The EPISCOPAL CHURCH of the NATIVITY
The EPISCOPAL CHURCH of the NATIVITY Greenwood, Mississippi Vestry Minutes
Those Present
January 17, 2011
Rector: The Rev. Matthew Rowe Wardens: John Doty Porter Finance Committee: Mo Powers (Chair), Jeff Crick, Lucy Jones, Carolyn McAdams, Liz Mounger Structures Committee: John Doty Porter (Chair), Mary Rose Carter, Dudley McBee Program Committee: Jo Claire Swayze (Chair), Bill Andrews, Craig Brown, Hiram Eastland, III, Max Shaw Those Absent Wardens: Hank Lamb Structures Committee: Michael McCool, Hugh Warren Program Committee: Jimmy Miller Also Attending: Catherine Kidd (Clerk of the Vestry) Vestry Members were led in Opening Prayer by the Rector. APPROVAL of DECEMBER MINUTES
A motion was made and seconded to approve the minutes from the December Vestry Meeting as submitted. MOTION CARRIED. PROGRAM COMMITTEE Jo Claire Swayze, Program Committee Chair, called the Vestry’s attention to the Upcoming
Events listed on the Vestry agenda sheet. The Rector explained the service of Evensong followed by a Potluck Supper (Candlemas) scheduled on February 2. BUILDINGS and GROUNDS John Doty Porter, Structures Committee Chair, encouraged Vestry Members to continue to
explore the possibility of building a Columbarium at Nativity. Interest has been expressed in having a Columbarium by several Parishioners.
John Doty suggested that repairs be made to the benches in the courtyard and that the TV in the Adult Sunday School room should either be mounted on the wall or a stand be purchased for it to sit on.
Vestry Members were reminded that Nativity’s contract with Grenada Lake Nursery expires at the end of January. The cost is currently $400 per month. TREASURER REPORT Mo Powers, Finance Committee Chair, reviewed and explained the December Financial report. Monies applied toward the waterproofing expenses taken from the Capital Reserve fund were
reviewed and it was explained that the surplus from the operating fund balanced the short fall in the Youth Ministry’s Fund. The Finance Committee recommended that the December Finance Report be accepted. RECOMMENDATION ACCEPTED BY THE VESTRY. VESTRY POSITION DESCRIPTIONS Bill Andrews presented a plan to assist Vestry Members by preparing a document describing the responsibilities they hold as a member of a specific Vestry Committee. Bill volunteered to
work with present leadership to create an additional document describing all the expectations of “Vestry on duty”. These documents could help Vestry Members understand their responsibilities, and provide useful information for new Vestry Members. NOMINATING COMMITTEE REPORT
Bill Andrews reported that the Nominating Committee presents the following candidates to serve a three year Vestry term; Lark Brown, Mary Carol Miller, Lance Mohamed, Harris Powers, and Wally Stuckey. A motion was made and seconded that this slate of nominees be
presented to the Parishioners at Nativity’s Annual Meeting for election to the Vestry for three year terms. MOTION CARRIED. The members of the Nominating Committee were those individuals rotating off of the Vestry;
Bill Andrews, Jeff Crick, Carolyn McAdams, Jimmy Miller, Hugh Warren, and the Rector, and the two Wardens, Hank Lamb and John Doty Porter. VESTRY APPOINTMENTS The Vestry elected Josh Fair to serve as Jr. Warden, Mo Powers to serve as Treasurer, and Catherine Kidd to serve as Clerk of the Vestry.
Katherine Barbour was appointed to serve a three year term as a member of the Flautt
Outreach Fund Trustees. Other members of this committee are Mary Carol Miller and Emily Riser. COMPENSATION REVIEW COMMITTEE Mo Powers explained the recommendation that comes from the Diocese that the Rector receive a 1% cost of living raise. The Finance Committee, acting as the Compensation Review
Committee, recommended that the Rector, The Rev. Matthew Rowe, receive a 1% increase amounting to $635/year. RECOMMENDATION APPROVED. 2011 PROPOSED BUDGET
Mo reviewed and explained the copies of the 2011 Proposed Budget given to Vestry Members. The Rector and Vestry Members voiced their opinions and made suggestions regarding the proposed budget. It was agreed this would be a working document. Following discussion, Mo, on behalf of the Finance Committee, recommended that Vestry approve the proposed 2011 Budget including the transfer of $6440 from the Memorial Fund to the Operating Fund. MOTION CARRIED.
