Exit Survey: Target Year # 1
2/15/2011
Exit Survey: Target Year # 1
February 16, 2011 PaTTAN Webinar
Pennsylvania Training and Technical Assistance Network
PaTTAN’s Mission The mission of the Pennsylvania Training and Technical Assistance Network (PaTTAN) is to support the efforts and initiatives of the Bureau of Special Education, and to build the capacity of local educational agencies to serve students who receive special education services.
1
2/15/2011
PDE’s Commitment to Least Restrictive Environment (LRE)
Our goal for each child is to ensure Individualized Education Program (IEP) teams begin with the general education setting with the use of Supplementary Aids and Services before considering a more restrictive environment.
TRAINING SESSION MATERIALS
The materials reviewed during today’s webinar can be downloaded at the PaTTAN website: http://www.pattan.net/TrainingMaterials.aspx?ContentLocation =/teachlead/SecondaryTransition.aspx • Annotated Instructions for Exit Survey Completion • 201011 PaPOS Exit Survey Timeline & Procedures • IU and PaTTAN Transition Consultants’ Support Structure for PaPOS • Today’s PowerPoint
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2/15/2011
TRAINING SESSION MATERIALS The following materials will be included in your Cohort # 1 Exit Survey Packet:* • List of Students for Whom the LEA Needs to Complete an Exit Survey • Prepopulated Exit Survey Forms for your LEA • Blank Exit Survey Forms for your LEA (5) • Annotated Instructions for Exit Survey Completion • IU and PaTTAN Transition Consultants’ Support Structure for PaPOS • UPS Mailing Labels (3)
* Materials will be shipped directly to the Cohort # 1 LEAs at the end of February 2011
2011 Volunteer Districts • If you are interested in being a volunteer LEA for the 2011 PaPOS Exit Survey: – Please register for the survey by contacting Michael Stoehr, Pennsylvania Training and Technical Assistance Network (PaTTAN), Pittsburgh Office at 8004465607 (inside PA), ext. 6864, or via email at [email protected]. – All requests must be received by March 1, 2011
3
2/15/2011
2011 VOLUNTEER DISTRICTS If you are interested in being a volunteer LEA for the 2011
PaPOS Exit Survey:
If you volunteer to conduct the 2011 Exit survey, your LEA survey materials will be mailed directly to your district by March 15, 2011.
-Surveys will be color coded as a volunteer survey Final submission of all completed 2011 volunteer exit survey forms must be mailed to PaTTAN Pittsburgh via UPS by May 31, 2011
PENNSYLVANIA POST SCHOOL OUTCOMES SURVEY (PAPOS)
Background Information
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2/15/2011
State Performance Plan (SPP) • Evaluate the State’s efforts to implement the requirements and purposes of IDEA • Describe how the State will improve such implementation – 6Year Plan – 20 indicators related to the 3 priorities – Annual Performance Report
1. Improve graduation rates for students with disabilities. 2. Decrease dropout rates for students with disabilities. 3. Ensure all students with disabilities participate in statewide or alternate assessments. 4. Reduce suspension and expulsion rates for students with disabilities. 5. Provide services for school-age students with disabilities in the least restrictive environment. 6. Provide preschool children with disabilities services in the least restrictive environment. 7. Improve cognitive and social outcomes for preschool children with disabilities. 8. Improve parent involvement in their child’s special education program. 9. Reduce disproportionality of cultural groups in special education. 10. Reduce the number of students from other cultures in certain disability categories.
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11. Improve efforts to locate and serve students with disabilities. 12. Ensure a smoother transition from preschool programs to schoolbased programs. 13. Improve transition services for students with disabilities at age 16 and above. 14. Improve the outcomes for students moving from secondary to postsecondary activities 15. Make sure school districts correct noncompliance areas in special education program. 16. Ensure complaints filed by parents and other agencies are completed in a 60- day period. 17. Ensure due process hearings are completed in a 45-day period. 18. Increase the use of resolution sessions to resolve due process hearings. 19. Increase the use of mediation to resolve differences with the school. 20. Make sure the data used by Pennsylvania is valid, reliable, and accurate.
