Our Mission: To provide high quality administrative support services to ...
COUNTY BOARD OFFICE Hope Halleck, Clerk 2100 CLARENDON BLVD., SUITE 300, ARLINGTON, VA 22201 703-228-3130 [email protected]
Our Mission: To provide high quality administrative support services to the County Board for efficient and effective service delivery to the public The County Board Office is responsible for receiving and resolving resident concerns; managing incoming and outgoing Board correspondence; recording and maintaining official records of Board actions at meetings; publishing legal notices of public hearings; codification of County Code; and working proactively with County departments under the County Manager’s charge to carry out the policies, goals and initiatives of the County Board.
FY 2014 Proposed Budget - General Fund Expenditures
Community Services 5%
Planning & Development 2%
Human Services 11% Environmental Services 7%
Debt, Capital 7%
Management & Administration 4% County Board 0.1% Net Tax Support: 100%
Public Saf ety 11%
Federal/State Support: 0% Other: 0%
Courts & Constitutionals 6%
Schools 38%
Non-Departmental, Regionals, Metro 9%
book 137
web 149
OFFICE OF THE COUNTY BOARD DEPARTMENT BUDGET SUMMARY
LINE OF BUSINESS
Office of the County Board
Office of the County Board
SIGNIFICANT BUDGET CHANGES The FY 2014 proposed expenditure budget for the County Board Office is $1,050,933, a one percent decrease from the FY 2013 adopted budget.
Personnel increases due to employee step increases, a three percent increase in the County’s cost for employee health insurance, and adjustments to retirement contributions based on current actuarial projections; offset by the reduction listed below.
Office of the County Board
Eliminate a portion of an Administrative Assistant position (0.25 FTE, $14,170) Impact: Reduced staff support for County Board member.
DEPARTMENT FINANCIAL SUMMARY
Personnel Non-Personnel Total Expenditures Total Revenues Net Tax Support Permanent FTEs Temporary FTEs Total Authorized FTEs
book 138
FY 2012 Actual $940,140 72,667 1,012,807
FY 2013 Adopted $981,405 78,337 1,059,742
FY 2014 Proposed $972,596 78,337 1,050,933
-
-
-
$1,012,807
$1,059,742
$1,050,933
8.00 8.00
8.00 8.00
7.75 7.75
% Change ‘13 to ‘14 -1% -1% -1%
web 150
OFFICE OF THE COUNTY BOARD OFFICE OF THE COUNTY BOARD PROGRAM MISSION To support the Arlington County Board in providing the highest level of public service to the Arlington Community through collaboration, open and honest communication, and commitment to the County and our team. Our goal is to achieve approachability, goodwill, resourcefulness, and integrity. Office of the County Board
Works proactively with County departments under the County Manager’s charge to carry out the policies, goals and initiatives of the County Board.
Updates records and maintains official records of Board actions at meetings.
Receives and facilitates resolution of resident concerns.
Manages incoming and outgoing Board correspondence.
Publishes legal notices of public hearings and meetings; codification of County Code.
Establishes and maintains Community Advisory Groups.
Prepares and issues proclamations and resolutions.
SIGNIFICANT BUDGET CHANGES
Personnel increases due to employee step increases, a three percent increase in the County’s cost for employee health insurance, and adjustments to retirement contributions based on current actuarial projections; offset by the reduction listed below.
Eliminate a portion of an Administrative Assistant position (0.25 FTE, $14,170) Impact: Reduced staff support for County Board member.
