Compliance Newsletter
Compliance Newsletter
Volume 2, Issue 1 October-November
UAPB Athletics NLI Signing Dates for Prospective Student-Athletes/Signing 2015-16 and Enrolling 2016-17
RECRUITING CALENDAR
Basketball (Early Period)
November 11, 2015
November 18, 2015
Basketball (Regular Period)
April 13, 2016
Division I: May 18, 2016
Cross Country/ Track & Field: Contact Period Aug 9 -Nov 8
Football (Midyear JC Transfer)
December 16,2015
January 15, 2016
Football (Regular)
February 3, 2016
April 1, 2016
Men’s Basketball: Contact Period Sep 9 -Nov 8
Soccer and Men’s Water Polo
February 3, 2016
August 1, 2016
All Other Sports (Early Period)
November 11, 2015
November 18, 2015
All Other Sports (Regular Period)
April 13, 2016
August 1, 2016
Division II: August 1, 2016
Women’s Basketball: Evaluation Period Sep 30 -Nov 8*
Occasional Meals Despite new legislation that allows for student-athletes to receive meals and snacks incidental to participation, it does not replace the occasional meal legislation. We consider a meal to be occasional if it does not occur more than two times per month. A meal hosted by an institutional staff member or representative with athletics interest (booster) that is not incidental to participation, requires the completion of an occasional meal form. The form must be approved by the Compliance Office prior to the meal and then must be submitted again with the signatures of the attendees after the meal. If you plan on hosting an occasional meal, please contact the Compliance Office with any questions and stop by to get a copy of the occasional meal form!
Re-Awarding Aid Re-AwardingFinancial Financial Aid There athleticallyrelated relatedfinancial financialaid aidcan can canceled during a Thereare areonly onlyaafew few reasons reasons that that athletically bebe canceled during a peperiod award: a student-athlete is rendered ineligible for competition, frauduriod ofofaward: if if a student-athlete is rendered ineligible for competition, givesgives fraudulent inforlent information on ran application, national letter of intent or financial aid agreement, enmation on an application, national letter of intent or financial aid agreement, engages in serious gages in serious misconduct, o voluntarily quits the team. The reason be misconduct, or voluntarily quits the team. The reason for dismissal mustfor bedismissal legitimatemust and can legitimate and can be appealed by the student-athlete to an institutional committee outbe appealed by the student-athlete to an institutional committee outside of the Athletics Deside of the Athletics Department. If anyitof events occur, it isstudent-athlete’s not permissibleaid forto the partment. If any of these events occur, is these not permissible for the be restudent-athlete’s awarded during the aid semester to be re-awarded to another during student-athlete the semester on the to another team. The student-athlete coaching staff isonrequired waitcoaching until the staff following academic termuntil to re-award the athletics aid. term to rethe team.toThe is required to wait the following academic award the athletics aid.
Compliance Newsletter
Page 2
Recruiting Calendar Cont’d: Football: Quiet/Evaluation Period Sep 1-Nov 28* Softball: Contact Period Aug 1Nov 8 Volleyball: Contact Period Aug 1Nov 8
Social Media At no time is it permissible for an institution to post on social media about any prospective student-athlete visiting campus, even if they have signed their NLI. However, it is permissible for an institutional staff member to request, accept, or follow a prospective student-athlete or their parent/guardian though social media at any time. Coaches, athletic staff members and student-athletes cannot publicly comment on the commitment of a prospective student-athlete prior to their signing of an NLI or accepting admission. General recruiting information about commitments can be posted as long as it does not include personally identifiable information.