SPP Indicator 14 Percent of youth who had IEPs, are no longer in secondary school, and who have been competitively employed, enrolled in some type of postsecondary school or both within one year of leaving school
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2/15/2011
Every student by name regardless of background, condition or circumstance… Proficient in core subjects Graduates from high school, ready for postsecondary education and career Achieves high outcomes
• Indicator 14: • Students achieving their postsecondary goals • Indicators 1 and 2: • Students actively engaged, staying in school and graduating • Indicator 13 • High quality IEPs designed to help students achieve their post secondary goals
• The foundation: • High quality, rigorous, standardsaligned secondary school programs for all students
Indicator 14 Resources • National Post School Outcome Center (NPSO) http://www.psocenter.org/ • National Secondary Transition Technical Assistance Center (NSTTAC) http://www.nsttac.org • National Dropout Prevention Center for Students with Disabilities (NCPDSD) http://www.dropoutprevention.org/
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2/15/2011
PaPOS Development History
DESIGNING THE SURVEY TO ACHIEVE TWO GOALS:
• Collecting information required for federal reporting
• Collecting information to inform program improvements resulting in better postschool outcomes for youth with disabilities
16
8
2/15/2011
Survey Development • Exit Survey Developed through a Cross Agency Process with Individual Stakeholder Representation (May 2005) • Meeting with national experts at National Transition Summit (June 2005) • Advice sought from National Postschool Outcomes Center • Ongoing survey updates based on OSEP requirements 17
Building the System • Field Technical and Management Support Procedures oPaTTAN Educational Consultants oIntermediate Unit Transition Consultants Refer to: IU and PaTTAN Transition Consultants’ Support Structure for PaPOS document
• If you have any questions or concerns regarding PaPOS please contact your IU contact or send an email to: [email protected] 18
9
2/15/2011
Survey Population Indicator 14 Language Percent of youth who are no longer in secondary school, had IEPs in effect at the time they left school, and were: A. Enrolled in higher education within one year of leaving high school. B. Enrolled in higher education or competitively employed within one year of leaving high school. C. Enrolled higher education or in some other postsecondary education or training; or competitively employed or in some other employment within one year of leaving high 19 school.
Survey Population • All leavers were identified by the targeted LEA by examining the December 1, 2010 Federal Student Data Report (PennData). • All students between the ages of 17 and 21, with an IEP were considered possible “Leavers” for the 2010 11 School year.
20
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2/15/2011
Survey Population • Complete PaPOS Exit Survey with all student leavers who leave or are projected to leave between September, 2010 and June, 2011. – Leavers: include any student with an IEP who: • graduates with a high school diploma • dropouts • reaches maximum age OR • receives a GED
during the 20102011 school year.
21
Survey Population • Graduate with a high school diploma: includes any student with an IEP who graduated with a diploma between September 1, 2010 and June 30, 2011. • Dropouts: include any student with an IEP who dropped out of school between September 1, 2010 and June 30, 2011. • Reach maximum age: include any student with an IEP who reaches the age of 21 between September 1, 2010 and June 30, 2011. If a student leaves because he/she reaches maximum age, select this option rather than ‘Graduates with a high school diploma’. • Receive a GED: include any student with an IEP who receives a GED between September 1, 2010 and June 30, 2011. 22
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2/15/2011
Pennsylvania’s Survey Sample • 1/5 of LEAs annually and • 1/5 of Philadelphia High Schools — Attempt to interview all leavers in LEA
• All LEAs have been selected and placed on the sampling plan for the 5 years (i.e. each district participates once every 5 years)
23
Sampling Variables • District Size – Urban, suburban, rural, plus charter schools
• Disability Category • Ethnicity • LRE Status (percent of time served in regular education classroom) • Gender 24
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2/15/2011
Surveys • Exit Survey for student “leavers” in the school year (201011) – Survey Cycle Year # 1 and Volunteer LEAs • PostSchool Survey for former students one year out from school – (200910 “leavers”) – Survey Cycle Year # 5 and Volunteer LEAs
25
201011 Exit Survey Content • Demographic information • Reason for leaving • Classes/Activities received in high school • Accommodations received in high school • Contact information for postschool followup
26
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201011 PostSchool Survey Content • PostSecondary education history and related items • Employment history and related items • Probe if not employed or in post secondary training/education program
• Check on independent living status
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201011 PAPOS Exit Survey
Timeline and Procedures
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2/15/2011
Administrative Considerations
• Complete PaPOS Exit Survey with all student leavers between March 15, 2011 and May 31, 2011.* – Leavers: include any student with an IEP who: • • • •
graduates with a high school diploma dropouts reaches maximum age OR receives a GED
* Can begin the survey process starting on March 1st
Administrative Considerations
• To submit surveys to PaTTAN Pittsburgh: - Make a copy of the completed surveys for your records. - Return the completed original colored surveys to PaTTAN Pittsburgh based on the submission target dates indicated on the Timeline and Procedures sheet. - Retain your UPS tracking receipt for your records. o To contact UPS for a direct pickup at your building call 1800PICKUPS (7425877) .