PROGRAM FINANCIAL SUMMARY
Personnel Non-Personnel Total Expenditures Total Revenues Net Tax Support Permanent FTEs Temporary FTEs Total Authorized FTEs
FY 2012 Actual $940,140 72,667 1,012,807
FY 2013 Adopted $981,405 78,337 1,059,742
FY 2014 Proposed $972,596 78,337 1,050,933
-
-
-
$1,012,807
$1,059,742
$1,050,933
8.00 8.00
8.00 8.00
7.75 7.75
% Change ‘13 to ‘14 -1% -1% -1%
web 151
OFFICE OF THE COUNTY BOARD OFFICE OF THE COUNTY BOARD PERFORMANCE MEASURES
Critical Measures
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 Actual Actual Actual Actual Estimate Estimate
Percent of constituent correspondence workflows closed within 15 business days
84%
90%
90%
90%
90%
90%
Percent of notifications of final Board actions sent within 2 days of approval of minutes
90%
90%
95%
95%
95%
95%
Supporting Measures Average number of days for preparation of Board responses to correspondence Financial disclosure forms processed Incoming correspondence Legal advertisements placed Number of Commission/Advisory Group appointments Number of GRAMS Number of public hearings/meetings
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 Actual Actual Actual Actual Estimate Estimate 4
4
4
4
4
4
736
680
700
750
750
750
16,523
16,249
16,112
16,287
16,000
16,000
49
73
65
75
70
70
111
243
300
320
320
320
1,947
1,826
1,923
1,959
2,000
2,000
56
66
65
72
75
75
Percent of County Board Office employees fulfilling County training goals
100%
100%
100%
100%
100%
100%
Telephone/walk-in inquiries
8,826
8,426
8,531
8,570
8,500
8,500
The Government Response and Memorandum System (GRAMS) is a workflow tracking system that allows the County Board to communicate with County departments and employees through the County Manager. GRAM responses are used to both answer residents’ questions and to inform all Board members on community issues.
web 152
OFFICE OF THE COUNTY BOARD TEN-YEAR HISTORY
EXPENDITURE, REVENUE, NET TAX SUPPORT AND FULL-TIME EQUIVALENT TRENDS
EXP (000s)
REV (000s)
NTS (000s)
FTEs
$1,200
10 9
$1,000
8 7
$800
6 $600
5 4
$400
3 2
$200
1 0
$0
EXP (000s) REV (000s) NTS (000s) FTEs
FY 2005 Actual
FY 2006 Actual
FY 2007 Actual
FY 2008 Actual
FY 2009 Actual
FY 2010 Actual
FY 2011 Actual
FY 2012 Actual
FY 2013 Adopted Budget
FY 2014 Proposed Budget
$771 -
$819 -
$918 -
$912 -
$1,039 -
$1,023 -
$971 -
$1,013 -
$1,060 -
$1,051 -
$771 8.0
$819 8.0
$918 8.0
$912 8.00
$1,039 8.00
$1,023 7.75
$971 7.75
$1,013 8.00
$1,060 8.00
$1,051 7.75
web 153
OFFICE OF THE COUNTY BOARD TEN-YEAR HISTORY
Fiscal Year
Description
FY 2005
An increase in non-personnel costs due to telephones, travel, legal notices and office supply expenses.
FY 2006
No significant changes.
FY 2007
No significant changes.
FY 2008
The personnel budget reflects a Board adopted increase in Board Member salaries beginning in January of 2008, with the new rates of $53,900 for the chairperson and $49,000 for the other members of the County Board.
FTEs
An increase in non-personnel charges ($16,020) for printing and translation services ($8,000), Board related travel and events ($4,500), telecommunications ($1,520) and temporary positions in order to maintain a fully staffed office ($2,000). FY 2009
The personnel budget reflects an increase due to the adoption in January 2007 of new County Board salaries effective January 1, 2008 through December 2011, with the new rates of $53,900 for the Chairman, and $49,000 for the other members on the Board. Since the increase occurred in the middle of FY 2008, the first half of the funding was included in the FY 2008 budget and the second half ($54,318) is added in the FY 2009 budget.
FY 2010
Funding was added for a one-time lump-sum payment of $500 for employees, excluding County Board Members ($4,446). A vacant Administrative Specialist position was eliminated ($15,016).
(0.25)
Non-personnel expenses reflect a 50% reduction in travel ($9,204) and savings realized in postage ($750) and legal advertising ($474) due to advancement in technology and efficiencies. FY 2011
Non-personnel expenses are decreased in postage ($500), printing ($1,000), consultants ($1,000), employment agency temporaries ($1,000), and legal advertising ($1,000).
FY 2012
The County Board restored an Aide position to full-time ($17,671).
