Town Council Roundtable January 16, 2018 Discussion ... - AWS
Continued from Jan. 9, 2018 Meeting
Town Council Roundtable January 16, 2018 Discussion Topics
New Items
Facilitator
Advisory Board Appointment Process Advisory Committee/Board Member Event Open Pass Data Jam Bike Friendly Community Tree City USA Designation Town Council Retreat Agenda Legislative Advocacy Agenda
Liz Johnson Liz Johnson Vicki Scroggins-Johnson TJ Cawley TJ Cawley Todd Wright Erin Hudson
100 Town Hall Drive | PO Box 166 | Morrisville, NC 27560 | P: 919.463.6200 | F: 919.481.2907 | t ownofmorrisville.org
Town Council Roundtable Discussion Date:
January 9, 2018
Topic:
Advisory Committee and Board Process
Facilitator:
Liz Johnson
Action Requested:
Consider updating Advisory Committee and Board Application Process and Attendance Guidelines
Item Summary: The Town of Morrisville is a desirable small town to live, work, and raise a family. As Morrisville continues to develop it is important to address the issues and opportunities of this progress. The Town Council relies on the advice from the Advisory Committees and Boards to address some of these issues. Morrisville is fortunate to have a talented and skilled pool of residents. The current process of appointing residents to Committees and Boards needs to be updated to help ensure Council appoints the right talent to the right place. The number of applicants applying for consideration to be appointed to Morrisville Advisory Committees and Boards has increased significantly. During the last round of appointments on November 28, 2017, there were 59 applicants for 14 seats (excluding ETJ appointment to the Planning and Zoning Board). It has become difficult to near impossible for Council to contact each individually to assess/vet the applicant. Efforts need to be explored to improve this vetting process. NOTE FROM TOWN MANAGER: Town staff has also identified this need and has begun reviewing the process for consideration by Town Council this spring. Input on the need to explore this topic has also been received from other Council Members. This discussion will facilitate that work already underway. Options to Consider: Opportunity for input from Committee/Board Chair In person interview process by Council, sub-set of Council, others? Update Application to add additional questions that are required Other?
100 Town Hall Drive | PO Box 166 | Morrisville, NC 27560 | P: 919.463.6200 | F: 919.481.2907 | t ownofmorrisville.org
Potential Updates to Process: Continue to allow online submittal of applications and require a signed application in order to be considered for appointment. The applicant’s signature required for agreement to adhere to attendance guidelines and Code of Conduct. Update attendance guidelines to require member absences total no more than 25% of the total number of meetings in a calendar year. Update attendance guidelines to reference the requirement for members to attend the entire meeting. Partial participation (leaving early/arriving late) needs to be tracked and reported. Application Questions: ** Make Required Fields Name – Address – Email – Phone – Education - Employment – Job Title Sex – Race – Date of Birth – Registered Wake County Voter How long have you lived in Morrisville? ** What current/previous Town of Morrisville committees have you served on (years served) Other community work/experience (HOA, coach, non-profit,…) Did you attend Morrisville 101? ** Are you familiar with the Town of Morrisville Board/Committee code of conduct? Why do you want to serve on this committee? ** Why you are uniquely qualified to serve on this Committee/Board? ** What relevant skills/experience do you bring to this Committee/Board? ** What Morrisville public input sessions/workshops/planning events have you participated in and/or provided feedback? What do you see as the responsibility of this Committee/Board and what do you hope to accomplish? ** Do you have any personal or business interest that could create a conflict of interest (either real or perceived)? ** Have you attended any previous Committee/Board meetings prior to notice of vacancy? And if so, please explain. Do you own or rent your residency? ** Do you own or are partially owner of property in Morrisville? ** Attach resume (optional) Attachments: Town of Morrisville NC Application Morrisville Committee & Boards Attendance Guidelines Town of Boone NC Application Town of Henderson NC Application Elizabeth City NC Application
Town of Morrisville Boards & Committees
Application Form Profile
First Name
Last Name
Email Address
Home Address
Suite or Apt
City
State
Primary Phone
Postal Code
Alternate Phone
Is your home located within the Town of Morrisville limits? Yes
No
Is your home located in the Extraterritorial Jurisdiction (ETJ)? Yes
No
Are you 18 years or older? Yes
No
Interests & Experiences Which Boards would you like to apply for? None Selected
Which Board or Committee is your FIRST choice to serve on? * None Selected
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Which Board or Committee is your SECOND choice to serve on? * None Selected
Which Board or Committee is your THIRD choice to serve on? * None Selected
Occupation
Please list any experience, qualifications or areas of interest relevant to the Advisory Board/Committee you wish to serve on. Feel free to list any degrees or certifications that may help you contribute to an advisory board/committee or committee. Please note that appointments are not based solely on the qualifications you have listed below. This application is subject to public inspection at any time, and appointments are made at the discretion of Town Council.
Is there any information you would like to attach, to have considered with your application?
Referrals How did you hear about this committee or advisory board? None Selected
Conflict Declarations Are you an immediate family member of a current Town of Morrisville Advisory Board/Committee appointee? Yes
No
If yes, please list their name and the Advisory Board/Committee to which they are appointed:
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Do you currently serve on two (2) Advisory Boards/Committees for the Town of Morrisville? Yes
No
If yes, please list:
Acknowledgement Current employees and their spouses, elected officials and their spouses, are ineligible for appointment. Immediate family members of current appointees may not serve on the same board/committee as a current appointee. By submitting this application, you are certifying that all of the above information is true to the best of your knowledge and further agree that you will adhere to the Appointed Public Bodies Administrative Policy Attendance Guidelines as set forth for the Advisory Board/Committee for which you have applied.
I Agree
Page 3 of 3
ATTENDANCE a.
Attendance in General -
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Each member of a public body appointed by the Town Council is responsible for faithfully attending all regular meetings of that body. Any member who expects to be absent at an upcoming meeting shall notify the secretary or the clerk to that body at least twenty-four (24) hours prior to the meeting. Town support staff will retain an ongoing attendance record. Those approaching the maximum allowable absences should be notified by the Town support staff as follows: • Two or less absences until dismissal – Courtesy Letter • One absence until dismissal – Warning Letter After notification of absences, the Town support staff should provide notice to the Chair or Vice Chair, who shall declare that member’s seat to be vacant, and direct the staff support person to notify the member of their dismissal within 48 hours of the absence triggering the dismissal. A copy of the notice should be forwarded to the Town Clerk and kept on file.
b. Attendance Guidelines The following guidelines outline attendance. If a member’s absences exceed the numbers below, he or she will be dismissed. - For Public Bodies with more than 11 meetings on their annual meeting schedule: Members will be allowed four absences within a calendar year.
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For Public Bodies with 11 or fewer meetings on their annual schedule: Members will be allowed the number of absences totaling one-third (rounded up to the nearest whole number) of the total number of meetings in that period, within a calendar year.
c. Exceptions
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Board of Adjustment Specifically rd Members with absences within any 12 month rolling period totaling 1/3 (rounded up to the nearest whole number) of the total number of meetings in that period, unless the Board or Sub-Committee had only two or fewer meetings, in which case absences will not be considered for dismissal.
