Town Hall Meeting Rules
SUMMERLIN SOUTH LITTLE LEAGUE RULES OF ORDER FOR TOWN HALL MEETINGS Summerlin South Little League periodically holds Town Hall meetings to allow players, parents, coaches, or other members of the League an opportunity to voice opinions about the league, suggest new ideas or improvements, or ask questions of the Board of Directors. The goal for these meetings is to enhance communication and encourage positive dialogue. All constructive suggestions and comments are welcome, although matters typically will not be immediately presented for a vote. Although these meetings are intended to an open forum, the following rules of order will be enforced to promote civility and ensure that anyone who wishes to be heard may be so: 1. 2.
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90 minutes will be set aside for the meeting (although the meeting may be adjourned early if the agenda is completed). Each person wishing to discuss an issue at the meeting may reserve time by: a. (In advance ) Submitting an agenda request to [email protected] with his/her name and the topic s/he wishes to address; or b. (At the meeting) Providing his/her name and the topic s/he wishes to address at the designated table before the meeting is called to order. An agenda will be generated for the meeting that lists the speaker and topics in the order received. The agenda will be closed to additional topics and speakers once the meeting is called to order. The League President will designate a Chair to moderate the meeting. The Chair has sole power to recognize each speaker and grant him/her the floor. When recognized, each speaker has two minutes to deliver initial remarks on the noticed topic. After the speaker has completed his/her initial remarks, anyone in attendance who wishes to comment on or pose a question about on the topic presented must stand or raise a hand to be recognized by the Chair. Questions or comments will not be allowed until after the speaker has finishes his/her remarks, and attendees may not attempt to interrupt a speaker with questions or comments. Questions or comments, or response to them, will be limited to 30 seconds each. While a person is speaking, no interruptions will be tolerated (verbal or otherwise). The Chair will extend one warning to any person who makes any outburst or interruption when s/he does not have the floor, or who makes an inappropriate comment or personal attack. A second offense will result in dismissal from the meeting. These rules apply to all in attendance, including the Board of Directors. The Board Secretary shall keep Minutes of the meeting and shall record the attendance of all present.
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4. 5. 6.
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8. 9.
90 minutes will be set aside for the meeting (although the meeting may be adjourned early if the agenda is completed). Each person wishing to discuss an issue at the meeting may reserve time by: a. (In advance ) Submitting an agenda request to [email protected] with his/her name and the topic s/he wishes to address; or b. (At the meeting) Providing his/her name and the topic s/he wishes to address at the designated table before the meeting is called to order. An agenda will be generated for the meeting that lists the speaker and topics in the order received. The agenda will be closed to additional topics and speakers once the meeting is called to order. The League President will designate a Chair to moderate the meeting. The Chair has sole power to recognize each speaker and grant him/her the floor. When recognized, each speaker has two minutes to deliver initial remarks on the noticed topic. After the speaker has completed his/her initial remarks, anyone in attendance who wishes to comment on or pose a question about on the topic presented must stand or raise a hand to be recognized by the Chair. Questions or comments will not be allowed until after the speaker has finishes his/her remarks, and attendees may not attempt to interrupt a speaker with questions or comments. Questions or comments, or response to them, will be limited to 30 seconds each. While a person is speaking, no interruptions will be tolerated (verbal or otherwise). The Chair will extend one warning to any person who makes any outburst or interruption when s/he does not have the floor, or who makes an inappropriate comment or personal attack. A second offense will result in dismissal from the meeting. These rules apply to all in attendance, including the Board of Directors. The Board Secretary shall keep Minutes of the meeting and shall record the attendance of all present.