15
2/15/2011
PaPOS Exit Survey Submission Target Dates
Administrative Considerations • PaTTAN Pittsburgh will provide each LEA with a progress status report by: – April 30, 2011 – May 31, 2011 • If you have any questions or concerns regarding the PaPOS process for this year, please contact your IU representative or send an email to: [email protected].
16
2/15/2011
Administrative Considerations
• Your exit survey packet will include both Prepopulated student surveys and blank surveys. The first two pages of instructions for these surveys differ. However, pages 35 are identical. • Blank Surveys must only be used for a student who is a leaver and who does not have a prepopulated form. • Please be certain that there is no existing pre populated form for the student before using a Blank Survey form.
Administrative Considerations • The PaPOS Exit Survey should be administered in an interview fashion by an individual familiar with the student being interviewed. • If a student’s disability limits his/her ability to respond accurately to the survey questions, an individual (e.g., family member, provider agency staff, etc.) can assist the student in answering the student survey questions.
17
2/15/2011
Prepopulated Exit Survey Forms
PREPOPULATED FORMS – PAGES 12 • Information on students ages 17 – 21 was retrieved from the most recent PennData records. Data were placed into the exit surveys and separate surveys were generated for each potential leaver. • Leavers: include any student with an IEP who graduates with a high school diploma, dropouts, reaches maximum age or receives a GED during the 20102011 school year. • Students leaving under other circumstances
If a student is no longer attending your school, but does not meet any of the definitions above, place a note on the front of the survey indicating the reason that the student no longer attends school and the date of the change (e.g., moved to another district or out of state, no longer has an IEP, deceased, was a leaver prior to September, 2010, etc.)
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2/15/2011
Answer question 3 (Is the student a “leaver” for this year?):
Answer question 4 if the student is a leaver:
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2/15/2011
Answer question 5 if the student is a leaver:
Review and correct student demographics: • If the student is a leaver, review the information included from PennData. The data include the student’s last and first name (Questions 1 and 2) and other demographic information including District of Residence*, PA Secure ID, Date of Birth, Gender, Primary Special Education Disability, Ethnicity, (Questions 611). • Surveys in the Philadelphia SD include the name of the school along with the District. • If any of the demographic information is inaccurate, make corrections in the column entitled “Corrections.” If any information is missing from these fields (e.g., Prepopulated PA Secure ID is blank), record the information in the column entitled “Corrections.”
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2/15/2011
Review and correct student demographics:
Blank Forms – Pages 12 • You received 5 “Blank” forms entitled: Pennsylvania Exit Survey Blank Form (For Leavers who do not have a prepopulated form). These surveys have districtspecific information (District of Residence and AUN), but no student specific information. You will need to make more copies of the blank forms if you have more than 5 students. • Leavers: include any student with an IEP who graduates with a high school diploma, dropouts, reaches maximum age or receives a GED during the 20102011 school year.
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2/15/2011
Blank Forms – Pages 12 • Enter Student Demographic Information: – If you have a student who is a leaver and who does not have a prepopulated form, use a blank form and record the student demographics (Last Name, First Name, PA Secure ID, Date of Birth, Gender, Primary Disability, Ethnicity, Questions 1, 2, and 611).
– Please be certain that there is no existing prepopulated form for the student
Blank Forms – Pages 12
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2/15/2011
Answer question 3 (Is the student a “leaver” for this year?)
Answer questions 4 and 5
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2/15/2011
Prepopulated and Blank Forms – Page 3 • Answer each of the next 3 questions based on the Student’s Most Recent IEP: • In this section, you should record Post School outcomes based on the student’s most recent IEP for all students who are leavers. • Locate the student’s current IEP. Find Section 3 Secondary Transition Activities and Services (the grid). Record one outcome for each question (1214). Be sure to respond to each question. Each has the option of ‘None’ or ‘Not Applicable’ which allows everyone to respond to every question.
