Board Members: Mark Tinney, President Jim Walker
Board Members: Mark Tinney, President Bud Bender, Vice President Damon Solomon, Treasurer Joe Sanders, Scheduler
Jim Walker, Boys Commissioner Gina Kormick, Girls Commissioner Laura Lamonde, Secretary Justin Yates, Equipment Manager Rich Bedillion, Concessions SFBSA Meeting Agenda: May 4, 2014
1. Roll Call/Sign In Sheet: Passed out sign in sheet – there were 12 people in attendance including board members 2. Treasurer’s Report: Damon was absent from meeting 3. Boys Commissioners Report: Jim was absent from meeting 4. Girls Commissioners Report: High School Girls Softball team (that came up through the SFBSA) clinched a playoff berth and is chasing their first section title (Section 2-AAA) in program history. 5. Old Business: a. Code of Conduct: Please get the signed Code of Conduct back to Laura Lamonde. Copies are here tonight. b. Game Cancellations i. All Teams – please text Gina Kormick (412-498-6893); Coach’s Name; Game Time; Morgan Field you were scheduled to play on; so Gina can let workers at concession stand know ii. Pony, Little League, and Kid Pitch Coaches – HOME TEAM - please be sure to ALSO advise Ken Santucci to cancel umpires before contacting your teams. His contact info is [email protected] and phone number is 412-327-4058. iii. All rescheduled games need to go through Joe Sanders and he will then send the umpire request to Ken. Would need a minimum of 24 hours to set up the umpires so please keep in mind when rescheduling games. Joe said it would be helpful if you do need to reschedule to act quickly with the other coach to pick a date and then reach out to Joe as it makes it quicker so you don’t miss out on field availability. c. South Fayette Township: i. SF Athletic Association Umbrella Organization representative positions Executive Board to oversee all SF youth athletics. Each youth sports organization should have 2 representatives. The first meeting is Tuesday, May 6th at 7:00 PM. If we don’t have 2 representatives, we would have to pay to use Fairview. ii. Help township with field maintenance (reminder on what is needed done to the fields after games) At the Parks & Rec Board Meeting, the Township asked for our help to provide field maintenance to allow them to use more resources at Fairview. They asked that we take on more of the maintenance. (pick up/clean up/field care/clean leaves/empty trash, etc) Also asked that we have one representative for Baseball/Softball to go through the Township – have the coaches call our representative and not Butch directly. Bud volunteered to be the representative so please reach out to Bud with those requests and he will take them to Butch and the Township.
6. New Business: a. Equipment: i. Inventory Report Bags/baseballs/softball/uniform pants Plates on Tball fields and C are in bad shape – will replace Catchers equipment is pretty dated – consider replacing in off season Justin is looking for a count of teams for the last 3 seasons so he can get a better idea of the quantity that is needed. Consider replacing all equipment (bats, helmets, catchers equip are older) – possibly do it in waves of age groups ii. Review League Supplied Equipment Per Age Bracket Justin passed out a spreadsheet he put together for review iii. Vendor Consolidation Discussion (AD Starr, Dicks, Sammy’s, etc) Discussed possibility of consolidating our vendor for ease of ordering. Look to set up meetings with them all in the summer to discuss options. Discussed possibility of moving to colors/sponsors for shirts/hats next year instead of MLB/Minor teams to consider cost savings. iv. Field Tarp Proposal Discussion Justin indicated he was willing to work on this – he’d like to get about 10 people together to put a proposal together outlining pros/cons and cost analysis. Could potentially save in the long run as turface is about $36$37 per bag. Questions on the security of the tarps left at the fields as well to consider. It was brought up if we could get some field mix down there to try to even the fields out. b. In-House Qualifications to be Eligible for All Stars: The rule has always been that to be eligible for All Stars the child must make 75% of the in-house games. There was question that needs to be confirmed on whether that is 75% of scheduled games or played games. There was also a question as to where that rule can be found – is there a document that houses this information? c. Fundraising Sponsorships: First two wooden signs (Dicks Sporting Goods & Colussy Cheverolet) are done – we need to get those hung on the field. Need to consider new sponsorship sign/logo fundraising structure as the wooden signs are more expensive but will last longer. d. Webmaster: Discussed sending out an email to look for someone just to update the website – volunteer basis. Joe discussed possibly moving our whole website to Quickscores next year – they are going to have a player database and good online registration availability. e. SFBSA Board Meetings: This is the last meeting until October. The October meeting will be the nominations meeting. Some of the positions up for nomination are President, Boys Commissioner, Secretary and Concessions. f.
Other Items Brought Up and Discussed At Meeting: All Star Tournament: need to pick dates as quickly as possible and get registration info up.
Concessions: Rich mentioned that the concession stand is going very well. It’s a well-oiled machine. The workers have been great and working hard. Gina asked for some assistance from Board on opening/closing. Gina also asked that all coaches playing the last game of the night please not leave the kids down there alone after last game. Metro Teams: discussion on what Metro teams should and should not have access to at the fields Sheds: Consider changing locks on sheds as they haven’t been changed for a while Field Maintenance: We should not be dragging fields with the tractor when there are inches of rain on the field Mid Year Field Maintenance Day: Brought up by coach to have a mid-year field maintenance day – Justin is going to set up. Wooden dugouts at Morgan A need painted. Gumwall at Morgan needs addressed.
