Board Meeting July 13, 2017
Board Meeting July 13, 2017 Members in Attendance: Bobbie Gregory Nick Salvetti Luke Lee Liz Hernandez Cassie Hinde Charlotte Lowe Perla Garibay Luis Lopez Doug Chard George Savage Neil Sal Nolfo Meeting called to order: 6:45pm Approval of Minutes: Not enough members to approve Outstanding Business addressed:
Guest: Bobbie: will like to appoint Sal as Sponsorship coordinator Sal: I used to be a coach and I have ideas as far as fundraising and sponsorships to help out the league. Potentially getting a intern in the office to help and assist . Spoke with Sports Auth and negotiate sale prior to the season beginning a ball /cleats/ shin guards . etc Our website is awesome I have contacts with radio cumulus media we can potentially get some free radio time to get awareness out for our club. GEORGE: Im here because I have Questions in regards to the New budget.. I think its a great idea.. when we play in other locations I notice that they appear to be very organized so im glad to see us moving in the right direction. I think the amount you are asking for is to little. Nick: we are beginning with baby steps and hopefully move in a positive way for our club. Randy: we want to start slow and we have to turn the club in a slow fashion. Like a large ship George: I feel that we are starting with a small fee and every year increase in till we can be at a competitive level with other clubs
Randy: we would like to have you help on the Comp Committee as a parent input George: A board needs to make a decision and sometimes its not helpful to have 50 plus people make a decision. It is difficult to have so many opinions. Randy: we as a club were trying to create a sense of unity and the bylaws can be interpreted in different ways. That was the problem we had. Bobbie: all that being said the committee did speak with the coaches and the parents and then back to the coaches so it was done following the proper protocols. George: we also need to discuss marketing and retention that seems to be areas we are struggling with. NEIL: we need to talk about paint .. field marking paint, typically it's one and half cases for marking fields for spring moving into fall I will need 12-15 cases for the season . estimates of 5 different companies on cost. 30cases for $2000 will last fall and spring it cost $3000 a year to set up the goals and $2000 to line the field i propose that we have the parents do this In the past it used to be done by them and it wasn't an expense for the club. Cassie: We are supposed to go over their contract (Alfredoa Daughter) on setting up the goals hopefully we can renegotiate the cost and it could go down. Neil: going back to marking the fields Originally each field was allocated a certain amount of money. I think we should go back to that and use it as a fundraiser for the comp team. Meaning that if a comp team marks or sets up a field they will get a credit to their account. It could be like a fundraiser for them. Randy: we need to come up with a new plan for the spring Neil: final though: we need to get coaches to get licenses. Randy: we did set apart money in the new budget for coaches to get licenses. But we need to move slow we made one change and we lost like 8 teams. Neil:i still have about 12-15 cases no decision needed at this time but 2 weeks delivery time. LIZ: We would like to request that any new proposed increased in fee. Be implemented/discussed prior to our fiscal year Luke: I would like to second that on Satiagos behalf. We are proactive fundraising team and we want to help out our parents with any increase fees. Randy: Liz, if that coach would like to join the comp committee we would love to have him. and we will not promise but will take it in to consideration
Charlotte: i have an issue one lady who doesn’t have custody of the kids and is requesting a scholarships. The children live with the dad but she want to use her income. Can we do That? Nick: No she needs to give all accurate info and if the children live with the father we need to use his income.
Referee Liaison: (Doug) DOUG: we would like to have the schedule set at least 2 days prior to the scheduled game. Primary speaking for comp side of refs and with the new ref contract we will address the new changes in the contract please see attachment. We are also proposing increase in fee. We also need to revisit the u8 issue from the previous meeting. I have seen where the hosting club has field Marshalls monitoring multiple games watching in between games in case of any issues. to alleviate the cost of refs. Doug: the transition from 1 to 3 refs when will that be made. Nick: let us look at our numbers and see what we come up with, but myb U10 Doug: need help with recruiting refs. We are holding a trainee session for refs Cassie/Luke we need to email blast it. Online registration opened now and I have 2 enrollees for the session.
