STMA Youth Hockey Association Meeting Minutes â November 12, 2012
STMA Youth Hockey Association Meeting Minutes – November 12, 2012 Gambling Report $41,500 total has been donated this far. (Nate/Becky R) Approval of expenditures. Committee members are still needed. Looking into scholarship fund for graduating seniors. Report attached. Secretary’s Report October minutes approved (Nate/Brent B) Treasurer’s Report For the month of October, the association had deposits of $48,277.58; consisting of payments for the 2012-2013 season, baseline concussion testing, and candy bar sales. Disbursements of $29,819.29; consisted of away tournaments, away scrimmages, tryout costs, professional fees, Dryland facility costs, skills training, and ice rental. Ending Balance of $285,298.54 Gate fees and scrimmage checks are easier if done ahead of time instead of a personal check. If interested in a team banner from SportsStar – let Jeff know and he can issue a check. President’s Report Thanks to the managers for coming to the meeting tonight. Familiarize yourselves with the committees formed and consider becoming a member of one! We will be in need of supervising kids from dryland facility to the arena. Hockey Development Report Girls off-ice training has started and all have really enjoyed it. B2 Deals – “Online Happenings Book” app for phone that is purchased for $20 and the association would receive $10. All selling is done online, terms are for one year. Items can be downloaded on smart phone or computer. Access to businesses across USA and Canada. STMAYHA is interested in pursuing this opportunity. Coordinator’s Reports Coaching – Jason Johnson no report District 5 Liaison – Paul Berning Playoff logistics are being hashed out. Bantam B will be in New Ulm with 5 teams going to regions. Watch the website for standings – get your scoresheets sent in. Squirts watch the 35 game rule – all scrimmages and controlled practices may count! Initiation – Becky Rogalski/Brent Evenson Second round of tryouts are this next weekend. Draft will be held on 11/20. Team rep meeting will be after Thanksgiving. December 2nd is the first inhouse jamboree. Pancake breakfast is December 1 st. Squirt – Kari Wise Is a note necessary for a kid hurt off ice? Discussion – concluded unnecessary. PeeWee – Paul Borgen Couple of players swapped rosters. Scrimmages for PW C – hard to find. Bantam – Brent Bjorlin Into season – all playing games Girls – Nate Allen All teams have a win. Coaches having a hard time finding classes – any help? High School Boys and Girls Boys going through tryouts now. Girls – thanks for the donation to the booster club. Using money to help subsidize student’s entrance into Moose games.
Junior Gold – Jane Helgestad Tournaments booked – waiting for HS tryouts to end. Registration – Jen Tourville/Kristin Huber Only one red-line at roster signing! Coaches are aware of timeline for renewals. All books need to be returned at season end. Background checks needed. Fundraising – Tammy Tupper Knight to Remember committee is forming – contact Tammy if interested. Everything is ordered from Bauer – thank you team reps for the help. Sponsorship – Adam Smiglewski Have all team sponsors in place. Web sponsors are always welcome. In talks with Grant and arena board to take over signage at arena. Existing contract ends in March. $29,000 profits from signs - $14,000 to STMAYHA and $15,000 to arena. Proposal coming in December. Looking into a “yearbook” for the mites to generate dollars – more to come. Kent Schultz and Dennis Sjoberg are on board with the dyland facility. Where to go from here? Original $4000 budget has ballooned into $11,187. Facilities and HOC will meet to discuss necessary changes to plan. Should we go on with the entire plan? A vote of 7-2 in favor of proceeding. Renegotiation of the lease terms and operating budget at next meeting. Equipment – Mike Fette Jerseys are delivered and socks handed out. Need to find practice jerseys for one squirt team. Invoice for equipment, jerseys, socks, pucks, etc presented. Approved. Ice Scheduler – Cully Reinbold DO NOT CANCEL PRACTICES! According to handbook AA and As are shorted more than other teams. Team managers can look for ice elsewhere. Princeton will be an option and some Monticello ice is opening. Will continue to look elsewhere. **Thanks to Bantam B1 for utilizing the early morning practices to help inn the shortage issue Volunteer – Kelly Woods Team managers can only approve off-ice official shifts. They must be loaded into DIBS manually once completed. If your team has extra shifts available to the entire association, let Kelly know and she can upload them to DIBS. Website – Jeannie Putnam Most everyone should now have access. Mite teams have been loaded. Skate Program – Lisa Remer Box is located at arena for report cards of 2 nd graders and above with a 3.0 or higher. Old Business New Business RiverHawks jerseys – Nate Allen. Working on proposal to change the current system for the girl’s jerseys. The current jerseys are too expensive and sizing is always an issue. Three options are on the table for review. More discussion will take place and an official proposal will come in the future.
