BOARD OF SCHOOL TRUSTEES Plainfield ... AWS
BOARD OF SCHOOL TRUSTEES Plainfield Community School Corporation January 12, 2017 Agenda I.
CALL TO ORDER
II.
PLEDGE OF ALLEGIANCE
III.
PRESIDENT’S PREROGATIVE AND CORRESPONDENCE A. Welcome Guests B. Student Recognitions C. Recognize Value of the Month Nominees
IV.
BOARD ORGANIZATION A.
Administer Oath of Office
B.
Elect President
C.
Election Officers 1.
First Vice President
2.
Second Vice President
3.
Secretary
D.
Appoint Parliamentarian
E.
Appoint Legislative Liaison to the Indiana School Board Association
F.
Appoint Delegate to Represent the School District at the Indiana School Boards Association Annual Convention
G.
Appoint Treasurer
V.
PATRON’S INPUT ON AGENDA ITEMS
VI.
NEW BUSINESS – SPECIAL REQUEST A. Senior Exemptions Proposal – Senior Leadership Council
VII.
REPORTS A. ISTEP Results – Dr. Giesting B. Temporary Loans – Mr. Wolfe
VIII. IX.
APPROVE SIGNATURE FACSIMILE - Mr. Wolfe MINUTES A. Record of the December 8, 2016, Executive Session B. Minutes of the December 8, 2016, Regular Meeting
X.
FINANCIAL REPORT AND CLAIMS A. Claims: 42049-42404 - Mr. Wolfe
XI.
NEW BUSINESS A. Personnel – Mr. Olinger B. Field Trips – Dr. Giesting C. Approve LQA Handbook – Dr. Giesting D. Donations – Mr. Wolfe D. Permission to Cancel Outstanding Checks – Mr. Wolfe E. Approve Use of High School Extracurricular Funds – Mr. Wolfe F. Accept Funds from National Energy Foundation for Grant – Mr. Wolfe
XII.
OLD BUSINESS A. Right of Entry – Mr. Wolfe B. Approve Change Order 1 – Central Elementary Renovation Project – Mr. Wolfe C. Amend Agreement for Architectural Services – Mr. Wolfe D. Approve Copier Lease Agreement – Mr. Wolfe E. Approve Revised Municipal Lease/Purchase Agreement – Mr. Wolfe F. Approve Change Order 1 – Administration Building – Mr. Wolfe
XIII.
OTHER ITEMS FOR CONSIDERATION
XIV.
ADJOURNMENT
The Board of Finance meeting will begin immediately following the regular meeting.
BOARD OF SCHOOL TRUSTEES Plainfield Community School Corporation January 12, 2017 A regular meeting of the Board of School Trustees of the Plainfield Community School Corporation, Hendricks County, Indiana, was held in the Board Room of the Administration Building at 985 Longfellow Lane, Plainfield, Indiana, on January 12, 2017, at 7:00 p.m. Board of School Trustees members Michael Allen, Katie Chamness, Jessica Elston, Scott Flood, and Mark Todisco were present. Also in attendance were Superintendent Scott Olinger, Assistant Superintendent Mary Giesting, Assistant Superintendent Jud Wolfe, and approximately 85 guests. The meeting was opened with the Pledge of Allegiance.
PRESIDENT’S PREROGATIVE
Mr. Flood welcomed all in attendance. Mr. Flood talked about the growth of Plainfield. We hired a professional demographer to inform us about the growth. We are not growing quite as fast as people thing. We are growing consistently. Hendricks County Icon recognizes a teacher every month. This month, Mrs. Stevenson a fourth-grade teacher from Clarks Creek Elementary, was recognized. Congratulations Mrs. Stevenson. Life Skills students from the high school have an annual Trikea-thon to raise money. During the event student and families get to ride bikes around the track. Lifeskills students had a successful event between the trike-a-thon and the silent auction. Annually, the School Board and administrators meet with a group of May graduates to get opinions from the student about the education they received from Plainfield Schools. This is an opportunity for the students let us know where they think we need to improve and our strengths that help them with the next phase of the life after high school. This annual event occurred the Friday before Christmas break. There was a good exchange of information, ideas and opinions are or strengths and weaknesses. Thanks to those students for taking the time to come back and interact with us.
Page 1 of 4
Our 7th grade English classes got together to raise $2600 for two families in our community and Made arrangements with Kroger to provide holiday meals. A student from each school building was recognized for modeling the December Value of the Month, Kindness. PCMS Spell Bowl students were recognized for their outstanding performance. OATH OF OFFICE
The oath of office was administered by Heather Bender.
