Official Visit Form
Lewis University APPROVAL OF OFFICIAL VISIT FORM Department of Athletics COACHING STAFF: Fill out and file this form to document a prospective student-athlete’s official visit to campus and thereby ensure that NCAA Bylaw 13.6 has been followed. Attached all related documentation for submission with this form to the Athletic Compliance Office. NCAA Bylaw 13.6 Official (Paid) Visit 13.6.1 Limitations on Official Visit 13.6.2 Requirements for Official Visit 13.6.3 Length of Official Visit 13.6.4 Transportation on Official Visit
13.6.5 Accommodations on Official Visit 13.6.6 Entertainment/Tickets on Official Visit 13.6.7 Entertainment on Official Visit for Relatives or Legal Guardian(s) of Prospect 13.6.8 Lodging for Additional Persons
Bylaw 13.6.2.1: An institution shall not provide an official visit to a high school or preparatory school prospective student-athlete until he/she: a.) Presents the institution with a current high school transcript (official or unofficial); b.) Registers with the NCAA Eligibility Center; and c.) Is placed on the institution’s institutional request list (IRL) with the NCAA Eligibility Center
Fill out this form and attach all required documents and provide to the Compliance Officer to gain approval for the official visit. The official visit MUST be approved in advance of the official visit by the Compliance Officer. This form will be returned to the coach to be completed during and after the official visit to document a prospective student-athlete’s official visit to campus and thereby ensure that NCAA Bylaw 13.6 has been followed. Attached all related documentation for submission with this form to the Athletic Compliance Office. Prospect’s name (last, first, middle)
Sport:
Registered with NCAA Eligibility Center and placed on IRL?
Current unofficial transcript attached?
Yes No Type of Prospect:
NCAA ID _________________________
High School
Yes
No
Year in High School:_______________________________________________________
Two-Year College Transfer
Four-Year College Transfer
Name of prospect’s current educational institution:_________________________________________________________ If four-year transfer, have permission to speak been granted?
Yes
No
Date(s) of official visit: _______________________________________________________________________________ Does this official visit comply with all DEAD periods?
Will the prospect participate in a tryout?
Yes
Yes
No
No
If yes, attach the Waiver and Release for Tryout form.
I certify that the above information is true and correct. Coach’s signature
Date
Approval of Compliance Officer Compliance Officer’s signature Approved
Date
Not approved
REMINDERS: Coaches should not assume the official visit is approved. Approval by the Compliance Officer is required prior to the prospect initiating transportation for the official visit. Money provided to entertain the prospect must NOT be given to the prospect. The prospect must sign the Official Visit Guidelines, Prospective Student-Athlete form at the beginning of the official visit. The student host must sign the Official Visit Guidelines, Student-Host form at the beginning of the official visit. If a scheduled or approved official visit is cancelled or rescheduled, the coach must notify Compliance Officer in writing within five (5) days of the originally scheduled visit.
APPROVAL OF OFFICIAL VISIT FORM (Continued) Prospect’s name (last, first, middle)
Sport:
Details: Accompanied by Name:
Relationship:
Accompanied by Name:
Relationship:
Accompanied by Name:
Relationship:
Date of arrival
Time of arrival
Date of departure
Time of departure
Potential Expenses: Did the prospect receive lodging? Yes No If yes, location of lodging: Did any people accompanying the prospect receive lodging? Yes No If yes, location of lodging: Did the prospect receive transportation to campus? Yes No If yes, record type of transportation:
Paid by:
Did the prospect receive complimentary admission to an event? Yes No If yes, record number of passes:
Date of Event:
Did the prospect receive meals? Yes No If yes, record meal location, date, time and attendees: Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Time:
Attendees:
Date: Meal location: Was a student-host involved in the official visit? Yes No If yes, record the student’s name:
If a student host was involved, did the student host more than one prospect? Yes No If yes, record the name of additional prospects: Was money provided to a student-host for entertaining the prospect? Yes
No
If yes, record the amount provided:
I certify that I have completed this form in its entirety and that the information given is correct and complies with NCAA rules. Signature of head coach Date signed
13.6.5 Accommodations on Official Visit 13.6.6 Entertainment/Tickets on Official Visit 13.6.7 Entertainment on Official Visit for Relatives or Legal Guardian(s) of Prospect 13.6.8 Lodging for Additional Persons
Bylaw 13.6.2.1: An institution shall not provide an official visit to a high school or preparatory school prospective student-athlete until he/she: a.) Presents the institution with a current high school transcript (official or unofficial); b.) Registers with the NCAA Eligibility Center; and c.) Is placed on the institution’s institutional request list (IRL) with the NCAA Eligibility Center
Fill out this form and attach all required documents and provide to the Compliance Officer to gain approval for the official visit. The official visit MUST be approved in advance of the official visit by the Compliance Officer. This form will be returned to the coach to be completed during and after the official visit to document a prospective student-athlete’s official visit to campus and thereby ensure that NCAA Bylaw 13.6 has been followed. Attached all related documentation for submission with this form to the Athletic Compliance Office. Prospect’s name (last, first, middle)
Sport:
Registered with NCAA Eligibility Center and placed on IRL?
Current unofficial transcript attached?
Yes No Type of Prospect:
NCAA ID _________________________
High School
Yes
No
Year in High School:_______________________________________________________
Two-Year College Transfer
Four-Year College Transfer
Name of prospect’s current educational institution:_________________________________________________________ If four-year transfer, have permission to speak been granted?
Yes
No
Date(s) of official visit: _______________________________________________________________________________ Does this official visit comply with all DEAD periods?
Will the prospect participate in a tryout?
Yes
Yes
No
No
If yes, attach the Waiver and Release for Tryout form.
I certify that the above information is true and correct. Coach’s signature
Date
Approval of Compliance Officer Compliance Officer’s signature Approved
Date
Not approved
REMINDERS: Coaches should not assume the official visit is approved. Approval by the Compliance Officer is required prior to the prospect initiating transportation for the official visit. Money provided to entertain the prospect must NOT be given to the prospect. The prospect must sign the Official Visit Guidelines, Prospective Student-Athlete form at the beginning of the official visit. The student host must sign the Official Visit Guidelines, Student-Host form at the beginning of the official visit. If a scheduled or approved official visit is cancelled or rescheduled, the coach must notify Compliance Officer in writing within five (5) days of the originally scheduled visit.
APPROVAL OF OFFICIAL VISIT FORM (Continued) Prospect’s name (last, first, middle)
Sport:
Details: Accompanied by Name:
Relationship:
Accompanied by Name:
Relationship:
Accompanied by Name:
Relationship:
Date of arrival
Time of arrival
Date of departure
Time of departure
Potential Expenses: Did the prospect receive lodging? Yes No If yes, location of lodging: Did any people accompanying the prospect receive lodging? Yes No If yes, location of lodging: Did the prospect receive transportation to campus? Yes No If yes, record type of transportation:
Paid by:
Did the prospect receive complimentary admission to an event? Yes No If yes, record number of passes:
Date of Event:
Did the prospect receive meals? Yes No If yes, record meal location, date, time and attendees: Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Date:
Meal location:
Time:
Attendees:
Time:
Attendees:
Date: Meal location: Was a student-host involved in the official visit? Yes No If yes, record the student’s name:
If a student host was involved, did the student host more than one prospect? Yes No If yes, record the name of additional prospects: Was money provided to a student-host for entertaining the prospect? Yes
No
If yes, record the amount provided:
I certify that I have completed this form in its entirety and that the information given is correct and complies with NCAA rules. Signature of head coach Date signed