Prepopulated and Blank Forms – Page 3
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Prepopulated and Blank Forms – Page 4
Prepopulated and Blank Forms – Page 4
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2/15/2011
Prepopulated and Blank Forms – Page 5 Contact information after leaving high school • Next year, the LEA is required to complete the PaPOS Post School Survey for each 201011 student leaver. Accurate contact information is critical for the LEA to follow up with these students. Contact information should be recorded for the student and a primary contact (the “best” or “emergency” contact), who must be someone other than the student. If any information is not applicable (e.g., the student or contact does not have a cell phone), enter N/A. Be sure to record the information fully (e.g., area codes with the phone numbers).
Contact Information After Leaving High School
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Interviewer Information:
• This information will be used if a followup is needed. Provide the contact information for the person completing the exit survey with the student. Also, choose the interviewer’s primary role. Select only one option – the interviewer’s primary role.
Interviewer Information:
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2/15/2011
Survey Completion and Submission • This completes the survey for this student. • To submit surveys to PaTTAN Pittsburgh: - Make a copy of the completed surveys for your records. - Return the completed original colored surveys to PaTTAN Pittsburgh based on the submission target dates indicated on the Timeline & Procedures sheet. - Retain your UPS tracking receipt for your records.
• If you have any questions or concerns regarding PaPOS please send an email to: [email protected]
28
2/15/2011
Contact Information Michael Stoehr Educational Consultant Pennsylvania Training and Technical Assistance Network (PaTTAN) 3190 William Pitt Way Pittsburgh, PA 15238 (412) 8266864 [email protected] www.pattan.net
www.pattan.net
Commonwealth of Pennsylvania Tom Corbett, Governor Pennsylvania Department of Education Ronald J. Tomalis, Secretary Dr. Carolyn Dumaresq, Deputy Secretary Office for Elementary and Secondary Education John J.Tommasini, Director Bureau of Special Education Patricia Hozella, Assistant Director Bureau of Special Education
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Exit Survey: Target Year # 1
February 16, 2011 PaTTAN Webinar
Pennsylvania Training and Technical Assistance Network
PaTTAN’s Mission The mission of the Pennsylvania Training and Technical Assistance Network (PaTTAN) is to support the efforts and initiatives of the Bureau of Special Education, and to build the capacity of local educational agencies to serve students who receive special education services.
1
2/15/2011
PDE’s Commitment to Least Restrictive Environment (LRE)
Our goal for each child is to ensure Individualized Education Program (IEP) teams begin with the general education setting with the use of Supplementary Aids and Services before considering a more restrictive environment.
TRAINING SESSION MATERIALS
The materials reviewed during today’s webinar can be downloaded at the PaTTAN website: http://www.pattan.net/TrainingMaterials.aspx?ContentLocation =/teachlead/SecondaryTransition.aspx • Annotated Instructions for Exit Survey Completion • 201011 PaPOS Exit Survey Timeline & Procedures • IU and PaTTAN Transition Consultants’ Support Structure for PaPOS • Today’s PowerPoint
2
2/15/2011
TRAINING SESSION MATERIALS The following materials will be included in your Cohort # 1 Exit Survey Packet:* • List of Students for Whom the LEA Needs to Complete an Exit Survey • Prepopulated Exit Survey Forms for your LEA • Blank Exit Survey Forms for your LEA (5) • Annotated Instructions for Exit Survey Completion • IU and PaTTAN Transition Consultants’ Support Structure for PaPOS • UPS Mailing Labels (3)
* Materials will be shipped directly to the Cohort # 1 LEAs at the end of February 2011
2011 Volunteer Districts • If you are interested in being a volunteer LEA for the 2011 PaPOS Exit Survey: – Please register for the survey by contacting Michael Stoehr, Pennsylvania Training and Technical Assistance Network (PaTTAN), Pittsburgh Office at 8004465607 (inside PA), ext. 6864, or via email at [email protected]. – All requests must be received by March 1, 2011
3
2/15/2011
2011 VOLUNTEER DISTRICTS If you are interested in being a volunteer LEA for the 2011
PaPOS Exit Survey:
If you volunteer to conduct the 2011 Exit survey, your LEA survey materials will be mailed directly to your district by March 15, 2011.