All Other Sports: Contact Period Aug 1-
Up-Coming Competitions
SPORT/OPP/TIME COVERAGE
SPORT/OPP/TIME COVERAGE
Volleyball at Texas Southern, 7 p.m. - Oct. 23rd
Women's Cross Country - 2015 SWAC Cross Country Championships - Oct. 24th
Women's Soccer vs Southern, 3 p.m. - Oct. 23rd Volleyball at Prairie View A&M, 6:30 p.m. - Oct. 24 Football at Jackson State, 2 p.m. - Oct. 24th
Men's Cross Country - 2015 SWAC Cross Country Championships - Oct. 25th Women's Soccer vs Jackson State, 1 p.m. Oct. 25th
Recent News SMU Commits Men’s Basketball and Golf Violations Southern Methodist University committed multiple violations, including academic fraud, unethical conduct and head coach control in the men’s basketball program and recruiting and unethical conduct in the men’s golf program, according to a decision issued by a Division I Committee on Infractions panel. As a result, the former head men’s golf coach, the former compliance director and a former men’s basketball administrative assistant violated NCAA’s unethical conduct rules. Additionally, the head men’s basketball coach failed to promote an atmosphere of compliance when he did not report violations and was not initially truthful during an interview with NCAA enforcement staff. Penalties in this case include three years of probation; a postseason ban for the men’s basketball and golf teams; scholarship reductions; recruiting restrictions; a vacation of certain men’s basketball wins; the disassociation of a booster; and a suspension of 30 percent of the men’s basketball season for the head coach. The men’s basketball head coach, former men’s basketball administrative assistant, former head men’s golf coach and former compliance director each received show-cause orders as well. During a show-cause period, if the individuals work for a member school, their athletic duties may be restricted. The case started in 2013 when the former compliance director admitted to falsifying sign-in sheets for two rules education sessions required by the terms of a 2011 infractions decision. The education sessions actually happened, but the former compliance director did not document them. Because he knowingly submitted the falsified sign-in sheets, the former compliance director violated NCAA ethical conduct rules. He also chose not to participate in the infractions process.
Volume 2, Issue 1
Page 3
Compliance Trivia– Test your Knowledge 1. Intha Rough is a freshman golf student-athlete at Ocean State University. Intha has received a qualifier status based on his academic record but has not yet received an amateur certification from the NCAA Eligibility Center. Can Intha practice with his team while waiting for a final determination on his amateur status? 2. Hard Count is a freshman football student-athlete at Ocean State University (OSU). Hard has been practicing with the team but has not yet been certified by the NCAA Eligibility Center. OSU plays its first game this weekend at home. If Hard is still not certified by Saturday, is he permitted to receive his four complimentary admissions? Answers on page 4
COUNTABLE ATHLETICALLY RELATED ACTIVITIES (CARA) INFORMATION In-Season CARA Hourly and Weekly Limitations: Academic Year, Non-Vacation Period Maximum of four hours per day Maximum of 20 hours per week (note: A golf practice round can exceed the four hour per day limitation, but the 20 hours per week limit is still in effect) A day off per week is required Note: Daily and weekly hour limitations apply to countable athletically related activities during final-examination periods and to all official preparatory periods leading to final-examination periods Note: Competition always counts as three hours regardless of how long the competition actually lasts, and no CARA is allowed after the competition on that day
Out-Of-Season CARA Hourly and Weekly Limitations Permitted from the start of classes until one week prior to the beginning of the final exam period at the end of each semester Regarding skill-related instruction, for all sports except for baseball and football: Prior to September 15 and after April 15, no more than four student-athletes from the same team may be involved in skill-related instruction with their coaches at any one time in any facility For Baseball: Same rules apply, except restrictions are also in place from January 11- January 15 For Football: Refer to Bylaw 17.10.6 for specific out-of-season regulations Only required weight training, conditioning, and skill instruction are allowed Maximum of eight hours per week Maximum of two hours per week on skill-related instruction Two days off per week are required No CARA during a vacation period is allowed
Additional Examples of CARA: Athletics meetings with a coach initiated or required by a coach Discussion or review of game films Required participation in camps/clinics
