About your GSA Fleet Statement for non-IPAC customers
About your GSA Fleet Statement for non-IPAC customers This guide is designed to be a handy reference for understanding your GSA Fleet Statement.
1 / 6
GSA redesigned the GSA Fleet Statement as part of a larger effort to modernize our billing and collections. We’re committed to achieving the highest standards of customer service by providing you with timely, relevant information in a clear format, so you can more effectively manage your budget and expenditures. Equally important, we’re meeting the goals of the Open Government Directive issued in 2009.
Getting your statement Your GSA Fleet Statement is issued monthly. You may currently receive it by mail, but soon you’ll most likely download it from GSA’s Vendor and Customer Self Service (VCSS) web site, located at http://vcss.gsa.gov. We strongly encourage you to use the VCSS web site. There, you can find not only your GSA Fleet Statement but also a wide range of additional information and useful resources. Once you’ve registered, you can submit questions or report problems about items on your statement. And you can download your billing activity in comma-separated value format (.csv) for analysis.
Questions about your statement or your charges? If you have questions about specific items on your statement, or if you still have questions about GSA billing after you read this guide, you should visit the VCSS web site. If you can’t find your answer online, contact us by phone, fax or email. See your statement overview (the second page of your statement) for specific contact information.
About your GSA Fleet statement for non-IPAC customers
September 2011
The big picture
2 / 6
Your GSA Fleet Statement includes the motor vehicle lease charges over the covered billing cycle for a single Account Code. (This code is explained later in this guide). Information in the statement is presented in three sections: the statement overview, the Account Code header and the main body. Note that the first page of your statement is a cover page that contains only your address— it is not shown here.
Account Code:
Fleet
GSA: Financial Information Control Branch, BCEA 1500 East Bannister Road Kansas City, MO 64131
Address/Customer Information
Statement Information
Statement Summary
Statement Number: Amount Due: Due Date:
Initial Charges Discount Surcharge Interest Charges Penalty Charges Admin Charges Bill Amount Collected Applied Credit Adjustments Amount Due
Customer Codes Account Code:
897009
Contact Us Phone Number: Fax Number: Email Address:
800-676-3690 Ext 67037 816-823-5507 [email protected]
Remit to Address GSA: Payment for NON-IPAC Fleet Bills Lockbox 979083 St. Louis, MO 63197-9000
$1,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 $0.00 ($200.00) $0.00 $800.00
Instructions
Applied Credit Unapplied Credit Total Credit
Pay By IPAC
ALC TAS BPN/DUNS +4
F0003845 03/05/2011
($200.00) $0.00 ($200.00)
Credit Summary Applied Credit Unapplied Credit Credit Total
$0.00 ($725.00) ($725.00)
$26,355.00 $0.00 $0.00 $0.00 $0.00 $0.00 $26,355.00 $0.00 $0.00 $0.00 $26,355.00
Reference Class Tag
Miles
Days/Months Rate
Used
Accessories
Entry date
Reference ID
Description
Sales
Action Body
Start
End
Driven
Rate
Charge
Total Charge
01
A10 81
S1234
10/2011
FLT072520110000124
VEHICLE FOR TRANS
H1
2
G323
46,000
56,433
10,433
0.2300 12
100.00
45.00
$300.00
01
A12 81
LFK83
10/2011
FLT072520110000125
VEHICLE BILLING
S1
2
G323
45,500
56,433
10,933 est
0.2300 12
100.00
45.00
$450.00
10/2011
FLT072520110000123
VEHICLE FOR TRANS
A1
2
G323
45,637
56,433
10,796 est
0.2300 12
100.00
45.00
$345.00
02
81
LFM99
10/2011
FLT072520110000126
VEHICLE FOR TRANS
A1
2
G323
46,000
56,433
10,433 est
0.2300 12
100.00
45.00
A15 12
S2345
10/2011
FLT072520110000130
VEHICLE BILLING
A1
2
G323
45,900
56,433
10,533
0.2300 12
100.00
45.00
Total for Fedcode: 74
47000016 47X4534.1 964253686
Initial Charges Discount Surcharge Interest Charges Penalty Charges Admin Charges Bill Amount Collected Applied Credit Adjustments Amount Due
Fedcode: 74 Region FMC
Credit Summary
* Credits reduced the amount owed on this statement.
To ensure proper credit, please write your statement number on your payment document.
Statement Number:
LOS ALAMOS NATL LAB ATTN: LIZ PO BOX 1663 MAIL STOP P240 LOS ALAM0S, NM 87545
DEPT OF ENERGY LOS ALAMOS NATL LAB ATTN: LIZ PO BOX 1663 MAIL STOP P240 LOS ALAM0S, NM 87545
F0014456 $800.00 08/20/2011
897009
DEPT OF ENERGY
07/21/2011
$300.00 $325.00
53,128
$1,720.00
Fedcode: LK Reference Region FMC
Class Tag
Miles
2
of
Rate
Used
Accessories
Reference ID
Description
Sales
Action Body
Start
End
Driven
Rate
Charge
Total Charge
A12 74
84F43
10/2011
FLT072520110000122
VEHICLE BILLING
S1
1
G322
4,563
7,385
2,822
0.2300 11
100.00
45.00
$456.00
10
A14 74
75F41
10/2011
FLT072520110000129
VEHICLE FOR TRANS
S1
1
G322
4,200
7,385
3,185
0.2300 11
100.00
45.00
74
99F43
10/2011
FLT072520110000128
VEHICLE INFO
A1
1
G322
4,200
7,385
3,185
0.2300 11
100.00
45.00
Total for Fedcode: LK
Page
Days/Months
Entry date
01
$500.00 $500.00
9,192
4
$1,456.00
Page
3
of
5
A. The statement overview is the second page of your statement. It contains
B. The third page of your statement begins with an Account Code header,
C. The main body of your statement shows your itemized charges and useful
key information about the statement and your agency, contact information for help if you need it, and a top-level summary of your charges and credits for the billing cycle.
followed by itemized charges. The Account Code header is simply a subset of the information in your statement overview.
subtotals. See pages 5 and 6 of this guide for details on the main body section.
Additional pages have an abbreviated header.
For details on the statement overview section, see the next page of this guide.