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Extraterritorial Jurisdiction Members Specifically For members appointed to represent the Planning and Zoning Board or the Board of Adjustment, the Wake County Board of Commissioners will be notified that the member has not maintained the standard for attendance and that the Town requests the member be replaced. The Town will forward a recommendation for a replacement along with this notification.
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Senior Advisory Committee Specifically Members may be granted exceptions by majority consensus of the Committee or Town Council due to health reasons, death or transportation matters to the extent that at least 50% of annual meetings are attended.
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Exceptions to attendance guidelines may only be made by Town Council upon the request of a committee member and lead department staff upon receipt of documents requesting the exemption.
a. Resignation of Members
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Committee/Board members who wish to resign their position shall submit a written notification or e-mail to the lead support department, who shall forward notification to the Town Clerk.
APPLICATION FOR APPOINTMENT TO A BOARD, COMMISSION, TASK FORCE, ADVISORY BODY OR COMMITTEE TOWN OF BOONE FULL NAME: _________________________________________________________________ Title First Middle Initial Last (Mr./Ms./Ms./Dr., etc.) GENDER: __________________ HOME ADDRESS: _____________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ PREFERRED CONTACT ADDRESS (if different from home address): ______________________________________________________________________________ ______________________________________________________________________________ EMAIL ADDRESS: _____________________________________________________________ TELEPHONE: day: ___________________________; evening __________________________ JURISDICTION OF RESIDENCE: ______Town of Boone ______Extra Territorial Jurisdiction (ETJ) ______Watauga County outside Town and ETJ ______Other (please identify): ______________________________________________________________________________ HOW LONG HAVE YOU BEEN A RESIDENT OF THE ABOVE JURISDICTION: ________ DO YOU OWN REAL PROPERTY (land) IN THE TOWN OF BOONE: __________________ DO YOU OWN REAL PROPERTY IN THE ETJ: ____________________________ NAME OF BOARD, COMMISSION, TASK FORCE, ADVISORY BODY OR COMMITTEE APPOINTMENT SOUGHT (list one only): ______________________________________________________________________________ WHY DO YOU WISH TO OBTAIN THIS APPOINTMENT? ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ARE YOU FAMILIAR WITH THE TOWN’S 2006 COMPREHENSIVE PLAN? (It can be accessed at http://www.townofboone.net/departments/development/pdfs/Comp.pdf ): ______________ RATE YOUR SUPPORT FOR THE 2006 COMPREHENSIVE PLAN (with“1" signifying no support and “10" signifying great support): 1
2
3
4
5
6
7
8
9
10
PLEASE EXPLAIN YOUR LEVEL OF SUPPORT FOR THE COMPREHENSIVE PLAN: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________
WHAT SKILLS, EDUCATION, TRAINING, EXPERIENCE OR AREA(S) OF EXPERTISE WOULD YOU BRING TO THIS APPOINTMENT? _________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ HAVE YOU HAD ISSUES WITH THE TOWN OF BOONE WHICH RELATE TO THE WORK OF THE BODY TO WHICH YOU SEEK APPOINTMENT? IF YES, PLEASE EXPLAIN: ____________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ DO YOU HAVE ANY KNOWN OR POTENTIAL CONFLICTS OF INTEREST (INCLUDING MEMBERSHIP IN ANY ORGANIZATION, YOUR EMPLOYMENT, AND THE MEMBERSHIPS AND EMPLOYMENT OF ANY FAMILY MEMBER) THAT MIGHT ARISE IF YOU ARE APPOINTED? IF YES, PLEASE EXPLAIN: ______________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ HAVE YOU EVER BEFORE SERVED ON ANY TOWN BOARD, COMMISSION, TASK FORCE, ADVISORY BODY OR COMMITTEE. IF SO, PLEASE STATE THE NAME OF THE BOARD, COMMISSION, TASK FORCE, ADVISORY BODY OR COMMITTEE, AND THE APPROXIMATE DATES OF SERVICE: _______________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ IF YOU HAVE PREVIOUSLY SERVED ON A TOWN BOARD, COMMISSION, TASK FORCE, ADVISORY BODY OR COMMITTEE, PLEASE EXPLAIN THE QUALITY OF YOUR EXPERIENCE: __________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ I hereby certify that the foregoing answers are true, and that should I be appointed to the board, commission, task force, advisory body or committee, and should a conflict of interest exist or develop with regard to a specific matter, I will disclose the conflict of interest and recuse myself from the deliberations and action involved. Conflicts of interest include, but are not limited to: a direct or indirect financial interest by myself or a member of my family, and other interest which impairs my ability to participate fairly in the deliberations and actions in question.
________________________________________ Signature
______________________________ Date
C I T Y OF E L I Z A B E T H C I T Y Application for Board, Committee or Commission Appointment
PLEASE NOTE: This application is a public record under North Carolina law and will be shared with third parties upon request and without notice. If there is any information you do not want released to the public, please do not include it. Is this application for appointment ___________ or reappointment? _____________ PLEASE TYPE OR PRINT CLEARLY: 1. Personal Information: Name: __________________________________________________________________________________ Mailing Address: ____________________________________ Email: ________________________________ City and State________________________________________________ Zip Code_____________________ Telephone: Home: ____________________ Cell: ____________________ Business: ___________________ *Sex: _______________
*Race: ______________
*Age: _________________
*This information is requested for the sole purpose of assuring that a cross-section of individuals is appointed to serve our community.
Employed By: _________________________________________ Current Position: _____________________ 2. Where do you reside? In Elizabeth City’s City Limits? _________ If so, which Ward? __________ In Elizabeth City’s Extraterritorial Jurisdiction (ETJ)? __________ In Pasquotank County outside Elizabeth City’s ETJ? __________ 3. Are you currently serving on another board, committee or commission appointed by the City of Elizabeth City? If so, please identify: ________________________________________________________________________________________ ________________________________________________________________________________________ PLEASE NOTE: No resident of the City of Elizabeth City may serve in more than two appointed positions at one time in City of Elizabeth City government, unless exempted by nature of the position he or she may hold in governmental service. 4. If you previously served on a City board, committee or commission, did you fulfill your term to completion? _________
1|Page
5. Please indicate by number your order of preference in serving on the following boards, committees or commissions: _____ Alcoholic Beverage Control Board _____ EC/PC Airport Authority _____ Board of Adjustment _____ Community Relations Commission _____ Elizabeth City Housing Authority _____ Historic Preservation Commission _____ Central Communication Advisory _____ Joint Animal Control Board
_____ Planning Commission _____ Personnel Appeals Committee _____ Parks and Recreation Advisory Board _____ Senior Citizen Advisory Committee _____ Storm Water Advisory Board _____ Tourism Development Authority _____ Urban Forestry Commission
6. List below any experience or qualifications you have that are relevant to the board/committee/commission for which you are applying. (Use additional sheet, if necessary.) ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________
Applicant Statement: I understand that I am applying for appointment to a board, committee or commission for the City of Elizabeth City; that I will be required to take an oath of office to uphold the constitutions of the United States and North Carolina and the laws of the same, if appointed; that I will be required to meet the attendance and training requirements of the City if I am appointed, and may be removed from office for failure to meet attendance requirements; that for members of those boards, commissions or committees established by the City Council as requiring annual disclosure, completion of the City’s General Disclosure Form, required by Section 2-114 of the City’s Code of Ethics Conflict of Interest Ordinance shall be completed by February 1 of each year; and that my application will remain on file for consideration for a period of three (3) years, after which time I will need to file a new application. I agree to comply at all times with all requirements of the office for which I am applying. By my signature below, I hereby certify that all the information contained herein is true to the best of my knowledge and belief.
