city of vancouver · washington vancouver city council agenda â june ...
CITY OF VANCOUVER ∙ WASHINGTON Vancouver City Hall – Council Chambers – 415 W. 6th Street PO Box 1995 – Vancouver Washington 98668-1995
www.cityofvancouver.us
Timothy D. Leavitt, Mayor Councilmembers Jeanne Harris, Jeanne E. Stewart, Larry J. Smith, Jack Burkman, Bart Hansen and Bill Turlay City Hall is served by C-TRAN routes 3, 4, 44 and the 105 Express. Bus schedules are available at City Hall and other public buildings. You may reach C-TRAN at 695-0123 for information on times, fares, and routes. Anyone with a disability who needs assistance at a Vancouver City Council meeting may contact the City Manager’s staff at 4878600 (Voice/TTY). Every attempt at reasonable accommodation will be made. Assistive listening devices and live Closed Captioning are available for the deaf, hard of hearing and general public use. Please notify a staff person if you wish to use one of the devices.
VANCOUVER CITY COUNCIL AGENDA – JUNE 17, 2013 WORKSHOPS (City Council Chambers) 4:00-5:00 p.m.
1ST QUARTER FINANCIAL UPDATE AND SPRING SUPPLEMENTAL OPERATING BUDGET
Summary Staff will review the City’s first quarter financial performance and provide an overview of major issues included in the 2013 Spring Supplemental Operating Budget appropriation. (Lloyd Tyler, Chief Financial Officer, 487-8469; Natasha Ramras, Deputy Finance Director, 487-8484) 5:00-6:00 p.m.
C-TRAN GOVERNANCE DISCUSSION
Summary C-TRAN operates as a Public Transportation Benefit Authority (PTBA) under state statute RCW 36.57A. As such, C-TRAN is obligated to follow the procedures outlined in the statute relating to Board membership, composition, and periodic review of composition. Staff will provide a report regarding City participation in an upcoming C-TRAN governance committee that will discuss such issues. (Matt Ransom, Project Development and Policy Manager, 487-7707)
REGULAR COUNCIL MEETING (City Council Chambers) 7:00 p.m. PLEDGE OF ALLEGIANCE CALL TO ORDER AND ROLL CALL
City Council Regular Meeting June 17, 2013 Page 2 of 5
APPROVAL OF MINUTES OF JUNE 3, 2013 APPROVAL OF MINUTES OF JUNE 10, 2013 PROCLAMATION: Paint Vancouver Purple for Relay for Life
CITIZEN COMMUNICATION This is the place on the agenda where the public is invited to speak to Council regarding the items on tonight’s Consent Agenda. The person speaking is requested to complete a yellow, pre-printed card (provided at the counter in front of Council Chambers) with their name/address and agenda item to be addressed. They are also asked to sit at the table at the place marked “Citizen Testimony” and give their name and city of residence for the audio record. Please notify the Council Assistant if you are unable to sit at the table to give your testimony and wish to have a wireless microphone provided to you. Citizens testifying are asked to limit testimony to three minutes.
CONSENT AGENDA (ITEMS 1-2) The following items will be passed by a single motion to approve all listed actions and resolutions. There will be no discussion on these items unless requested by Council. If discussion is requested, the item will be moved from the Consent Agenda and considered separately – after the motion has been made and passed to approve the remaining items.
1. BID AWARD FOR THE 2013 RESURFACING PROJECT (#071813), PER BID #13-09 (Staff Report 060-13) Summary The 2013 Resurfacing Project is being constructed as part of the Pavement Management program. It will resurface streets within the City including E 33rd Street, Andresen Road, SE Mill Plain Boulevard, and SE Bella Vista Road. On June 4, 2013, the City received 3 bids for the subject project. The bids ranged between $2.48 and $2.68 million dollars. The low bidder was responsive. The bids are as follows: SUMMARY OF BIDS BIDDER
AMOUNT
Granite Construction Company, Vancouver, WA
$2,479,479.00
Lakeside Industries Inc., Vancouver, WA
$2,530,416.71 $2,675,882.80
Knife River Corporation – Northwest, Tangent, OR Engineers’ Estimate
$1,950,000 - $2,150,000
Bid prices were higher than Engineer’s Estimate primarily due to higher-than-estimated asphalt prices. However, the pavement program has sufficient funding to pay for the additional costs without removing work from the contract. The project is currently funded through the Pavement Management Program in the Street Fund ($2,500,000). Sufficient funds are budgeted to construct the project.