-Surveys will be color coded as a volunteer survey Final submission of all completed 2011 volunteer exit survey forms must be mailed to PaTTAN Pittsburgh via UPS by May 31, 2011
PENNSYLVANIA POST SCHOOL OUTCOMES SURVEY (PAPOS)
Background Information
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2/15/2011
State Performance Plan (SPP) • Evaluate the State’s efforts to implement the requirements and purposes of IDEA • Describe how the State will improve such implementation – 6Year Plan – 20 indicators related to the 3 priorities – Annual Performance Report
1. Improve graduation rates for students with disabilities. 2. Decrease dropout rates for students with disabilities. 3. Ensure all students with disabilities participate in statewide or alternate assessments. 4. Reduce suspension and expulsion rates for students with disabilities. 5. Provide services for school-age students with disabilities in the least restrictive environment. 6. Provide preschool children with disabilities services in the least restrictive environment. 7. Improve cognitive and social outcomes for preschool children with disabilities. 8. Improve parent involvement in their child’s special education program. 9. Reduce disproportionality of cultural groups in special education. 10. Reduce the number of students from other cultures in certain disability categories.
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2/15/2011
11. Improve efforts to locate and serve students with disabilities. 12. Ensure a smoother transition from preschool programs to schoolbased programs. 13. Improve transition services for students with disabilities at age 16 and above. 14. Improve the outcomes for students moving from secondary to postsecondary activities 15. Make sure school districts correct noncompliance areas in special education program. 16. Ensure complaints filed by parents and other agencies are completed in a 60- day period. 17. Ensure due process hearings are completed in a 45-day period. 18. Increase the use of resolution sessions to resolve due process hearings. 19. Increase the use of mediation to resolve differences with the school. 20. Make sure the data used by Pennsylvania is valid, reliable, and accurate.
SPP Indicator 14 Percent of youth who had IEPs, are no longer in secondary school, and who have been competitively employed, enrolled in some type of postsecondary school or both within one year of leaving school
6
2/15/2011
Every student by name regardless of background, condition or circumstance… Proficient in core subjects Graduates from high school, ready for postsecondary education and career Achieves high outcomes
• Indicator 14: • Students achieving their postsecondary goals • Indicators 1 and 2: • Students actively engaged, staying in school and graduating • Indicator 13 • High quality IEPs designed to help students achieve their post secondary goals
• The foundation: • High quality, rigorous, standardsaligned secondary school programs for all students
Indicator 14 Resources • National Post School Outcome Center (NPSO) http://www.psocenter.org/ • National Secondary Transition Technical Assistance Center (NSTTAC) http://www.nsttac.org • National Dropout Prevention Center for Students with Disabilities (NCPDSD) http://www.dropoutprevention.org/
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2/15/2011
PaPOS Development History
DESIGNING THE SURVEY TO ACHIEVE TWO GOALS:
• Collecting information required for federal reporting
• Collecting information to inform program improvements resulting in better postschool outcomes for youth with disabilities
16
8
2/15/2011
Survey Development • Exit Survey Developed through a Cross Agency Process with Individual Stakeholder Representation (May 2005) • Meeting with national experts at National Transition Summit (June 2005) • Advice sought from National Postschool Outcomes Center • Ongoing survey updates based on OSEP requirements 17
Building the System • Field Technical and Management Support Procedures oPaTTAN Educational Consultants oIntermediate Unit Transition Consultants Refer to: IU and PaTTAN Transition Consultants’ Support Structure for PaPOS document
• If you have any questions or concerns regarding PaPOS please contact your IU contact or send an email to: [email protected] 18
9
2/15/2011
Survey Population Indicator 14 Language Percent of youth who are no longer in secondary school, had IEPs in effect at the time they left school, and were: A. Enrolled in higher education within one year of leaving high school. B. Enrolled in higher education or competitively employed within one year of leaving high school. C. Enrolled higher education or in some other postsecondary education or training; or competitively employed or in some other employment within one year of leaving high 19 school.
Survey Population • All leavers were identified by the targeted LEA by examining the December 1, 2010 Federal Student Data Report (PennData). • All students between the ages of 17 and 21, with an IEP were considered possible “Leavers” for the 2010 11 School year.