About your GSA Fleet statement for non-IPAC customers
September 2011
3 / 6
What’s in the statement overview and Account Code header? Both the statement overview and the Account Code header contain identifying information and a billing summary for your Account Code. Identifying and reference information is explained here, and the billing summary is explained on page 4. Fleet
GSA: Financial Information Control Branch, BCEA 1500 East Bannister Road Kansas City, MO 64131
07/21/2011
Address/Customer Information
Statement Information
Statement Summary
DEPT OF ENERGY LOS ALAMOS NATL LAB ATTN: LIZ PO BOX 1663 MAIL STOP P240 LOS ALAM0S, NM 87545
Statement Number: Amount Due: Due Date:
Initial Charges Discount Surcharge Interest Charges Penalty Charges Admin Charges Bill Amount Collected Applied Credit Adjustments Amount Due
Customer Codes Account Code:
897009
F0014456 $800.00 08/20/2011
Contact Us Phone Number: Fax Number: Email Address:
800-676-3690 Ext 67037 816-823-5507 [email protected]
Remit to Address GSA: Payment for NON-IPAC Fleet Bills Lockbox 979083 St. Louis, MO 63197-9000
$1,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 $0.00 ($200.00) $0.00 $800.00
Credit Summary Applied Credit Unapplied Credit Total Credit
($200.00) $0.00 ($200.00)
* Credits reduced the amount owed on this statement.
Instructions
To ensure proper credit, please write your statement number on your payment document.
Pay By IPAC
ALC TAS BPN/DUNS +4
47000016 47X4534.1 964253686
Page
2
of
4
Fleet
GSA: Financial Information Control Branch, BCEA 1500 East Bannister Road Kansas City, MO 64131
07/21/2011
Address/Customer Information
Statement Information
Statement Summary
DEPT OF ENERGY LOS ALAMOS NATL LAB ATTN: LIZ PO BOX 1663 MAIL STOP P240 LOS ALAM0S, NM 87545
Statement Number: Amount Due: Due Date:
Initial Charges Discount Surcharge Interest Charges Penalty Charges Admin Charges Bill Amount Collected Applied Credit Adjustments Amount Due
Customer Codes Account Code:
897009
F0014456 $800.00 08/20/2011
Contact Us Phone Number: Fax Number: Email Address:
800-676-3690 Ext 67037 816-823-5507 [email protected]
Remit to Address GSA: Payment for NON-IPAC Fleet Bills Lockbox 979083 St. Louis, MO 63197-9000
$1,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 $0.00 ($200.00) $0.00 $800.00
Credit Summary Applied Credit Unapplied Credit Total Credit
($200.00) $0.00 ($200.00)
* Credits reduced the amount owed on this statement.
Instructions
To ensure proper credit, please write your statement number on your payment document.
Pay By IPAC
ALC TAS BPN/DUNS +4
47000016 47X4534.1 964253686
1. GSA Address The
3. Customer Codes
4. Statement Information
5. Contact Us GSA phone
address of the GSA Finance Office that handles the business line.
Account Code (formerly “BOAC”) A unique number
Statement Number A unique
and fax numbers, and email address.
2. Address/Customer Information The name
and address of your agency associated with the Account Code listed below.
assigned by GSA that identifies your agency or the entity to which the charges are associated.
alphanumeric code generated by GSA for each statement. You’ll need this number if you have questions about your statement or want to dispute a charge.
your payment to this address, if you’re paying by check. 7. Remit Instructions
for this billing cycle.
Reminder to include statement number on payment document.
Due Date The date by which
8. Statement Date Date
Amount Due The total due
GSA must receive your payment. You may incur interest charges or penalties if your payment is late.
About your GSA Fleet statement for non-IPAC customers
2 of 4 Send 6. RemitPage to Address
statement was generated.
September 2011
More about the statement overview and Account Code header Fleet
GSA: Financial Information Control Branch, BCEA 1500 East Bannister Road Kansas City, MO 64131
07/21/2011
Address/Customer Information
Statement Information
Statement Summary
DEPT OF ENERGY LOS ALAMOS NATL LAB ATTN: LIZ PO BOX 1663 MAIL STOP P240 LOS ALAM0S, NM 87545
Statement Number: Amount Due: Due Date:
Initial Charges Discount Surcharge Interest Charges Penalty Charges Admin Charges Bill Amount Collected Applied Credit Adjustments Amount Due
Customer Codes Account Code:
897009
4 / 6
F0014456 $800.00 08/20/2011
Contact Us Phone Number: Fax Number: Email Address:
800-676-3690 Ext 67037 816-823-5507 [email protected]
Remit to Address GSA: Payment for NON-IPAC Fleet Bills Lockbox 979083 St. Louis, MO 63197-9000
$1,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 $0.00 ($200.00) $0.00 $800.00
Credit Summary Applied Credit Unapplied Credit Total Credit
($200.00) $0.00 ($200.00)
* Credits reduced the amount owed on this statement.
Instructions
To ensure proper credit, please write your statement number on your payment document.
Pay By IPAC
ALC TAS BPN/DUNS +4
47000016 47X4534.1 964253686
Page
2
of
4
Fleet
GSA: Financial Information Control Branch, BCEA 1500 East Bannister Road Kansas City, MO 64131
07/21/2011
Address/Customer Information
Statement Information
Statement Summary
DEPT OF ENERGY LOS ALAMOS NATL LAB ATTN: LIZ PO BOX 1663 MAIL STOP P240 LOS ALAM0S, NM 87545
Statement Number: Amount Due: Due Date:
Initial Charges Discount Surcharge Interest Charges Penalty Charges Admin Charges Bill Amount Collected Applied Credit Adjustments Amount Due
Customer Codes Account Code:
897009
F0014456 $800.00 08/20/2011
Contact Us Phone Number: Fax Number: Email Address:
800-676-3690 Ext 67037 816-823-5507 [email protected]
Remit to Address GSA: Payment for NON-IPAC Fleet Bills Lockbox 979083 St. Louis, MO 63197-9000
$1,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 $0.00 ($200.00) $0.00 $800.00
Credit Summary Applied Credit Unapplied Credit Total Credit
($200.00) $0.00 ($200.00)
* Credits reduced the amount owed on this statement.
Instructions
To ensure proper credit, please write your statement number on your payment document.
9. Statement Summary
This section of the header contains select totals of your charges and credits for the period covered by the statement. Initial Charges The total
amount you incurred this billing cycle, before interest, penalties, discounts or other adjustments have been applied.
Pay By IPAC
ALC TAS BPN/DUNS +4
Surcharge An additional
Adjustments A bill
amount charged for freight or other miscellaneous costs.
modification applied to your account.
