RFI Template
REQUEST FOR INFORMATION FOR URINALYSIS/OTHER DRUG TESTING EQUIPMENT, REAGENTS, AND SUPPLIES
Issued by: Davis County Government Dax Teuscher, Purchasing Manager P.O. Box 618 Farmington, UT 84025
Issue Date: February 16, 2017 Response Date: March 31, 2017
1
EXECUTIVE SUMMARY
In order to respond more effectively to daily drug testing being conducted by Davis County (the “County”), through the Davis County Sheriff’s Office (the “DCSO”), the County is requesting information on urinalysis or other effective and low-cost testing equipment, reagents and supplies for controlled substances, either for sale or for lease, in order to conduct approximately 26,500 samples annually or 344,500 total tests annually. The County’s broad goals are as follows: 1. To ensure that the County is paying the most cost-efficient amount for testing for controlled substances (the equipment, reagents, and supplies used must result in drug tests that are legally defensible in a court of law); 2. To increase the efficiency and effectiveness of employees performing daily testing for controlled substances; 3. To facilitate the reporting of testing for controlled substances in an efficient and effective manner, but in no event less than 24 hours; 4. To increase the efficiency and effectiveness of management and manpower in the use, collection, and reporting/analysis of urinalysis or other drug testing options; and 5. To increase the ability for management and supervisory staff to monitor, assess, and receive reports on the drug testing operations and to track historical trends in the use of controlled substances. Individuals and/or entities responding to this RFI are requested to provide a “best practice” solution for the implementation of their products. This RFI is only a request for information about potential products/services. No contractual obligation on behalf of Davis County shall arise from this RFI. This RFI is for planning purposes only and should not be construed as a solicitation nor should it be construed as an obligation on the part of the County to make any purchases. This RFI should not be construed as a means to pre-qualify vendors. The County may utilize the results of this RFI to assist it in drafting a competitive solicitation (RFP) for the subject services/products/equipment. Participation in this RFI is voluntary and the County will not pay for any information prepared or submitted by a respondent, for the County’s use of submitted information, or otherwise.
2
OVERVIEW OF APPLICABLE COUNTY OFFICES AND DRUG PROGRAM
The DCSO is staffed by approximately 350 sworn and civilian members. Each member of the DCSO interacts with the public and courts on a regular basis and needs to be aware of the types and use patterns of controlled substance use. In approximately 2002, the DCSO commenced drug testing for controlled substances using a V-twin system. For approximately the last seven years, the equipment utilized to perform the drug tests has been an AU 400 system. The DCSO provides drug tests for the Davis County corrections facility, the Davis County Attorney’s Office, the Second Judicial District Court in and for Davis County, State of Utah (e.g. drug court and mental health court), and various state and other county entities/offices/agencies. Request for Information – Davis County Government (February 16, 2017)
2
3
PROJECT OVERVIEW (SCOPE/OBJECTIVES) a. Obtain options to provide legally acceptable drug testing data to the courts, increase efficiency of services, and increase timeliness and reporting capabilities. b. Obtain detailed information regarding drug testing hardware, software, reagents, and supplies that will be able to efficiently and effectively perform at least 26,500 samples annually or at least 344,500 total tests annually in a manner that will produce drug testing results that are legally defensible in a court of law. c. Obtain detailed information regarding training options for various levels of use (e.g. testing, reports, analysis of data by courts). d. Obtain detailed information regarding consulting options to provide law enforcement specific implementation of technology and supplies. e. Provide deputies, officers, department managers, supervisors, and commanders with tools to analyze and mine law enforcement data in order to drill down into greater details to provide analysis and history of testing results. These tools need to be simple, easy to use, flexible, and reliable. These individuals will be looking for relationships between events and crimes, commonalities, patterns observed, and other influences that may be affecting these trends. f. Provide better tools for individual efforts for proactive response and command deployment of officers. g. Implement a system that is easy, accurate, timely, and reliable (as close to real time as possible). Transform the data to allow for more natural relationships, simplified search parameters, and the information to be displayed in a user friendly fashion. h. Officers, supervisors and commanders viewing positive controlled substance use data need to see current and historical activity in order to fully assess the dynamics in their geographic areas.
4 4.1
RFI REQUIREMENTS/PROCESS RESPONDING PARTIES’ INTEREST The County requests all interested parties to confirm their interest in responding to the RFI by sending an email to Dax Teuscher at [email protected].
4.2
RFI SCHEDULE RFI key dates: February 16, 2017 March 10, 2017 March 17, 2017 March 31, 2017
RFI made available by the County Deadline to submit questions to the County Deadline for the County to respond to submitted questions Deadline for receiving RFIs (all material)
Request for Information – Davis County Government (February 16, 2017)
3
4.3
RFI RELATED QUESTIONS/CLARIFICATIONS AND DEADLINE TO SUBMIT RESPONSE TO RFI a. All questions related to this [email protected].
