Business Advisory Group Meeting Business Advisory Group
Business Advisory Group Meeting Meeting Notes June 22, 2017 PRESENT BCOE: Travis Haskill Lisa Anderson Roy Applegate DISTRICTS: Ruthie Anaya, Palermo Jaclyn Kruger, Chico Marie Hartman, Chico
Heather Naylor, Gridley Ron Sherrod, Durham Susan Watts, Oroville High
Business Advisory Group 1. Additions to Agenda a. P-2 Certification – Heather Naylor 2. Special Education Update – Roy Applegate a. Reviewed SELPA Administrators of California Finance Committee June 2017 handout b. Reviewed SELPA governance accomplishments of 16-17: i. Voting structure revamped ii. Framework/agreement for revenue distribution – policy will need to be reviewed by a subcommittee to see what needs to be changed so it will fit with the new revenue distribution agreement. Roy wants to have the changes made by February/March of 2018 for implementation in the 2018-19 fiscal year. Discussion followed about unit rates, processes to request a new unit and verification of existing units in conjunction with Original Budget revenue projections. c. New Program Specialist hired to replace vacant position 3. BAG Calendar for 2017-2018 – Travis Haskill a. Shared meeting calendar for next fiscal year. An electronic version will be sent out. 4. District Support Services Discussion – Travis Haskill a. Discussion opened up with explanation of why input is being sought from the group b. Travis touched on some changes that will be made for the AB1200 budget reviews, discussion followed c. Group requested an updated org chart 5. Escape Update – Lisa Anderson a. Scanning – second demonstration with Inland Business Systems is in July. Discussion followed on scanning demonstration with Ray Morgan earlier in June. Decision will be made after the Inland demonstration. b. Archiving BusinessPLUS – BusinessPLUS will be migrated to an in-house server sometime next spring, after W-2’s, 1099’s, etc. are complete and files are uploaded to the IRS. Lisa will send out an email to the LEA’s asking for names of users that should continue to have access (read only). A request was made for documentation on steps to access the old BusinessPLUS data, especially as staff turns over and time goes by. c. Cost sharing model will be shared at the next meeting 6. LCAP Feedback – Travis Haskill a. Deadline is needed for BCOE LCAP reviews so feedback can be done timely in relation to the LCAP public hearings and adoptions b. Discussion about items that have been in the LCAP in the past and are now being requested to be removed
c.
Discussion about textbook purchases and Instructional Materials Funds (IMF)
7. Distribution of Interest – Travis Haskill a. Interest Letter from the Treasurer handout discussed b. Discussion about receiving timely fund balance reports from the Treasurer, especially in April/May/June 8. LEA Services Staffing Update – Travis Haskill a. Travis gave an overview of the changes in his department: Jana DeMeyer (was the District Services Specialist) is now the Accountant for BCOE Fiscal Services, Laura Allen (was in the BCOE HR Department) replaced Jenna Springer and Jenna Springer (was the District Services Specialist) replaced Regina Storey (left BCOE). Transition will take a while as staff must be shared with other departments. 9. Come Back Butte Charter In Lieus – Travis Haskill a. Distributed the Come Back Butte Charter P-2 ADA worksheet b. No in-lieu taxes have been collected to date for 16-17; we were waiting to see how they looked on the CDE recertification c. All in-lieu taxes for Come Back will be collected during the year-end close, most likely in August d. NOTE – additional information provided via email regarding Come Back Butte Charter In Lieus. Because this charter is a “countywide” charter, their ADA is not subject to the in-lieu transfer. Therefore, no in-lieu taxes will be collected on Come Back Butte Charter ADA. 10. CalSTRS on Behalf Rate Calculation – Travis Haskill a. The ESSCO Accounting Subcommittee will now calculate the rate for all LEA’s b. BCOE will distribute the rate information and creditable STRS earnings when available c. Travis to find out the timeline of the rate calculation 11. Pension Stabilization Trusts – Travis Haskill a. Information shared about irrevocable trusts established for increasing STRS and PERS costs 12. P-2 Certification – Heather Naylor a. Gridley Unified had a major change in their enrollment numbers due to a correction. Heather did not see this correction on the June recertification and was wondering when the correction will be made, as it affects the LCFF. If the correction is made in the near future, then it should show up on the February 2018 recertification. Heather will follow up with the Principal Apportionment department at CDE to find out when this will occur.