WARDENLY WISDOM Appreciation was expressed to John Doty Porter, including a round of applause, for his years of service as Jr. Warden. There being no further business, Vestry Members stood and were dismissed with prayer by the Rector. Respectfully submitted, Catherine Kidd, Clerk Next Vestry Meeting: Monday, February 14, 2011
Those Present
January 17, 2011
Rector: The Rev. Matthew Rowe Wardens: John Doty Porter Finance Committee: Mo Powers (Chair), Jeff Crick, Lucy Jones, Carolyn McAdams, Liz Mounger Structures Committee: John Doty Porter (Chair), Mary Rose Carter, Dudley McBee Program Committee: Jo Claire Swayze (Chair), Bill Andrews, Craig Brown, Hiram Eastland, III, Max Shaw Those Absent Wardens: Hank Lamb Structures Committee: Michael McCool, Hugh Warren Program Committee: Jimmy Miller Also Attending: Catherine Kidd (Clerk of the Vestry) Vestry Members were led in Opening Prayer by the Rector. APPROVAL of DECEMBER MINUTES
A motion was made and seconded to approve the minutes from the December Vestry Meeting as submitted. MOTION CARRIED. PROGRAM COMMITTEE Jo Claire Swayze, Program Committee Chair, called the Vestry’s attention to the Upcoming
Events listed on the Vestry agenda sheet. The Rector explained the service of Evensong followed by a Potluck Supper (Candlemas) scheduled on February 2. BUILDINGS and GROUNDS John Doty Porter, Structures Committee Chair, encouraged Vestry Members to continue to
explore the possibility of building a Columbarium at Nativity. Interest has been expressed in having a Columbarium by several Parishioners.
John Doty suggested that repairs be made to the benches in the courtyard and that the TV in the Adult Sunday School room should either be mounted on the wall or a stand be purchased for it to sit on.
Vestry Members were reminded that Nativity’s contract with Grenada Lake Nursery expires at the end of January. The cost is currently $400 per month. TREASURER REPORT Mo Powers, Finance Committee Chair, reviewed and explained the December Financial report. Monies applied toward the waterproofing expenses taken from the Capital Reserve fund were
reviewed and it was explained that the surplus from the operating fund balanced the short fall in the Youth Ministry’s Fund. The Finance Committee recommended that the December Finance Report be accepted. RECOMMENDATION ACCEPTED BY THE VESTRY. VESTRY POSITION DESCRIPTIONS Bill Andrews presented a plan to assist Vestry Members by preparing a document describing the responsibilities they hold as a member of a specific Vestry Committee. Bill volunteered to
work with present leadership to create an additional document describing all the expectations of “Vestry on duty”. These documents could help Vestry Members understand their responsibilities, and provide useful information for new Vestry Members. NOMINATING COMMITTEE REPORT
Bill Andrews reported that the Nominating Committee presents the following candidates to serve a three year Vestry term; Lark Brown, Mary Carol Miller, Lance Mohamed, Harris Powers, and Wally Stuckey. A motion was made and seconded that this slate of nominees be
presented to the Parishioners at Nativity’s Annual Meeting for election to the Vestry for three year terms. MOTION CARRIED. The members of the Nominating Committee were those individuals rotating off of the Vestry;
Bill Andrews, Jeff Crick, Carolyn McAdams, Jimmy Miller, Hugh Warren, and the Rector, and the two Wardens, Hank Lamb and John Doty Porter. VESTRY APPOINTMENTS The Vestry elected Josh Fair to serve as Jr. Warden, Mo Powers to serve as Treasurer, and Catherine Kidd to serve as Clerk of the Vestry.
Katherine Barbour was appointed to serve a three year term as a member of the Flautt
Outreach Fund Trustees. Other members of this committee are Mary Carol Miller and Emily Riser. COMPENSATION REVIEW COMMITTEE Mo Powers explained the recommendation that comes from the Diocese that the Rector receive a 1% cost of living raise. The Finance Committee, acting as the Compensation Review
Committee, recommended that the Rector, The Rev. Matthew Rowe, receive a 1% increase amounting to $635/year. RECOMMENDATION APPROVED. 2011 PROPOSED BUDGET
Mo reviewed and explained the copies of the 2011 Proposed Budget given to Vestry Members. The Rector and Vestry Members voiced their opinions and made suggestions regarding the proposed budget. It was agreed this would be a working document. Following discussion, Mo, on behalf of the Finance Committee, recommended that Vestry approve the proposed 2011 Budget including the transfer of $6440 from the Memorial Fund to the Operating Fund. MOTION CARRIED.
WARDENLY WISDOM Appreciation was expressed to John Doty Porter, including a round of applause, for his years of service as Jr. Warden. There being no further business, Vestry Members stood and were dismissed with prayer by the Rector. Respectfully submitted, Catherine Kidd, Clerk Next Vestry Meeting: Monday, February 14, 2011