Interest, Penalty, Admin Charges Amount charged
Amount Due The sum that
this billing cycle for late payments. Bill Amount The subtotal
of above charges and discounts. Collected The amount of any
Discount The amount you
payment for this bill.
were discounted under federal regulations. Some customers are provided discounts for certain GSA business lines.
Applied Credit Total
amount of credits that have been applied against this statement.
About your GSA Fleet statement for non-IPAC customers
you owe to GSA.
47000016 47X4534.1 964253686
11. Credit message
Explanation of how credits reduced the amount owed on this statement or another Page 2 of 4 statement. This is one of three possible messages.
10. Credit Summary
12. Pay By IPAC The
Applied Credit Total
identifying information about GSA that you’ll need if you pay your bill through IPAC.
amount of credits from this statement that have been applied to this or another statement. Unapplied Credit An
outstanding credit amount which can be applied to future or past bills, or refunded to you.
ALC GSA’s Agency Location
Code. TAS GSA’s Treasury Account
Symbol BPN/DUNS + 4 GSA’s
Business Partner Network/ DUNS+4. September 2011
What’s in the main body section of your statement?
5 / 6
The records in the main body are split into subsections by Fedcode, and subtotals are shown for each Fedcode. Records are listed according to the following sort priority: Fedcode > Region > Class > Tag # Each row in Fedcode: 74the main body includes reference information and billing
details for one item, most likely a single vehicle. The reference information is explained here, and billing details are shown on page 6.
Reference Fedcode: 74 Region FMC
Reference
Sales
Action Body
01 A10 Region FMC
81 Tag S1234 Class
H1 Sales
2 G323 Action Body
4
VEHICLE FOR TRANS BILLING
H1 S1
2
G323
4
FLT072520110000123 FLT072520110000125
VEHICLE BILLING FOR TRANS VEHICLE
A1 S1
22
G323 G323
44
10/2011
FLT072520110000123 FLT072520110000126
VEHICLE FOR TRANS
A1
2
G323
4
LFM99 S2345
10/2011
FLT072520110000126 FLT072520110000130
VEHICLE FOR TRANS BILLING
A1
2
G323
4
02 A15Fedcode: 12 S2345 Total for 74
10/2011
FLT072520110000130
VEHICLE BILLING
A1
2
G323
4
Account Code:
897009
DEPT OF ENERGY
LOS ALAMOS NATL LAB ATTN: LIZ PO BOX 1663 MAIL STOP P240 LOS ALAM0S, NM 87545
01
Class Tag Statement Number:
F0003845
03/05/2011
Credit Summary
Applied Credit Unapplied Credit Credit Total
$0.00 ($725.00) ($725.00)
A10 A12 81
Initial Charges Discount Surcharge Interest Charges Penalty Charges Admin Charges Bill Amount Collected Applied Credit Adjustments Amount Due
$26,355.00 $0.00 $0.00 $0.00 $0.00 $0.00 $26,355.00 $0.00 $0.00 $0.00 $26,355.00
S1234 LFK83
Entry date
Reference ID
Description
10/2011 Entry date
FLT072520110000124 Reference ID
VEHICLE Description
10/2011
FLT072520110000124 FLT072520110000125
10/2011 10/2011
Mil
FOR TRANS
Mil
Fedcode: 74 Reference Region FMC
01
Class Tag
Miles Entry date
01
A10 81
S1234
10/2011
01
A12 81
LFK83
10/2011
81
LFM99
10/2011
02
A15 12
S2345
10/2011
10/2011
Total for Fedcode: 74
Reference ID
Description
Sales
Action Body
Days/Months Start
A12 81
End
Driven
Rate
Used
Accessories
Rate
Charge
Total Charge
LFK83
FLT072520110000124
VEHICLE FOR TRANS
H1
2
G323
46,000
56,433
10,433
0.2300 12
100.00
45.00
$300.00
FLT072520110000125
VEHICLE BILLING
S1
2
G323
45,500
56,433
10,933 est
0.2300 12
100.00
45.00
$450.00
10,796 est
0.2300 12
100.00
45.00
FLT072520110000123
VEHICLE FOR TRANS
A1
2
G323
45,637
56,433
FLT072520110000126
VEHICLE FOR TRANS
A1
2
G323
46,000
56,433
FLT072520110000130
VEHICLE BILLING
A1
2
G323
45,900
56,433
10,433 est
0.2300 12
100.00
45.00
10,533
0.2300 12
100.00
45.00
$345.00 $300.00 $325.00
53,128
$1,720.00
Fedcode: LK Reference Region FMC
Class Tag
84F43
Entry date
10/2011
Reference ID
FLT072520110000122
Description
A12 74 A14 74
75F41
10/2011
FLT072520110000129
VEHICLE FOR TRANS
74
99F43
10/2011
FLT072520110000128
VEHICLE INFO
VEHICLE BILLING
Total for Fedcode: LK
81 Sales
01 10
S1
Miles
Action Body
1
G322
LFM99 Days/Months
Start
4,563
End
7,385
S1
1
G322
4,200
7,385
A1
1
G322
4,200
7,385
Driven
Rate
Used
Accessories
Rate
Charge
2,822
0.2300 11
100.00
45.00
3,185
0.2300 11
100.00
45.00
3,185
0.2300 11
100.00
45.00
A15 81 12
$456.00 $500.00 $500.00
$1,456.00
Page
02
Total Charge
9,192
3
of
5
Total for Fedcode: 74
Fedcode: LK Reference Fedcode: LK
Mil
Region FMC
Reference
Class Tag
Entry date
Reference ID
Description
01 A12 Region FMC
74 Tag 84F43 Class
10/2011 Entry date
FLT072520110000122 Reference ID
VEHICLE Description
BILLING
Sales
Action Body
S1 Sales
1 G322 Action Body
01 10
A12 A14 74
84F43 75F41
10/2011
FLT072520110000122 FLT072520110000129
VEHICLE BILLING FOR TRANS
S1
1
G322
10
A14 74
75F41 99F43
10/2011
FLT072520110000129 FLT072520110000128
VEHICLE FOR INFOTRANS
S1 A1
1
G322
74 99F43 Total for Fedcode: LK
10/2011
FLT072520110000128
VEHICLE INFO
A1
1
G322
Total for Fedcode: LK
13. Fedcode (formerly “Fed CD”) A code
assigned by your agency for accounting purposes. Fedcodes represent subgroups within a given Account Code. 14. Region (formerly “REG”)
Identifies the GSA region in which the GSA Fleet Management Center (FMC) is located.