BOARD OFFICERS PRESIDENT
Mark Todisco made a motion, Jessica Elston seconded and the Board approved the appointment of Michael Allen as President of the School Board of Trustees.
1st VICE PRESIDENT
Scott Flood made a motion, Mark Todisco seconded and the Board approved the appointment of Jessica Elston as 1st Vice President of the School Board of Trustees.
2nd VICE PRESIDENT
Jessica Elston made a motion, Scott Flood seconded and the Board approved the appointment of Mark Todisco as 2nd Vice President of the School Board of Trustees.
SECRETARY
Mark Todisco made a motion, Jessica Elston seconded and the Board approved the appointment of Scott Flood as Secretary of the School Board of Trustees.
PARLIAMENTARIAN
Michael Allen appointed Katie Chamness as Parliamentarian of the School Board of Trustees.
LEGISLATIVE LIAISON
The Board appointed Mark Todisco to serve as Legislative Liaison to the Indiana School Board Association.
DELEGATE
The Board appointed Mark Todisco to serve as delegate for the school district at the Indiana School Board Association’s Annual Convention.
TREASURER
The Board appointed Stacey Smith to serve as Treasurer of the School Board of Trustees.
PATRON’S INPUT ON AGENDA ITEMS
President Allen asked the audience for any input on the agenda items. There was no input provided.
SENIOR EXEMPTIONS PROPOSAL
Scott Flood made a motion, Mark Todisco seconded and the Board approved the request for the senior exemptions. Page 2 of 4
REPORTS
Dr. Giesting announced the ISTEP scores. Plainfield placed 7th in the State for Grades 3-8 and 59th for our high school and received an “A” ranking from the IDOE. Mr. Wolfe presented a report on the temporary loans.
FACSIMILE SIGNATURES
Mark Todisco made a motion, Scott Flood seconded and the Board approved Mr. Wolfe’s request to use the Board Facsimile signatures on all employment contracts except the Superintendent’s contract.
MINUTES
On a motion by Scott Flood and seconded by Jessica Elston, the record from the December 8, 2016, Executive Session was approved. On a motion by Scott Flood and seconded by Jessica Elston, the minutes from the December 8, 2016, Regular Meeting were approved.
FINANCIAL REPORT AND CLAIMS
On a motion by Mark Todisco and seconded by Katie Chamness, the Board approved payment of claims 42049-42404.
PERSONNEL
On a motion by Scott Flood and seconded by Mark Todisco, the Board approved the personnel recommendations as per Schedule A-1.
FIELD TRIPS & CAMPS
Jessica Elston made a motion, Katie Chamness seconded, and the Board approved the after school tutoring and overnight field trips.
APPROVE LQA HANDBOOK
Mark Todisco made a motion, Scott Flood seconded and the Board approved the 2017-2018 handbook for Little Quakers Academy.
DONATIONS
A motion was made by Katie Chamness to accept the donations submitted by the various schools. Scott Flood seconded and the motion passed.
PERMISSION TO CANCEL OUTSTANDING CHECKS
Jessica Elston made a motion, Katie Chamness seconded, and the Board approved the cancellation of outstanding checks from the Plainfield High School.
HIGH SCHOOL ECA FUNDS
On a motion by Scott Flood and seconded by Mark Todisco, the Board approved the use of the high school ECA funds to purchase a batting cage for use by the softball team.
Page 3 of 4
NATIONAL ENERGY FOUNDATION GRANT
Katie Chamness made a motion, Scott Flood seconded and the Board accepted the funds from the National Energy Foundation Grant in the amount of $300.
RIGHT OF ENTRY
On a motion by Mark Todisco and seconded by Jessica Elston, the Board approved the Right of Entry with the Town of Plainfield for the Michael Drive Storm Sewer.
CHANGE ORDER FOR CENTRAL RENOVATION PROJECT
Scott Flood made a motion, Katie Chamness seconded and the Board approved Change Order #1 with JM Rowland Construction to decrease the project amount by $18,506.
AMEND AGREEMENT FOR ARCHITECTURAL SERVICES
On a motion by Mark Todisco and seconded by Jessica Elson, the Board approved the amendment to the agreement for architectural services with Moisture Management for Clarks Creek natatorium roof replacement with an increase in the amount of $23,000.
APPROVE COPIER LEASE AGREEMENT
On a motion by Scott Flood and seconded by Katie Chamness the Board approved the lease agreement with US Bank.
APPROVE REVISED MUNICIPAL/LEASE PURCHASE AGREEMENT
Jessica Elston made a motion, Mark Todisco seconded, and the Board approved the revised Municipal/Lease Purchase Agreement with U.S. Bank.