Date: ____________________ Signature: ____________________________________________________
PLEASE SUBMIT THIS APPLICATION TO: City Clerk’s Office P. O. Box 347 Elizabeth City, NC 27909 Fax: (252) 337-6956 Phone: (252) 337-6955 Email: [email protected]
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OFFICE USE ONLY Residence: ________Inside ________ETJ ________County Appointed: _______________ Term: ____________________ Date: ____________________
CITY OF HENDERSON Application for Boards/Commissions/Committees Please complete each section Full Name ____________________________________________________Date of Birth ___/___/_____ Home Address_________________________________________________________________________ Home Phone ______________________
City of Henderson Resident: ____Yes _____ No
Current Employers_____________________________________________________________________ Job Title __________________________________________________ Years in current position_______ Business Phone _________________________
Fax ________________________
E-Mail Address _______________________________________________________________________ Duties _______________________________________________________________________________ _____________________________________________________________________________________ Other employment history _______________________________________________________________ It is the City Council’s goal to maintain a balance of membership Boards/Commissions/Committees based on race, gender and Council Ward residency.
on
its
Council Ward No. ___________________ Male ________
Female __________
White ____ Black ____ Hispanic ____ Native American ____ Asian ____ Other ____ Board/Commission/Committee Applying for (list only one per form) _____________________________________________________________________________________ Generally, the Council desires to broaden participation on Boards/Commissions/Committees for as much citizen involvement as possible; therefore, the goal is to limit appointees to no more than two (2) Boards/Commissions/Committees. Please list any other Board/Commission/Committee on which you currently serve: ______________________________________________________________ Why are you interested in serving on this Board/Commission/Committee? _________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ DO NOT SUBMIT RESUMES/ATTACHMENTS (OVER)
Interests/Skills/Areas of Expertise/Professional Organizations/Activities __________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Affirmation of Eligibility: Has any formal charge of professional misconduct, criminal misdemeanor or felony ever been filed against you in any jurisdiction? Yes________
No __________ If yes, please explain disposition: _____________________________
____________________________________________________________________________________ ____________________________________________________________________________________ Are there any conflicts of interest or other matters that would create problems or prevent you from fairly and impartially discharging your duties as an appointee of the City Council? Yes _____ No ______ If yes, please explain: ___________________________________________________________________ _____________________________________________________________________________________ I understand this application is public record, and I certify that the facts contained in this application are true and correct to the best of my knowledge. I authorize and consent to background checks and to the investigation and verification of all statements contained herein as deemed appropriate. I further authorize all information concerning my qualifications to be investigated and release all parties from all liability for any damages that may result from this investigation. I understand and agree that any misstatement may be cause for my removal from any Board/Commission/Committee. I understand regular attendance to any Board/Commission/Committee is important and accordingly, I further understand that if my attendance is less than the standards established for any such body that this is cause for removal. Lacking any written standards for attendance by any Board/Commission/Committee, it is expected that I will attend at least 75% of all meetings during any one calendar year to maintain my seat on any Board/Commission/Committee to which I may be appointed. This form will remain on file in the Office of the City Clerk and requests for updates will be sought prior to any consideration for reappointment (or future appointment) to any Board/Commission/Committee. Signature _________________________________________ Date: _____________________________ Form is invalid if not signed and dated
Return Completed Form to: Esther J. McCrackin City Clerk 134 Rose Avenue P O Box 1434 Henderson, NC 27536 Phone: (252) 430-5705 Fax: (252) 492-7935 Email: [email protected] Do not submit any resumes or attachments Applicants are required to be a resident of the City of Henderson Last Update: 11-8-10 Cityclerk\applicationforboardsaugust2010\11-8-10
Town Council Roundtable Discussion Date:
January 9, 2018
Topic:
Establish Advisory Committee and Board Member Events
Facilitator:
Liz Johnson
Action Requested:
Consider establishing an annual event for information sharing between Advisory Committee and Board Members and an annual event to recognize the contributions of these Members
Item Summary: The Town of Morrisville currently has seven Advisory Committees and Boards (not including the Youth Council): Board of Adjustment Environment and Stormwater Parks, Recreation and Cultural Resources Performance Measures Planning and Zoning Board Public Safety Senior Each of these Committees/Boards works independently of the others with limited communication among them. As Morrisville progresses the issues and opportunities will become more complex and overlap the purview of other Committees/Boards. It is important to establish communication and information sharing between these important groups. An annual event should be established for all Committee/Board members and allow the Chairs to share a brief presentation on the accomplishments, goals, challenges,… of their Committee/Board. This event will also give members the opportunity to get to know other members. Morrisville Committee/Board volunteers give a great deal of their time and energy in service to the citizens. Their efforts need to be recognized. An annual appreciation event should be established recognize the time and effort of our volunteers. Combining these two events could be a possibility as well. 100 Town Hall Drive | PO Box 166 | Morrisville, NC 27560 | P: 919.463.6200 | F: 919.481.2907 | t ownofmorrisville.org
Town Council Roundtable Discussion
Date:
January 9th, 2018
Topic:
OpenPass Data Jam Invitation / Questionnaire
Facilitator:
Vicki Scroggins-Johnson
Action Requested: Town Council to agree on an issue or topic related to Affordable Housing in Morrisville that can be submitted to Open Pass Data Jam application for consideration. Item Summary: Morrisville has been invited to participate as a Community Partner in the OpenPass Data Jam held on March 3rd, 2018. As a partner, the OpenPass Data Jam’s goal is to offer Community Partners volunteer efforts in data science, technology, design, and policy skills to support the Town’s mission. This year’s OpenPass topic is Affordable Housing. OpenPass team is working with Wake County, the City of Raleigh, and other partners to complement their existing affordable housing efforts and improve capacity to use complex data in making decisions. To date, Morrisville does not have an affordable housing policy. To create a policy for the Town, one must first understand our landscape – an assessment is needed. OpenPass Data Jam could provide us with new insights. I will share some suggested issues at the round table.
100 Town Hall Drive | PO Box 166 | Morrisville, NC 27560 | P: 919.463.6200 | F: 919.481.2907 | t ownofmorrisville.org
OpenPass Data Jam 2018 As part of the Triangle Open Data Day, we are planning a data science hackathon to focus on affordable housing. If the mission of your organization is focused on this issue and you have a challenge that can be informed with data, let us know by filling out this form. * Required
Contact Information Let us know how to best contact you
Name * Your answer
Email address * Your answer
Phone number * Your answer
Best times to call * Morning Afternoon Evening Other:
Required
Organization Information Tell us about your organization
Name of the Organization * Your answer
Mission of the Organization * Your answer
Program related to Affordable Housing Your answer
Geographical areas served Your answer Data Challenges Let us know how we might help creating analysis, visualizations, predictive algorithms, data tools, etc.