HANDOUTS/UPDATES 1. Agenda 2. Interest Letter From the Treasurer 3. Come Back Butte Charter P-2 ADA
Next Meeting Scheduled for Thursday
July 27, 2017 8:30 A.M. (BCOE Board Room – 8:30-12:00)
Heather Naylor, Gridley Ron Sherrod, Durham Susan Watts, Oroville High
Business Advisory Group 1. Additions to Agenda a. P-2 Certification – Heather Naylor 2. Special Education Update – Roy Applegate a. Reviewed SELPA Administrators of California Finance Committee June 2017 handout b. Reviewed SELPA governance accomplishments of 16-17: i. Voting structure revamped ii. Framework/agreement for revenue distribution – policy will need to be reviewed by a subcommittee to see what needs to be changed so it will fit with the new revenue distribution agreement. Roy wants to have the changes made by February/March of 2018 for implementation in the 2018-19 fiscal year. Discussion followed about unit rates, processes to request a new unit and verification of existing units in conjunction with Original Budget revenue projections. c. New Program Specialist hired to replace vacant position 3. BAG Calendar for 2017-2018 – Travis Haskill a. Shared meeting calendar for next fiscal year. An electronic version will be sent out. 4. District Support Services Discussion – Travis Haskill a. Discussion opened up with explanation of why input is being sought from the group b. Travis touched on some changes that will be made for the AB1200 budget reviews, discussion followed c. Group requested an updated org chart 5. Escape Update – Lisa Anderson a. Scanning – second demonstration with Inland Business Systems is in July. Discussion followed on scanning demonstration with Ray Morgan earlier in June. Decision will be made after the Inland demonstration. b. Archiving BusinessPLUS – BusinessPLUS will be migrated to an in-house server sometime next spring, after W-2’s, 1099’s, etc. are complete and files are uploaded to the IRS. Lisa will send out an email to the LEA’s asking for names of users that should continue to have access (read only). A request was made for documentation on steps to access the old BusinessPLUS data, especially as staff turns over and time goes by. c. Cost sharing model will be shared at the next meeting 6. LCAP Feedback – Travis Haskill a. Deadline is needed for BCOE LCAP reviews so feedback can be done timely in relation to the LCAP public hearings and adoptions b. Discussion about items that have been in the LCAP in the past and are now being requested to be removed
c.
Discussion about textbook purchases and Instructional Materials Funds (IMF)
7. Distribution of Interest – Travis Haskill a. Interest Letter from the Treasurer handout discussed b. Discussion about receiving timely fund balance reports from the Treasurer, especially in April/May/June 8. LEA Services Staffing Update – Travis Haskill a. Travis gave an overview of the changes in his department: Jana DeMeyer (was the District Services Specialist) is now the Accountant for BCOE Fiscal Services, Laura Allen (was in the BCOE HR Department) replaced Jenna Springer and Jenna Springer (was the District Services Specialist) replaced Regina Storey (left BCOE). Transition will take a while as staff must be shared with other departments. 9. Come Back Butte Charter In Lieus – Travis Haskill a. Distributed the Come Back Butte Charter P-2 ADA worksheet b. No in-lieu taxes have been collected to date for 16-17; we were waiting to see how they looked on the CDE recertification c. All in-lieu taxes for Come Back will be collected during the year-end close, most likely in August d. NOTE – additional information provided via email regarding Come Back Butte Charter In Lieus. Because this charter is a “countywide” charter, their ADA is not subject to the in-lieu transfer. Therefore, no in-lieu taxes will be collected on Come Back Butte Charter ADA. 10. CalSTRS on Behalf Rate Calculation – Travis Haskill a. The ESSCO Accounting Subcommittee will now calculate the rate for all LEA’s b. BCOE will distribute the rate information and creditable STRS earnings when available c. Travis to find out the timeline of the rate calculation 11. Pension Stabilization Trusts – Travis Haskill a. Information shared about irrevocable trusts established for increasing STRS and PERS costs 12. P-2 Certification – Heather Naylor a. Gridley Unified had a major change in their enrollment numbers due to a correction. Heather did not see this correction on the June recertification and was wondering when the correction will be made, as it affects the LCFF. If the correction is made in the near future, then it should show up on the February 2018 recertification. Heather will follow up with the Principal Apportionment department at CDE to find out when this will occur.
HANDOUTS/UPDATES 1. Agenda 2. Interest Letter From the Treasurer 3. Come Back Butte Charter P-2 ADA
Next Meeting Scheduled for Thursday
July 27, 2017 8:30 A.M. (BCOE Board Room – 8:30-12:00)