CHANGE ORDER FOR ADMINISTRATION BUILDING PROJECT
On a motion by Scott Flood and seconded by Katie Chamness the Board approved Change Order #1 with SCS Construction for the administration building renovation project with a decrease in the amount of $10,135
There being no further business, the meeting was adjourned.
_____________________________ Michael Allen, President
______________________________ Jessica Elston, First Vice President
______________________________ Mark Todisco, Second Vice President
______________________________ Scott Flood, Secretary
______________________________ Katie Chamness, Parliamentarian
Page 4 of 4
BOARD OF SCHOOL TRUSTEES Plainfield Community School Corporation Board of Finance Meeting January 12, 2017 Agenda I.
CALL TO ORDER
II.
NEW BUSINESS
A. Elect President and Secretary B. Receive & Review the 2016 Investment Report C. Receive Checks Outstanding Two or More Years as of December 31, 2016
III.
ADJOURNMENT
BOARD OF SCHOOL TRUSTEES Plainfield Community School Corporation January 12, 2017 A Board of Finance meeting of the Board of School Trustees of the Plainfield Community School Corporation, Hendricks County, Indiana, was held in the Board Room of the Administration Building at 985 Longfellow Lane, Plainfield, Indiana, on January 12, 2017 at 8:00 p.m. Board of School Trustees members Michael Allen, Katie Chamness, Jessica Elston, Scott Flood, and Mark Todisco were present. Also in attendance were Superintendent Scott Olinger, Assistant Superintendent Mary Giesting, Assistant Superintendent Jud Wolfe, and 8 guests. ELECT PRESIDENT AND SECRETARY
Scott Flood made a motion and Katie Chamness seconded and the Board approved the appointment of Mike Allen as President and Scott Flood as Secretary of the Board of Finance.
2016 INVESTMENT REPORT
The Board of Finance received information on the investment practices and 2016 investment earnings.
OUTSTANDING CHECKS
The Board of Finance received the outstanding checks that were two or more years old as of December 31, 2016. Scott Flood made a motion and Katie Chamness seconded, and the Board approved the outstanding checks for the high school.
There being no further business, the Board of Finance meeting was adjourned.
_____________________________ Michael Allen, President
______________________________ Jessica Elston, First Vice President
______________________________ Mark Todisco, Second Vice President
______________________________ Scott Flood, Secretary
______________________________ Katie Chamness, Parliamentarian
CALL TO ORDER
II.
PLEDGE OF ALLEGIANCE
III.
PRESIDENT’S PREROGATIVE AND CORRESPONDENCE A. Welcome Guests B. Student Recognitions C. Recognize Value of the Month Nominees
IV.
BOARD ORGANIZATION A.
Administer Oath of Office
B.
Elect President
C.
Election Officers 1.
First Vice President
2.
Second Vice President
3.
Secretary
D.
Appoint Parliamentarian
E.
Appoint Legislative Liaison to the Indiana School Board Association
F.
Appoint Delegate to Represent the School District at the Indiana School Boards Association Annual Convention
G.
Appoint Treasurer
V.
PATRON’S INPUT ON AGENDA ITEMS
VI.
NEW BUSINESS – SPECIAL REQUEST A. Senior Exemptions Proposal – Senior Leadership Council
VII.
REPORTS A. ISTEP Results – Dr. Giesting B. Temporary Loans – Mr. Wolfe
VIII. IX.
APPROVE SIGNATURE FACSIMILE - Mr. Wolfe MINUTES A. Record of the December 8, 2016, Executive Session B. Minutes of the December 8, 2016, Regular Meeting
X.
FINANCIAL REPORT AND CLAIMS A. Claims: 42049-42404 - Mr. Wolfe
XI.
NEW BUSINESS A. Personnel – Mr. Olinger B. Field Trips – Dr. Giesting C. Approve LQA Handbook – Dr. Giesting D. Donations – Mr. Wolfe D. Permission to Cancel Outstanding Checks – Mr. Wolfe E. Approve Use of High School Extracurricular Funds – Mr. Wolfe F. Accept Funds from National Energy Foundation for Grant – Mr. Wolfe
XII.
OLD BUSINESS A. Right of Entry – Mr. Wolfe B. Approve Change Order 1 – Central Elementary Renovation Project – Mr. Wolfe C. Amend Agreement for Architectural Services – Mr. Wolfe D. Approve Copier Lease Agreement – Mr. Wolfe E. Approve Revised Municipal Lease/Purchase Agreement – Mr. Wolfe F. Approve Change Order 1 – Administration Building – Mr. Wolfe
XIII.