15. FMC Identifies the
GSA FMC that handles maintenance and other management tasks for the particular vehicle referenced. 16. Class (formerly “CL”)
Indicates the class, or type, of the vehicle referenced in the record. 17. Tag The last 5 characters
of the license plate number of the vehicle referenced in the record.
18. Entry Date (formerly “Date”) The month and
year that the entry was made in the Fleet Management System. 19. Reference ID A unique
18-digit number generated for each billing record. You’ll need this number if you have questions about a charge or want to dispute one.
21. Sales (formerly “SC”)
Indicates the terms of the sale or charge, for example, per month or per use. 22. Action (formerly “AC”)
Indicates initial assignment, continued service or termination. 23. Body Indicates a GSA
vehicle subcategory.
20. Description (formerly “CUSTOMER SUPPLIED INFO”) A free-form text
field that may contain information provided by you or by GSA.
About your GSA Fleet statement for non-IPAC customers
September 2011
Mil
More about the Account Code:
897009
Statement Number:
Penalty Charges Admin Charges Bill Amount main body section Collected Applied Credit Adjustments Amount Due
of your statement
F0003845
03/05/2011
DEPT OF ENERGY LOS ALAMOS NATL LAB ATTN: LIZ PO BOX 1663 MAIL STOP P240 LOS ALAM0S, NM 87545
Credit Summary Applied Credit Unapplied Credit Credit Total
$0.00 ($725.00) ($725.00)
Initial Charges Discount Surcharge Interest Charges Penalty Charges Admin Charges Bill Amount Collected Applied Credit Adjustments Amount Due
$26,355.00 $0.00 $0.00 $0.00 $0.00 $0.00 $26,355.00 $0.00 $0.00 $0.00 $26,355.00
$0.00 $0.00 $26,355.00 $0.00 $0.00 $0.00 $26,355.00
6 / 6
Fedcode: 74 Reference Region FMC
Class Tag
Miles
10/2011
Reference ID
FLT072520110000124
Description
Days/Months
Accessories
Rate
Charge
45.00
100.00
45.00
2
G323
45,637
56,433
10,796 est
0.2300 12
100.00
45.00
2
G323
46,000
56,433
10,433 est
0.2300 12
100.00
45.00
A15 12
S2345
10/2011
FLT072520110000130
VEHICLE BILLING
A1
2
G323
45,900
56,433
10,533
0.2300 12
100.00
45.00
Total for Fedcode: 74
0.2300 12
100.00
A1 A1
56,433
10,433
Used
VEHICLE FOR TRANS VEHICLE FOR TRANS
45,500
56,433
Rate
0.2300 12
FLT072520110000123 FLT072520110000126
G323
46,000
Driven
10,933 est
10/2011 10/2011
2
G323
End
10/2011
LFM99
S1
2
Start
LFK83
81
VEHICLE BILLING
H1
Action Body
A12 81
FLT072520110000125
VEHICLE FOR TRANS
Sales
A10 81
01
02
S1234
Entry date
01
Total Charge
$300.00 $450.00 $345.00 $300.00 $325.00
53,128
$1,720.00
Fedcode: LK Reference Region FMC
Class Tag
84F43
Miles Entry date
Reference ID
Description
Sales
Action Body
10/2011
FLT072520110000122
VEHICLE BILLING
S1
1
End
Driven
4,563
7,385
2,822
01
A12 74
10
A14 74
75F41
10/2011
FLT072520110000129
VEHICLE FOR TRANS
S1
1
G322
4,200
7,385
74
99F43
10/2011
FLT072520110000128
VEHICLE INFO
A1
1
G322
4,200
7,385
Total for Fedcode: LK
G322
Days/Months Start
Rate
Used
0.2300 11
Accessories
Rate
Charge
100.00
45.00
3,185
0.2300 11
100.00
45.00
3,185
0.2300 11
100.00
45.00
Total Charge
$456.00 $500.00 $500.00
9,192
Page
Miles
on Body
$1,456.00
3
of
5
Days/Months
Start
End
Driven
G323
46,000
56,433
10,433
G323
45,500
56,433
G323
45,637
G323 G323
Rate
Used
Accessories
Rate
Charge
Total Charge
0.2300 12
100.00
45.00
$300.00
10,933 est
0.2300 12
100.00
45.00
$450.00
56,433
10,796 est
0.2300 12
100.00
45.00
$345.00
46,000
56,433
10,433 est
0.2300 12
100.00
45.00
$300.00
45,900
56,433
10,533
0.2300 12
100.00
45.00
$325.00
53,128
$1,720.00
Miles
on Body
Days/Months Start
End
Driven
G322
4,563
7,385
2,822
G322
4,200
7,385
G322
4,200
7,385
Rate
Used
Accessories
Rate
Charge
Total Charge
0.2300 11
100.00
45.00
$456.00
3,185
0.2300 11
100.00
45.00
$500.00
3,185
0.2300 11
100.00
45.00
$500.00
9,192
24. Miles Start (formerly “MILEAGE START”)
The vehicle’s mileage at the start of the billing cycle. 25. Miles End (formerly “MILEAGE END”)
The vehicle’s mileage at the end of the billing cycle as reported by the customer. 26. Miles Driven (formerly “MILEAGE DRIVEN”)
Number of miles driven for this vehicle during the billing cycle. In some cases, this will be an estimate (indicated by “est” next to the mileage figure).
27. Miles Rate The rate that
you are charged per mile driven for this vehicle. 28. Days/Months Used (formerly “DAYS USED”)
Indicates the number of days the vehicle was used if the vehicle was not assigned to you for the full month. If this vehicle was assigned to you for the full month, this is often left blank. 29. Days/Months Rate (formerly “DAY/MO RATE”) The lease rate you
$1,456.00
30. Accessories Charge (formerly “SPEC ACC Page 3 EQUIP”) The charge,
of
5
per billing cycle, for all accessories associated with this vehicle. 31. Total Charge (formerly “TOTAL AMT”) The total
charge for this billing cycle for the item referenced. 32. Total for Fedcode
Subtotals for Miles Driven and Total Charge at the Fedcode level.
are charged for this vehicle per billing cycle.
