Monticello Soccer Club Board Meeting Minutes January 12, 2014 ...
Monticello Soccer Club Board Meeting Minutes January 12, 2014 Attendance Present: Andy Moll Trina Wilson Sue Anderson Rob Fisher Tony Rowan Ron Fee Lisa Berry-Koeppen Absent
Brian Anderson Brian Lutes Dina Wuornos Ken Brown Tony Barthel Tina Dols
Debbi Ruotsalainen
Meeting began 6:03 pm Minutes The November meeting minutes were distributed for review and approval. There were no minutes from December due to no meeting held Motion: Ken Brown moved the Board to approve the November 2013 meeting minutes as written. The motion was seconded by Rob Fisher and approved by voice vote. Financials Andy reviewed the November financials and discussed key items o End of year paperwork is in the works Competitive Report Teams and Coaching situation updates o Discussed coaching needs and ideas for coaches o Sue to email the U11/12 girls team and advise what will be done next with them U9/10 evaluations needed – have asked Comm Ed for Feb 8th or 15th for gym time o Potentially could get more sign-ups o Can over roster more for U11/12 as long as explained to the MYSA competitive team Field maintenance position o Discussed the possibility of having 2 field maintenance positions – one for rec, one for competitive o There are 2 interested at this time, will need to interview them to understand their availability, plan to join the next board meeting to discuss position Challenger Update o Due to adding Scott Yelle as a Coaching Liaison, we will move away from bringing in a paid Challenger coach for the season Tony Rowan will let them know o We will still be having the Challenger Camp week o We will continue to discuss ideas on to make the Friday night game even better than last year
Page| 1 MSC Board Meeting Approved Minutes January 2014
Rec Report Met with Scott Yelle about his soccer background and interest in helping the rec soccer coaches o Discussed utilizing his talents to not only being rec but to our competitive teams as well o Coaching Liaison would be his title as a non-voting, non-paying position Tony Barthel motioned the title and Ken Brown second it with all in voice approval in favor o Will talk with him about expectations, timeframe to meet with the coaches as well as setting up a background check Ideas mentioned were combining teams together and do group practices to help the players learn all the same levels Jan 25th Rec registration day – high school commons 11am-2pm o Will need labtops o Bring sticky notes to give them uniform information o Brian will bring some coffee cups and hats to pass out Uniform order? o Beginning February discuss with Challenger Important dates o April 13th o Flyers will be going to the schools about rec league sign-up o Tony Rowan to handle the TOP soccer program awareness o Tony Barthel to find out the program for wheelchair soccer Indoor Facility Update Brian shared via email the results, there are some issues with mold and asbestos. Brian met with the city to discuss the results and ensure they are on the same page on what we were planning. o The city wanted to know our plan to handle the issues we have discovered through the tests and report back to the city – remove carpet in restaurant, rest of the asbestos will be untouched so it can stay, the mold will all come out, ceiling tiles out (we can do), duct work has options – coding or cleaning or replace them all – awaiting response from the city on our proposal o Next step would be the safety and fire requirements would be done, then we can be ready to go to the planning commission or the city council and then work to finalizing a lease Turf about $10,000, Hvac/heating potentially could be depending on what we have, filling in the holes from the bowling would be about $10,000 for concrete, class 5 could be $500 to $1000. Open Forum Winter Symposium Feb 1 if anyone wants to go Dibs update – Setting up for Referees and Volunteers o Lisa to email the refs on directions to set up o Lisa shared there isn’t any MN Rec Association website activated at this time, Tony is going to check into further with MYSA to see what is going on Adjourn Tony Barthel moved the the Board meeting be adjourned at 8:04 p.m. The motion was seconded by Tina Dols and approved by voice vote.
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Brian Anderson Brian Lutes Dina Wuornos Ken Brown Tony Barthel Tina Dols
Debbi Ruotsalainen
Meeting began 6:03 pm Minutes The November meeting minutes were distributed for review and approval. There were no minutes from December due to no meeting held Motion: Ken Brown moved the Board to approve the November 2013 meeting minutes as written. The motion was seconded by Rob Fisher and approved by voice vote. Financials Andy reviewed the November financials and discussed key items o End of year paperwork is in the works Competitive Report Teams and Coaching situation updates o Discussed coaching needs and ideas for coaches o Sue to email the U11/12 girls team and advise what will be done next with them U9/10 evaluations needed – have asked Comm Ed for Feb 8th or 15th for gym time o Potentially could get more sign-ups o Can over roster more for U11/12 as long as explained to the MYSA competitive team Field maintenance position o Discussed the possibility of having 2 field maintenance positions – one for rec, one for competitive o There are 2 interested at this time, will need to interview them to understand their availability, plan to join the next board meeting to discuss position Challenger Update o Due to adding Scott Yelle as a Coaching Liaison, we will move away from bringing in a paid Challenger coach for the season Tony Rowan will let them know o We will still be having the Challenger Camp week o We will continue to discuss ideas on to make the Friday night game even better than last year
Page| 1 MSC Board Meeting Approved Minutes January 2014
Rec Report Met with Scott Yelle about his soccer background and interest in helping the rec soccer coaches o Discussed utilizing his talents to not only being rec but to our competitive teams as well o Coaching Liaison would be his title as a non-voting, non-paying position Tony Barthel motioned the title and Ken Brown second it with all in voice approval in favor o Will talk with him about expectations, timeframe to meet with the coaches as well as setting up a background check Ideas mentioned were combining teams together and do group practices to help the players learn all the same levels Jan 25th Rec registration day – high school commons 11am-2pm o Will need labtops o Bring sticky notes to give them uniform information o Brian will bring some coffee cups and hats to pass out Uniform order? o Beginning February discuss with Challenger Important dates o April 13th o Flyers will be going to the schools about rec league sign-up o Tony Rowan to handle the TOP soccer program awareness o Tony Barthel to find out the program for wheelchair soccer Indoor Facility Update Brian shared via email the results, there are some issues with mold and asbestos. Brian met with the city to discuss the results and ensure they are on the same page on what we were planning. o The city wanted to know our plan to handle the issues we have discovered through the tests and report back to the city – remove carpet in restaurant, rest of the asbestos will be untouched so it can stay, the mold will all come out, ceiling tiles out (we can do), duct work has options – coding or cleaning or replace them all – awaiting response from the city on our proposal o Next step would be the safety and fire requirements would be done, then we can be ready to go to the planning commission or the city council and then work to finalizing a lease Turf about $10,000, Hvac/heating potentially could be depending on what we have, filling in the holes from the bowling would be about $10,000 for concrete, class 5 could be $500 to $1000. Open Forum Winter Symposium Feb 1 if anyone wants to go Dibs update – Setting up for Referees and Volunteers o Lisa to email the refs on directions to set up o Lisa shared there isn’t any MN Rec Association website activated at this time, Tony is going to check into further with MYSA to see what is going on Adjourn Tony Barthel moved the the Board meeting be adjourned at 8:04 p.m. The motion was seconded by Tina Dols and approved by voice vote.
Page| 2 MSC Board Meeting Approved Minutes January 2014
