day ceremonies
Vice‐President [Voting] Works closely with Player Agent Works closely with President Coordinate interleague play Recruit all coaches for all divisions (with help from Player Agent) Plan Pre‐season coaching clinics for all divisions Plan and schedule pitching clinics for all divisions Coordinate and Liaison with Age Group Coordinators (6u, 8u, 10u, 12u, 14u) Plan other potential ventures to develop league excitement Filter Parent complaints and suggestions Obtain and distribute lineup forms, score books and score reporting forms Follow‐up on action items from Board meetings, assisting and supporting other Board members in their activities. Works with Fall Ball Commissioner Work with other Board members to arrange for player registration, team formation, uniforms, coaches, umpires, fields and other leagues insurance and fees Create game schedule, including contact with other leagues Assist Other Board members with overload of responsibilities
OFFICER /DIRECTOR POSITION DESCRIPTIONS (continued)
Player Agent [Voting] Works closely with Vice‐President Works closely with President Run player evaluation day Manage team formation for all divisions Run Player drafts All‐Star Coordinator ‐ Manage All‐Star selection process, etc. Register league's All‐Star teams for tournaments. Prepare and email Player Evaluation link with Coaches and Web Commissioner. Suggest team formation guidelines for Board discussion. Create all‐star pictures insurance cards in ASA database. Make recommendations to Board regarding scholarship requests.
CFO / Treasurer [Voting] Budgeting and cash management Financial reporting Banking‐deposits, checks, reconciliation Signatory on checking account Insurance Fundraising support (e.g., tracking, acknowledgements, etc.) Annual Tax Returns (outsource) Check P.O. Box Pay bills, make deposits, and track transactions according to an established chart of accounts Prepare monthly financial reports and budgets as required by the Board Coordinate with Director of Registration all player registration fees Arrange for the League's professional CPA accountant to file reports as required by the IRS and Franchise Tax Board Manage League P.O. Box and distribute mail to department heads Create Budgets for All‐stars, Snack bar, Uniforms and Equipment Oversee Snack Bar (with help from Snack Bar Coordinator)
Secretary [Voting] Meeting Minutes Work with Webmaster to update website Family Fun Day Work with Vice Presidents and President, as required, to implement plans Arrange for procurement and distribution of sponsor plaques Arrange all aspects of team photography for Spring, Fall, and All‐Stars, including selection of Photographer (subject to Board Approval), scheduling, etc. Record and maintain in a chronological binder of Minutes of Board meetings, including motions, calculations, and action items Distribute Minutes, Meeting Notices and Draft Agendas one week prior to each Board meeting Create and maintain a roster of Board members, including contact information. Team Parent Coordinator Prepare and distribute Team Parent binders (with help from Team Parent Coordinator)
OFFICER /DIRECTOR POSITION DESCRIPTIONS (continued)
Marketing & Social Media [Voting] Liaison with Daily Pilot Place ads for registration and League events Write and/or coordinate writing of weekly articles on games and other league news Public announcements; e.g., registration deadlines for Spring, All Stars, and Fall seasons Maintain and post on social media sites (Facebook, Twitter, Instagram, etc.) Create, copy, and distribute registration flyers/banners to schools Coordinate with Webmaster to post current League information Update and place registration banners at proper times and locations to draw attention to the League's registration activities Write and post monthly newsletter on website Arrange for registration information booth at NMGS during Fall Ball season & tournament
Director of Registration [Voting] Plan and manage registration – forms, volunteers, locations, etc. Liaison with school district for distribution of registration flyers (off‐season) Update and maintain player database, team rosters and related contact information Email “blasts” to database Coordinate banner display locations (City Permits) Upload Players, Coaches Volunteers and Board to ASA System Ensures all volunteers background checks are current (work with Safety Officer) Collect and distribute ASA player cards
Director of Fields [Voting] Field repair/maintenance (with City pre‐season) and set‐up (in‐season) Maintain field set‐up equipment and purchase field supplies (Pitching rubbers, bases, chalk, etc.) Practice field allocation schedule (for Rec., Fall Ball and All Stars) City Permits for field/tournaments use Organize, train and assigns field prep volunteers (with the help of Division Coordinator) and schedule for all games, practices, and tournaments Recommend for Board approval contracts for outside services (eg: dugout covers, batting cage lights, etc.) Maintain the League's relationships w/Cities of Newport Beach and Costa Mesa field maintenance staff and Park Ranger Maintain batting cages i.e., netting, matting plates and pitching rubbers Arrange for re‐keying of dock boxes, batting cage and equipment container and distribution of keys in January & August of each year Purchase (with Board approval) and maintain field maintenance equipment, including field maintenance tools, chalk, etc. Advise Web Master and coaches of field closures as they occur Periodically inspect fields for potential safety issues and work with the City to resolve
OFFICER /DIRECTOR POSITION DESCRIPTIONS (continued)
Safety Officer [Voting] Develop and update Emergency Plan & contacts Purchase (with Board approval) first aid kits at beginning of season and keep adequate replenishment stock of certain items, to be inventoried and reported periodically Distribute Safety Plan and First aid kits to coaches at beginning of season Maintain volunteer roster and storage of League records and files (eg: Background checks, ACE certifications, Heads Up certifications, etc.) Create League’s Safety Plan to be posted on the website (with help of Web Master), as well as, distributed to each team’s Safety Representative (with help from Team Parent Coordinator) at beginning of season Recommend for Board approval, vendor to facilitate First Aid/CPR training Advise coaches of dates for First Aid/CPR certification classes Maintain first‐aid kits in dock boxes (with help from Director of Fields) and inspect weekly Periodically inspect dugouts for potential safety issues and work with the City to resolve issues Maintain injury reports Director