Activities That Are NOT Considered CARA: Meetings with coaches that are initiated by the student-athlete and include no discussion of athletically related activities Training room activities (e.g., treatment, taping), medical examinations and rehabilitation activities Voluntary sport-related activities (e.g. initiated by student-athlete, no attendance, no coach present) Traveling to/from the site of competition Fund-raising activities, promotional activities and community service projects
Page 4
Compliance Newsletter
ANSWERS TO COMPLIANCE TRIVIA: (1) Yes. NCAA Bylaw 12.1.1.1.3 states that if a prospective student-athlete reports for athletics participation before the student’s amateur status has been certified, the student may practice, but not compete, for a maximum period of 45 days. After this period, the student shall have his or her amateur status certified to continue to practice or to compete. (Adopted: 1/9/06 effective 8/1/06, for all final certifications for student-athletes initially enrolling at a Division I or Division II institution on or after 8/1/07, Revised: 11/29/09) (2) No. NCAA Staff Interpretation- 8/22/97- Complimentary Admissions Prior to Final Certification– states that the provisions of NCAA Bylaw 16.2.1.1 are not applicable to a student-athlete whose final certification is pending with the NCAA Initial-Eligibility Clearinghouse. Such a student-athlete may not receive four complimentary tickets to an athletics event. The staff noted that the student-athlete may receive one complimentary ticket for his or her own use to attend the event. [References: 14.3.5.1.1 (participation prior to certification — recruited student-athlete); 14.3.5.1.2 (participation prior to certification — non-recruited student-athlete); 16.2.1.1 (permissible procedures); and Figure 14-6, 1997-98 NCAA Division I Manual]
Did You Know? Blanket Waiver for NCAA Bylaw 15.3.4.2.5 (Release of Obligation to Provide Athletically Related Financial Aid -- One-Year Award) The NCAA Division I Committee for Legislative Relief approved a blanket waiver to permit a student-athlete who has signed a multiyear financial agreement to release an institution of its obligation to provide athletics aid provided: (1) The institution can demonstrate that the offer of institutional, non-athletics aid is greater than or equal to the athletics aid to be received by the student-athlete for a given year as specified within the student-athlete’s multiyear financial agreement, and (2) The student-athlete voluntarily agrees to relinquish the athletics aid in order to receive the institutional aid. In issuing this waiver, the committee noted the potential increase in waivers as multiyear athletics aid agreements are becoming more prevalent due to recent legislation. Further, but for a student-athlete’s multiyear financial aid agreement, the student-athlete would be permitted to voluntarily relinquish their athletics aid to accept the institutional aid. Lastly, a student-athlete’s offer of institutional aid generally exceeds the offer of athletics aid.
Remember.... Ask Before Act Compliance Staff Ms. Yashiva Edwards
Mr. Kyle Hartsfield
Director of Compliance
Compliance Coordinator
(870)575-7182
(870)575-8658
[email protected]
[email protected]
Volume 2, Issue 1 October-November
UAPB Athletics NLI Signing Dates for Prospective Student-Athletes/Signing 2015-16 and Enrolling 2016-17
RECRUITING CALENDAR
Basketball (Early Period)
November 11, 2015
November 18, 2015
Basketball (Regular Period)
April 13, 2016
Division I: May 18, 2016
Cross Country/ Track & Field: Contact Period Aug 9 -Nov 8
Football (Midyear JC Transfer)
December 16,2015
January 15, 2016
Football (Regular)
February 3, 2016
April 1, 2016
Men’s Basketball: Contact Period Sep 9 -Nov 8
Soccer and Men’s Water Polo
February 3, 2016
August 1, 2016
All Other Sports (Early Period)
November 11, 2015
November 18, 2015
All Other Sports (Regular Period)
April 13, 2016
August 1, 2016
Division II: August 1, 2016
Women’s Basketball: Evaluation Period Sep 30 -Nov 8*
Occasional Meals Despite new legislation that allows for student-athletes to receive meals and snacks incidental to participation, it does not replace the occasional meal legislation. We consider a meal to be occasional if it does not occur more than two times per month. A meal hosted by an institutional staff member or representative with athletics interest (booster) that is not incidental to participation, requires the completion of an occasional meal form. The form must be approved by the Compliance Office prior to the meal and then must be submitted again with the signatures of the attendees after the meal. If you plan on hosting an occasional meal, please contact the Compliance Office with any questions and stop by to get a copy of the occasional meal form!