About your GSA Fleet statement for non-IPAC customers
September 2011
September 2011 Office of the Chief Financial Officer Accounts Receivable Customer Service Helpdesk Phone: 816.926.7037 Fax: 816.926.7800 Email: [email protected] U.S. General Services Administration 1500 E. Bannister Road Kansas City, MO 64131 www.gsa.gov
1 / 6
GSA redesigned the GSA Fleet Statement as part of a larger effort to modernize our billing and collections. We’re committed to achieving the highest standards of customer service by providing you with timely, relevant information in a clear format, so you can more effectively manage your budget and expenditures. Equally important, we’re meeting the goals of the Open Government Directive issued in 2009.
Getting your statement Your GSA Fleet Statement is issued monthly. You may currently receive it by mail, but soon you’ll most likely download it from GSA’s Vendor and Customer Self Service (VCSS) web site, located at http://vcss.gsa.gov. We strongly encourage you to use the VCSS web site. There, you can find not only your GSA Fleet Statement but also a wide range of additional information and useful resources. Once you’ve registered, you can submit questions or report problems about items on your statement. And you can download your billing activity in comma-separated value format (.csv) for analysis.
Questions about your statement or your charges? If you have questions about specific items on your statement, or if you still have questions about GSA billing after you read this guide, you should visit the VCSS web site. If you can’t find your answer online, contact us by phone, fax or email. See your statement overview (the second page of your statement) for specific contact information.
About your GSA Fleet statement for non-IPAC customers
September 2011
The big picture
2 / 6
Your GSA Fleet Statement includes the motor vehicle lease charges over the covered billing cycle for a single Account Code. (This code is explained later in this guide). Information in the statement is presented in three sections: the statement overview, the Account Code header and the main body. Note that the first page of your statement is a cover page that contains only your address— it is not shown here.
Account Code:
Fleet
GSA: Financial Information Control Branch, BCEA 1500 East Bannister Road Kansas City, MO 64131
Address/Customer Information
Statement Information
Statement Summary
Statement Number: Amount Due: Due Date:
Initial Charges Discount Surcharge Interest Charges Penalty Charges Admin Charges Bill Amount Collected Applied Credit Adjustments Amount Due
Customer Codes Account Code:
897009
Contact Us Phone Number: Fax Number: Email Address:
800-676-3690 Ext 67037 816-823-5507 [email protected]
Remit to Address GSA: Payment for NON-IPAC Fleet Bills Lockbox 979083 St. Louis, MO 63197-9000
$1,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 $0.00 ($200.00) $0.00 $800.00
Instructions
Applied Credit Unapplied Credit Total Credit
Pay By IPAC
ALC TAS BPN/DUNS +4
F0003845 03/05/2011
($200.00) $0.00 ($200.00)
Credit Summary Applied Credit Unapplied Credit Credit Total
$0.00 ($725.00) ($725.00)
$26,355.00 $0.00 $0.00 $0.00 $0.00 $0.00 $26,355.00 $0.00 $0.00 $0.00 $26,355.00
Reference Class Tag
Miles
Days/Months Rate
Used
Accessories
Entry date
Reference ID
Description
Sales
Action Body
Start
End
Driven
Rate
Charge
Total Charge
01
A10 81
S1234
10/2011
FLT072520110000124
VEHICLE FOR TRANS
H1
2
G323
46,000
56,433
10,433
0.2300 12
100.00
45.00
$300.00
01
A12 81
LFK83
10/2011
FLT072520110000125
VEHICLE BILLING
S1
2
G323
45,500
56,433
10,933 est
0.2300 12
100.00
45.00
$450.00
10/2011
FLT072520110000123
VEHICLE FOR TRANS
A1
2
G323
45,637
56,433
10,796 est
0.2300 12
100.00
45.00
$345.00
02
81
LFM99
10/2011
FLT072520110000126
VEHICLE FOR TRANS
A1
2
G323
46,000
56,433
10,433 est
0.2300 12
100.00
45.00
A15 12
S2345
10/2011
FLT072520110000130
VEHICLE BILLING
A1
2
G323
45,900
56,433
10,533
0.2300 12
100.00
45.00
Total for Fedcode: 74
47000016 47X4534.1 964253686
Initial Charges Discount Surcharge Interest Charges Penalty Charges Admin Charges Bill Amount Collected Applied Credit Adjustments Amount Due
Fedcode: 74 Region FMC
Credit Summary
* Credits reduced the amount owed on this statement.
To ensure proper credit, please write your statement number on your payment document.
Statement Number:
LOS ALAMOS NATL LAB ATTN: LIZ PO BOX 1663 MAIL STOP P240 LOS ALAM0S, NM 87545
DEPT OF ENERGY LOS ALAMOS NATL LAB ATTN: LIZ PO BOX 1663 MAIL STOP P240 LOS ALAM0S, NM 87545
F0014456 $800.00 08/20/2011
897009
DEPT OF ENERGY
07/21/2011
$300.00 $325.00
53,128
$1,720.00
Fedcode: LK Reference Region FMC
Class Tag
Miles
2
of
Rate
Used
Accessories
Reference ID
Description
Sales
Action Body
Start
End
Driven
Rate
Charge
Total Charge
A12 74
84F43
10/2011
FLT072520110000122
VEHICLE BILLING
S1
1
G322
4,563
7,385
2,822
0.2300 11
100.00
45.00
$456.00
10
A14 74
75F41
10/2011
FLT072520110000129
VEHICLE FOR TRANS
S1
1
G322
4,200
7,385
3,185
0.2300 11
100.00
45.00
74
99F43
10/2011
FLT072520110000128
VEHICLE INFO
A1
1
G322
4,200
7,385
3,185
0.2300 11
100.00
45.00
Total for Fedcode: LK
Page
Days/Months
Entry date
01
$500.00 $500.00
9,192
4
$1,456.00
Page
3
of
5
A. The statement overview is the second page of your statement. It contains
B. The third page of your statement begins with an Account Code header,
C. The main body of your statement shows your itemized charges and useful
key information about the statement and your agency, contact information for help if you need it, and a top-level summary of your charges and credits for the billing cycle.
followed by itemized charges. The Account Code header is simply a subset of the information in your statement overview.
subtotals. See pages 5 and 6 of this guide for details on the main body section.
Additional pages have an abbreviated header.
For details on the statement overview section, see the next page of this guide.
