Executive Board Meeting 15-08 Wednesday, September 9, 2015 ...
Executive Board Meeting 15-08 Wednesday, September 9, 2015 @ 11:30am MSU Boardroom, MUSC room 201 Called to order @ 11:34am Present Late Absent Others Present
1.
D’Angela, D’Souza, Guarna, Ibe, Jama, Osazuwa, Stegmaier Nestico-Semianiw J. McGowan (General Manager), J. Bauman (Recording Secretary), M. Wooder (SLDC)
Adopt Agenda
Moved by Jama, seconded by Ibe that the Executive Board adopt the agenda as presented. Amendment Moved by Jama, seconded by Ibe to add a Committee of the Whole discussion on the HSR Replacement Fee. Passes by General Consent Vote to Adopt Agenda Moved by Jama, seconded by Ibe that the Executive Board adopt the agenda as amended. Passes Unanimously 2.
Adopt Minutes
Moved by D’Souza, seconded by Jama that the Executive Board adopt minutes form Executive Board meeting 1507 – August 18, 2015, as circulated. Passes Unanimously 3.
CFMU Spoken Word Coordinator Job Description
Moved by Guarna, seconded by Stegmaier that the Executive Board approve the changes to the CFMU Spoken Word Coordinator job description, as circulated and presented.
Guarna reported that at the last CFMU Board of Directors meeting, the Program Director brought up that they wanted to update the Spoken Word Coordinator job description. Guarna stated that the Program Director updated the role to reflect the vision and scope of the role, which is more of an administrative support role to the community outreach coordinator and volunteer coordinator. Guarna stated the changes to the job description would help CFMU.
Vote on Motion Passes Unanimously 4.
SHEC Executive Job Description
Moved by Guarna, seconded by D’Souza that the Executive Board approve the changes to the following Executive job descriptions for SHEC, as circulated and presented: o Internal Programming and Scheduling
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September 9, 2015
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Promotions
Guarna went over the memo with the Executive Board. Guarna highlighted that SHEC was combining two positions, and it was a positive change. This will provide a meaningful volunteer opportunity for students. Ibe asked who wrote the memo for SHEC. Guarna stated the Coordinator wrote the memo. Ibe stated he found it difficult to read, and the grammar was choppy.
Vote on Motion Passes Unanimously 5.
Committee of the Whole – HSR
Moved by Guarna, seconded by Jama that the Executive Board moves into Committee of the Whole to discuss changes to the HSR bus pass and Student Mobilization Syndicate petition. Passes Unanimously Moved by Osazuwa, seconded by Stegmaier that the Executive Board move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report
Guarna reported that the Executive Board agreed, in spirit, with the motion listed on the petition. There were many parts of the motion that the Executive Board did not believe were feasible, such as having an Executive Board member sit in on negotiations, documenting and minute taking at all negotiations, and a system for tracking fraudulent bus pass use. The Executive Board recommended that all agreements be in place before being sent to referendum so that all parties know what is being agreed upon. The Executive Board identified and agreed upon a number of principles: the financial burden to students for replacing a bus pass should be minimized and the MSU will continue to work on it until it is resolved; more frequent updates, where possible, should be given to help students and elected student leaders understand the terms of an agreement; the MSU should continue to advocate to PRESTO that the bus pass be integrated.
12:21 pm – Ibe left the meeting Moved by Jama, seconded by Osazuwa that the following statement be adopted: “Be It Resolved That the Executive Board believes the replacement fee of $100 = $150 is much too high for students and reject the legitimacy of this charge.” Passes Unanimously 6.
Information & Question Period
Guarna advised she would be bringing documentation forward from the Abilities Ad Hoc Committee to the next Executive Board meeting, with hopes of sending the documentation forward to the Assembly for approval by October. McGowan reported he had received concerns about optical coverage with the optometrist in the student centre, as the optometrist has been unable to submit claims. McGowan advised he would be speaking with the insurance provider to determine the issue. McGowan congratulated everyone on an amazing Welcome Week. McGowan reported that the MSU was inspected by the Ministry of Labour during Welcome Week. A
EB 15-08
7.
September 9, 2015
few of the notes from the inspection were related to the main office, including the boxes and skids of swag. Another concern was with the composition of the Joint Health and Safety Committee. The Act states that worker representatives cannot have supervisory responsibilities. In the past, the MSU has used the “nonsupervisory staff” definition from the full time employment policy, which is not correct. McGowan noted undergraduate part time staff should fill those roles, and the JHSC is trying to get students to come forward and fill those roles. Wooder reminded the Executive Board that health and dental opt-out runs until September 30. Wooder stated that Homecoming information would be rolled out shortly. Wooder added that he was working with SWHAT and WGEN to increase visibility of their services. Adjournment and Time of Next Meeting
Time of Next Meeting: Friday, September 18, 2015 9:00am MSU Boardroom Moved by Nestico-Semianiw, seconded by Osazuwa that the meeting adjourn. Passes Unanimously Adjourned at 12:40pm
/jb
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1.