20
10
2/15/2011
Survey Population • Complete PaPOS Exit Survey with all student leavers who leave or are projected to leave between September, 2010 and June, 2011. – Leavers: include any student with an IEP who: • graduates with a high school diploma • dropouts • reaches maximum age OR • receives a GED
during the 20102011 school year.
21
Survey Population • Graduate with a high school diploma: includes any student with an IEP who graduated with a diploma between September 1, 2010 and June 30, 2011. • Dropouts: include any student with an IEP who dropped out of school between September 1, 2010 and June 30, 2011. • Reach maximum age: include any student with an IEP who reaches the age of 21 between September 1, 2010 and June 30, 2011. If a student leaves because he/she reaches maximum age, select this option rather than ‘Graduates with a high school diploma’. • Receive a GED: include any student with an IEP who receives a GED between September 1, 2010 and June 30, 2011. 22
11
2/15/2011
Pennsylvania’s Survey Sample • 1/5 of LEAs annually and • 1/5 of Philadelphia High Schools — Attempt to interview all leavers in LEA
• All LEAs have been selected and placed on the sampling plan for the 5 years (i.e. each district participates once every 5 years)
23
Sampling Variables • District Size – Urban, suburban, rural, plus charter schools
• Disability Category • Ethnicity • LRE Status (percent of time served in regular education classroom) • Gender 24
12
2/15/2011
Surveys • Exit Survey for student “leavers” in the school year (201011) – Survey Cycle Year # 1 and Volunteer LEAs • PostSchool Survey for former students one year out from school – (200910 “leavers”) – Survey Cycle Year # 5 and Volunteer LEAs
25
201011 Exit Survey Content • Demographic information • Reason for leaving • Classes/Activities received in high school • Accommodations received in high school • Contact information for postschool followup
26
13
2/15/2011
201011 PostSchool Survey Content • PostSecondary education history and related items • Employment history and related items • Probe if not employed or in post secondary training/education program
• Check on independent living status
27
201011 PAPOS Exit Survey
Timeline and Procedures
14
2/15/2011
Administrative Considerations
• Complete PaPOS Exit Survey with all student leavers between March 15, 2011 and May 31, 2011.* – Leavers: include any student with an IEP who: • • • •
graduates with a high school diploma dropouts reaches maximum age OR receives a GED
* Can begin the survey process starting on March 1st
Administrative Considerations
• To submit surveys to PaTTAN Pittsburgh: - Make a copy of the completed surveys for your records. - Return the completed original colored surveys to PaTTAN Pittsburgh based on the submission target dates indicated on the Timeline and Procedures sheet. - Retain your UPS tracking receipt for your records. o To contact UPS for a direct pickup at your building call 1800PICKUPS (7425877) .
15
2/15/2011
PaPOS Exit Survey Submission Target Dates
Administrative Considerations • PaTTAN Pittsburgh will provide each LEA with a progress status report by: – April 30, 2011 – May 31, 2011 • If you have any questions or concerns regarding the PaPOS process for this year, please contact your IU representative or send an email to: [email protected].
16
2/15/2011
Administrative Considerations
• Your exit survey packet will include both Prepopulated student surveys and blank surveys. The first two pages of instructions for these surveys differ. However, pages 35 are identical. • Blank Surveys must only be used for a student who is a leaver and who does not have a prepopulated form. • Please be certain that there is no existing pre populated form for the student before using a Blank Survey form.
Administrative Considerations • The PaPOS Exit Survey should be administered in an interview fashion by an individual familiar with the student being interviewed. • If a student’s disability limits his/her ability to respond accurately to the survey questions, an individual (e.g., family member, provider agency staff, etc.) can assist the student in answering the student survey questions.
17
2/15/2011
Prepopulated Exit Survey Forms
PREPOPULATED FORMS – PAGES 12 • Information on students ages 17 – 21 was retrieved from the most recent PennData records. Data were placed into the exit surveys and separate surveys were generated for each potential leaver. • Leavers: include any student with an IEP who graduates with a high school diploma, dropouts, reaches maximum age or receives a GED during the 20102011 school year. • Students leaving under other circumstances
If a student is no longer attending your school, but does not meet any of the definitions above, place a note on the front of the survey indicating the reason that the student no longer attends school and the date of the change (e.g., moved to another district or out of state, no longer has an IEP, deceased, was a leaver prior to September, 2010, etc.)