What are some of the challenges the organization is facing? * Your answer
What data science project might be of help? * Your answer
What would be the impact to your organization to complete this project? * Your answer
What data does the organization have to use for this project? Your answer
SUBMIT
Town Council Roundtable Discussion Date:
January 9, 2018
Topic:
Bike Friendly Community
Facilitator:
TJ Cawley
Action Requested:
Explore the attainment of the designation “Bike Friendly Community” for Morrisville
Item Summary: As our community grows and our demographics continue to indicate a desire for additional mobility options taking intentional steps to make biking a more attractive alternative for our residents aligns with our small town values. The League of American Bicyclists administer the program http://www.bikeleague.org/community. The Bicycle Friendly Community program provides a roadmap to improving conditions for bicycling and guidance to help make your community's vision for a better, bikeable community a reality. There are currently 430 bike friendly communities (12 in North Carolina) including Raleigh, Durham, Chapel Hill and Cary. Here in NC, Davidson, Carrboro and Boone are towns smaller than Morrisville which have the designation. I would like to see if there is interest within the council to direct staff to explore the possibility of looking at these best practices, perhaps within the purview of one of our citizen committees with the eventual aspirational goal of becoming a “Bike Friendly Community” here in Morrisville.
100 Town Hall Drive | PO Box 166 | Morrisville, NC 27560 | P: 919.463.6200 | F: 919.481.2907 | t ownofmorrisville.org
Town Council Roundtable Discussion Date:
January 9, 2018
Topic:
Tree City USA Designation
Facilitator:
TJ Cawley
Action Requested:
Explore the attainment of the designation “Tree City USA” for Morrisville
Item Summary: The Tree City USA program has been greening up cities and towns across America since 1976. It is a nationwide movement that provides the framework necessary for communities to manage and expand their public trees. More than 3,400 communities have made the commitment to becoming a Tree City USA. They have achieved Tree City USA status by meeting four core standards of sound urban forestry management: maintaining a tree board or department, having a community tree ordinance, spending at least $2 per capita on urban forestry and celebrating Arbor Day. National Arbor Day is April 27, 2018. https://www.arborday.org/programs/treecityusa/about.cfm Our community has indicated a desire to preserve our environment, in fact a tree preservation ordinance was enacted a couple of years ago for this express purpose. The benefit seeking and perhaps achieving this designation will help to assure our residents and visitors that even while part of the vibrant growth affecting our region we are committed to doing so in a sustainable fashion with an eye on the future. There are 87 in North Carolina a number of nearby cities who have the Tree City USA designation including Raleigh, Durham, and Chapel Hill. Cary last year celebrated 30 years as a Tree City USA. http://www.townofcary.org/Home/Components/News/News/12246/715?n page=17&arch=1 100 Town Hall Drive | PO Box 166 | Morrisville, NC 27560 | P: 919.463.6200 | F: 919.481.2907 | t ownofmorrisville.org
This is not a request for funding, in fact Morrisville may already be allocating $2 per capita on efforts to meet the financial requirement. What I am asking for today is councils thoughts on directing staff to explore the possibility of seeking Tree City USA designation, perhaps with the assistance of one of our citizen committees.
Town Council Roundtable Discussion Date:
January 9, 2018
Topic:
2018 Retreat Agenda
Facilitator:
Todd Wright, Assistant Town Manager
Action Requested: Review 2018 Retreat Agenda Item Summary: The Council Retreat dates are February 23-25, 2018. The retreat will have a strategic focus. The retreat location will held in the City of Kannapolis. The draft retreat agenda will be reviewed at the January 9, 2018, Town Council meeting. The City of Kannapolis purchased land (more than 50 acres) in its downtown, and is in the process of revitalizing the area. In addition, Kannapolis has space in its City Hall that is available for rent to the community. Having the Council Retreat in Kannapolis will afford us the opportunity to gain insight on similar initiatives that we have in the pipeline. We will tour the Kannapolis downtown development project, including City Hall and hear first-hand from their officials on lessons learned. Lodging will be provided at the Hampton Inn in Kannapolis/Concord. The weekend work sessions will be held at Kannapolis City Hall in their Emergency Operations Center/Training Room. Transportation to Kannapolis will be on Amtrak Train. The train leaves Cary at 11:58 am on Friday February 23rd, and will return from Kannapolis at 12:27 pm on Sunday February 25th, with an expected arrival in Cary at 3:00 pm.
100 Town Hall Drive | PO Box 166 | Morrisville, NC 27560 | P: 919.463.6200 | F: 919.481.2907 | t ownofmorrisville.org
Town Council Roundtable Discussion Date:
January 9, 2018
Topic:
Legislative Advocacy Agenda
Facilitator:
Erin L. Hudson, Town Clerk
Action Requested:
Discussion Only
Related Documents:
NCLM 2017-18 Municipal Advocacy Goals, 2017 Morrisville Town Council Approved Legislative Advocacy Agenda
Item Summary: As the General Assembly is preparing to reconvene on January 10 for the 2018 Short Session, staff wants to begin discussions with Town Council related to a state and potential federal advocacy agenda. Generally, the Short Session may not provide much additional time for lobbying, but many times allows the General Assembly to continue discussions of legislation brought forth during the Long Session. Staff will continue to seek opportunities to continue to strengthen relationships with our delegates. The North Carolina League of Municipalities shared its End of Session Bulletin and noted several bills that would be “eligible/likely eligible” for Short Session consideration. Legislation followed by the Town during the Long Session and continuing to be of interest, listed as “eligible/likely eligible,” would include: -
HB900 Safe Infrastructure & Low Property Tax Act SB81 Sales Tax Economic Nexus for Remote Sales SB94 Elections Transparency HB64 Municipal Elections in Even Number Years (SB206 Senate Companion Bill)
Staff was polled for any possible topics or areas of interest for council discussion and possible inclusion on an advocacy agenda. Potential topics as proposed by staff or mentioned by Town Council in previous meeting discussion could include, but are not limited to the following: Planning/Zoning - Maintain the Strategic Transportation Investments legislation, excluding the requirement of a local match for standalone bike/ped projects (*would require a change in legislation) - Pursue authority for inclusionary zoning, requiring that developers provide affordable housing as part of larger developments 100 Town Hall Drive | PO Box 166 | Morrisville, NC 27560
| P: 919.463.6200 | F: 919.481.2907 | t ownofmorrisville.org
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Monitor potential zoning authority regulations that would impact local authority Pursue revision of Small Cell Wireless legislation to allow jurisdictions to enforce aesthetic requirements for poles and concealment requirements for antenna and ancillary equipment regardless of location (e.g. Town-maintained ROW or NCDOT-maintained ROW)
Engineering/Stormwater - Continue to support legislation that protects local drinking water supply from contaminants - Support authority for joint economic development agencies between municipalities and counties - Ensure support of licensure and practice of professional engineering Once the Short Session has commenced and the General Assembly begins its work, Town Council will again be receiving bi-weekly updates from the Town Clerk highlighting any activities, engagement opportunities, and/or legislation tracking of importance to the Town. Town Council also generally discussed development of a federal advocacy agenda early last year and the benefits of becoming more involved in the National League of Cities (NLC). Several Council members and staff attended the NLC meeting held in Charlotte this past November. Staff will provide information about the upcoming March 2018 NLC meeting in March and historical information about meeting attendance and cost in order to facilitate further development of a travel policy requested by Town Council.