OTHER ITEMS FOR CONSIDERATION
XIV.
ADJOURNMENT
The Board of Finance meeting will begin immediately following the regular meeting.
BOARD OF SCHOOL TRUSTEES Plainfield Community School Corporation January 12, 2017 A regular meeting of the Board of School Trustees of the Plainfield Community School Corporation, Hendricks County, Indiana, was held in the Board Room of the Administration Building at 985 Longfellow Lane, Plainfield, Indiana, on January 12, 2017, at 7:00 p.m. Board of School Trustees members Michael Allen, Katie Chamness, Jessica Elston, Scott Flood, and Mark Todisco were present. Also in attendance were Superintendent Scott Olinger, Assistant Superintendent Mary Giesting, Assistant Superintendent Jud Wolfe, and approximately 85 guests. The meeting was opened with the Pledge of Allegiance.
PRESIDENT’S PREROGATIVE
Mr. Flood welcomed all in attendance. Mr. Flood talked about the growth of Plainfield. We hired a professional demographer to inform us about the growth. We are not growing quite as fast as people thing. We are growing consistently. Hendricks County Icon recognizes a teacher every month. This month, Mrs. Stevenson a fourth-grade teacher from Clarks Creek Elementary, was recognized. Congratulations Mrs. Stevenson. Life Skills students from the high school have an annual Trikea-thon to raise money. During the event student and families get to ride bikes around the track. Lifeskills students had a successful event between the trike-a-thon and the silent auction. Annually, the School Board and administrators meet with a group of May graduates to get opinions from the student about the education they received from Plainfield Schools. This is an opportunity for the students let us know where they think we need to improve and our strengths that help them with the next phase of the life after high school. This annual event occurred the Friday before Christmas break. There was a good exchange of information, ideas and opinions are or strengths and weaknesses. Thanks to those students for taking the time to come back and interact with us.
Page 1 of 4
Our 7th grade English classes got together to raise $2600 for two families in our community and Made arrangements with Kroger to provide holiday meals. A student from each school building was recognized for modeling the December Value of the Month, Kindness. PCMS Spell Bowl students were recognized for their outstanding performance. OATH OF OFFICE
The oath of office was administered by Heather Bender.
BOARD OFFICERS PRESIDENT
Mark Todisco made a motion, Jessica Elston seconded and the Board approved the appointment of Michael Allen as President of the School Board of Trustees.
1st VICE PRESIDENT
Scott Flood made a motion, Mark Todisco seconded and the Board approved the appointment of Jessica Elston as 1st Vice President of the School Board of Trustees.
2nd VICE PRESIDENT
Jessica Elston made a motion, Scott Flood seconded and the Board approved the appointment of Mark Todisco as 2nd Vice President of the School Board of Trustees.
SECRETARY
Mark Todisco made a motion, Jessica Elston seconded and the Board approved the appointment of Scott Flood as Secretary of the School Board of Trustees.
PARLIAMENTARIAN
Michael Allen appointed Katie Chamness as Parliamentarian of the School Board of Trustees.
LEGISLATIVE LIAISON
The Board appointed Mark Todisco to serve as Legislative Liaison to the Indiana School Board Association.
DELEGATE
The Board appointed Mark Todisco to serve as delegate for the school district at the Indiana School Board Association’s Annual Convention.
TREASURER
The Board appointed Stacey Smith to serve as Treasurer of the School Board of Trustees.
PATRON’S INPUT ON AGENDA ITEMS
President Allen asked the audience for any input on the agenda items. There was no input provided.
SENIOR EXEMPTIONS PROPOSAL
Scott Flood made a motion, Mark Todisco seconded and the Board approved the request for the senior exemptions. Page 2 of 4
REPORTS
Dr. Giesting announced the ISTEP scores. Plainfield placed 7th in the State for Grades 3-8 and 59th for our high school and received an “A” ranking from the IDOE. Mr. Wolfe presented a report on the temporary loans.
FACSIMILE SIGNATURES
Mark Todisco made a motion, Scott Flood seconded and the Board approved Mr. Wolfe’s request to use the Board Facsimile signatures on all employment contracts except the Superintendent’s contract.
MINUTES
On a motion by Scott Flood and seconded by Jessica Elston, the record from the December 8, 2016, Executive Session was approved. On a motion by Scott Flood and seconded by Jessica Elston, the minutes from the December 8, 2016, Regular Meeting were approved.
FINANCIAL REPORT AND CLAIMS
On a motion by Mark Todisco and seconded by Katie Chamness, the Board approved payment of claims 42049-42404.
PERSONNEL
On a motion by Scott Flood and seconded by Mark Todisco, the Board approved the personnel recommendations as per Schedule A-1.
