SCYHA Board of Directors Minutes Date: Wednesday, August 14th ...
SCYHA Board of Directors Minutes Date: Wednesday, August 14th, 2013 Time: 8:00 pm Location: HR Pesty’s Call to Order: Roll Call: Voting Members Present: Mike Petroske, Scott Amundson, Jeff Hess, Joel Athmann, Amy O’Neal, Gregg Stanley, Laurie Hayward, Jared Dahnke, Mark Lenaghan, Jaime O’Hara, Nicole Verant, Kurt Meemken, Craig Hendricks, Kayla Johnson, Connie Kremers, Ira Hopper, Rick Staudinger Non-Voting Board Members Present: Mande Muscielewicz, Todd Imdieke Voting Members Absent: Eric Altena, Jeff Karnik, Jeremy Van Halbeck, Jay Loch, Erin Woodman, Stacy Bastien, Tim Amundson, Andy Martin Staff: Guests: Don Huemoeller, Kyle Hansen Acknowledgements and Appreciations: Jeff Hess, thank you for the time put into Fall League. Secretary Report: Additions/Corrections to the agenda: Welcome to Mark Lenaghan, he will co-coordinate at the 10U/12U girls level. Motion to approve Minutes: July 10th, 2013 Meeting: 1st: Ira Hopper 2nd: Kayla Johnson Executive Board Meeting Summary: (August 7th, 2013) o Contract Positions o Skills and Drills-Coordinators really need to push registration. Skills start Sunday, August 18th. o MAC scoreboard update o Fall league update: 273 as of 8-14-13 o Registration update: 174 as of 8-14-13 o Girls/14 U’s-numbers should be strong. We will “house” a team this year o Mite D’s o 50/50 Raffle/Pizza Kick-off o Sport Star Photography o Sportsmanship Banners at the MAC Monthly Gambling Report to Members: July Gambling Report to Members: Howie's
MT's
Net Pull Tab Revenues Electronic Pull Tab Bar Bingo Receipts Meat Raffle Receipts Net Income before Taxes
$5,137 $318 $1,371 $989
Net Pull Tab Revenues Electronic Pull Tab Bar Bingo Receipts Meat Raffle Receipts Net Income before Taxes
$17,850 $1,887 $1,019
$3,149
$9,131
Blue Line Net Pull Tab Revenues Bar Bingo Receipts Meat Raffle Receipts Net Income before Taxes
Net Income before Taxes Taxes Total Net Income for July
$505 ($975)
$11,305 $7,630 $3,675
The profits for the month before taxes were approximately $11,305. Taxes paid during the current month were $7,630 leaving net income of $3,675. The tax rate reset to zero as of July 1st. The $7,630 in taxes related to the June activity. Overall gambling activity should begin to pick up and our taxes will be minimal for the next few months.
D5 Report: (August 7th, 2013) Secretary’s Report: Posted on the D5 website. Treasurer’s Report: $10,000 was transferred from the main operating account to the savings account Coach’s Report: All coaching clinics Levels 1-3 will be at SCSU. Level 1-December 7th Level 2-November 23rd Level 3-November 16th Level 4-September 21-22nd-In Duluth. This will be the only one in the state! Official’s Report: Reffing rule book will change every 4 years now, instead of every 2. New USA hockey rule-minor/misconduct for checking from behind, boarding, head contact and charging (which will be enforced heavily) Tournament’s Report: No check will be needed to D5, only to MN Hockey. There is no tournament fee for Mites. o MN Hockey Report: President’s Meeting was held on Monday, Aug. 5 th. Registrar Meeting will be held on Monday, August 12th in Hutchinson. Squirts limited to 35 game days, however, they can play 2 in one day, need to adhere to the 3 hour in between game rule. Squirts/10U’s will now keep stats and be posted. 14U A/B can play each other without District Director approval. There is talk of one D5 girl’s league and then split for playoffs and regions. Background checks will cover the entire 50 states, not just the upper mid-west. Each district will have one League Stats person. D5 is looking for one. The application is on the web. They will take care of the stats for Squirts-Bantams. Stipend will be between $1,000$2,000. Old Business: New Business: Nominations for 2nd VP and Girls Hockey Coordinator October 26th-District scheduling day. Nov. 15 th schedules will be frozen. You will not be allowed to switch your games. Find tournaments now and plan accordingly. Team Declarations-handout available Duluth youth hockey will not have any Squirt A teams-asked to be careful when allowing them into association tournaments. Peewee AA/Bantam AA-playoff format is still undecided until official teams are declared.