of Equipment [Voting] Inventory, stock and distribute team equipment bags Purchase (with Board approval) league and team equipment (catcher’s gear, balls, etc.) Ensure that the League has an adequate supply of safe, approved playing equipment including bats, balls, helmets, catching gear, pitching machines, etc. Maintain an accurate monthly inventory of League equipment and distribute list at monthly Board meetings Arrange for distribution and pickup of team equipment and keys (equipment room & field boxes) with check off list of equipment in bags with coach's signatures (with help from Division Coordinator) Arrange for disposal of old equipment Maintain Storage Container in a safe, clean, organized condition Maintain Utility cart and ensure adequately fueled; turn in receipts to Treasurer Annually evaluate all equipment and make a detailed recommendation to the Board concerning the need for new equipment, including recommended vendors and pricing Obtain and distribute lineup forms, score books and score reporting forms (with help from Vice President) Fundraising [Voting] General Sponsorship (corporate) Create flyers, marketing materials (with help from Marketing) to solicit contributions, donations Work with President Identify, pursue, close, and collect donations from League sponsors for Spring, All‐Star, and Fall seasons Create and maintain a spreadsheet to track actual and potential Sponsors Recognize Sponsors Thank you letter (co‐signed by League president) with tax information Banners Arrange Sponsor recognition on banners and ensure periodically being hung properly Create fundraising projects to meet Board‐approved monetary goal Work with Web Master to provide website recognition and links for sponsors Assist at League fundraising events, collecting silent auction gifts and activities
VOLUNTEER POSITION DESCRIPTIONS (Non‐Voting)
Web Master Develop and maintain League website Arrange for on‐line registration for Spring, All‐Star, and Fall seasons including fee payments, buyout fee payments, and processing (with the help of Director of Registration) Arrange for outside resources as required for creation/maintenance of the website (with help of President) Post current seasons, league schedules, all‐star schedules and snack bar schedules Collect and post‐game results and standings with assistance from Division Coordinators Maintain field condition status notice so that players, parents, and coaches can see if the fields are open or closed Create and maintain links to League sponsors Create and maintain on‐line survey forms for coach evaluations, player evaluations, etc. Maintain current photo page on website (work with Team Parents & Photographers)
Team Parent Coordinator (Vice President assumes open position) Liaison with Team Parent Coordinator Be present at Angel Game Night, assist with activities Train team scorekeepers Collect Team sponsorship/fundraising items Collect game results from division coaches and provide to webmaster for posting Advise coaches of field closures Chair regular (Monthly?) coaches meetings Attend Board meetings as required Advise Coaches Commissioner or VP of any problems in their Division that might arise
Family Fun Day Coordinator Organize and run Family Fun Day Coordinate events, booths, prizes and food (work with Director of Fields) Photo Day Coordinator (work with Team Parent Coordinator on day of photos) Hit‐A‐Thon coordinator (work with Division Coordinators) Umpire‐In‐Chief Hire Umpires Facilitate umpire fees Register Umpires Schedule umpires for the regular season, tournament(s), and playoff(s) Local playing rules (with input from Board) Appeals On‐call for disputes
VOLUNTEER POSITION DESCRIPTIONS (continued)
Uniforms, Trophies Manage uniform selection (with Board approval) and ordering process Uniform purchase and distribution – regular season, All Stars, Fall Ball Order trophies for spring and fall Arrange for ordering, timely delivery, and distribution of uniforms and coaching shirts for Spring, All‐Star, and Fall seasons Obtain multiple bids from uniform vendors a provide recommendations for uniform purchasing for Board approval Maintain an accurate monthly inventory of Uniform apparel and distribute list at monthly Board meetings Maintain adequate stock and inventory of NMGS apparel and spirit wear for sale in snack bar Arrange for purchase and sale of "Spirit Wear." Coordinate with Fundraising Director for sponsor and uniform color assignments. Communicate deadlines for sizing information to coaches Arrange for Board Member gear to be distributed prior to evaluation day
Age Group Coordinators Work with Safety Officer, Snack Bar Coordinator and Team Parent Coordinator to gather/distribute information, documentation, and schedule trainings Communicate information to coaches at their respective age divisions Assist Registrar and Safety Officer on ASA background checks and Certifications of coaches Supervise the coaching staff and provide for evaluation and discipline Ensure coach attendance at All‐Star tryouts Distribute, email, and evaluate coach evaluation forms from parents at end of season Prepare Coaching binders one week before coaches meeting Arrange for and chair coaches meeting at the start of each season Disseminate and reinforce the league's "coaching philosophy." Snack Bar Coordinator Establish hours of operation (work with President) Coordinate volunteers to work the snack bar (with help from Team Parent Coordinator) Handle the cash box, Arrange for turnover or deposit of daily receipts to Treasurer Open/Close the snack bar (with help of Team Parent Coordinator) Responsible for management of the Snack Bar including ordering, staffing, health department compliance, financial reporting, etc. Arrange for the snack bar to be adequately stocked with food and non‐food inventory, ensuring the snack bar and all equipment in a clean, safe, hygienic condition in compliance with local Health Department requirements Recommend equipment purchases and vendor relationships to the Board for approval Keep track of volunteer service time, and arrange for refunds as appropriate (work with Registrar) Track and Report financial results in coordination with the Treasurer. Monthly report, net & gross Create and maintain internal controls to avoid "shrinkage" Establish pricing with Vice President and Treasurer
VOLUNTEER POSITION DESCRIPTIONS (continued)
Fall Ball Coordinator Organize Fall Ball Program 8u, 10u, 12u, 14u Liaison with other leagues in program Distribute Fall Ball registration information Manage team formation Coordinate implementation of Equipment, Fields and Umpire‐In‐Chief specifically for Fall Ball Program