About your GSA Fleet statement for non-IPAC customers
September 2011
3 / 6
What’s in the statement overview and Account Code header? Both the statement overview and the Account Code header contain identifying information and a billing summary for your Account Code. Identifying and reference information is explained here, and the billing summary is explained on page 4. Fleet
GSA: Financial Information Control Branch, BCEA 1500 East Bannister Road Kansas City, MO 64131
07/21/2011
Address/Customer Information
Statement Information
Statement Summary
DEPT OF ENERGY LOS ALAMOS NATL LAB ATTN: LIZ PO BOX 1663 MAIL STOP P240 LOS ALAM0S, NM 87545
Statement Number: Amount Due: Due Date:
Initial Charges Discount Surcharge Interest Charges Penalty Charges Admin Charges Bill Amount Collected Applied Credit Adjustments Amount Due
Customer Codes Account Code:
897009
F0014456 $800.00 08/20/2011
Contact Us Phone Number: Fax Number: Email Address:
800-676-3690 Ext 67037 816-823-5507 [email protected]
Remit to Address GSA: Payment for NON-IPAC Fleet Bills Lockbox 979083 St. Louis, MO 63197-9000
$1,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 $0.00 ($200.00) $0.00 $800.00
Credit Summary Applied Credit Unapplied Credit Total Credit
($200.00) $0.00 ($200.00)
* Credits reduced the amount owed on this statement.
Instructions
To ensure proper credit, please write your statement number on your payment document.
Pay By IPAC
ALC TAS BPN/DUNS +4
47000016 47X4534.1 964253686
Page
2
of
4
Fleet
GSA: Financial Information Control Branch, BCEA 1500 East Bannister Road Kansas City, MO 64131
07/21/2011
Address/Customer Information
Statement Information
Statement Summary
DEPT OF ENERGY LOS ALAMOS NATL LAB ATTN: LIZ PO BOX 1663 MAIL STOP P240 LOS ALAM0S, NM 87545
Statement Number: Amount Due: Due Date:
Initial Charges Discount Surcharge Interest Charges Penalty Charges Admin Charges Bill Amount Collected Applied Credit Adjustments Amount Due
Customer Codes Account Code:
897009
F0014456 $800.00 08/20/2011
Contact Us Phone Number: Fax Number: Email Address:
800-676-3690 Ext 67037 816-823-5507 [email protected]
Remit to Address GSA: Payment for NON-IPAC Fleet Bills Lockbox 979083 St. Louis, MO 63197-9000
$1,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 $0.00 ($200.00) $0.00 $800.00
Credit Summary Applied Credit Unapplied Credit Total Credit
($200.00) $0.00 ($200.00)
* Credits reduced the amount owed on this statement.
Instructions
To ensure proper credit, please write your statement number on your payment document.
Pay By IPAC
ALC TAS BPN/DUNS +4
47000016 47X4534.1 964253686
1. GSA Address The
3. Customer Codes
4. Statement Information
5. Contact Us GSA phone
address of the GSA Finance Office that handles the business line.
Account Code (formerly “BOAC”) A unique number
Statement Number A unique
and fax numbers, and email address.
2. Address/Customer Information The name
and address of your agency associated with the Account Code listed below.
assigned by GSA that identifies your agency or the entity to which the charges are associated.
alphanumeric code generated by GSA for each statement. You’ll need this number if you have questions about your statement or want to dispute a charge.
your payment to this address, if you’re paying by check. 7. Remit Instructions
for this billing cycle.
Reminder to include statement number on payment document.
Due Date The date by which
8. Statement Date Date
Amount Due The total due
GSA must receive your payment. You may incur interest charges or penalties if your payment is late.
About your GSA Fleet statement for non-IPAC customers
2 of 4 Send 6. RemitPage to Address
statement was generated.
September 2011
More about the statement overview and Account Code header Fleet
GSA: Financial Information Control Branch, BCEA 1500 East Bannister Road Kansas City, MO 64131
07/21/2011
Address/Customer Information
Statement Information
Statement Summary
DEPT OF ENERGY LOS ALAMOS NATL LAB ATTN: LIZ PO BOX 1663 MAIL STOP P240 LOS ALAM0S, NM 87545
Statement Number: Amount Due: Due Date:
Initial Charges Discount Surcharge Interest Charges Penalty Charges Admin Charges Bill Amount Collected Applied Credit Adjustments Amount Due
Customer Codes Account Code:
897009
4 / 6
F0014456 $800.00 08/20/2011
Contact Us Phone Number: Fax Number: Email Address:
800-676-3690 Ext 67037 816-823-5507 [email protected]
Remit to Address GSA: Payment for NON-IPAC Fleet Bills Lockbox 979083 St. Louis, MO 63197-9000
$1,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 $0.00 ($200.00) $0.00 $800.00
Credit Summary Applied Credit Unapplied Credit Total Credit
($200.00) $0.00 ($200.00)
* Credits reduced the amount owed on this statement.
Instructions
To ensure proper credit, please write your statement number on your payment document.
Pay By IPAC
ALC TAS BPN/DUNS +4
47000016 47X4534.1 964253686
Page
2
of
4
Fleet
GSA: Financial Information Control Branch, BCEA 1500 East Bannister Road Kansas City, MO 64131
07/21/2011
Address/Customer Information
Statement Information
Statement Summary
DEPT OF ENERGY LOS ALAMOS NATL LAB ATTN: LIZ PO BOX 1663 MAIL STOP P240 LOS ALAM0S, NM 87545
Statement Number: Amount Due: Due Date:
Initial Charges Discount Surcharge Interest Charges Penalty Charges Admin Charges Bill Amount Collected Applied Credit Adjustments Amount Due
Customer Codes Account Code:
897009
F0014456 $800.00 08/20/2011
Contact Us Phone Number: Fax Number: Email Address:
800-676-3690 Ext 67037 816-823-5507 [email protected]
Remit to Address GSA: Payment for NON-IPAC Fleet Bills Lockbox 979083 St. Louis, MO 63197-9000
$1,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,000.00 $0.00 ($200.00) $0.00 $800.00
Credit Summary Applied Credit Unapplied Credit Total Credit
($200.00) $0.00 ($200.00)
* Credits reduced the amount owed on this statement.
Instructions
To ensure proper credit, please write your statement number on your payment document.
9. Statement Summary
This section of the header contains select totals of your charges and credits for the period covered by the statement. Initial Charges The total
amount you incurred this billing cycle, before interest, penalties, discounts or other adjustments have been applied.
Pay By IPAC
ALC TAS BPN/DUNS +4
Surcharge An additional
Adjustments A bill
amount charged for freight or other miscellaneous costs.
modification applied to your account.