Age Level Coordinator Reports: Mike mentioned that coordinators need to be reminded about waivers and where players live and the district 742 boundaries.. o
Jr. Mites: 2 new names. Fielding many phone calls and emails. Don’t forget about referral program. New to Hockey document is on the website.
o
Squirts: Busy contacting coaches.
o
Peewees: 17 left to register. Need to re-do declarations because there will be no Peewee C in D5 this season. Original motion was 1A, (AA), 1B1, 1B2 and 1C. Discussion was led. Kayla Johnson made a motion at the Peewee level to declare; 1A, 1B11, 1B12, B2. Rick Staudinger second it. BOD passed the declaration vote.
o
Bantams: 26 players registered. Coaches are in place. Registered for all tournaments..
o
Girls: 14 level, girls will skate 14A not 14B. There will be one 14 team with no tryouts.
Coach in Charge Report: In need of coaches! The 3 Bantam coaches are; Don H.-Bantam A, Dan R.-Bantam B1 and Jarrod C.-Bantam B2.
Goalie Coordinators Report: Goalie Clinic will be held on Sept. 24 & 26 from 7-8:30 at the NHC-M for all levels Squirts through Bantams.
Old Business:
Handbook Changes: Went over as a group. Page 11 regarding parents, it would be nice to have them sign it. For the 1 st set of changes, Kurt Meemken motioned. Nicole Verant second it. Motion passed by BOD. Second part of Handbook change was about our Peer Move Up Policy. The history of this policy was given to our new members. The recommendation by the Handbook Committee is to remove it entirely. However, last year of Mites pay move to squirts if they meet the parameters; Top 8%, A team. Top 12%, if there is a second A team. Top 30% to make a B team. Connie Kremers made a motion to eliminate the Peer-Move up Policy. Those grandfathered in may have the option to stay at their present level or move down for this year. Jaime O’Hara second it. Motion was passed by the BOD. Ice time for Goalies: It was suggested that we change the policy regarding equitable ice time for goalies, during post season play. Discussion was led about the disparity in talent at times and playing the goalie that can help the team win during the post season. It was also discussed that the less experienced goalie may be put in a rather stressful situation being asked to play in a high level game. Rick Staudinger motioned that it be of the discretion of the coach which goalie they play during the post season, if the need arises. Post league play would be; D5 regions, districts and at the state level. Jared Dahnke second it. Motion was passed by the BOD.
Skills and Drills: Starts Sunday.
Sponsorship Update: Sponsors are trickling in. Reminder was given to contact the donors BOD members agreed that they would contact.
New Business: Mite D’s/U8’s: We have been approved to play 4 teams in D10 this year. Gregg Stanley made a motion to take the top 12-15 skaters that are last year Mites to play in D10. Kurt Meemken Second it. Motion was passed by the BOD. At the U8 level it was discussed to give the girls an opportunity to skate with girls “only”. Nicole Verant made the motion for girls who play within the Mite level to have the opportunity, starting at the end of December, every other Saturday to skate with girls “only”. Teams would be made and they would play the 3 on 3 program. There would be no additional fee for those who participated. Gregg Stanley second it. Motioned was passed by the BOD. Adding Gambling Site: We will be taking over Pesty’s as an additional gambling site. Sam, the owner of Pesty’s needs to give the Lion’s Club a 30 day notice. We will take over on October 1st. Discussion was led. Connie Kremers motioned that we proceed with gambling operations at Pesty’s which would involve; Meat Raffles, Pull Tabs, Bar Bingo and possible electronic gambling. Kayla Johnson second it. Motion was passed by the BOD.
50/50 Raffle and Pizza Fundraiser: Michelle Gohman, who is our Pizza Coordinator has recommended that we go back to Gourmet Pizza for our fundraiser. She has negotiated an additional 50 cents off of the original price. Gregg Stanley motioned that we go with Michelle’s recommendation. Nicole Verant second it. Motion was passed by the BOD.