MOTION TO ADJOURN Next meeting: Monday, December 10 at 7:00pm – Albertville City Hall
Gambling Report to STMAYHA Members – Nov 12, 2012 Reconciled Bank balance at end of Oct: Cash start banks at Neighbors (pull tabs, bingo, meat) Cash start banks at 152 Club (pull tabs, bingo, meat) Actual Deposits and Expenditures: Oct Deposits: Pull Tabs - Neighbors 6,578.00 Pull Tabs – 152 Club 6,583.00 Bingo - Neighbors 1,607.00 Bingo – 152 Club 81.00 Meat Raffle - Neighbors 30.00 Expenditures: Supplies/Storage Rent 127.87 Wages (& payroll taxes) 1,006.99 Games/Meat 1,461.61 Rent 3,311.00 Gambling Tax/Extension 1,773.09 Calendar & Bingo Prizes 850.00 Accounting Fees 785.00 Bond 0 License & Permits 0 Lawful Purpose 0 Pull Tab games closed – 152 Club 14 – Neighbors 16
Tax Return Recap: Gross Receipts Gross Prizes Paid Out Net Receipts
Sept 109,846.00 91,310.00 18,536.00
Lawful Purpose Exp Allowable Exp
29,933.09 7,482.18
Profit
(18,879.27)
Profit Carryover
39,193.95
Cumulative Profit
20,314.68
$25,586.21 $2,400.00 $1,900.00
Life to Date Profit Reconciliation: Calendar Other
Jan ‘12 Feb Mar April May June July Aug Sept Oct Total
18,831.01
18,831.01
878.82 6,379.24 2,311.68 3,861.79 5,329.73 3,136.39 12,470.00 7,495.29 9,280.73 51,143.67
LPE (other than MN monthly taxes)
Cumulative
(1,500.00) (28,160.00)
19,709.83 26,089.07 28,400.75 32,262.54 37,592.27 20,728.66 33,198.66 39,193.95 20,314.68
(49,660.00)
20,314.68
(20,000.00)
October Expenditure Approvals: Allowable Expenses: 3 Diamond – games, gambling equipment (both sites) - Estimate $3,000 Pull Tabs Plus - games - Estimate $1,800 Wages & taxes – grossed up to cover taxes for mgr & asst mgr) - Estimate $1,500 Supplies – rubber bands, envelopes, stamps, pencils etc - Estimate $500 Accounting Fees - Estimate $1,500 Taxes – Estimate $3,500 Rent – Neighbors: Estimate $1,300 Rent – 152 Club: Estimate $1,500 Dehmers – Meat for raffles or donated: Estimate $800 State of MN – annual licenses – Actual $750 Scale – Actual $641.25
Lawful Purpose Expenditures: Code A-1: STMAYHA – Code A-7: Senior All Night Party request - $500 Other items: 1. Need more gambling committee members 2. Propose the creation of 2 scholarships from STMAYHA to be given each spring, working with school to define process and set criteria. Hopefully will be ready to vote on this next meeting
Junior Gold – Jane Helgestad Tournaments booked – waiting for HS tryouts to end. Registration – Jen Tourville/Kristin Huber Only one red-line at roster signing! Coaches are aware of timeline for renewals. All books need to be returned at season end. Background checks needed. Fundraising – Tammy Tupper Knight to Remember committee is forming – contact Tammy if interested. Everything is ordered from Bauer – thank you team reps for the help. Sponsorship – Adam Smiglewski Have all team sponsors in place. Web sponsors are always welcome. In talks with Grant and arena board to take over signage at arena. Existing contract ends in March. $29,000 profits from signs - $14,000 to STMAYHA and $15,000 to arena. Proposal coming in December. Looking into a “yearbook” for the mites to generate dollars – more to come. Kent Schultz and Dennis Sjoberg are on board with the dyland facility. Where to go from here? Original $4000 budget has ballooned into $11,187. Facilities and HOC will meet to discuss necessary changes to plan. Should we go on with the entire plan? A vote of 7-2 in favor of proceeding. Renegotiation of the lease terms and operating budget at next meeting. Equipment – Mike Fette Jerseys are delivered and socks handed out. Need to find