Re-Awarding Aid Re-AwardingFinancial Financial Aid There athleticallyrelated relatedfinancial financialaid aidcan can canceled during a Thereare areonly onlyaafew few reasons reasons that that athletically bebe canceled during a peperiod award: a student-athlete is rendered ineligible for competition, frauduriod ofofaward: if if a student-athlete is rendered ineligible for competition, givesgives fraudulent inforlent information on ran application, national letter of intent or financial aid agreement, enmation on an application, national letter of intent or financial aid agreement, engages in serious gages in serious misconduct, o voluntarily quits the team. The reason be misconduct, or voluntarily quits the team. The reason for dismissal mustfor bedismissal legitimatemust and can legitimate and can be appealed by the student-athlete to an institutional committee outbe appealed by the student-athlete to an institutional committee outside of the Athletics Deside of the Athletics Department. If anyitof events occur, it isstudent-athlete’s not permissibleaid forto the partment. If any of these events occur, is these not permissible for the be restudent-athlete’s awarded during the aid semester to be re-awarded to another during student-athlete the semester on the to another team. The student-athlete coaching staff isonrequired waitcoaching until the staff following academic termuntil to re-award the athletics aid. term to rethe team.toThe is required to wait the following academic award the athletics aid.
Compliance Newsletter
Page 2
Recruiting Calendar Cont’d: Football: Quiet/Evaluation Period Sep 1-Nov 28* Softball: Contact Period Aug 1Nov 8 Volleyball: Contact Period Aug 1Nov 8
Social Media At no time is it permissible for an institution to post on social media about any prospective student-athlete visiting campus, even if they have signed their NLI. However, it is permissible for an institutional staff member to request, accept, or follow a prospective student-athlete or their parent/guardian though social media at any time. Coaches, athletic staff members and student-athletes cannot publicly comment on the commitment of a prospective student-athlete prior to their signing of an NLI or accepting admission. General recruiting information about commitments can be posted as long as it does not include personally identifiable information.
All Other Sports: Contact Period Aug 1-
Up-Coming Competitions
SPORT/OPP/TIME COVERAGE
SPORT/OPP/TIME COVERAGE
Volleyball at Texas Southern, 7 p.m. - Oct. 23rd
Women's Cross Country - 2015 SWAC Cross Country Championships - Oct. 24th
Women's Soccer vs Southern, 3 p.m. - Oct. 23rd Volleyball at Prairie View A&M, 6:30 p.m. - Oct. 24 Football at Jackson State, 2 p.m. - Oct. 24th
Men's Cross Country - 2015 SWAC Cross Country Championships - Oct. 25th Women's Soccer vs Jackson State, 1 p.m. Oct. 25th
Recent News SMU Commits Men’s Basketball and Golf Violations Southern Methodist University committed multiple violations, including academic fraud, unethical conduct and head coach control in the men’s basketball program and recruiting and unethical conduct in the men’s golf program, according to a decision issued by a Division I Committee on Infractions panel. As a result, the former head men’s golf coach, the former compliance director and a former men’s basketball administrative assistant violated NCAA’s unethical conduct rules. Additionally, the head men’s basketball coach failed to promote an atmosphere of compliance when he did not report violations and was not initially truthful during an interview with NCAA enforcement staff. Penalties in this case include three years of probation; a postseason ban for the men’s basketball and golf teams; scholarship reductions; recruiting restrictions; a vacation of certain men’s basketball wins; the disassociation of a booster; and a suspension of 30 percent of the men’s basketball season for the head coach. The men’s basketball head coach, former men’s basketball administrative assistant, former head men’s golf coach and former compliance director each received show-cause orders as well. During a show-cause period, if the individuals work for a member school, their athletic duties may be restricted. The case started in 2013 when the former compliance director admitted to falsifying sign-in sheets for two rules education sessions required by the terms of a 2011 infractions decision. The education sessions actually happened, but the former compliance director did not document them. Because he knowingly submitted the falsified sign-in sheets, the former compliance director violated NCAA ethical conduct rules. He also chose not to participate in the infractions process.