7. Close: Next meeting will be held: October 2014 (Nominations Meeting)
Jim Walker, Boys Commissioner Gina Kormick, Girls Commissioner Laura Lamonde, Secretary Justin Yates, Equipment Manager Rich Bedillion, Concessions SFBSA Meeting Agenda: May 4, 2014
1. Roll Call/Sign In Sheet: Passed out sign in sheet – there were 12 people in attendance including board members 2. Treasurer’s Report: Damon was absent from meeting 3. Boys Commissioners Report: Jim was absent from meeting 4. Girls Commissioners Report: High School Girls Softball team (that came up through the SFBSA) clinched a playoff berth and is chasing their first section title (Section 2-AAA) in program history. 5. Old Business: a. Code of Conduct: Please get the signed Code of Conduct back to Laura Lamonde. Copies are here tonight. b. Game Cancellations i. All Teams – please text Gina Kormick (412-498-6893); Coach’s Name; Game Time; Morgan Field you were scheduled to play on; so Gina can let workers at concession stand know ii. Pony, Little League, and Kid Pitch Coaches – HOME TEAM - please be sure to ALSO advise Ken Santucci to cancel umpires before contacting your teams. His contact info is [email protected] and phone number is 412-327-4058. iii. All rescheduled games need to go through Joe Sanders and he will then send the umpire request to Ken. Would need a minimum of 24 hours to set up the umpires so please keep in mind when rescheduling games. Joe said it would be helpful if you do need to reschedule to act quickly with the other coach to pick a date and then reach out to Joe as it makes it quicker so you don’t miss out on field availability. c. South Fayette Township: i. SF Athletic Association Umbrella Organization representative positions Executive Board to oversee all SF youth athletics. Each youth sports organization should have 2 representatives. The first meeting is Tuesday, May 6th at 7:00 PM. If we don’t have 2 representatives, we would have to pay to use Fairview. ii. Help township with field maintenance (reminder on what is needed done to the fields after games) At the Parks & Rec Board Meeting, the Township asked for our help to provide field maintenance to allow them to use more resources at Fairview. They asked that we take on more of the maintenance. (pick up/clean up/field care/clean leaves/empty trash, etc) Also asked that we have one representative for Baseball/Softball to go through the Township – have the coaches call our representative and not Butch directly. Bud volunteered to be the representative so please reach out to Bud with those requests and he will take them to Butch and the Township.
6. New Business: a. Equipment: i. Inventory Report Bags/baseballs/softball/uniform pants Plates on Tball fields and C are in bad shape – will replace Catchers equipment is pretty dated – consider replacing in off season Justin is looking for a count of teams for the last 3 seasons so he can get a better idea of the quantity that is needed. Consider replacing all equipment (bats, helmets, catchers equip are older) – possibly do it in waves of age groups ii. Review League Supplied Equipment Per Age Bracket Justin passed out a spreadsheet he put together for review iii. Vendor Consolidation Discussion (AD Starr, Dicks, Sammy’s, etc) Discussed possibility of consolidating our vendor for ease of ordering. Look to set up meetings with them all in the summer to discuss options. Discussed possibility of moving to colors/sponsors for shirts/hats next year instead of MLB/Minor teams to consider cost savings. iv. Field Tarp Proposal Discussion Justin indicated he was willing to work on this – he’d like to get about 10 people together to put a proposal together outlining pros/cons and cost analysis. Could potentially save in the long run as turface is about $36$37 per bag. Questions on the security of the tarps left at the fields as well to consider. It was brought up if we could get some field mix down there to try to even the fields out. b. In-House Qualifications to be Eligible for All Stars: The rule has always been that to be eligible for All Stars the child must make 75% of the in-house games. There was question that needs to be confirmed on whether that is 75% of scheduled games or played games. There was also a question as to where that rule can be found – is there a document that houses this information? c. Fundraising Sponsorships: First two wooden signs (Dicks Sporting Goods & Colussy Cheverolet) are done – we need to get those hung on the field. Need to consider new sponsorship sign/logo fundraising structure as the wooden signs are more expensive but will last longer. d. Webmaster: Discussed sending out an email to look for someone just to update the website – volunteer basis. Joe discussed possibly moving our whole website to Quickscores next year – they are going to have a player database and good online registration availability. e. SFBSA Board Meetings: This is the last meeting until October. The October meeting will be the nominations meeting. Some of the positions up for nomination are President, Boys Commissioner, Secretary and Concessions. f.
Other Items Brought Up and Discussed At Meeting: All Star Tournament: need to pick dates as quickly as possible and get registration info up.
Concessions: Rich mentioned that the concession stand is going very well. It’s a well-oiled machine. The workers have been great and working hard. Gina asked for some assistance from Board on opening/closing. Gina also asked that all coaches playing the last game of the night please not leave the kids down there alone after last game. Metro Teams: discussion on what Metro teams should and should not have access to at the fields Sheds: Consider changing locks on sheds as they haven’t been changed for a while Field Maintenance: We should not be dragging fields with the tractor when there are inches of rain on the field Mid Year Field Maintenance Day: Brought up by coach to have a mid-year field maintenance day – Justin is going to set up. Wooden dugouts at Morgan A need painted. Gumwall at Morgan needs addressed.
7. Close: Next meeting will be held: October 2014 (Nominations Meeting)