Town Council Roundtable January 16, 2018 Discussion Topics
New Items
Facilitator
Advisory Board Appointment Process Advisory Committee/Board Member Event Open Pass Data Jam Bike Friendly Community Tree City USA Designation Town Council Retreat Agenda Legislative Advocacy Agenda
Liz Johnson Liz Johnson Vicki Scroggins-Johnson TJ Cawley TJ Cawley Todd Wright Erin Hudson
100 Town Hall Drive | PO Box 166 | Morrisville, NC 27560 | P: 919.463.6200 | F: 919.481.2907 | t ownofmorrisville.org
Town Council Roundtable Discussion Date:
January 9, 2018
Topic:
Advisory Committee and Board Process
Facilitator:
Liz Johnson
Action Requested:
Consider updating Advisory Committee and Board Application Process and Attendance Guidelines
Item Summary: The Town of Morrisville is a desirable small town to live, work, and raise a family. As Morrisville continues to develop it is important to address the issues and opportunities of this progress. The Town Council relies on the advice from the Advisory Committees and Boards to address some of these issues. Morrisville is fortunate to have a talented and skilled pool of residents. The current process of appointing residents to Committees and Boards needs to be updated to help ensure Council appoints the right talent to the right place. The number of applicants applying for consideration to be appointed to Morrisville Advisory Committees and Boards has increased significantly. During the last round of appointments on November 28, 2017, there were 59 applicants for 14 seats (excluding ETJ appointment to the Planning and Zoning Board). It has become difficult to near impossible for Council to contact each individually to assess/vet the applicant. Efforts need to be explored to improve this vetting process. NOTE FROM TOWN MANAGER: Town staff has also identified this need and has begun reviewing the process for consideration by Town Council this spring. Input on the need to explore this topic has also been received from other Council Members. This discussion will facilitate that work already underway. Options to Consider: Opportunity for input from Committee/Board Chair In person interview process by Council, sub-set of Council, others? Update Application to add additional questions that are required Other?
100 Town Hall Drive | PO Box 166 | Morrisville, NC 27560 | P: 919.463.6200 | F: 919.481.2907 | t ownofmorrisville.org
Potential Updates to Process: Continue to allow online submittal of applications and require a signed application in order to be considered for appointment. The applicant’s signature required for agreement to adhere to attendance guidelines and Code of Conduct. Update attendance guidelines to require member absences total no more than 25% of the total number of meetings in a calendar year. Update attendance guidelines to reference the requirement for members to attend the entire meeting. Partial participation (leaving early/arriving late) needs to be tracked and reported. Application Questions: ** Make Required Fields Name – Address – Email – Phone – Education - Employment – Job Title Sex – Race – Date of Birth – Registered Wake County Voter How long have you lived in Morrisville? ** What current/previous Town of Morrisville committees have you served on (years served) Other community work/experience (HOA, coach, non-profit,…) Did you attend Morrisville 101? ** Are you familiar with the Town of Morrisville Board/Committee code of conduct? Why do you want to serve on this committee? ** Why you are uniquely qualified to serve on this Committee/Board? ** What relevant skills/experience do you bring to this Committee/Board? ** What Morrisville public input sessions/workshops/planning events have you participated in and/or provided feedback? What do you see as the responsibility of this Committee/Board and what do you hope to accomplish? ** Do you have any personal or business interest that could create a conflict of interest (either real or perceived)? ** Have you attended any previous Committee/Board meetings prior to notice of vacancy? And if so, please explain. Do you own or rent your residency? ** Do you own or are partially owner of property in Morrisville? ** Attach resume (optional) Attachments: Town of Morrisville NC Application Morrisville Committee & Boards Attendance Guidelines Town of Boone NC Application Town of Henderson NC Application Elizabeth City NC Application
Town of Morrisville Boards & Committees
Application Form Profile
First Name
Last Name
Email Address
Home Address
Suite or Apt
City
State
Primary Phone
Postal Code
Alternate Phone
Is your home located within the Town of Morrisville limits? Yes
No
Is your home located in the Extraterritorial Jurisdiction (ETJ)? Yes
No
Are you 18 years or older? Yes
No
Interests & Experiences Which Boards would you like to apply for? None Selected
Which Board or Committee is your FIRST choice to serve on? * None Selected
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Which Board or Committee is your SECOND choice to serve on? * None Selected
Which Board or Committee is your THIRD choice to serve on? * None Selected
Occupation
Please list any experience, qualifications or areas of interest relevant to the Advisory Board/Committee you wish to serve on. Feel free to list any degrees or certifications that may help you contribute to an advisory board/committee or committee. Please note that appointments are not based solely on the qualifications you have listed below. This application is subject to public inspection at any time, and appointments are made at the discretion of Town Council.
Is there any information you would like to attach, to have considered with your application?
Referrals How did you hear about this committee or advisory board? None Selected
Conflict Declarations Are you an immediate family member of a current Town of Morrisville Advisory Board/Committee appointee? Yes
No
If yes, please list their name and the Advisory Board/Committee to which they are appointed:
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Do you currently serve on two (2) Advisory Boards/Committees for the Town of Morrisville? Yes
No
If yes, please list:
Acknowledgement Current employees and their spouses, elected officials and their spouses, are ineligible for appointment. Immediate family members of current appointees may not serve on the same board/committee as a current appointee. By submitting this application, you are certifying that all of the above information is true to the best of your knowledge and further agree that you will adhere to the Appointed Public Bodies Administrative Policy Attendance Guidelines as set forth for the Advisory Board/Committee for which you have applied.
I Agree
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ATTENDANCE a.
Attendance in General -
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Each member of a public body appointed by the Town Council is responsible for faithfully attending all regular meetings of that body. Any member who expects to be absent at an upcoming meeting shall notify the secretary or the clerk to that body at least twenty-four (24) hours prior to the meeting. Town support staff will retain an ongoing attendance record. Those approaching the maximum allowable absences should be notified by the Town support staff as follows: • Two or less absences until dismissal – Courtesy Letter • One absence until dismissal – Warning Letter After notification of absences, the Town support staff should provide notice to the Chair or Vice Chair, who shall declare that member’s seat to be vacant, and direct the staff support person to notify the member of their dismissal within 48 hours of the absence triggering the dismissal. A copy of the notice should be forwarded to the Town Clerk and kept on file.
b. Attendance Guidelines The following guidelines outline attendance. If a member’s absences exceed the numbers below, he or she will be dismissed. - For Public Bodies with more than 11 meetings on their annual meeting schedule: Members will be allowed four absences within a calendar year.
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For Public Bodies with 11 or fewer meetings on their annual schedule: Members will be allowed the number of absences totaling one-third (rounded up to the nearest whole number) of the total number of meetings in that period, within a calendar year.
c. Exceptions
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Board of Adjustment Specifically rd Members with absences within any 12 month rolling period totaling 1/3 (rounded up to the nearest whole number) of the total number of meetings in that period, unless the Board or Sub-Committee had only two or fewer meetings, in which case absences will not be considered for dismissal.