D’Angela, D’Souza, Guarna, Ibe, Jama, Osazuwa, Stegmaier Nestico-Semianiw J. McGowan (General Manager), J. Bauman (Recording Secretary), M. Wooder (SLDC)
Adopt Agenda
Moved by Jama, seconded by Ibe that the Executive Board adopt the agenda as presented. Amendment Moved by Jama, seconded by Ibe to add a Committee of the Whole discussion on the HSR Replacement Fee. Passes by General Consent Vote to Adopt Agenda Moved by Jama, seconded by Ibe that the Executive Board adopt the agenda as amended. Passes Unanimously 2.
Adopt Minutes
Moved by D’Souza, seconded by Jama that the Executive Board adopt minutes form Executive Board meeting 1507 – August 18, 2015, as circulated. Passes Unanimously 3.
CFMU Spoken Word Coordinator Job Description
Moved by Guarna, seconded by Stegmaier that the Executive Board approve the changes to the CFMU Spoken Word Coordinator job description, as circulated and presented.
Guarna reported that at the last CFMU Board of Directors meeting, the Program Director brought up that they wanted to update the Spoken Word Coordinator job description. Guarna stated that the Program Director updated the role to reflect the vision and scope of the role, which is more of an administrative support role to the community outreach coordinator and volunteer coordinator. Guarna stated the changes to the job description would help CFMU.
Vote on Motion Passes Unanimously 4.
SHEC Executive Job Description
Moved by Guarna, seconded by D’Souza that the Executive Board approve the changes to the following Executive job descriptions for SHEC, as circulated and presented: o Internal Programming and Scheduling
EB 15-08
September 9, 2015
o
Page 2
Promotions
Guarna went over the memo with the Executive Board. Guarna highlighted that SHEC was combining two positions, and it was a positive change. This will provide a meaningful volunteer opportunity for students. Ibe asked who wrote the memo for SHEC. Guarna stated the Coordinator wrote the memo. Ibe stated he found it difficult to read, and the grammar was choppy.
Vote on Motion Passes Unanimously 5.
Committee of the Whole – HSR
Moved by Guarna, seconded by Jama that the Executive Board moves into Committee of the Whole to discuss changes to the HSR bus pass and Student Mobilization Syndicate petition. Passes Unanimously Moved by Osazuwa, seconded by Stegmaier that the Executive Board move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report
Guarna reported that the Executive Board agreed, in spirit, with the motion listed on the petition. There were many parts of the motion that the Executive Board did not believe were feasible, such as having an Executive Board member sit in on negotiations, documenting and minute taking at all negotiations, and a system for tracking fraudulent bus pass use. The Executive Board recommended that all agreements be in place before being sent to referendum so that all parties know what is being agreed upon. The Executive Board identified and agreed upon a number of principles: the financial burden to students for replacing a bus pass should be minimized and the MSU will continue to work on it until it is resolved; more frequent updates, where possible, should be given to help students and elected student leaders understand the terms of an agreement; the MSU should continue to advocate to PRESTO that the bus pass be integrated.
12:21 pm – Ibe left the meeting Moved by Jama, seconded by Osazuwa that the following statement be adopted: “Be It Resolved That the Executive Board believes the replacement fee of $100 = $150 is much too high for students and reject the legitimacy of this charge.” Passes Unanimously 6.
Information & Question Period
Guarna advised she would be bringing documentation forward from the Abilities Ad Hoc Committee to the next Executive Board meeting, with hopes of sending the documentation forward to the Assembly for approval by October. McGowan reported he had received concerns about optical coverage with the optometrist in the student centre, as the optometrist has been unable to submit claims. McGowan advised he would be speaking with the insurance provider to determine the issue. McGowan congratulated everyone on an amazing Welcome Week. McGowan reported that the MSU was inspected by the Ministry of Labour during Welcome Week. A
EB 15-08
7.
September 9, 2015
few of the notes from the inspection were related to the main office, including the boxes and skids of swag. Another concern was with the composition of the Joint Health and Safety Committee. The Act states that worker representatives cannot have supervisory responsibilities. In the past, the MSU has used the “nonsupervisory staff” definition from the full time employment policy, which is not correct. McGowan noted undergraduate part time staff should fill those roles, and the JHSC is trying to get students to come forward and fill those roles. Wooder reminded the Executive Board that health and dental opt-out runs until September 30. Wooder stated that Homecoming information would be rolled out shortly. Wooder added that he was working with SWHAT and WGEN to increase visibility of their services. Adjournment and Time of Next Meeting
Time of Next Meeting: Friday, September 18, 2015 9:00am MSU Boardroom Moved by Nestico-Semianiw, seconded by Osazuwa that the meeting adjourn. Passes Unanimously Adjourned at 12:40pm
/jb
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