Volume 2, Issue 1
Page 3
Compliance Trivia– Test your Knowledge 1. Intha Rough is a freshman golf student-athlete at Ocean State University. Intha has received a qualifier status based on his academic record but has not yet received an amateur certification from the NCAA Eligibility Center. Can Intha practice with his team while waiting for a final determination on his amateur status? 2. Hard Count is a freshman football student-athlete at Ocean State University (OSU). Hard has been practicing with the team but has not yet been certified by the NCAA Eligibility Center. OSU plays its first game this weekend at home. If Hard is still not certified by Saturday, is he permitted to receive his four complimentary admissions? Answers on page 4
COUNTABLE ATHLETICALLY RELATED ACTIVITIES (CARA) INFORMATION In-Season CARA Hourly and Weekly Limitations: Academic Year, Non-Vacation Period Maximum of four hours per day Maximum of 20 hours per week (note: A golf practice round can exceed the four hour per day limitation, but the 20 hours per week limit is still in effect) A day off per week is required Note: Daily and weekly hour limitations apply to countable athletically related activities during final-examination periods and to all official preparatory periods leading to final-examination periods Note: Competition always counts as three hours regardless of how long the competition actually lasts, and no CARA is allowed after the competition on that day
Out-Of-Season CARA Hourly and Weekly Limitations Permitted from the start of classes until one week prior to the beginning of the final exam period at the end of each semester Regarding skill-related instruction, for all sports except for baseball and football: Prior to September 15 and after April 15, no more than four student-athletes from the same team may be involved in skill-related instruction with their coaches at any one time in any facility For Baseball: Same rules apply, except restrictions are also in place from January 11- January 15 For Football: Refer to Bylaw 17.10.6 for specific out-of-season regulations Only required weight training, conditioning, and skill instruction are allowed Maximum of eight hours per week Maximum of two hours per week on skill-related instruction Two days off per week are required No CARA during a vacation period is allowed
Additional Examples of CARA: Athletics meetings with a coach initiated or required by a coach Discussion or review of game films Required participation in camps/clinics
Activities That Are NOT Considered CARA: Meetings with coaches that are initiated by the student-athlete and include no discussion of athletically related activities Training room activities (e.g., treatment, taping), medical examinations and rehabilitation activities Voluntary sport-related activities (e.g. initiated by student-athlete, no attendance, no coach present) Traveling to/from the site of competition Fund-raising activities, promotional activities and community service projects
Page 4
Compliance Newsletter
ANSWERS TO COMPLIANCE TRIVIA: (1) Yes. NCAA Bylaw 12.1.1.1.3 states that if a prospective student-athlete reports for athletics participation before the student’s amateur status has been certified, the student may practice, but not compete, for a maximum period of 45 days. After this period, the student shall have his or her amateur status certified to continue to practice or to compete. (Adopted: 1/9/06 effective 8/1/06, for all final certifications for student-athletes initially enrolling at a Division I or Division II institution on or after 8/1/07, Revised: 11/29/09) (2) No. NCAA Staff Interpretation- 8/22/97- Complimentary Admissions Prior to Final Certification– states that the provisions of NCAA Bylaw 16.2.1.1 are not applicable to a student-athlete whose final certification is pending with the NCAA Initial-Eligibility Clearinghouse. Such a student-athlete may not receive four complimentary tickets to an athletics event. The staff noted that the student-athlete may receive one complimentary ticket for his or her own use to attend the event. [References: 14.3.5.1.1 (participation prior to certification — recruited student-athlete); 14.3.5.1.2 (participation prior to certification — non-recruited student-athlete); 16.2.1.1 (permissible procedures); and Figure 14-6, 1997-98 NCAA Division I Manual]
Did You Know? Blanket Waiver for NCAA Bylaw 15.3.4.2.5 (Release of Obligation to Provide Athletically Related Financial Aid -- One-Year Award) The NCAA Division I Committee for Legislative Relief approved a blanket waiver to permit a student-athlete who has signed a multiyear financial agreement to release an institution of its obligation to provide athletics aid provided: (1) The institution can demonstrate that the offer of institutional, non-athletics aid is greater than or equal to the athletics aid to be received by the student-athlete for a given year as specified within the student-athlete’s multiyear financial agreement, and (2) The student-athlete voluntarily agrees to relinquish the athletics aid in order to receive the institutional aid. In issuing this waiver, the committee noted the potential increase in waivers as multiyear athletics aid agreements are becoming more prevalent due to recent legislation. Further, but for a student-athlete’s multiyear financial aid agreement, the student-athlete would be permitted to voluntarily relinquish their athletics aid to accept the institutional aid. Lastly, a student-athlete’s offer of institutional aid generally exceeds the offer of athletics aid.
Remember.... Ask Before Act Compliance Staff Ms. Yashiva Edwards
Mr. Kyle Hartsfield
Director of Compliance
Compliance Coordinator
(870)575-7182
(870)575-8658
[email protected]
[email protected]
