Athletics Compliance Office
Ball State University Faculty & Non-‐Athletics Athletics Compliance Office Department Staff Members Many Ball State University faculty and staff members are requested to assist in the recruitment efforts of prospective student-‐athletes due to their academic expertise and enthusiastic support of the Athletics Department. The Athletics Compliance Office is charged with ensuring Ball State University faculty and staff are aware of NCAA rules and regulations in order to avoid any potential for inadvertent institutional violations. GENERAL RESTRICTIONS On-‐Campus Contact • Faculty members may contact prospective student-‐athletes on-‐campus for recruiting purposes in all sports. Unavoidable off-‐campus contact is permissible, provided no discussion relevant to Ball State University Athletics take place. • Recruiting contacts on-‐ or off-‐campus between a member of the institution’s Board of Trustees and a prospective student-‐athlete are not permissible. Off-‐Campus Contact • Faculty and staff members are prohibited from having off-‐campus contact with prospective student-‐athletes. Exceptions o Faculty members are permitted to participate in entertainment activities involving a prospective student-‐athlete on an Official Visit held at the home of an institutional staff member. o Off-‐campus recruiting contacts made by the Admissions Office in conjunction with an admissions program are permissible, provided the program is directed at all prospective students, including non-‐ athletes. Recruiting Materials • General Correspondence: Institutional staff members are permitted to write prospective student-‐athletes (in sports other than football). In sports except men’s basketball, institutional staff members may not write prospective student-‐athletes until September 1 at the beginning of the prospective student-‐athlete’s junior year in high school. In the sport of men’s basketball, prospective student-‐athletes may not receive general correspondence until the conclusion of their sophomore year in high school. The content of all general correspondence to prospective student-‐athletes (or the prospective student-‐athlete’s parents or legal guardians) may only be prepared by the head coach, or a full-‐time assistant coach in the sport of football. • Pre-‐Enrollment Information: Prospective student-‐athletes may receive pre-‐enrollment information regarding orientation and academics, provided the prospective student-‐athlete has signed a National Letter of Intent with Ball State University or has been officially accepted for enrollment by Ball State University. • Non-‐Athletics Publications: Prospective student-‐athletes may receive non-‐athletics publications (e.g., official academic, admissions and student services publications) published by Ball State University and available to all students. Non-‐athletics publications may be sent to prospective student-‐athletes after September 1 of the prospective student-‐athlete’s junior year in high school. Men’s basketball prospective student-‐athletes may receive non-‐athletics publications at the conclusion of their sophomore year in high school. • Do not send a prospective student-‐athlete any athletics department publications (e.g., media guide, game program) by mail or electronic mail. Page 1 of 2
Ball State Athletics Compliance 6.10.2015 MCC
Telephone Calls • The NCAA limits the number of telephone calls the athletics department staff may place to prospective student-‐ athletes. In all sports except football, institutional staff members may make telephone calls to prospective student-‐athletes. Telephone calls made by faculty and staff members are subject to NCAA limitations. Institutions are limited to one telephone call per prospective student-‐athlete per week. Any telephone calls made to prospective student-‐athletes must be coordinated with the applicable coaching staff members to ensure a violation does not occur. • Admissions Office staff members are not bound by the once-‐per-‐week telephone call restriction, provided they are not calling at the direction of or on behalf of the athletics department and the calls are made pursuant to the regular admissions program and directed at all prospective students, including non-‐athletes. Publicity • Ball State University may not publicize (or arrange for publicity of) a prospective student-‐athlete’s Official or Unofficial Visit to campus. • The Admissions Office is permitted to hang on its bulletin board the name of a prospective student-‐athlete visiting the institution, even if the athletics department arranges the visit through the Admissions Office, provided the same arrangement is made for all prospective students visiting Ball State University, including non-‐ athletes.
Do it the Compliance way and always… Ask Before You Ask!
Page 2 of 2
Ball State Athletics Compliance 4/1/2014 MCC
Ball State Athletics Compliance 6.10.2015 MCC
Telephone Calls • The NCAA limits the number of telephone calls the athletics department staff may place to prospective student-‐ athletes. In all sports except football, institutional staff members may make telephone calls to prospective student-‐athletes. Telephone calls made by faculty and staff members are subject to NCAA limitations. Institutions are limited to one telephone call per prospective student-‐athlete per week. Any telephone calls made to prospective student-‐athletes must be coordinated with the applicable coaching staff members to ensure a violation does not occur. • Admissions Office staff members are not bound by the once-‐per-‐week telephone call restriction, provided they are not calling at the direction of or on behalf of the athletics department and the calls are made pursuant to the regular admissions program and directed at all prospective students, including non-‐athletes. Publicity • Ball State University may not publicize (or arrange for publicity of) a prospective student-‐athlete’s Official or Unofficial Visit to campus. • The Admissions Office is permitted to hang on its bulletin board the name of a prospective student-‐athlete visiting the institution, even if the athletics department arranges the visit through the Admissions Office, provided the same arrangement is made for all prospective students visiting Ball State University, including non-‐ athletes.
Do it the Compliance way and always… Ask Before You Ask!
Page 2 of 2
Ball State Athletics Compliance 4/1/2014 MCC