Tracking Fair play points: It has been suggested that we track team’s fair play points on the website this year. The last team standing with their fair play points would be rewarded $250 for their end of the year team party. Scoreboards at the MAC: EB recommends that we spend $20,000 to purchase new boards at the MAC. /Ritsche side. We will sell all the advertising on the boards. Gregg Stanley motioned that we go with the EB’s recommendation. Kayla Johnson second it. Motion was passed by the BOD. Open Forum: Pond Hockey Day: Discussion was led about taking the whole weekend this year and have no practices or league games or do we schedule them? It was great for the younger levels but not so great for the travel teams. Nothing was decided at this point.
Announcements: o o o o o o
Next BOD Meeting is scheduled for September 11th, 2013 at Pesty’s at 8 pm SCYHA Golf Tournament: Friday September, 13th Registration Fun Day: September 28 th Coaches, Managers, Treasurers Meeting: Oct. 28th at the Waite Park Legion Used Equipment Sale: September 28 th Roster Signing Day: Nov. 1st
Adjournment: 1st: Jaime O.
2nd: Nicole V.
MT's
Net Pull Tab Revenues Electronic Pull Tab Bar Bingo Receipts Meat Raffle Receipts Net Income before Taxes
$5,137 $318 $1,371 $989
Net Pull Tab Revenues Electronic Pull Tab Bar Bingo Receipts Meat Raffle Receipts Net Income before Taxes
$17,850 $1,887 $1,019
$3,149
$9,131
Blue Line Net Pull Tab Revenues Bar Bingo Receipts Meat Raffle Receipts Net Income before Taxes
Net Income before Taxes Taxes Total Net Income for July
$505 ($975)
$11,305 $7,630 $3,675
The profits for the month before taxes were approximately $11,305. Taxes paid during the current month were $7,630 leaving net income of $3,675. The tax rate reset to zero as of July 1st. The $7,630 in taxes related to the June activity. Overall gambling activity should begin to pick up and our taxes will be minimal for the next few months.
D5 Report: (August 7th, 2013) Secretary’s Report: Posted on the D5 website. Treasurer’s Report: $10,000 was transferred from the main operating account to the savings account Coach’s Report: All coaching clinics Levels 1-3 will be at SCSU. Level 1-December 7th Level 2-November 23rd Level 3-November 16th Level 4-September 21-22nd-In Duluth. This will be the only one in the state! Official’s Report: Reffing rule book will change every 4 years now, instead of every 2. New USA hockey rule-minor/misconduct for checking from behind, boarding, head contact and charging (which will be enforced heavily) Tournament’s Report: No check will be needed to D5, only to MN Hockey. There is no tournament fee for Mites. o MN Hockey Report: President’s Meeting was held on Monday, Aug. 5 th. Registrar Meeting will be held on Monday, August 12th in Hutchinson. Squirts limited to 35 game days, however, they can play 2 in one day, need to adhere to the 3 hour in between game rule. Squirts/10U’s will now keep stats and be posted. 14U A/B can play each other without District Director approval. There is talk of one D5 girl’s league and then split for playoffs and regions. Background checks will cover the entire 50 states, not just the upper mid-west. Each district will have one League Stats person. D5 is looking for one. The application is on the web. They will take care of the stats for Squirts-Bantams. Stipend will be between $1,000$2,000. Old Business: New Business: Nominations for 2nd VP and Girls Hockey Coordinator October 26th-District scheduling day. Nov. 15 th schedules will be frozen. You will not be allowed to switch your games. Find tournaments now and plan accordingly. Team Declarations-handout available Duluth youth hockey will not have any Squirt A teams-asked to be careful when allowing them into association tournaments. Peewee AA/Bantam AA-playoff format is still undecided until official teams are declared.
Age Level Coordinator Reports: Mike mentioned that coordinators need to be reminded about waivers and where players live and the district 742 boundaries.. o
Jr. Mites: 2 new names. Fielding many phone calls and emails. Don’t forget about referral program. New to Hockey document is on the website.
o
Squirts: Busy contacting coaches.
o
Peewees: 17 left to register. Need to re-do declarations because there will be no Peewee C in D5 this season. Original motion was 1A, (AA), 1B1, 1B2 and 1C. Discussion was led. Kayla Johnson made a motion at the Peewee level to declare; 1A, 1B11, 1B12, B2. Rick Staudinger second it. BOD passed the declaration vote.
o
Bantams: 26 players registered. Coaches are in place. Registered for all tournaments..
o
Girls: 14 level, girls will skate 14A not 14B. There will be one 14 team with no tryouts.
