New Orleans Metropolitan Area Tennis Association
New Orleans Metropolitan Area Tennis Association – Board Minutes March 20, 2012 @ MCC Meeting called to order at 12:42 by Henry. In Attendance: Chris Dazet, Henry Crocker, Bob Browning, Sandy Huston, Joey Kuchler, Kathy Hinrichs, Carla Catalano, Lori Ochsner and Lana Whitlow . Treasurer’s Report: Balance sheets given and reported by Bob. At this time several new business items were also addressed. Bob proposed consolidation of all NOMATA accounts (to include those used by league coordinators) into the main operating account, thus allowing for better future planning and budgeting. Bob recommends closing league coordinator accounts after the season. Discussion held to gather opinions. Determined that coordinators would maintain a debit card but notify Bob via email regarding purchases. Sandy to enter regular accounting data into QuickBooks program. League Report: (Kathy) Kristy Cohn accepted position as Tri-Level coordinator. Working towards both a day and weekend league. Adult League down 4.2% with registration open until April 1st. Assume numbers will be changed substantially after registration of 4.5 men league. Flex League is down in terms of numbers yet remains the largest of the flex leagues. Junior Spring League begins Saturday and registration is still open. Tennis Carnival hosted 87 participants – down from previous carnival. Marketing & Media (no report given) Website/Facebook Report: (Carla) ·● Over 160+ likes on Facebook ● Lori suggested use of Times-Picayune credit for promoting tennis through NOMATA via a small ad New Business:
Discussion regarding 2013 State Tournament Bids. LTA now requiring either lunch or heavy snacks. Discussion regarding court fees as impediment to hosing large tournament. Decision to bid on 40+ Mixed Tournament, requiring approximately 15 courts. Kathy proposed motion to accept bylaw changes. Seconded by Chris and passed unanimously. See below for changes.
2012 – BY LAW AMENDMENTS ARTICLE V. BOARD OF DIRECTORS, Section 2 – Composition Changed from: The directors shall be elected annually, at the annual meeting of the Board of Directors. Changed to: The directors shall be elected bi-annually, at the annual meeting of the Board of Directors. Changed from: Each director shall hold office until the next annual meeting of the Board of Directors and until his/her successor shall … Changed to: Each director shall hold office until the next bi-annual election meeting of the Board of Directors and until his/her successor shall … ARTICLE V. BOARD OF DIRECTORS, Section 3 – Meetings Changed from: The annual meeting of the Board of Directors shall be held the third week of January on Sunday of each year, or on such other date … Changed to: The annual meeting of the Board of Directors shall be held in January of each year, or on such other date … ARTICLE VI. OFFICERS Changed from: The officers of NOMATA shall be a President, Vice President, Secretary, and Treasurer, who shall be elected at the Annual Meeting and who shall hold office for a term of one (1) year beginning … Changed to: The officers of NOMATA shall be a President, Vice President, Secretary, and Treasurer, who shall be elected at the Annual Meeting and who shall hold office for a single term of two (2) years beginning … ARTICLE VIII – RESIGNATION, REMOVALS AND VACANCIES, Section 2 – Removal
Addition: Any member of the Board of Directors who misses any two (2) Board meetings during the business year shall be automatically removed from the Board except that the failure to attend a meeting may be excused by the unanimous vote of those in attendance at a meeting by the Executive Committee. ARTICLE VIII – RESIGNATION, REMOVALS AND VACANCIES, Section 3 – Vacancies Change from: … the officer so elected shall hold office until the next annual meeting of the Board of Directors and until his/her … Changed to: … the officer so elected shall hold office until the next election meeting of the Board of Directors and until his/her … Change from : …the Board of Directors may remain vacant until the next annual meeting of the Members. Changed to: … the Board of Directors may remain vacant until the next election meeting of the Members.
Future board meetings will be held on the first Tuesday of each month, except when conflicts arise. Next meeting date - Thursday, April 12th at 12:30. Location TBA. Henry motioned and meeting adjourned at 2:00.
Discussion regarding 2013 State Tournament Bids. LTA now requiring either lunch or heavy snacks. Discussion regarding court fees as impediment to hosing large tournament. Decision to bid on 40+ Mixed Tournament, requiring approximately 15 courts. Kathy proposed motion to accept bylaw changes. Seconded by Chris and passed unanimously. See below for changes.
2012 – BY LAW AMENDMENTS ARTICLE V. BOARD OF DIRECTORS, Section 2 – Composition Changed from: The directors shall be elected annually, at the annual meeting of the Board of Directors. Changed to: The directors shall be elected bi-annually, at the annual meeting of the Board of Directors. Changed from: Each director shall hold office until the next annual meeting of the Board of Directors and until his/her successor shall … Changed to: Each director shall hold office until the next bi-annual election meeting of the Board of Directors and until his/her successor shall … ARTICLE V. BOARD OF DIRECTORS, Section 3 – Meetings Changed from: The annual meeting of the Board of Directors shall be held the third week of January on Sunday of each year, or on such other date … Changed to: The annual meeting of the Board of Directors shall be held in January of each year, or on such other date … ARTICLE VI. OFFICERS Changed from: The officers of NOMATA shall be a President, Vice President, Secretary, and Treasurer, who shall be elected at the Annual Meeting and who shall hold office for a term of one (1) year beginning … Changed to: The officers of NOMATA shall be a President, Vice President, Secretary, and Treasurer, who shall be elected at the Annual Meeting and who shall hold office for a single term of two (2) years beginning … ARTICLE VIII – RESIGNATION, REMOVALS AND VACANCIES, Section 2 – Removal
Addition: Any member of the Board of Directors who misses any two (2) Board meetings during the business year shall be automatically removed from the Board except that the failure to attend a meeting may be excused by the unanimous vote of those in attendance at a meeting by the Executive Committee. ARTICLE VIII – RESIGNATION, REMOVALS AND VACANCIES, Section 3 – Vacancies Change from: … the officer so elected shall hold office until the next annual meeting of the Board of Directors and until his/her … Changed to: … the officer so elected shall hold office until the next election meeting of the Board of Directors and until his/her … Change from : …the Board of Directors may remain vacant until the next annual meeting of the Members. Changed to: … the Board of Directors may remain vacant until the next election meeting of the Members.
Future board meetings will be held on the first Tuesday of each month, except when conflicts arise. Next meeting date - Thursday, April 12th at 12:30. Location TBA. Henry motioned and meeting adjourned at 2:00.