0.25
The County Board set a new maximum salary ceiling for the period January 1, 2012 through December 31, 2015 of $57,337 for Board members and $63,071 for the Board Chairman. Actual Board salaries for FY 2012 are the same as FY 2011.
web 154
OFFICE OF THE COUNTY BOARD TEN-YEAR HISTORY
Fiscal Year FY 2013
Description
FTEs
The County Board approved a 2.3% increase in County Board salaries ($7,268). The Chair’s salary will increase from $53,900 to $55,140, and Member salaries will increase from $49,000 to $50,127.
web 155
Our Mission: To provide high quality administrative support services to the County Board for efficient and effective service delivery to the public The County Board Office is responsible for receiving and resolving resident concerns; managing incoming and outgoing Board correspondence; recording and maintaining official records of Board actions at meetings; publishing legal notices of public hearings; codification of County Code; and working proactively with County departments under the County Manager’s charge to carry out the policies, goals and initiatives of the County Board.
FY 2014 Proposed Budget - General Fund Expenditures
Community Services 5%
Planning & Development 2%
Human Services 11% Environmental Services 7%
Debt, Capital 7%
Management & Administration 4% County Board 0.1% Net Tax Support: 100%
Public Saf ety 11%
Federal/State Support: 0% Other: 0%
Courts & Constitutionals 6%
Schools 38%
Non-Departmental, Regionals, Metro 9%
book 137
web 149
OFFICE OF THE COUNTY BOARD DEPARTMENT BUDGET SUMMARY
LINE OF BUSINESS
Office of the County Board
Office of the County Board
SIGNIFICANT BUDGET CHANGES The FY 2014 proposed expenditure budget for the County Board Office is $1,050,933, a one percent decrease from the FY 2013 adopted budget.
Personnel increases due to employee step increases, a three percent increase in the County’s cost for employee health insurance, and adjustments to retirement contributions based on current actuarial projections; offset by the reduction listed below.
Office of the County Board
Eliminate a portion of an Administrative Assistant position (0.25 FTE, $14,170) Impact: Reduced staff support for County Board member.
DEPARTMENT FINANCIAL SUMMARY
Personnel Non-Personnel Total Expenditures Total Revenues Net Tax Support Permanent FTEs Temporary FTEs Total Authorized FTEs
book 138
FY 2012 Actual $940,140 72,667 1,012,807
FY 2013 Adopted $981,405 78,337 1,059,742
FY 2014 Proposed $972,596 78,337 1,050,933
-
-
-
$1,012,807
$1,059,742
$1,050,933
8.00 8.00
8.00 8.00
7.75 7.75
% Change ‘13 to ‘14 -1% -1% -1%
web 150
OFFICE OF THE COUNTY BOARD OFFICE OF THE COUNTY BOARD PROGRAM MISSION To support the Arlington County Board in providing the highest level of public service to the Arlington Community through collaboration, open and honest communication, and commitment to the County and our team. Our goal is to achieve approachability, goodwill, resourcefulness, and integrity. Office of the County Board
Works proactively with County departments under the County Manager’s charge to carry out the policies, goals and initiatives of the County Board.
Updates records and maintains official records of Board actions at meetings.
Receives and facilitates resolution of resident concerns.
Manages incoming and outgoing Board correspondence.
Publishes legal notices of public hearings and meetings; codification of County Code.
Establishes and maintains Community Advisory Groups.
Prepares and issues proclamations and resolutions.
SIGNIFICANT BUDGET CHANGES
Personnel increases due to employee step increases, a three percent increase in the County’s cost for employee health insurance, and adjustments to retirement contributions based on current actuarial projections; offset by the reduction listed below.
Eliminate a portion of an Administrative Assistant position (0.25 FTE, $14,170) Impact: Reduced staff support for County Board member.