City Council Regular Meeting June 17, 2013 Page 3 of 5
Action Requested: On June 17, 2013, award a construction contract for the 2013 Resurfacing project to the lowest responsive and responsible bidder, Granite Construction Company of Vancouver, Washington, at their bid price of $2,479,479.00, which includes Washington State sales tax. (Ryan Miles, Senior Civil Engineer, 487-7708)
2. APPROVAL OF CLAIM VOUCHERS FOR JUNE 17, 2013 (Copy available upon request.)
PUBLIC HEARINGS The following item(s) are scheduled for public hearing. Persons addressing Council are requested to complete a pre-printed card (provided at the counter in front of Council Chambers) with their name/address and agenda item. They are also asked to sit at the table at the place marked “Citizen Testimony” and give their name and city of residence for the audio record. Please notify the Council Assistant if you are unable to sit at the table to give your testimony and wish to have a wireless microphone provided to you. Citizens testifying are asked to limit testimony to three minutes.
3. STREET VACATION OF A PORTION OF RIGHT-OF-WAY OF LINCOLN AVENUE (Staff Report 046-13) AN ORDINANCE vacating a portion of the right-of-way of Lincoln Avenue between West 11th Street and West 12th Street, all situated within the City of Vancouver; providing for an effective date. Summary Staff has received a request from Burlington Northern Santa Fe (BNSF) to vacate a portion of right-ofway associated with Lincoln Avenue between West 11th Street and West 12th Street. BNSF owns rightof-way and real property adjacent to the proposed vacated right-of-way. BNSF is currently developing the Vancouver Bypass Project, which will allow passenger trains to bypass congested rail areas created by freight trains, thereby improving passenger train service in this region and reducing railroad congestion. BNSF is requesting vacation of the subject street to facilitate construction of a portion of the rail facilities associated with the Bypass Project as well as other railroad infrastructure required to perform necessary maintenance and operations. The street vacation will also help to ensure public safety by controlling access in the vicinity of the railroad facilities. Staff has contacted all utility owners with facilities located within the subject area. The City of Vancouver and Northwest Natural Gas each have utilities within the area of the proposed vacation, including sanitary sewer and stormwater lines, natural gas lines and other utility infrastructure. Therefore, the City will retain utility easements under and over the vacated area for the construction, repair and maintenance of all public utilities and services. In addition, BNSF has agreed to construct a permanent fence to be located between the new bypass rail line and an existing sanitary sewer manhole located within the vacation area. The fence will facilitate the City’s access to the manhole for routine maintenance and inspection activities. There is no budget impact. Action Requested: On June 17, 2013, subject to second reading and public hearing, approve ordinance. (Ryan Lopossa, Senior Civil Engineer, 487-7706)
City Council Regular Meeting June 17, 2013 Page 4 of 5
4. ADOPTION OF THE 2014-2019 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) (Staff Report 061-13) A RESOLUTION adopting a revised and extended Comprehensive Six-Year Transportation Improvement Program for the City of Vancouver, pursuant to RCW 35.77.010 and revising the City’s Arterial Street System Map. Summary State law requires the City to annually adopt a Six-Year Transportation Improvement Program (TIP) that includes transportation capital improvement projects. The 2014–2019 TIP presents a transportation development program that supports implementation of the City’s adopted comprehensive plan and City Council policy priorities. For the 2014-2019 TIP, the 2013-2018 TIP has been modified taking into account the progress of existing capital projects and the City’s capital budget. Staff is proposing minor changes to the Arterial Street System Classification Map. Namely adding the NE 112th Avenue Subarea Plan to the map and changing SE 5th Street from proposed to constructed. The 2014-2019 Transportation Improvement Program (TIP) will be tied directly to and is consistent with the adopted Capital Budget. The TIP reflects the budget programming of the City’s capital funding for Transportation, including the anticipated grant revenue that has been accepted by City Council. Action Requested: On June 17, 2013, following a public hearing, adopt a resolution approving the proposed 2014-2019 Transportation Improvement Program. (Brian Carlson, Public Works Director, 4877131; Bill Whitcomb, Public Works Capital Planning, Finance and Asset Manager, 487-7702)
5. PARKING ADVISORY COMMITTEE JURISDICTION BOUNDARY (Staff Report 058-13) AN ORDINANCE relating to Parking Advisory Committee jurisdictional boundary; amending