Charlotte (Tops): TOPS program UOP wants to move the games to Tuesday nights Charlotte is not available. They also will not allow for a storage container/bin which makes its difficult for the transportation of equipment. I suggest we move it back to the office for this year intill we can regroup and see what is in the best interests for the kids. Randy: I think we should try to continue with UOP or at least keep the lines of communication open with them Consensus was to move it back to the office Randy will speak to his contact from UOP
REC COORDINATORS (Roy & DJ): Roys 3rd meeting not attending
Office Admin (Cassie): A mom that registered 2 kids moving and would like a refund is that possible NICK: yes Total numbers 417players registered Registration closes tomorrow Bobbie : hopefully we can begin marketing with Sal and radio voice. For spring league next year.
COMP COORDINATORS (Joey & Tim): Randy: We had a meeting to discuss the new budget had a parent meeting at Bear Creek as well to inform the parents had a coaches vote meeting with a vote of 8-4 The new fee was approved and we are moving forward with it. $120 is registration fee is due now. we have lost some teams (5 teams?) Randy: we need to see how this budget plays out and how we need to adjust the numbers and see how it goes and what adjustments we need to make
PERLA District 8: TREASURES REPORT (Cassie): Cassie- Echecks, Ive been seeing e-checks being processed by teams. The problem with this is that no team info comes thru with the echeck and im unawares as to who processed it.. How do we address this? Nick: can we use the club credit card. Cassie: no more echecks Cassie: We have a team requesting a check request for Fall League but its been known that they are leaving the club if they are leaving we will not issue a check If you have teams that owe the club money we will not schedule refs or fields for them any more Randy: if a team right now has a negative balance they will not be able to register their team or provided player passes for them. Direct them to Tim or Joey
Vice President Report: Nothing to report
Presidents Report: Rosie is the new snack shack person Can we get a refrigerator and put it in there Luke will add to the website that we will have a snack shack regularly beach bum shaved ice comes in vendors can still come in (food truck) more options of food the longer they stay Ritas has reached out if they could come out and to the arch rd fields we will open the lines of communication with them and hopefully build a partnership Sal with Spear head the situation Sports engine is up for the comp team Bobbie: we attended the 1st Annual Club on JUly 2nd Vision of the Club How to build and improve the club risk avoidance Non profit leadership
Niki is running the BML program alot more organized and coaches will be interviewed keeping the lines of communication open between the coaches and parents and club
MEETING ADJOURNED 8:45pm
Guest: Bobbie: will like to appoint Sal as Sponsorship coordinator Sal: I used to be a coach and I have ideas as far as fundraising and sponsorships to help out the league. Potentially getting a intern in the office to help and assist . Spoke with Sports Auth and negotiate sale prior to the season beginning a ball /cleats/ shin guards . etc Our website is awesome I have contacts with radio cumulus media we can potentially get some free radio time to get awareness out for our club. GEORGE: Im here because I have Questions in regards to the New budget.. I think its a great idea.. when we play in other locations I notice that they appear to be very organized so im glad to see us moving in the right direction. I think the amount you are asking for is to little. Nick: we are beginning with baby steps and hopefully move in a positive way for our club. Randy: we want to start slow and we have to turn the club in a slow fashion. Like a large ship George: I feel that we are starting with a small fee and every year increase in till we can be at a competitive level with other clubs
Randy: we would like to have you help on the Comp Committee as a parent input George: A board needs to make a decision and sometimes its not helpful to have 50 plus people make a decision. It is difficult to have so many opinions. Randy: we as a club were trying to create a sense of unity and the bylaws can be interpreted in different ways. That was the problem we had. Bobbie: all that being said the committee did speak with the coaches and the parents and then back to the coaches so it was done following the proper protocols. George: we also need to discuss marketing and retention that seems to be areas we are struggling with. NEIL: we need to talk about paint .. field marking paint, typically it's one and half cases for marking fields for spring moving into fall I will need 12-15 cases for the season . estimates of 5 different companies on cost. 30cases for $2000 will last fall and spring it cost $3000 a year to set up the goals and $2000 to line the field i propose that we have the parents do this In the past it used to be done by them and it wasn't an expense for the club. Cassie: We are supposed to go over their contract (Alfredoa Daughter) on setting up the goals hopefully we can renegotiate the cost and it could go down. Neil: going back to marking the fields Originally each field was allocated a certain amount of money. I think we should go back to that and use it as a fundraiser for the comp team. Meaning that if a comp team marks or sets up a field they will get a credit to their account. It could be like a fundraiser for them. Randy: we need to come up with a new plan for the spring Neil: final though: we need to get coaches to get licenses. Randy: we did set apart money in the new budget for coaches to get licenses. But we need to move slow we made one change and we lost like 8 teams. Neil:i still have about 12-15 cases no decision needed at this time but 2 weeks delivery time. LIZ: We would like to request that any new proposed increased in fee. Be implemented/discussed prior to our fiscal year Luke: I would like to second that on Satiagos behalf. We are proactive fundraising team and we want to help out our parents with any increase fees. Randy: Liz, if that coach would like to join the comp committee we would love to have him. and we will not promise but will take it in to consideration
Charlotte: i have an issue one lady who doesn’t have custody of the kids and is requesting a scholarships. The children live with the dad but she want to use her income. Can we do That? Nick: No she needs to give all accurate info and if the children live with the father we need to use his income.