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Extraterritorial Jurisdiction Members Specifically For members appointed to represent the Planning and Zoning Board or the Board of Adjustment, the Wake County Board of Commissioners will be notified that the member has not maintained the standard for attendance and that the Town requests the member be replaced. The Town will forward a recommendation for a replacement along with this notification.
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Senior Advisory Committee Specifically Members may be granted exceptions by majority consensus of the Committee or Town Council due to health reasons, death or transportation matters to the extent that at least 50% of annual meetings are attended.
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Exceptions to attendance guidelines may only be made by Town Council upon the request of a committee member and lead department staff upon receipt of documents requesting the exemption.
a. Resignation of Members
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Committee/Board members who wish to resign their position shall submit a written notification or e-mail to the lead support department, who shall forward notification to the Town Clerk.
APPLICATION FOR APPOINTMENT TO A BOARD, COMMISSION, TASK FORCE, ADVISORY BODY OR COMMITTEE TOWN OF BOONE FULL NAME: _________________________________________________________________ Title First Middle Initial Last (Mr./Ms./Ms./Dr., etc.) GENDER: __________________ HOME ADDRESS: _____________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ PREFERRED CONTACT ADDRESS (if different from home address): ______________________________________________________________________________ ______________________________________________________________________________ EMAIL ADDRESS: _____________________________________________________________ TELEPHONE: day: ___________________________; evening __________________________ JURISDICTION OF RESIDENCE: ______Town of Boone ______Extra Territorial Jurisdiction (ETJ) ______Watauga County outside Town and ETJ ______Other (please identify): ______________________________________________________________________________ HOW LONG HAVE YOU BEEN A RESIDENT OF THE ABOVE JURISDICTION: ________ DO YOU OWN REAL PROPERTY (land) IN THE TOWN OF BOONE: __________________ DO YOU OWN REAL PROPERTY IN THE ETJ: ____________________________ NAME OF BOARD, COMMISSION, TASK FORCE, ADVISORY BODY OR COMMITTEE APPOINTMENT SOUGHT (list one only): ______________________________________________________________________________ WHY DO YOU WISH TO OBTAIN THIS APPOINTMENT? ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ARE YOU FAMILIAR WITH THE TOWN’S 2006 COMPREHENSIVE PLAN? (It can be accessed at http://www.townofboone.net/departments/development/pdfs/Comp.pdf ): ______________ RATE YOUR SUPPORT FOR THE 2006 COMPREHENSIVE PLAN (with“1" signifying no support and “10" signifying great support): 1
2
3
4
5
6
7
8
9
10
PLEASE EXPLAIN YOUR LEVEL OF SUPPORT FOR THE COMPREHENSIVE PLAN: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________
WHAT SKILLS, EDUCATION, TRAINING, EXPERIENCE OR AREA(S) OF EXPERTISE WOULD YOU BRING TO THIS APPOINTMENT? _________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ HAVE YOU HAD ISSUES WITH THE TOWN OF BOONE WHICH RELATE TO THE WORK OF THE BODY TO WHICH YOU SEEK APPOINTMENT? IF YES, PLEASE EXPLAIN: ____________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ DO YOU HAVE ANY KNOWN OR POTENTIAL CONFLICTS OF INTEREST (INCLUDING MEMBERSHIP IN ANY ORGANIZATION, YOUR EMPLOYMENT, AND THE MEMBERSHIPS AND EMPLOYMENT OF ANY FAMILY MEMBER) THAT MIGHT ARISE IF YOU ARE APPOINTED? IF YES, PLEASE EXPLAIN: ______________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ HAVE YOU EVER BEFORE SERVED ON ANY TOWN BOARD, COMMISSION, TASK FORCE, ADVISORY BODY OR COMMITTEE. IF SO, PLEASE STATE THE NAME OF THE BOARD, COMMISSION, TASK FORCE, ADVISORY BODY OR COMMITTEE, AND THE APPROXIMATE DATES OF SERVICE: _______________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ IF YOU HAVE PREVIOUSLY SERVED ON A TOWN BOARD, COMMISSION, TASK FORCE, ADVISORY BODY OR COMMITTEE, PLEASE EXPLAIN THE QUALITY OF YOUR EXPERIENCE: __________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ I hereby certify that the foregoing answers are true, and that should I be appointed to the board, commission, task force, advisory body or committee, and should a conflict of interest exist or develop with regard to a specific matter, I will disclose the conflict of interest and recuse myself from the deliberations and action involved. Conflicts of interest include, but are not limited to: a direct or indirect financial interest by myself or a member of my family, and other interest which impairs my ability to participate fairly in the deliberations and actions in question.
________________________________________ Signature
______________________________ Date
C I T Y OF E L I Z A B E T H C I T Y Application for Board, Committee or Commission Appointment
PLEASE NOTE: This application is a public record under North Carolina law and will be shared with third parties upon request and without notice. If there is any information you do not want released to the public, please do not include it. Is this application for appointment ___________ or reappointment? _____________ PLEASE TYPE OR PRINT CLEARLY: 1. Personal Information: Name: __________________________________________________________________________________ Mailing Address: ____________________________________ Email: ________________________________ City and State________________________________________________ Zip Code_____________________ Telephone: Home: ____________________ Cell: ____________________ Business: ___________________ *Sex: _______________
*Race: ______________
*Age: _________________
*This information is requested for the sole purpose of assuring that a cross-section of individuals is appointed to serve our community.
Employed By: _________________________________________ Current Position: _____________________ 2. Where do you reside? In Elizabeth City’s City Limits? _________ If so, which Ward? __________ In Elizabeth City’s Extraterritorial Jurisdiction (ETJ)? __________ In Pasquotank County outside Elizabeth City’s ETJ? __________ 3. Are you currently serving on another board, committee or commission appointed by the City of Elizabeth City? If so, please identify: ________________________________________________________________________________________ ________________________________________________________________________________________ PLEASE NOTE: No resident of the City of Elizabeth City may serve in more than two appointed positions at one time in City of Elizabeth City government, unless exempted by nature of the position he or she may hold in governmental service. 4. If you previously served on a City board, committee or commission, did you fulfill your term to completion? _________
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5. Please indicate by number your order of preference in serving on the following boards, committees or commissions: _____ Alcoholic Beverage Control Board _____ EC/PC Airport Authority _____ Board of Adjustment _____ Community Relations Commission _____ Elizabeth City Housing Authority _____ Historic Preservation Commission _____ Central Communication Advisory _____ Joint Animal Control Board
_____ Planning Commission _____ Personnel Appeals Committee _____ Parks and Recreation Advisory Board _____ Senior Citizen Advisory Committee _____ Storm Water Advisory Board _____ Tourism Development Authority _____ Urban Forestry Commission
6. List below any experience or qualifications you have that are relevant to the board/committee/commission for which you are applying. (Use additional sheet, if necessary.) ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________
Applicant Statement: I understand that I am applying for appointment to a board, committee or commission for the City of Elizabeth City; that I will be required to take an oath of office to uphold the constitutions of the United States and North Carolina and the laws of the same, if appointed; that I will be required to meet the attendance and training requirements of the City if I am appointed, and may be removed from office for failure to meet attendance requirements; that for members of those boards, commissions or committees established by the City Council as requiring annual disclosure, completion of the City’s General Disclosure Form, required by Section 2-114 of the City’s Code of Ethics Conflict of Interest Ordinance shall be completed by February 1 of each year; and that my application will remain on file for consideration for a period of three (3) years, after which time I will need to file a new application. I agree to comply at all times with all requirements of the office for which I am applying. By my signature below, I hereby certify that all the information contained herein is true to the best of my knowledge and belief.