V.M.C. 2.63.060, to add the western portion of Zone 4 (Government District); and providing for severability and an effective date Summary The Government District and Government District Parking Management Plan were adopted on April 15, 2013. A portion of the adopted district is outside the current Parking Advisory Committee jurisdiction boundary. The purpose of this ordinance is to extend the Parking Advisory Committee geographic jurisdiction boundary to include the entire Government Parking District to provide authority for the committee to advise City Council and City staff about parking policy and program implementation. The Parking Advisory Committee plays an important advisory role in the management and operations of the City Parking Services Program. There is no budget impact. Action Requested: On Monday, June 17, 2013, subject to second reading and public hearing, approve ordinance. (Mike Merrill, Parking Services Manager, 487-8658)
City Council Regular Meeting June 17, 2013 Page 5 of 5
6. AMENDMENT TO VMC TITLE 20 TO ALLOW NON-ACCESSORY PARKING IN THE OFFICE-COMMERCIAL-INDUSTRIAL (OCI) ZONE (Staff Report 059-13) AN ORDINANCE relating to Vancouver land use and zoning, amending Vancouver Municipal Code section 20.440.030 text to allow for non-accessory parking as a conditional use on brownfields that effectively preclude other uses in the Office-Commercial-Industrial zoning district; and providing for an effective date. Summary In November 2012 Council approved a Comprehensive Plan map and zoning map designation change for the former Walz landfill site near 87th Avenue and 5th Street and the SW Washington Medical Center. The change was from a Residential (R-18) designation to an Office Commercial Industrial (OCI) designation, in order to better match adjacent medical uses and allow for their long-term expansion. The applicant indicated that surface parking was likely the only economically feasible use of the site because of the former landfill, and the Clark County Public Health Department commented in support of the concept of a future permeable parking lot, engineered to allow vertical passive gas escapement. The OCI zone currently prohibits non-accessory surface parking. The 2013 proposed code amendment to VMC 20.440.030-1 would change non-accessory parking from a prohibited to a conditional use on brownfields in the OCI zone only where subsurface environmental constraints effectively preclude other uses, and the parking complies with applicable local, state and federal environmental standards. Short-term implications of the code change are likely limited to the 2012 rezone site. Citywide there are approximately 300 acres of OCI-zoned property. The 2012 rezone site is the only OCI property among the 15 former disposal sites in Vancouver identified in the 2008 Clark County Solid Waste Management Plan Action Requested: On Monday, June 17, 2013, subject to second reading and public hearing, approve ordinance. (Bryan Snodgrass, Principal Planner, 487-7946; Sandra Towne, Planning Manager, 487-7947)
COMMUNICATIONS A. From the Council B. From the Mayor C. From the City Manager
ADJOURNMENT
www.cityofvancouver.us
Timothy D. Leavitt, Mayor Councilmembers Jeanne Harris, Jeanne E. Stewart, Larry J. Smith, Jack Burkman, Bart Hansen and Bill Turlay City Hall is served by C-TRAN routes 3, 4, 44 and the 105 Express. Bus schedules are available at City Hall and other public buildings. You may reach C-TRAN at 695-0123 for information on times, fares, and routes. Anyone with a disability who needs assistance at a Vancouver City Council meeting may contact the City Manager’s staff at 4878600 (Voice/TTY). Every attempt at reasonable accommodation will be made. Assistive listening devices and live Closed Captioning are available for the deaf, hard of hearing and general public use. Please notify a staff person if you wish to use one of the devices.
VANCOUVER CITY COUNCIL AGENDA – JUNE 17, 2013 WORKSHOPS (City Council Chambers) 4:00-5:00 p.m.
1ST QUARTER FINANCIAL UPDATE AND SPRING SUPPLEMENTAL OPERATING BUDGET
Summary Staff will review the City’s first quarter financial performance and provide an overview of major issues included in the 2013 Spring Supplemental Operating Budget appropriation. (Lloyd Tyler, Chief Financial Officer, 487-8469; Natasha Ramras, Deputy Finance Director, 487-8484) 5:00-6:00 p.m.
C-TRAN GOVERNANCE DISCUSSION
Summary C-TRAN operates as a Public Transportation Benefit Authority (PTBA) under state statute RCW 36.57A. As such, C-TRAN is obligated to follow the procedures outlined in the statute relating to Board membership, composition, and periodic review of composition. Staff will provide a report regarding City participation in an upcoming C-TRAN governance committee that will discuss such issues. (Matt Ransom, Project Development and Policy Manager, 487-7707)
REGULAR COUNCIL MEETING (City Council Chambers) 7:00 p.m. PLEDGE OF ALLEGIANCE CALL TO ORDER AND ROLL CALL
City Council Regular Meeting June 17, 2013 Page 2 of 5
APPROVAL OF MINUTES OF JUNE 3, 2013 APPROVAL OF MINUTES OF JUNE 10, 2013 PROCLAMATION: Paint Vancouver Purple for Relay for Life
CITIZEN COMMUNICATION This is the place on the agenda where the public is invited to speak to Council regarding the items on tonight’s Consent Agenda. The person speaking is requested to complete a yellow, pre-printed card (provided at the counter in front of Council Chambers) with their name/address and agenda item to be addressed. They are also asked to sit at the table at the place marked “Citizen Testimony” and give their name and city of residence for the audio record. Please notify the Council Assistant if you are unable to sit at the table to give your testimony and wish to have a wireless microphone provided to you. Citizens testifying are asked to limit testimony to three minutes.
