York Preparatory Academy Regular Board Meeting Agenda DATE ...
MEETING: York Preparatory Academy Regular Board Meeting Agenda DATE/TIME: December 12, 2016 | 7:30 PM EST LOCATION: 1047 Golden Gate Ct, Rock Hill, SC 29732 Student Union Media Center Charter Expiration: July 10, 2019 I. Call to Order (Chair) II. Opening Ceremonies Reading of Mission Statements YPA Mission Statement The mission of York Preparatory Academy (YPA) is for the faculty, staff, students, parents, and community to provide an engaged learning environment that leads to the success of each individual student, while also challenging these students to become life-long learners, independent thinkers, respectful individuals, and responsible citizens thus preparing them for a 21st century global economy. Board Mission Statement The mission of the YPA Board of Directors is to ensure the school, via its leadership team, accomplishes the outcomes defined in the charter and operates within all related parameters. III. Adoption of Agenda IV. Approve Minutes – Regular meeting 10/27/16. After asking if there are any corrections, “the chair says, ‘there being no corrections [or no further corrections] to the minutes, the minutes for October 27, 2016 are approved [or approved as corrected].’ The minutes are thus approved without any formal vote, even if a motion for their approval has been made.” (RONR 11th ed.) Public Comment – (Must sign up before meeting) The official meeting of the board is by law a public meeting and we value citizen input; however, in order to protect the integrity of the adopted agenda, public dialogue will be restricted to the 'Public Comments' section of the agenda or as directed by the board chairman. The board’s rules for public comments are as follows: • Each person wishing to comment has five minutes. • Board members are not permitted to respond to direct questions. • Board members are prohibited from engaging individuals offering comments in discussion. • Disruptive behavior is not permitted. • Personal attacks aimed at students, staff or board members are not permitted. • Scurrilous, obscene, or defamatory language aimed at anyone is strictly prohibited. • Public comments are not exempt from lawful prohibitions involving slander or libel
V. Staff Reports A. B. C. D. E. E.
Managing Director’s Report Financial Report HS Principal Report 5 - 8 Principal Report K - 4 Principal Report Director of Special Services Report
(Brian Myrup) (Kim Taylor, CFO) (Dr. TK Kennedy) (Ryan Bridges) (Jennifer McGugan) (Scott Barr)
VI. Board Reports 1. Governance Committee Report 2. Finance Committee Report 3. Adhoc Committee Report for Fundraisers and 501c3 Groups
(Craig Craze) (Bill Hargrove) (Joseph Johansen)
VII. Consent Agenda (SOC) 1. Confirm financial audit for prior year submitted to sponsor by November 1st. 2. Board confirms Bond Covenants (Part 2 of 4) are complete. 3. Board confirms that random drug tests and background checks on transportation employees completed. 4. Board confirms that the school's current Charter Contract with the district and signed statement of assurances executed by the board chair and school leader are submitted to the sponsor by December 30. 5. Board confirms CFO will submit Actual -to‐ Budget to Sponsor due January 1st. VIII. New Business A)
Systematic Oversight Calendar (SOC) – Board Action
1. Board confirms EEO‐5 form (Equal Employment Opportunity and Civil Rights form) will be sent by the November deadline. IX. Other Business 1. Policy governing attorney review of contracts (Craig Craze 2. Amendments to YPA by-laws and charter appendices (Craig Craze) a. Delete the “Conflict of Interest and Code of Conduct Policy” from the appendix of the Charter updated Feb 25, 2016. b. Delete the “YPA Board Evaluation Criteria” from the appendix of the Charter updated Feb 25, 2016. c. Adopt the YPA Bylaws dated December 8, 2016. d. Adopt the YPA Board Evaluation Criteria dated Nov 21, 2016, which eliminate references to the Code of Conduct and Yes/No answers. e. Clarify that it was the Conflict of Interest Policy was that adopted at the March 24, 2016 board meeting and strike any reference to Code of Conduct. 3. Approve wage adjustments for certified teachers (Kim Taylor) 4. Approve budget updates (Kim Taylor)
X. Unfinished Business 1. Update on the Contract for the Activity Field and Vote 2. Access Control Panels Bids Review and Vote
(Brian Myrup) (Brian Myrup)
XI. Executive Session (*Conducted in executive session in accordance with South Carolina Code of Laws, Title 30, Chapter 4, Section 30-4-70 (a)(1), for the “discussion of employment, appointment, compensation, promotion, demotion, discipline, or release of… employee[s]”) 1.The South Carolina Freedom of Information Act, Section 30-4-70, paragraph (a)(1), “Discussion of . . . a student.” (Brian Myrup) 2. Discussion of an employee (Gwen Mugabe) XII. Confirm Date and Location of Next Board Meeting and/or Working Session Policy Governance Training Thursday, Jan 19 from 6 – 9 pm, Friday, January 20, 2017 from 6-9 pm and Saturday, January 21, 2017 from 8-4pm Board Meeting January 26, 2017 Potential Board Member Open House Thursday February 9, 2017 XIII. Adjourn Meeting
