York Preparatory Academy Regular Board Meeting Agenda DATE/TIME
; MEETING: DATE/TIME: LOCATION:
York Preparatory Academy Regular Board Meeting Agenda April 21, 2016 | 7:00 PM EST 1047 Golden Gate Ct, Rock Hill, SC 29732 Student Union Media Center Charter Expiration: July 10, 2019
I. Call to Order (Chair) II. Opening Ceremonies Reading of Mission Statements YPA Mission Statement The mission of York Preparatory Academy (YPA) is for the faculty, staff, students, parents, and community to provide an engaged learning environment that leads to the success of each individual student, while also challenging these students to become life-long learners, independent thinkers, respectful individuals, and responsible citizens thus preparing them for a 21st century global economy. Board Mission Statement The mission of the YPA Board of Directors is to ensure the school, via its leadership team, accomplishes the outcomes defined in the charter and operates within all related parameters. III. Adoption of Agenda IV. Approve Minutes – Regular meeting 03/24/16. After asking if there are any corrections, “the chair says, ‘there being no corrections [or no further corrections] to the minutes, the minutes for March 24, 2016 are approved [or approved as corrected].’ The minutes are thus approved without any formal vote, even if a motion for their th approval has been made.” (RONR 11 ed.) Public Comment – (Must sign up before meeting) The official meeting of the board is by law a public meeting and we value citizen input; however, in order to protect the integrity of the adopted agenda, public dialogue will be restricted to the 'Public Comments' section of the agenda or as directed by the board chairman. The board’s rules for public comments are as follows: • Each person wishing to comment has five minutes. • Board members are not permitted to respond to direct questions. • Board members are prohibited from engaging individuals offering comments in discussion. • Disruptive behavior is not permitted. • Personal attacks aimed at students, staff or board members are not permitted. • Scurrilous, obscene, or defamatory language aimed at anyone is strictly prohibited. • Public comments are not exempt from lawful prohibitions involving slander or libel V. Staff Reports A. Acting Head of School Report B. Financial Report C. HS Principal Report D. K - 8 Principal Report
(Dr. Brian Carpenter) (Kim Taylor, CFO) (Dr. TK Kennedy) (Ryan Bridges)
E. Director of Special Services Report
(Scott Barr)
VI. Executive Session (*Conducted in executive session in accordance with South Carolina Code of Laws, Title 30, Chapter 4, Section 304-70 (a)(1), for the “discussion of employment, appointment, compensation, promotion, demotion, discipline, or release of… employee[s]”)
1. “Discussion of . . . student[s]” as permitted under The South Carolina Freedom of Information Act, Section 30-4-70, paragraph (a)(1)
(Dr. Carpenter)
2. “Discussion of employment, appointment, compensation, promotion, demotion, discipline, or release of an employee . . .” as permitted under The South Carolina Freedom of Information Act, Section 30-4-70, paragraph (a)(1). (Dr. Carpenter) VII. Board Reports A. Fundraising Committee Report B. Governance Committee Report C. Ad Hoc Committee for Charter and Bylaw Update Report VIII. Consent Agenda (SOC) 1. Board Board confirm enrollment and attendance data-Part 1 of 2 2. Board confirms review of salary ranges 3. Board confirms creation of internal salary guide
(Bill Hargrove) (Craig Craze) (Joseph Johansen)
(Dr. Carpenter) (Kim Taylor) (Kim Taylor)
IX. New Business A)
Systematic Oversight Calendar (SOC) – Board Action
1. Confirm Administration of Student/Parent Survey (Scott Smith) 2. Board confirm completion of ALL employee evaluations (Dr. Carpenter) 3. Board (or committee) review Financial Audit RFPs (Bill Hargrove) 4. Annual Conflict of Interest Disclosure, Code of Conduct and Release for Background Check (Craig Craze) 5. Confirm PASS testing has started (and all end of year performance tests) (Dr. Carpenter) 6. Board confirm that the election process is complete (Dr. Carpenter 7. Board confirms review of salary ranges (Kim Taylor) 8. Board confirms creation of internal salary guide (Kim Taylor) B)
Other Business:
1. 2. 3. 4. 5.