CONSENT AGENDA (ITEMS 1-2) The following items will be passed by a single motion to approve all listed actions and resolutions. There will be no discussion on these items unless requested by Council. If discussion is requested, the item will be moved from the Consent Agenda and considered separately – after the motion has been made and passed to approve the remaining items.
1. BID AWARD FOR THE 2013 RESURFACING PROJECT (#071813), PER BID #13-09 (Staff Report 060-13) Summary The 2013 Resurfacing Project is being constructed as part of the Pavement Management program. It will resurface streets within the City including E 33rd Street, Andresen Road, SE Mill Plain Boulevard, and SE Bella Vista Road. On June 4, 2013, the City received 3 bids for the subject project. The bids ranged between $2.48 and $2.68 million dollars. The low bidder was responsive. The bids are as follows: SUMMARY OF BIDS BIDDER
AMOUNT
Granite Construction Company, Vancouver, WA
$2,479,479.00
Lakeside Industries Inc., Vancouver, WA
$2,530,416.71 $2,675,882.80
Knife River Corporation – Northwest, Tangent, OR Engineers’ Estimate
$1,950,000 - $2,150,000
Bid prices were higher than Engineer’s Estimate primarily due to higher-than-estimated asphalt prices. However, the pavement program has sufficient funding to pay for the additional costs without removing work from the contract. The project is currently funded through the Pavement Management Program in the Street Fund ($2,500,000). Sufficient funds are budgeted to construct the project.
City Council Regular Meeting June 17, 2013 Page 3 of 5
Action Requested: On June 17, 2013, award a construction contract for the 2013 Resurfacing project to the lowest responsive and responsible bidder, Granite Construction Company of Vancouver, Washington, at their bid price of $2,479,479.00, which includes Washington State sales tax. (Ryan Miles, Senior Civil Engineer, 487-7708)
2. APPROVAL OF CLAIM VOUCHERS FOR JUNE 17, 2013 (Copy available upon request.)
PUBLIC HEARINGS The following item(s) are scheduled for public hearing. Persons addressing Council are requested to complete a pre-printed card (provided at the counter in front of Council Chambers) with their name/address and agenda item. They are also asked to sit at the table at the place marked “Citizen Testimony” and give their name and city of residence for the audio record. Please notify the Council Assistant if you are unable to sit at the table to give your testimony and wish to have a wireless microphone provided to you. Citizens testifying are asked to limit testimony to three minutes.
3. STREET VACATION OF A PORTION OF RIGHT-OF-WAY OF LINCOLN AVENUE (Staff Report 046-13) AN ORDINANCE vacating a portion of the right-of-way of Lincoln Avenue between West 11th Street and West 12th Street, all situated within the City of Vancouver; providing for an effective date. Summary Staff has received a request from Burlington Northern Santa Fe (BNSF) to vacate a portion of right-ofway associated with Lincoln Avenue between West 11th Street and West 12th Street. BNSF owns rightof-way and real property adjacent to the proposed vacated right-of-way. BNSF is currently developing the Vancouver Bypass Project, which will allow passenger trains to bypass congested rail areas created by freight trains, thereby improving passenger train service in this region and reducing railroad congestion. BNSF is requesting vacation of the subject street to facilitate construction of a portion of the rail facilities associated with the Bypass Project as well as other railroad infrastructure required to perform necessary maintenance and operations. The street vacation will also help to ensure public safety by controlling access in the vicinity of the railroad facilities. Staff has contacted all utility owners with facilities located within the subject area. The City of Vancouver and Northwest Natural Gas each have utilities within the area of the proposed vacation, including sanitary sewer and stormwater lines, natural gas lines and other utility infrastructure. Therefore, the City will retain utility easements under and over the vacated area for the construction, repair and maintenance of all public utilities and services. In addition, BNSF has agreed to construct a permanent fence to be located between the new bypass rail line and an existing sanitary sewer manhole located within the vacation area. The fence will facilitate the City’s access to the manhole for routine maintenance and inspection activities. There is no budget impact. Action Requested: On June 17, 2013, subject to second reading and public hearing, approve ordinance. (Ryan Lopossa, Senior Civil Engineer, 487-7706)
City Council Regular Meeting June 17, 2013 Page 4 of 5