practice jerseys for one squirt team. Invoice for equipment, jerseys, socks, pucks, etc presented. Approved. Ice Scheduler – Cully Reinbold DO NOT CANCEL PRACTICES! According to handbook AA and As are shorted more than other teams. Team managers can look for ice elsewhere. Princeton will be an option and some Monticello ice is opening. Will continue to look elsewhere. **Thanks to Bantam B1 for utilizing the early morning practices to help inn the shortage issue Volunteer – Kelly Woods Team managers can only approve off-ice official shifts. They must be loaded into DIBS manually once completed. If your team has extra shifts available to the entire association, let Kelly know and she can upload them to DIBS. Website – Jeannie Putnam Most everyone should now have access. Mite teams have been loaded. Skate Program – Lisa Remer Box is located at arena for report cards of 2 nd graders and above with a 3.0 or higher. Old Business New Business RiverHawks jerseys – Nate Allen. Working on proposal to change the current system for the girl’s jerseys. The current jerseys are too expensive and sizing is always an issue. Three options are on the table for review. More discussion will take place and an official proposal will come in the future.
MOTION TO ADJOURN Next meeting: Monday, December 10 at 7:00pm – Albertville City Hall
Gambling Report to STMAYHA Members – Nov 12, 2012 Reconciled Bank balance at end of Oct: Cash start banks at Neighbors (pull tabs, bingo, meat) Cash start banks at 152 Club (pull tabs, bingo, meat) Actual Deposits and Expenditures: Oct Deposits: Pull Tabs - Neighbors 6,578.00 Pull Tabs – 152 Club 6,583.00 Bingo - Neighbors 1,607.00 Bingo – 152 Club 81.00 Meat Raffle - Neighbors 30.00 Expenditures: Supplies/Storage Rent 127.87 Wages (& payroll taxes) 1,006.99 Games/Meat 1,461.61 Rent 3,311.00 Gambling Tax/Extension 1,773.09 Calendar & Bingo Prizes 850.00 Accounting Fees 785.00 Bond 0 License & Permits 0 Lawful Purpose 0 Pull Tab games closed – 152 Club 14 – Neighbors 16
Tax Return Recap: Gross Receipts Gross Prizes Paid Out Net Receipts
Sept 109,846.00 91,310.00 18,536.00
Lawful Purpose Exp Allowable Exp
29,933.09 7,482.18
Profit
(18,879.27)
Profit Carryover
39,193.95
Cumulative Profit
20,314.68
$25,586.21 $2,400.00 $1,900.00
Life to Date Profit Reconciliation: Calendar Other
Jan ‘12 Feb Mar April May June July Aug Sept Oct Total
18,831.01
18,831.01
878.82 6,379.24 2,311.68 3,861.79 5,329.73 3,136.39 12,470.00 7,495.29 9,280.73 51,143.67
LPE (other than MN monthly taxes)
Cumulative
(1,500.00) (28,160.00)
19,709.83 26,089.07 28,400.75 32,262.54 37,592.27 20,728.66 33,198.66 39,193.95 20,314.68
(49,660.00)
20,314.68
(20,000.00)
October Expenditure Approvals: Allowable Expenses: 3 Diamond – games, gambling equipment (both sites) - Estimate $3,000 Pull Tabs Plus - games - Estimate $1,800 Wages & taxes – grossed up to cover taxes for mgr & asst mgr) - Estimate $1,500 Supplies – rubber bands, envelopes, stamps, pencils etc - Estimate $500 Accounting Fees - Estimate $1,500 Taxes – Estimate $3,500 Rent – Neighbors: Estimate $1,300 Rent – 152 Club: Estimate $1,500 Dehmers – Meat for raffles or donated: Estimate $800 State of MN – annual licenses – Actual $750 Scale – Actual $641.25
Lawful Purpose Expenditures: Code A-1: STMAYHA – Code A-7: Senior All Night Party request - $500 Other items: 1. Need more gambling committee members 2. Propose the creation of 2 scholarships from STMAYHA to be given each spring, working with school to define process and set criteria. Hopefully will be ready to vote on this next meeting