Board appointments 403(b) Audit Proposed Financial Control Policies nd YPA AOP including Proposed Budget 2016 – 2017 2 Reading YPA Fundraising Handbook / Policies
(Joseph Johansen (Chaz Friendly) (Kim Taylor) (Dr. Carpenter) (Kim Taylor)
X. Unfinished Business 1. 2.
Board confirms candidate nominees complete training and ballot published Board reconsider funding for the Activity Field
XI. Confirm Date and Location of Next Board Meeting and/or Working Session XII. Adjourn Meeting
(Dr. Carpenter) (Craig Craze)
York Preparatory Academy Regular Board Meeting Agenda April 21, 2016 | 7:00 PM EST 1047 Golden Gate Ct, Rock Hill, SC 29732 Student Union Media Center Charter Expiration: July 10, 2019
I. Call to Order (Chair) II. Opening Ceremonies Reading of Mission Statements YPA Mission Statement The mission of York Preparatory Academy (YPA) is for the faculty, staff, students, parents, and community to provide an engaged learning environment that leads to the success of each individual student, while also challenging these students to become life-long learners, independent thinkers, respectful individuals, and responsible citizens thus preparing them for a 21st century global economy. Board Mission Statement The mission of the YPA Board of Directors is to ensure the school, via its leadership team, accomplishes the outcomes defined in the charter and operates within all related parameters. III. Adoption of Agenda IV. Approve Minutes – Regular meeting 03/24/16. After asking if there are any corrections, “the chair says, ‘there being no corrections [or no further corrections] to the minutes, the minutes for March 24, 2016 are approved [or approved as corrected].’ The minutes are thus approved without any formal vote, even if a motion for their th approval has been made.” (RONR 11 ed.) Public Comment – (Must sign up before meeting) The official meeting of the board is by law a public meeting and we value citizen input; however, in order to protect the integrity of the adopted agenda, public dialogue will be restricted to the 'Public Comments' section of the agenda or as directed by the board chairman. The board’s rules for public comments are as follows: • Each person wishing to comment has five minutes. • Board members are not permitted to respond to direct questions. • Board members are prohibited from engaging individuals offering comments in discussion. • Disruptive behavior is not permitted. • Personal attacks aimed at students, staff or board members are not permitted. • Scurrilous, obscene, or defamatory language aimed at anyone is strictly prohibited. • Public comments are not exempt from lawful prohibitions involving slander or libel V. Staff Reports A. Acting Head of School Report B. Financial Report C. HS Principal Report D. K - 8 Principal Report
(Dr. Brian Carpenter) (Kim Taylor, CFO) (Dr. TK Kennedy) (Ryan Bridges)
E. Director of Special Services Report
(Scott Barr)
VI. Executive Session (*Conducted in executive session in accordance with South Carolina Code of Laws, Title 30, Chapter 4, Section 304-70 (a)(1), for the “discussion of employment, appointment, compensation, promotion, demotion, discipline, or release of… employee[s]”)
1. “Discussion of . . . student[s]” as permitted under The South Carolina Freedom of Information Act, Section 30-4-70, paragraph (a)(1)
(Dr. Carpenter)
2. “Discussion of employment, appointment, compensation, promotion, demotion, discipline, or release of an employee . . .” as permitted under The South Carolina Freedom of Information Act, Section 30-4-70, paragraph (a)(1). (Dr. Carpenter) VII. Board Reports A. Fundraising Committee Report B. Governance Committee Report C. Ad Hoc Committee for Charter and Bylaw Update Report VIII. Consent Agenda (SOC) 1. Board Board confirm enrollment and attendance data-Part 1 of 2 2. Board confirms review of salary ranges 3. Board confirms creation of internal salary guide
(Bill Hargrove) (Craig Craze) (Joseph Johansen)
(Dr. Carpenter) (Kim Taylor) (Kim Taylor)
IX. New Business A)
Systematic Oversight Calendar (SOC) – Board Action
1. Confirm Administration of Student/Parent Survey (Scott Smith) 2. Board confirm completion of ALL employee evaluations (Dr. Carpenter) 3. Board (or committee) review Financial Audit RFPs (Bill Hargrove) 4. Annual Conflict of Interest Disclosure, Code of Conduct and Release for Background Check (Craig Craze) 5. Confirm PASS testing has started (and all end of year performance tests) (Dr. Carpenter) 6. Board confirm that the election process is complete (Dr. Carpenter 7. Board confirms review of salary ranges (Kim Taylor) 8. Board confirms creation of internal salary guide (Kim Taylor) B)
Other Business:
1. 2. 3. 4. 5.
Board appointments 403(b) Audit Proposed Financial Control Policies nd YPA AOP including Proposed Budget 2016 – 2017 2 Reading YPA Fundraising Handbook / Policies
(Joseph Johansen (Chaz Friendly) (Kim Taylor) (Dr. Carpenter) (Kim Taylor)
X. Unfinished Business 1. 2.
Board confirms candidate nominees complete training and ballot published Board reconsider funding for the Activity Field
XI. Confirm Date and Location of Next Board Meeting and/or Working Session XII. Adjourn Meeting
(Dr. Carpenter) (Craig Craze)