4. ADOPTION OF THE 2014-2019 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) (Staff Report 061-13) A RESOLUTION adopting a revised and extended Comprehensive Six-Year Transportation Improvement Program for the City of Vancouver, pursuant to RCW 35.77.010 and revising the City’s Arterial Street System Map. Summary State law requires the City to annually adopt a Six-Year Transportation Improvement Program (TIP) that includes transportation capital improvement projects. The 2014–2019 TIP presents a transportation development program that supports implementation of the City’s adopted comprehensive plan and City Council policy priorities. For the 2014-2019 TIP, the 2013-2018 TIP has been modified taking into account the progress of existing capital projects and the City’s capital budget. Staff is proposing minor changes to the Arterial Street System Classification Map. Namely adding the NE 112th Avenue Subarea Plan to the map and changing SE 5th Street from proposed to constructed. The 2014-2019 Transportation Improvement Program (TIP) will be tied directly to and is consistent with the adopted Capital Budget. The TIP reflects the budget programming of the City’s capital funding for Transportation, including the anticipated grant revenue that has been accepted by City Council. Action Requested: On June 17, 2013, following a public hearing, adopt a resolution approving the proposed 2014-2019 Transportation Improvement Program. (Brian Carlson, Public Works Director, 4877131; Bill Whitcomb, Public Works Capital Planning, Finance and Asset Manager, 487-7702)
5. PARKING ADVISORY COMMITTEE JURISDICTION BOUNDARY (Staff Report 058-13) AN ORDINANCE relating to Parking Advisory Committee jurisdictional boundary; amending
V.M.C. 2.63.060, to add the western portion of Zone 4 (Government District); and providing for severability and an effective date Summary The Government District and Government District Parking Management Plan were adopted on April 15, 2013. A portion of the adopted district is outside the current Parking Advisory Committee jurisdiction boundary. The purpose of this ordinance is to extend the Parking Advisory Committee geographic jurisdiction boundary to include the entire Government Parking District to provide authority for the committee to advise City Council and City staff about parking policy and program implementation. The Parking Advisory Committee plays an important advisory role in the management and operations of the City Parking Services Program. There is no budget impact. Action Requested: On Monday, June 17, 2013, subject to second reading and public hearing, approve ordinance. (Mike Merrill, Parking Services Manager, 487-8658)
City Council Regular Meeting June 17, 2013 Page 5 of 5
6. AMENDMENT TO VMC TITLE 20 TO ALLOW NON-ACCESSORY PARKING IN THE OFFICE-COMMERCIAL-INDUSTRIAL (OCI) ZONE (Staff Report 059-13) AN ORDINANCE relating to Vancouver land use and zoning, amending Vancouver Municipal Code section 20.440.030 text to allow for non-accessory parking as a conditional use on brownfields that effectively preclude other uses in the Office-Commercial-Industrial zoning district; and providing for an effective date. Summary In November 2012 Council approved a Comprehensive Plan map and zoning map designation change for the former Walz landfill site near 87th Avenue and 5th Street and the SW Washington Medical Center. The change was from a Residential (R-18) designation to an Office Commercial Industrial (OCI) designation, in order to better match adjacent medical uses and allow for their long-term expansion. The applicant indicated that surface parking was likely the only economically feasible use of the site because of the former landfill, and the Clark County Public Health Department commented in support of the concept of a future permeable parking lot, engineered to allow vertical passive gas escapement. The OCI zone currently prohibits non-accessory surface parking. The 2013 proposed code amendment to VMC 20.440.030-1 would change non-accessory parking from a prohibited to a conditional use on brownfields in the OCI zone only where subsurface environmental constraints effectively preclude other uses, and the parking complies with applicable local, state and federal environmental standards. Short-term implications of the code change are likely limited to the 2012 rezone site. Citywide there are approximately 300 acres of OCI-zoned property. The 2012 rezone site is the only OCI property among the 15 former disposal sites in Vancouver identified in the 2008 Clark County Solid Waste Management Plan Action Requested: On Monday, June 17, 2013, subject to second reading and public hearing, approve ordinance. (Bryan Snodgrass, Principal Planner, 487-7946; Sandra Towne, Planning Manager, 487-7947)
COMMUNICATIONS A. From the Council B. From the Mayor C. From the City Manager
ADJOURNMENT