Date: ____________________ Signature: ____________________________________________________
PLEASE SUBMIT THIS APPLICATION TO: City Clerk’s Office P. O. Box 347 Elizabeth City, NC 27909 Fax: (252) 337-6956 Phone: (252) 337-6955 Email: [email protected]
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OFFICE USE ONLY Residence: ________Inside ________ETJ ________County Appointed: _______________ Term: ____________________ Date: ____________________
CITY OF HENDERSON Application for Boards/Commissions/Committees Please complete each section Full Name ____________________________________________________Date of Birth ___/___/_____ Home Address_________________________________________________________________________ Home Phone ______________________
City of Henderson Resident: ____Yes _____ No
Current Employers_____________________________________________________________________ Job Title __________________________________________________ Years in current position_______ Business Phone _________________________
Fax ________________________
E-Mail Address _______________________________________________________________________ Duties _______________________________________________________________________________ _____________________________________________________________________________________ Other employment history _______________________________________________________________ It is the City Council’s goal to maintain a balance of membership Boards/Commissions/Committees based on race, gender and Council Ward residency.
on
its
Council Ward No. ___________________ Male ________
Female __________
White ____ Black ____ Hispanic ____ Native American ____ Asian ____ Other ____ Board/Commission/Committee Applying for (list only one per form) _____________________________________________________________________________________ Generally, the Council desires to broaden participation on Boards/Commissions/Committees for as much citizen involvement as possible; therefore, the goal is to limit appointees to no more than two (2) Boards/Commissions/Committees. Please list any other Board/Commission/Committee on which you currently serve: ______________________________________________________________ Why are you interested in serving on this Board/Commission/Committee? _________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ DO NOT SUBMIT RESUMES/ATTACHMENTS (OVER)
Interests/Skills/Areas of Expertise/Professional Organizations/Activities __________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Affirmation of Eligibility: Has any formal charge of professional misconduct, criminal misdemeanor or felony ever been filed against you in any jurisdiction? Yes________
No __________ If yes, please explain disposition: _____________________________
____________________________________________________________________________________ ____________________________________________________________________________________ Are there any conflicts of interest or other matters that would create problems or prevent you from fairly and impartially discharging your duties as an appointee of the City Council? Yes _____ No ______ If yes, please explain: ___________________________________________________________________ _____________________________________________________________________________________ I understand this application is public record, and I certify that the facts contained in this application are true and correct to the best of my knowledge. I authorize and consent to background checks and to the investigation and verification of all statements contained herein as deemed appropriate. I further authorize all information concerning my qualifications to be investigated and release all parties from all liability for any damages that may result from this investigation. I understand and agree that any misstatement may be cause for my removal from any Board/Commission/Committee. I understand regular attendance to any Board/Commission/Committee is important and accordingly, I further understand that if my attendance is less than the standards established for any such body that this is cause for removal. Lacking any written standards for attendance by any Board/Commission/Committee, it is expected that I will attend at least 75% of all meetings during any one calendar year to maintain my seat on any Board/Commission/Committee to which I may be appointed. This form will remain on file in the Office of the City Clerk and requests for updates will be sought prior to any consideration for reappointment (or future appointment) to any Board/Commission/Committee. Signature _________________________________________ Date: _____________________________ Form is invalid if not signed and dated
Return Completed Form to: Esther J. McCrackin City Clerk 134 Rose Avenue P O Box 1434 Henderson, NC 27536 Phone: (252) 430-5705 Fax: (252) 492-7935 Email: [email protected] Do not submit any resumes or attachments Applicants are required to be a resident of the City of Henderson Last Update: 11-8-10 Cityclerk\applicationforboardsaugust2010\11-8-10
Town Council Roundtable Discussion Date:
January 9, 2018
Topic:
Establish Advisory Committee and Board Member Events
Facilitator:
Liz Johnson
Action Requested:
Consider establishing an annual event for information sharing between Advisory Committee and Board Members and an annual event to recognize the contributions of these Members
Item Summary: The Town of Morrisville currently has seven Advisory Committees and Boards (not including the Youth Council): Board of Adjustment Environment and Stormwater Parks, Recreation and Cultural Resources Performance Measures Planning and Zoning Board Public Safety Senior Each of these Committees/Boards works independently of the others with limited communication among them. As Morrisville progresses the issues and opportunities will become more complex and overlap the purview of other Committees/Boards. It is important to establish communication and information sharing between these important groups. An annual event should be established for all Committee/Board members and allow the Chairs to share a brief presentation on the accomplishments, goals, challenges,… of their Committee/Board. This event will also give members the opportunity to get to know other members. Morrisville Committee/Board volunteers give a great deal of their time and energy in service to the citizens. Their efforts need to be recognized. An annual appreciation event should be established recognize the time and effort of our volunteers. Combining these two events could be a possibility as well. 100 Town Hall Drive | PO Box 166 | Morrisville, NC 27560 | P: 919.463.6200 | F: 919.481.2907 | t ownofmorrisville.org
Town Council Roundtable Discussion
Date:
January 9th, 2018
Topic:
OpenPass Data Jam Invitation / Questionnaire
Facilitator:
Vicki Scroggins-Johnson
Action Requested: Town Council to agree on an issue or topic related to Affordable Housing in Morrisville that can be submitted to Open Pass Data Jam application for consideration. Item Summary: Morrisville has been invited to participate as a Community Partner in the OpenPass Data Jam held on March 3rd, 2018. As a partner, the OpenPass Data Jam’s goal is to offer Community Partners volunteer efforts in data science, technology, design, and policy skills to support the Town’s mission. This year’s OpenPass topic is Affordable Housing. OpenPass team is working with Wake County, the City of Raleigh, and other partners to complement their existing affordable housing efforts and improve capacity to use complex data in making decisions. To date, Morrisville does not have an affordable housing policy. To create a policy for the Town, one must first understand our landscape – an assessment is needed. OpenPass Data Jam could provide us with new insights. I will share some suggested issues at the round table.
100 Town Hall Drive | PO Box 166 | Morrisville, NC 27560 | P: 919.463.6200 | F: 919.481.2907 | t ownofmorrisville.org
OpenPass Data Jam 2018 As part of the Triangle Open Data Day, we are planning a data science hackathon to focus on affordable housing. If the mission of your organization is focused on this issue and you have a challenge that can be informed with data, let us know by filling out this form. * Required
Contact Information Let us know how to best contact you
Name * Your answer
Email address * Your answer
Phone number * Your answer
Best times to call * Morning Afternoon Evening Other:
Required
Organization Information Tell us about your organization
Name of the Organization * Your answer
Mission of the Organization * Your answer
Program related to Affordable Housing Your answer
Geographical areas served Your answer Data Challenges Let us know how we might help creating analysis, visualizations, predictive algorithms, data tools, etc.