PROGRAM FINANCIAL SUMMARY
Personnel Non-Personnel Total Expenditures Total Revenues Net Tax Support Permanent FTEs Temporary FTEs Total Authorized FTEs
FY 2012 Actual $940,140 72,667 1,012,807
FY 2013 Adopted $981,405 78,337 1,059,742
FY 2014 Proposed $972,596 78,337 1,050,933
-
-
-
$1,012,807
$1,059,742
$1,050,933
8.00 8.00
8.00 8.00
7.75 7.75
% Change ‘13 to ‘14 -1% -1% -1%
web 151
OFFICE OF THE COUNTY BOARD OFFICE OF THE COUNTY BOARD PERFORMANCE MEASURES
Critical Measures
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 Actual Actual Actual Actual Estimate Estimate
Percent of constituent correspondence workflows closed within 15 business days
84%
90%
90%
90%
90%
90%
Percent of notifications of final Board actions sent within 2 days of approval of minutes
90%
90%
95%
95%
95%
95%
Supporting Measures Average number of days for preparation of Board responses to correspondence Financial disclosure forms processed Incoming correspondence Legal advertisements placed Number of Commission/Advisory Group appointments Number of GRAMS Number of public hearings/meetings
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 Actual Actual Actual Actual Estimate Estimate 4
4
4
4
4
4
736
680
700
750
750
750
16,523
16,249
16,112
16,287
16,000
16,000
49
73
65
75
70
70
111
243
300
320
320
320
1,947
1,826
1,923
1,959
2,000
2,000
56
66
65
72
75
75
Percent of County Board Office employees fulfilling County training goals
100%
100%
100%
100%
100%
100%
Telephone/walk-in inquiries
8,826
8,426
8,531
8,570
8,500
8,500
The Government Response and Memorandum System (GRAMS) is a workflow tracking system that allows the County Board to communicate with County departments and employees through the County Manager. GRAM responses are used to both answer residents’ questions and to inform all Board members on community issues.
web 152
OFFICE OF THE COUNTY BOARD TEN-YEAR HISTORY
EXPENDITURE, REVENUE, NET TAX SUPPORT AND FULL-TIME EQUIVALENT TRENDS
EXP (000s)
REV (000s)
NTS (000s)
FTEs
$1,200
10 9
$1,000
8 7
$800
6 $600
5 4
$400
3 2
$200
1 0
$0
EXP (000s) REV (000s) NTS (000s) FTEs
FY 2005 Actual
FY 2006 Actual
FY 2007 Actual
FY 2008 Actual
FY 2009 Actual
FY 2010 Actual
FY 2011 Actual
FY 2012 Actual
FY 2013 Adopted Budget
FY 2014 Proposed Budget
$771 -
$819 -
$918 -
$912 -
$1,039 -
$1,023 -
$971 -
$1,013 -
$1,060 -
$1,051 -
$771 8.0
$819 8.0
$918 8.0
$912 8.00
$1,039 8.00
$1,023 7.75
$971 7.75
$1,013 8.00
$1,060 8.00
$1,051 7.75
web 153
OFFICE OF THE COUNTY BOARD TEN-YEAR HISTORY
Fiscal Year
Description
FY 2005
An increase in non-personnel costs due to telephones, travel, legal notices and office supply expenses.
FY 2006
No significant changes.
FY 2007
No significant changes.
FY 2008
The personnel budget reflects a Board adopted increase in Board Member salaries beginning in January of 2008, with the new rates of $53,900 for the chairperson and $49,000 for the other members of the County Board.
FTEs
An increase in non-personnel charges ($16,020) for printing and translation services ($8,000), Board related travel and events ($4,500), telecommunications ($1,520) and temporary positions in order to maintain a fully staffed office ($2,000). FY 2009
The personnel budget reflects an increase due to the adoption in January 2007 of new County Board salaries effective January 1, 2008 through December 2011, with the new rates of $53,900 for the Chairman, and $49,000 for the other members on the Board. Since the increase occurred in the middle of FY 2008, the first half of the funding was included in the FY 2008 budget and the second half ($54,318) is added in the FY 2009 budget.
FY 2010
Funding was added for a one-time lump-sum payment of $500 for employees, excluding County Board Members ($4,446). A vacant Administrative Specialist position was eliminated ($15,016).
(0.25)
Non-personnel expenses reflect a 50% reduction in travel ($9,204) and savings realized in postage ($750) and legal advertising ($474) due to advancement in technology and efficiencies. FY 2011
Non-personnel expenses are decreased in postage ($500), printing ($1,000), consultants ($1,000), employment agency temporaries ($1,000), and legal advertising ($1,000).
FY 2012
The County Board restored an Aide position to full-time ($17,671).
0.25
The County Board set a new maximum salary ceiling for the period January 1, 2012 through December 31, 2015 of $57,337 for Board members and $63,071 for the Board Chairman. Actual Board salaries for FY 2012 are the same as FY 2011.
web 154
OFFICE OF THE COUNTY BOARD TEN-YEAR HISTORY
Fiscal Year FY 2013
Description
FTEs
The County Board approved a 2.3% increase in County Board salaries ($7,268). The Chair’s salary will increase from $53,900 to $55,140, and Member salaries will increase from $49,000 to $50,127.
web 155