FIELD TRIPS & CAMPS
Jessica Elston made a motion, Katie Chamness seconded, and the Board approved the after school tutoring and overnight field trips.
APPROVE LQA HANDBOOK
Mark Todisco made a motion, Scott Flood seconded and the Board approved the 2017-2018 handbook for Little Quakers Academy.
DONATIONS
A motion was made by Katie Chamness to accept the donations submitted by the various schools. Scott Flood seconded and the motion passed.
PERMISSION TO CANCEL OUTSTANDING CHECKS
Jessica Elston made a motion, Katie Chamness seconded, and the Board approved the cancellation of outstanding checks from the Plainfield High School.
HIGH SCHOOL ECA FUNDS
On a motion by Scott Flood and seconded by Mark Todisco, the Board approved the use of the high school ECA funds to purchase a batting cage for use by the softball team.
Page 3 of 4
NATIONAL ENERGY FOUNDATION GRANT
Katie Chamness made a motion, Scott Flood seconded and the Board accepted the funds from the National Energy Foundation Grant in the amount of $300.
RIGHT OF ENTRY
On a motion by Mark Todisco and seconded by Jessica Elston, the Board approved the Right of Entry with the Town of Plainfield for the Michael Drive Storm Sewer.
CHANGE ORDER FOR CENTRAL RENOVATION PROJECT
Scott Flood made a motion, Katie Chamness seconded and the Board approved Change Order #1 with JM Rowland Construction to decrease the project amount by $18,506.
AMEND AGREEMENT FOR ARCHITECTURAL SERVICES
On a motion by Mark Todisco and seconded by Jessica Elson, the Board approved the amendment to the agreement for architectural services with Moisture Management for Clarks Creek natatorium roof replacement with an increase in the amount of $23,000.
APPROVE COPIER LEASE AGREEMENT
On a motion by Scott Flood and seconded by Katie Chamness the Board approved the lease agreement with US Bank.
APPROVE REVISED MUNICIPAL/LEASE PURCHASE AGREEMENT
Jessica Elston made a motion, Mark Todisco seconded, and the Board approved the revised Municipal/Lease Purchase Agreement with U.S. Bank.
CHANGE ORDER FOR ADMINISTRATION BUILDING PROJECT
On a motion by Scott Flood and seconded by Katie Chamness the Board approved Change Order #1 with SCS Construction for the administration building renovation project with a decrease in the amount of $10,135
There being no further business, the meeting was adjourned.
_____________________________ Michael Allen, President
______________________________ Jessica Elston, First Vice President
______________________________ Mark Todisco, Second Vice President
______________________________ Scott Flood, Secretary
______________________________ Katie Chamness, Parliamentarian
Page 4 of 4
BOARD OF SCHOOL TRUSTEES Plainfield Community School Corporation Board of Finance Meeting January 12, 2017 Agenda I.
CALL TO ORDER
II.
NEW BUSINESS
A. Elect President and Secretary B. Receive & Review the 2016 Investment Report C. Receive Checks Outstanding Two or More Years as of December 31, 2016
III.
ADJOURNMENT
BOARD OF SCHOOL TRUSTEES Plainfield Community School Corporation January 12, 2017 A Board of Finance meeting of the Board of School Trustees of the Plainfield Community School Corporation, Hendricks County, Indiana, was held in the Board Room of the Administration Building at 985 Longfellow Lane, Plainfield, Indiana, on January 12, 2017 at 8:00 p.m. Board of School Trustees members Michael Allen, Katie Chamness, Jessica Elston, Scott Flood, and Mark Todisco were present. Also in attendance were Superintendent Scott Olinger, Assistant Superintendent Mary Giesting, Assistant Superintendent Jud Wolfe, and 8 guests. ELECT PRESIDENT AND SECRETARY
Scott Flood made a motion and Katie Chamness seconded and the Board approved the appointment of Mike Allen as President and Scott Flood as Secretary of the Board of Finance.
2016 INVESTMENT REPORT
The Board of Finance received information on the investment practices and 2016 investment earnings.
OUTSTANDING CHECKS
The Board of Finance received the outstanding checks that were two or more years old as of December 31, 2016. Scott Flood made a motion and Katie Chamness seconded, and the Board approved the outstanding checks for the high school.
There being no further business, the Board of Finance meeting was adjourned.
_____________________________ Michael Allen, President
______________________________ Jessica Elston, First Vice President
______________________________ Mark Todisco, Second Vice President
______________________________ Scott Flood, Secretary
______________________________ Katie Chamness, Parliamentarian