Coach in Charge Report: In need of coaches! The 3 Bantam coaches are; Don H.-Bantam A, Dan R.-Bantam B1 and Jarrod C.-Bantam B2.
Goalie Coordinators Report: Goalie Clinic will be held on Sept. 24 & 26 from 7-8:30 at the NHC-M for all levels Squirts through Bantams.
Old Business:
Handbook Changes: Went over as a group. Page 11 regarding parents, it would be nice to have them sign it. For the 1 st set of changes, Kurt Meemken motioned. Nicole Verant second it. Motion passed by BOD. Second part of Handbook change was about our Peer Move Up Policy. The history of this policy was given to our new members. The recommendation by the Handbook Committee is to remove it entirely. However, last year of Mites pay move to squirts if they meet the parameters; Top 8%, A team. Top 12%, if there is a second A team. Top 30% to make a B team. Connie Kremers made a motion to eliminate the Peer-Move up Policy. Those grandfathered in may have the option to stay at their present level or move down for this year. Jaime O’Hara second it. Motion was passed by the BOD. Ice time for Goalies: It was suggested that we change the policy regarding equitable ice time for goalies, during post season play. Discussion was led about the disparity in talent at times and playing the goalie that can help the team win during the post season. It was also discussed that the less experienced goalie may be put in a rather stressful situation being asked to play in a high level game. Rick Staudinger motioned that it be of the discretion of the coach which goalie they play during the post season, if the need arises. Post league play would be; D5 regions, districts and at the state level. Jared Dahnke second it. Motion was passed by the BOD.
Skills and Drills: Starts Sunday.
Sponsorship Update: Sponsors are trickling in. Reminder was given to contact the donors BOD members agreed that they would contact.
New Business: Mite D’s/U8’s: We have been approved to play 4 teams in D10 this year. Gregg Stanley made a motion to take the top 12-15 skaters that are last year Mites to play in D10. Kurt Meemken Second it. Motion was passed by the BOD. At the U8 level it was discussed to give the girls an opportunity to skate with girls “only”. Nicole Verant made the motion for girls who play within the Mite level to have the opportunity, starting at the end of December, every other Saturday to skate with girls “only”. Teams would be made and they would play the 3 on 3 program. There would be no additional fee for those who participated. Gregg Stanley second it. Motioned was passed by the BOD. Adding Gambling Site: We will be taking over Pesty’s as an additional gambling site. Sam, the owner of Pesty’s needs to give the Lion’s Club a 30 day notice. We will take over on October 1st. Discussion was led. Connie Kremers motioned that we proceed with gambling operations at Pesty’s which would involve; Meat Raffles, Pull Tabs, Bar Bingo and possible electronic gambling. Kayla Johnson second it. Motion was passed by the BOD.
50/50 Raffle and Pizza Fundraiser: Michelle Gohman, who is our Pizza Coordinator has recommended that we go back to Gourmet Pizza for our fundraiser. She has negotiated an additional 50 cents off of the original price. Gregg Stanley motioned that we go with Michelle’s recommendation. Nicole Verant second it. Motion was passed by the BOD.
Tracking Fair play points: It has been suggested that we track team’s fair play points on the website this year. The last team standing with their fair play points would be rewarded $250 for their end of the year team party. Scoreboards at the MAC: EB recommends that we spend $20,000 to purchase new boards at the MAC. /Ritsche side. We will sell all the advertising on the boards. Gregg Stanley motioned that we go with the EB’s recommendation. Kayla Johnson second it. Motion was passed by the BOD. Open Forum: Pond Hockey Day: Discussion was led about taking the whole weekend this year and have no practices or league games or do we schedule them? It was great for the younger levels but not so great for the travel teams. Nothing was decided at this point.
Announcements: o o o o o o
Next BOD Meeting is scheduled for September 11th, 2013 at Pesty’s at 8 pm SCYHA Golf Tournament: Friday September, 13th Registration Fun Day: September 28 th Coaches, Managers, Treasurers Meeting: Oct. 28th at the Waite Park Legion Used Equipment Sale: September 28 th Roster Signing Day: Nov. 1st
Adjournment: 1st: Jaime O.
2nd: Nicole V.