Interest, Penalty, Admin Charges Amount charged
Amount Due The sum that
this billing cycle for late payments. Bill Amount The subtotal
of above charges and discounts. Collected The amount of any
Discount The amount you
payment for this bill.
were discounted under federal regulations. Some customers are provided discounts for certain GSA business lines.
Applied Credit Total
amount of credits that have been applied against this statement.
About your GSA Fleet statement for non-IPAC customers
you owe to GSA.
47000016 47X4534.1 964253686
11. Credit message
Explanation of how credits reduced the amount owed on this statement or another Page 2 of 4 statement. This is one of three possible messages.
10. Credit Summary
12. Pay By IPAC The
Applied Credit Total
identifying information about GSA that you’ll need if you pay your bill through IPAC.
amount of credits from this statement that have been applied to this or another statement. Unapplied Credit An
outstanding credit amount which can be applied to future or past bills, or refunded to you.
ALC GSA’s Agency Location
Code. TAS GSA’s Treasury Account
Symbol BPN/DUNS + 4 GSA’s
Business Partner Network/ DUNS+4. September 2011
What’s in the main body section of your statement?
5 / 6
The records in the main body are split into subsections by Fedcode, and subtotals are shown for each Fedcode. Records are listed according to the following sort priority: Fedcode > Region > Class > Tag # Each row in Fedcode: 74the main body includes reference information and billing
details for one item, most likely a single vehicle. The reference information is explained here, and billing details are shown on page 6.
Reference Fedcode: 74 Region FMC
Reference
Sales
Action Body
01 A10 Region FMC
81 Tag S1234 Class
H1 Sales
2 G323 Action Body
4
VEHICLE FOR TRANS BILLING
H1 S1
2
G323
4
FLT072520110000123 FLT072520110000125
VEHICLE BILLING FOR TRANS VEHICLE
A1 S1
22
G323 G323
44
10/2011
FLT072520110000123 FLT072520110000126
VEHICLE FOR TRANS
A1
2
G323
4
LFM99 S2345
10/2011
FLT072520110000126 FLT072520110000130
VEHICLE FOR TRANS BILLING
A1
2
G323
4
02 A15Fedcode: 12 S2345 Total for 74
10/2011
FLT072520110000130
VEHICLE BILLING
A1
2
G323
4
Account Code:
897009
DEPT OF ENERGY
LOS ALAMOS NATL LAB ATTN: LIZ PO BOX 1663 MAIL STOP P240 LOS ALAM0S, NM 87545
01
Class Tag Statement Number:
F0003845
03/05/2011
Credit Summary
Applied Credit Unapplied Credit Credit Total
$0.00 ($725.00) ($725.00)
A10 A12 81
Initial Charges Discount Surcharge Interest Charges Penalty Charges Admin Charges Bill Amount Collected Applied Credit Adjustments Amount Due
$26,355.00 $0.00 $0.00 $0.00 $0.00 $0.00 $26,355.00 $0.00 $0.00 $0.00 $26,355.00
S1234 LFK83
Entry date
Reference ID
Description
10/2011 Entry date
FLT072520110000124 Reference ID
VEHICLE Description
10/2011
FLT072520110000124 FLT072520110000125
10/2011 10/2011
Mil
FOR TRANS
Mil
Fedcode: 74 Reference Region FMC
01
Class Tag
Miles Entry date
01
A10 81
S1234
10/2011
01
A12 81
LFK83
10/2011
81
LFM99
10/2011
02
A15 12
S2345
10/2011
10/2011
Total for Fedcode: 74
Reference ID
Description
Sales
Action Body
Days/Months Start
A12 81
End
Driven
Rate
Used
Accessories
Rate
Charge
Total Charge
LFK83
FLT072520110000124
VEHICLE FOR TRANS
H1
2
G323
46,000
56,433
10,433
0.2300 12
100.00
45.00
$300.00
FLT072520110000125
VEHICLE BILLING
S1
2
G323
45,500
56,433
10,933 est
0.2300 12
100.00
45.00
$450.00
10,796 est
0.2300 12
100.00
45.00
FLT072520110000123
VEHICLE FOR TRANS
A1
2
G323
45,637
56,433
FLT072520110000126
VEHICLE FOR TRANS
A1
2
G323
46,000
56,433
FLT072520110000130
VEHICLE BILLING
A1
2
G323
45,900
56,433
10,433 est
0.2300 12
100.00
45.00
10,533
0.2300 12
100.00
45.00
$345.00 $300.00 $325.00
53,128
$1,720.00
Fedcode: LK Reference Region FMC
Class Tag
84F43
Entry date
10/2011
Reference ID
FLT072520110000122
Description
A12 74 A14 74
75F41
10/2011
FLT072520110000129
VEHICLE FOR TRANS
74
99F43
10/2011
FLT072520110000128
VEHICLE INFO
VEHICLE BILLING
Total for Fedcode: LK
81 Sales
01 10
S1
Miles
Action Body
1
G322
LFM99 Days/Months
Start
4,563
End
7,385
S1
1
G322
4,200
7,385
A1
1
G322
4,200
7,385
Driven
Rate
Used
Accessories
Rate
Charge
2,822
0.2300 11
100.00
45.00
3,185
0.2300 11
100.00
45.00
3,185
0.2300 11
100.00
45.00
A15 81 12
$456.00 $500.00 $500.00
$1,456.00
Page
02
Total Charge
9,192
3
of
5
Total for Fedcode: 74
Fedcode: LK Reference Fedcode: LK
Mil
Region FMC
Reference
Class Tag
Entry date
Reference ID
Description
01 A12 Region FMC
74 Tag 84F43 Class
10/2011 Entry date
FLT072520110000122 Reference ID
VEHICLE Description
BILLING
Sales
Action Body
S1 Sales
1 G322 Action Body
01 10
A12 A14 74
84F43 75F41
10/2011
FLT072520110000122 FLT072520110000129
VEHICLE BILLING FOR TRANS
S1
1
G322
10
A14 74
75F41 99F43
10/2011
FLT072520110000129 FLT072520110000128
VEHICLE FOR INFOTRANS
S1 A1
1
G322
74 99F43 Total for Fedcode: LK
10/2011
FLT072520110000128
VEHICLE INFO
A1
1
G322
Total for Fedcode: LK
13. Fedcode (formerly “Fed CD”) A code
assigned by your agency for accounting purposes. Fedcodes represent subgroups within a given Account Code. 14. Region (formerly “REG”)
Identifies the GSA region in which the GSA Fleet Management Center (FMC) is located.