Referee Liaison: (Doug) DOUG: we would like to have the schedule set at least 2 days prior to the scheduled game. Primary speaking for comp side of refs and with the new ref contract we will address the new changes in the contract please see attachment. We are also proposing increase in fee. We also need to revisit the u8 issue from the previous meeting. I have seen where the hosting club has field Marshalls monitoring multiple games watching in between games in case of any issues. to alleviate the cost of refs. Doug: the transition from 1 to 3 refs when will that be made. Nick: let us look at our numbers and see what we come up with, but myb U10 Doug: need help with recruiting refs. We are holding a trainee session for refs Cassie/Luke we need to email blast it. Online registration opened now and I have 2 enrollees for the session.
Charlotte (Tops): TOPS program UOP wants to move the games to Tuesday nights Charlotte is not available. They also will not allow for a storage container/bin which makes its difficult for the transportation of equipment. I suggest we move it back to the office for this year intill we can regroup and see what is in the best interests for the kids. Randy: I think we should try to continue with UOP or at least keep the lines of communication open with them Consensus was to move it back to the office Randy will speak to his contact from UOP
REC COORDINATORS (Roy & DJ): Roys 3rd meeting not attending
Office Admin (Cassie): A mom that registered 2 kids moving and would like a refund is that possible NICK: yes Total numbers 417players registered Registration closes tomorrow Bobbie : hopefully we can begin marketing with Sal and radio voice. For spring league next year.
COMP COORDINATORS (Joey & Tim): Randy: We had a meeting to discuss the new budget had a parent meeting at Bear Creek as well to inform the parents had a coaches vote meeting with a vote of 8-4 The new fee was approved and we are moving forward with it. $120 is registration fee is due now. we have lost some teams (5 teams?) Randy: we need to see how this budget plays out and how we need to adjust the numbers and see how it goes and what adjustments we need to make
PERLA District 8: TREASURES REPORT (Cassie): Cassie- Echecks, Ive been seeing e-checks being processed by teams. The problem with this is that no team info comes thru with the echeck and im unawares as to who processed it.. How do we address this? Nick: can we use the club credit card. Cassie: no more echecks Cassie: We have a team requesting a check request for Fall League but its been known that they are leaving the club if they are leaving we will not issue a check If you have teams that owe the club money we will not schedule refs or fields for them any more Randy: if a team right now has a negative balance they will not be able to register their team or provided player passes for them. Direct them to Tim or Joey
Vice President Report: Nothing to report
Presidents Report: Rosie is the new snack shack person Can we get a refrigerator and put it in there Luke will add to the website that we will have a snack shack regularly beach bum shaved ice comes in vendors can still come in (food truck) more options of food the longer they stay Ritas has reached out if they could come out and to the arch rd fields we will open the lines of communication with them and hopefully build a partnership Sal with Spear head the situation Sports engine is up for the comp team Bobbie: we attended the 1st Annual Club on JUly 2nd Vision of the Club How to build and improve the club risk avoidance Non profit leadership
Niki is running the BML program alot more organized and coaches will be interviewed keeping the lines of communication open between the coaches and parents and club
MEETING ADJOURNED 8:45pm