What are some of the challenges the organization is facing? * Your answer
What data science project might be of help? * Your answer
What would be the impact to your organization to complete this project? * Your answer
What data does the organization have to use for this project? Your answer
SUBMIT
Town Council Roundtable Discussion Date:
January 9, 2018
Topic:
Bike Friendly Community
Facilitator:
TJ Cawley
Action Requested:
Explore the attainment of the designation “Bike Friendly Community” for Morrisville
Item Summary: As our community grows and our demographics continue to indicate a desire for additional mobility options taking intentional steps to make biking a more attractive alternative for our residents aligns with our small town values. The League of American Bicyclists administer the program http://www.bikeleague.org/community. The Bicycle Friendly Community program provides a roadmap to improving conditions for bicycling and guidance to help make your community's vision for a better, bikeable community a reality. There are currently 430 bike friendly communities (12 in North Carolina) including Raleigh, Durham, Chapel Hill and Cary. Here in NC, Davidson, Carrboro and Boone are towns smaller than Morrisville which have the designation. I would like to see if there is interest within the council to direct staff to explore the possibility of looking at these best practices, perhaps within the purview of one of our citizen committees with the eventual aspirational goal of becoming a “Bike Friendly Community” here in Morrisville.
100 Town Hall Drive | PO Box 166 | Morrisville, NC 27560 | P: 919.463.6200 | F: 919.481.2907 | t ownofmorrisville.org
Town Council Roundtable Discussion Date:
January 9, 2018
Topic:
Tree City USA Designation
Facilitator:
TJ Cawley
Action Requested:
Explore the attainment of the designation “Tree City USA” for Morrisville
Item Summary: The Tree City USA program has been greening up cities and towns across America since 1976. It is a nationwide movement that provides the framework necessary for communities to manage and expand their public trees. More than 3,400 communities have made the commitment to becoming a Tree City USA. They have achieved Tree City USA status by meeting four core standards of sound urban forestry management: maintaining a tree board or department, having a community tree ordinance, spending at least $2 per capita on urban forestry and celebrating Arbor Day. National Arbor Day is April 27, 2018. https://www.arborday.org/programs/treecityusa/about.cfm Our community has indicated a desire to preserve our environment, in fact a tree preservation ordinance was enacted a couple of years ago for this express purpose. The benefit seeking and perhaps achieving this designation will help to assure our residents and visitors that even while part of the vibrant growth affecting our region we are committed to doing so in a sustainable fashion with an eye on the future. There are 87 in North Carolina a number of nearby cities who have the Tree City USA designation including Raleigh, Durham, and Chapel Hill. Cary last year celebrated 30 years as a Tree City USA. http://www.townofcary.org/Home/Components/News/News/12246/715?n page=17&arch=1 100 Town Hall Drive | PO Box 166 | Morrisville, NC 27560 | P: 919.463.6200 | F: 919.481.2907 | t ownofmorrisville.org
This is not a request for funding, in fact Morrisville may already be allocating $2 per capita on efforts to meet the financial requirement. What I am asking for today is councils thoughts on directing staff to explore the possibility of seeking Tree City USA designation, perhaps with the assistance of one of our citizen committees.
Town Council Roundtable Discussion Date:
January 9, 2018
Topic:
2018 Retreat Agenda
Facilitator:
Todd Wright, Assistant Town Manager
Action Requested: Review 2018 Retreat Agenda Item Summary: The Council Retreat dates are February 23-25, 2018. The retreat will have a strategic focus. The retreat location will held in the City of Kannapolis. The draft retreat agenda will be reviewed at the January 9, 2018, Town Council meeting. The City of Kannapolis purchased land (more than 50 acres) in its downtown, and is in the process of revitalizing the area. In addition, Kannapolis has space in its City Hall that is available for rent to the community. Having the Council Retreat in Kannapolis will afford us the opportunity to gain insight on similar initiatives that we have in the pipeline. We will tour the Kannapolis downtown development project, including City Hall and hear first-hand from their officials on lessons learned. Lodging will be provided at the Hampton Inn in Kannapolis/Concord. The weekend work sessions will be held at Kannapolis City Hall in their Emergency Operations Center/Training Room. Transportation to Kannapolis will be on Amtrak Train. The train leaves Cary at 11:58 am on Friday February 23rd, and will return from Kannapolis at 12:27 pm on Sunday February 25th, with an expected arrival in Cary at 3:00 pm.
100 Town Hall Drive | PO Box 166 | Morrisville, NC 27560 | P: 919.463.6200 | F: 919.481.2907 | t ownofmorrisville.org
Town Council Roundtable Discussion Date:
January 9, 2018
Topic:
Legislative Advocacy Agenda
Facilitator:
Erin L. Hudson, Town Clerk
Action Requested:
Discussion Only
Related Documents:
NCLM 2017-18 Municipal Advocacy Goals, 2017 Morrisville Town Council Approved Legislative Advocacy Agenda
Item Summary: As the General Assembly is preparing to reconvene on January 10 for the 2018 Short Session, staff wants to begin discussions with Town Council related to a state and potential federal advocacy agenda. Generally, the Short Session may not provide much additional time for lobbying, but many times allows the General Assembly to continue discussions of legislation brought forth during the Long Session. Staff will continue to seek opportunities to continue to strengthen relationships with our delegates. The North Carolina League of Municipalities shared its End of Session Bulletin and noted several bills that would be “eligible/likely eligible” for Short Session consideration. Legislation followed by the Town during the Long Session and continuing to be of interest, listed as “eligible/likely eligible,” would include: -
HB900 Safe Infrastructure & Low Property Tax Act SB81 Sales Tax Economic Nexus for Remote Sales SB94 Elections Transparency HB64 Municipal Elections in Even Number Years (SB206 Senate Companion Bill)
Staff was polled for any possible topics or areas of interest for council discussion and possible inclusion on an advocacy agenda. Potential topics as proposed by staff or mentioned by Town Council in previous meeting discussion could include, but are not limited to the following: Planning/Zoning - Maintain the Strategic Transportation Investments legislation, excluding the requirement of a local match for standalone bike/ped projects (*would require a change in legislation) - Pursue authority for inclusionary zoning, requiring that developers provide affordable housing as part of larger developments 100 Town Hall Drive | PO Box 166 | Morrisville, NC 27560
| P: 919.463.6200 | F: 919.481.2907 | t ownofmorrisville.org
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Monitor potential zoning authority regulations that would impact local authority Pursue revision of Small Cell Wireless legislation to allow jurisdictions to enforce aesthetic requirements for poles and concealment requirements for antenna and ancillary equipment regardless of location (e.g. Town-maintained ROW or NCDOT-maintained ROW)
Engineering/Stormwater - Continue to support legislation that protects local drinking water supply from contaminants - Support authority for joint economic development agencies between municipalities and counties - Ensure support of licensure and practice of professional engineering Once the Short Session has commenced and the General Assembly begins its work, Town Council will again be receiving bi-weekly updates from the Town Clerk highlighting any activities, engagement opportunities, and/or legislation tracking of importance to the Town. Town Council also generally discussed development of a federal advocacy agenda early last year and the benefits of becoming more involved in the National League of Cities (NLC). Several Council members and staff attended the NLC meeting held in Charlotte this past November. Staff will provide information about the upcoming March 2018 NLC meeting in March and historical information about meeting attendance and cost in order to facilitate further development of a travel policy requested by Town Council.