15. FMC Identifies the
GSA FMC that handles maintenance and other management tasks for the particular vehicle referenced. 16. Class (formerly “CL”)
Indicates the class, or type, of the vehicle referenced in the record. 17. Tag The last 5 characters
of the license plate number of the vehicle referenced in the record.
18. Entry Date (formerly “Date”) The month and
year that the entry was made in the Fleet Management System. 19. Reference ID A unique
18-digit number generated for each billing record. You’ll need this number if you have questions about a charge or want to dispute one.
21. Sales (formerly “SC”)
Indicates the terms of the sale or charge, for example, per month or per use. 22. Action (formerly “AC”)
Indicates initial assignment, continued service or termination. 23. Body Indicates a GSA
vehicle subcategory.
20. Description (formerly “CUSTOMER SUPPLIED INFO”) A free-form text
field that may contain information provided by you or by GSA.
About your GSA Fleet statement for non-IPAC customers
September 2011
Mil
More about the Account Code:
897009
Statement Number:
Penalty Charges Admin Charges Bill Amount main body section Collected Applied Credit Adjustments Amount Due
of your statement
F0003845
03/05/2011
DEPT OF ENERGY LOS ALAMOS NATL LAB ATTN: LIZ PO BOX 1663 MAIL STOP P240 LOS ALAM0S, NM 87545
Credit Summary Applied Credit Unapplied Credit Credit Total
$0.00 ($725.00) ($725.00)
Initial Charges Discount Surcharge Interest Charges Penalty Charges Admin Charges Bill Amount Collected Applied Credit Adjustments Amount Due
$26,355.00 $0.00 $0.00 $0.00 $0.00 $0.00 $26,355.00 $0.00 $0.00 $0.00 $26,355.00
$0.00 $0.00 $26,355.00 $0.00 $0.00 $0.00 $26,355.00
6 / 6
Fedcode: 74 Reference Region FMC
Class Tag
Miles
10/2011
Reference ID
FLT072520110000124
Description
Days/Months
Accessories
Rate
Charge
45.00
100.00
45.00
2
G323
45,637
56,433
10,796 est
0.2300 12
100.00
45.00
2
G323
46,000
56,433
10,433 est
0.2300 12
100.00
45.00
A15 12
S2345
10/2011
FLT072520110000130
VEHICLE BILLING
A1
2
G323
45,900
56,433
10,533
0.2300 12
100.00
45.00
Total for Fedcode: 74
0.2300 12
100.00
A1 A1
56,433
10,433
Used
VEHICLE FOR TRANS VEHICLE FOR TRANS
45,500
56,433
Rate
0.2300 12
FLT072520110000123 FLT072520110000126
G323
46,000
Driven
10,933 est
10/2011 10/2011
2
G323
End
10/2011
LFM99
S1
2
Start
LFK83
81
VEHICLE BILLING
H1
Action Body
A12 81
FLT072520110000125
VEHICLE FOR TRANS
Sales
A10 81
01
02
S1234
Entry date
01
Total Charge
$300.00 $450.00 $345.00 $300.00 $325.00
53,128
$1,720.00
Fedcode: LK Reference Region FMC
Class Tag
84F43
Miles Entry date
Reference ID
Description
Sales
Action Body
10/2011
FLT072520110000122
VEHICLE BILLING
S1
1
End
Driven
4,563
7,385
2,822
01
A12 74
10
A14 74
75F41
10/2011
FLT072520110000129
VEHICLE FOR TRANS
S1
1
G322
4,200
7,385
74
99F43
10/2011
FLT072520110000128
VEHICLE INFO
A1
1
G322
4,200
7,385
Total for Fedcode: LK
G322
Days/Months Start
Rate
Used
0.2300 11
Accessories
Rate
Charge
100.00
45.00
3,185
0.2300 11
100.00
45.00
3,185
0.2300 11
100.00
45.00
Total Charge
$456.00 $500.00 $500.00
9,192
Page
Miles
on Body
$1,456.00
3
of
5
Days/Months
Start
End
Driven
G323
46,000
56,433
10,433
G323
45,500
56,433
G323
45,637
G323 G323
Rate
Used
Accessories
Rate
Charge
Total Charge
0.2300 12
100.00
45.00
$300.00
10,933 est
0.2300 12
100.00
45.00
$450.00
56,433
10,796 est
0.2300 12
100.00
45.00
$345.00
46,000
56,433
10,433 est
0.2300 12
100.00
45.00
$300.00
45,900
56,433
10,533
0.2300 12
100.00
45.00
$325.00
53,128
$1,720.00
Miles
on Body
Days/Months Start
End
Driven
G322
4,563
7,385
2,822
G322
4,200
7,385
G322
4,200
7,385
Rate
Used
Accessories
Rate
Charge
Total Charge
0.2300 11
100.00
45.00
$456.00
3,185
0.2300 11
100.00
45.00
$500.00
3,185
0.2300 11
100.00
45.00
$500.00
9,192
24. Miles Start (formerly “MILEAGE START”)
The vehicle’s mileage at the start of the billing cycle. 25. Miles End (formerly “MILEAGE END”)
The vehicle’s mileage at the end of the billing cycle as reported by the customer. 26. Miles Driven (formerly “MILEAGE DRIVEN”)
Number of miles driven for this vehicle during the billing cycle. In some cases, this will be an estimate (indicated by “est” next to the mileage figure).
27. Miles Rate The rate that
you are charged per mile driven for this vehicle. 28. Days/Months Used (formerly “DAYS USED”)
Indicates the number of days the vehicle was used if the vehicle was not assigned to you for the full month. If this vehicle was assigned to you for the full month, this is often left blank. 29. Days/Months Rate (formerly “DAY/MO RATE”) The lease rate you
$1,456.00
30. Accessories Charge (formerly “SPEC ACC Page 3 EQUIP”) The charge,
of
5
per billing cycle, for all accessories associated with this vehicle. 31. Total Charge (formerly “TOTAL AMT”) The total
charge for this billing cycle for the item referenced. 32. Total for Fedcode
Subtotals for Miles Driven and Total Charge at the Fedcode level.
are charged for this vehicle per billing cycle.
About your GSA Fleet statement for non-IPAC customers
September 2011
September 2011 Office of the Chief Financial Officer Accounts Receivable Customer Service Helpdesk Phone: 816.926.7037 Fax: 816.926.7800 Email: [email protected] U.S. General Services Administration 1500 E. Bannister Road Kansas City, MO 64131 www.gsa.gov