18
2/15/2011
Answer question 3 (Is the student a “leaver” for this year?):
Answer question 4 if the student is a leaver:
19
2/15/2011
Answer question 5 if the student is a leaver:
Review and correct student demographics: • If the student is a leaver, review the information included from PennData. The data include the student’s last and first name (Questions 1 and 2) and other demographic information including District of Residence*, PA Secure ID, Date of Birth, Gender, Primary Special Education Disability, Ethnicity, (Questions 611). • Surveys in the Philadelphia SD include the name of the school along with the District. • If any of the demographic information is inaccurate, make corrections in the column entitled “Corrections.” If any information is missing from these fields (e.g., Prepopulated PA Secure ID is blank), record the information in the column entitled “Corrections.”
20
2/15/2011
Review and correct student demographics:
Blank Forms – Pages 12 • You received 5 “Blank” forms entitled: Pennsylvania Exit Survey Blank Form (For Leavers who do not have a prepopulated form). These surveys have districtspecific information (District of Residence and AUN), but no student specific information. You will need to make more copies of the blank forms if you have more than 5 students. • Leavers: include any student with an IEP who graduates with a high school diploma, dropouts, reaches maximum age or receives a GED during the 20102011 school year.
21
2/15/2011
Blank Forms – Pages 12 • Enter Student Demographic Information: – If you have a student who is a leaver and who does not have a prepopulated form, use a blank form and record the student demographics (Last Name, First Name, PA Secure ID, Date of Birth, Gender, Primary Disability, Ethnicity, Questions 1, 2, and 611).
– Please be certain that there is no existing prepopulated form for the student
Blank Forms – Pages 12
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2/15/2011
Answer question 3 (Is the student a “leaver” for this year?)
Answer questions 4 and 5
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2/15/2011
Prepopulated and Blank Forms – Page 3 • Answer each of the next 3 questions based on the Student’s Most Recent IEP: • In this section, you should record Post School outcomes based on the student’s most recent IEP for all students who are leavers. • Locate the student’s current IEP. Find Section 3 Secondary Transition Activities and Services (the grid). Record one outcome for each question (1214). Be sure to respond to each question. Each has the option of ‘None’ or ‘Not Applicable’ which allows everyone to respond to every question.
Prepopulated and Blank Forms – Page 3
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2/15/2011
Prepopulated and Blank Forms – Page 4
Prepopulated and Blank Forms – Page 4
25
2/15/2011
Prepopulated and Blank Forms – Page 5 Contact information after leaving high school • Next year, the LEA is required to complete the PaPOS Post School Survey for each 201011 student leaver. Accurate contact information is critical for the LEA to follow up with these students. Contact information should be recorded for the student and a primary contact (the “best” or “emergency” contact), who must be someone other than the student. If any information is not applicable (e.g., the student or contact does not have a cell phone), enter N/A. Be sure to record the information fully (e.g., area codes with the phone numbers).
Contact Information After Leaving High School
26
2/15/2011
Interviewer Information:
• This information will be used if a followup is needed. Provide the contact information for the person completing the exit survey with the student. Also, choose the interviewer’s primary role. Select only one option – the interviewer’s primary role.
Interviewer Information:
27
2/15/2011
Survey Completion and Submission • This completes the survey for this student. • To submit surveys to PaTTAN Pittsburgh: - Make a copy of the completed surveys for your records. - Return the completed original colored surveys to PaTTAN Pittsburgh based on the submission target dates indicated on the Timeline & Procedures sheet. - Retain your UPS tracking receipt for your records.
• If you have any questions or concerns regarding PaPOS please send an email to: [email protected]
28
2/15/2011
Contact Information Michael Stoehr Educational Consultant Pennsylvania Training and Technical Assistance Network (PaTTAN) 3190 William Pitt Way Pittsburgh, PA 15238 (412) 8266864 [email protected] www.pattan.net
www.pattan.net
Commonwealth of Pennsylvania Tom Corbett, Governor Pennsylvania Department of Education Ronald J. Tomalis, Secretary Dr. Carolyn Dumaresq, Deputy Secretary Office for Elementary and Secondary Education John J.Tommasini, Director Bureau of Special Education Patricia Hozella, Assistant Director Bureau of Special Education
29