V. Staff Reports A. B. C. D. E. E.
Managing Director’s Report Financial Report HS Principal Report 5 - 8 Principal Report K - 4 Principal Report Director of Special Services Report
(Brian Myrup) (Kim Taylor, CFO) (Dr. TK Kennedy) (Ryan Bridges) (Jennifer McGugan) (Scott Barr)
VI. Board Reports 1. Governance Committee Report 2. Finance Committee Report 3. Adhoc Committee Report for Fundraisers and 501c3 Groups
(Craig Craze) (Bill Hargrove) (Joseph Johansen)
VII. Consent Agenda (SOC) 1. Confirm financial audit for prior year submitted to sponsor by November 1st. 2. Board confirms Bond Covenants (Part 2 of 4) are complete. 3. Board confirms that random drug tests and background checks on transportation employees completed. 4. Board confirms that the school's current Charter Contract with the district and signed statement of assurances executed by the board chair and school leader are submitted to the sponsor by December 30. 5. Board confirms CFO will submit Actual -to‐ Budget to Sponsor due January 1st. VIII. New Business A)
Systematic Oversight Calendar (SOC) – Board Action
1. Board confirms EEO‐5 form (Equal Employment Opportunity and Civil Rights form) will be sent by the November deadline. IX. Other Business 1. Policy governing attorney review of contracts (Craig Craze 2. Amendments to YPA by-laws and charter appendices (Craig Craze) a. Delete the “Conflict of Interest and Code of Conduct Policy” from the appendix of the Charter updated Feb 25, 2016. b. Delete the “YPA Board Evaluation Criteria” from the appendix of the Charter updated Feb 25, 2016. c. Adopt the YPA Bylaws dated December 8, 2016. d. Adopt the YPA Board Evaluation Criteria dated Nov 21, 2016, which eliminate references to the Code of Conduct and Yes/No answers. e. Clarify that it was the Conflict of Interest Policy was that adopted at the March 24, 2016 board meeting and strike any reference to Code of Conduct. 3. Approve wage adjustments for certified teachers (Kim Taylor) 4. Approve budget updates (Kim Taylor)
X. Unfinished Business 1. Update on the Contract for the Activity Field and Vote 2. Access Control Panels Bids Review and Vote
(Brian Myrup) (Brian Myrup)
XI. Executive Session (*Conducted in executive session in accordance with South Carolina Code of Laws, Title 30, Chapter 4, Section 30-4-70 (a)(1), for the “discussion of employment, appointment, compensation, promotion, demotion, discipline, or release of… employee[s]”) 1.The South Carolina Freedom of Information Act, Section 30-4-70, paragraph (a)(1), “Discussion of . . . a student.” (Brian Myrup) 2. Discussion of an employee (Gwen Mugabe) XII. Confirm Date and Location of Next Board Meeting and/or Working Session Policy Governance Training Thursday, Jan 19 from 6 – 9 pm, Friday, January 20, 2017 from 6-9 pm and Saturday, January 21, 2017 from 8-4pm Board Meeting January 26, 2017 Potential Board Member Open House Thursday February 9, 2017 XIII. Adjourn Meeting