RFI
should
be
directed
to
Dax
Teuscher
at
b. Parties responding to this RFI must ensure that all information is delivered to the following address on or before March 31, 2017:
4.4
If by Mail:
If by Email:
If by Hand Delivery:
Davis County Attn: Dax Teuscher P.O. Box 618 Farmington, UT 84025
Dax Teuscher [email protected]
Davis County Attn: Dax Teuscher 61 South Main Street, Rm 109 Farmington, UT 84025
RFI OWNERSHIP AND RECORDS PROTECTION a. All responses to this RFI will become the property of the County and will not be returned. b. All responses to this RFI are “protected” records under Utah law (Utah Code Ann. § 63G-2305(8)) until the earlier of the following: 1) a contract directly relating to the subject of this RFI has been awarded and signed by all parties; or 2) a final determination is made not to enter into a contract that relates to the subject of the RFI and at least two years have passed after the day on which this RFI is issued. c. For more information regarding the protection of certain records submitted to the County, the County invites you to review Section 63G-2-309, Utah Code Annotated, and any other applicable or relevant laws, rules, regulations, or otherwise.
5
RESPONSE FORMAT (ATTACH ADDITIONAL INFORMATION, AS DESIRED)
Question Responding Party’s Information: Name of person responsible for the information contained in this RFI. Telephone number: Fax number: Email address: Web page: General Questions: Have you implemented your system on behalf of a law enforcement agency of a similar size to the DCSO? If so, please provide reference information. Total number of installations of the model and type of equipment, reagents and supplies being proposed, which have been carried out by your organization? Describe any third party alliances, relationships, or dependencies. Request for Information – Davis County Government (February 16, 2017)
Response
4
Question Please provide information on your implementation methodology. What documentation is provided with the software/system and in what format? Was your software written by your organization or acquired from a third party? System Administration: What are the types and complexities of system administration roles? What would be the technical administration requirements for the County? What do you anticipate would be the business support requirements for the County? Training/Anticipated Learning Curve: Do you offer formal user training? What types of courses do you offer and what are their durations? What level of training would you recommend? Describe any training materials offered? What is your anticipated learning curve for report users? What is your anticipated learning curve for Technicians? Infrastructure Requirements: Minimum Requirements? Recommended Requirements? Requirements for future scaling? Client Capabilities & Requirements: List the types of equipment, software, or otherwise that integrates with your software. Does your software facilitate the setting of thresholds and provide alerts to users? Can users easily create these thresholds and alerts? How are these alerts communicated to the end user? List all browsers that are compatible with your proposed systems. Is the product accessible from the internet? What is required to deliver it? Third Party Integration: Number data sources that can be simultaneously accessed? Types of data sources supported? List all third party products required to meet the criteria described in this RFI. Request for Information – Davis County Government (February 16, 2017)
Response
5
Question Data Transformation/Translation: Describe the process of data transformation required by your system? What do you anticipate would be the County’s level of effort to conduct the data transformation? Describe your consulting resources to help with data transmission and report generation? Consulting Services: Describe your recommended engagement/scope of work to implement your software on behalf of the County. Have you provided consulting services to the County or the DCSO in the past? Describe your experience with law enforcement or courts? Detailed Cost Model: Estimate of scoped requirements. What is included? Is there anything that would require an additional or third party purchase to meet the requirements outlined in this RFI? Support offered? (Hours, methods of contact, etc.) What is your annual maintenance? What is your expected product life cycle? What is your licensing model and prices? What is your products direction?
6
Response
PROJECT REFERENCES
All parties responding to this RFI shall list at least three similar projects previously performed/provided and respond to the following: a. Name of client including contact information; b. Law enforcement agency; c. Size of agency; d. Size of supported population; e. Current model and accuracy of models being used; and f. Length of relationship.
Request for Information – Davis County Government (February 16, 2017)
6
Issued by: Davis County Government Dax Teuscher, Purchasing Manager P.O. Box 618 Farmington, UT 84025
Issue Date: February 16, 2017 Response Date: March 31, 2017
1
EXECUTIVE SUMMARY
In order to respond more effectively to daily drug testing being conducted by Davis County (the “County”), through the Davis County Sheriff’s Office (the “DCSO”), the County is requesting information on urinalysis or other effective and low-cost testing equipment, reagents and supplies for controlled substances, either for sale or for lease, in order to conduct approximately 26,500 samples annually or 344,500 total tests annually. The County’s broad goals are as follows: 1. To ensure that the County is paying the most cost-efficient amount for testing for controlled substances (the equipment, reagents, and supplies used must result in drug tests that are legally defensible in a court of law); 2. To increase the efficiency and effectiveness of employees performing daily testing for controlled substances; 3. To facilitate the reporting of testing for controlled substances in an efficient and effective manner, but in no event less than 24 hours; 4. To increase the efficiency and effectiveness of management and manpower in the use, collection, and reporting/analysis of urinalysis or other drug testing options; and 5. To increase the ability for management and supervisory staff to monitor, assess, and receive reports on the drug testing operations and to track historical trends in the use of controlled substances. Individuals and/or entities responding to this RFI are requested to provide a “best practice” solution for the implementation of their products. This RFI is only a request for information about potential products/services. No contractual obligation on behalf of Davis County shall arise from this RFI. This RFI is for planning purposes only and should not be construed as a solicitation nor should it be construed as an obligation on the part of the County to make any purchases. This RFI should not be construed as a means to pre-qualify vendors. The County may utilize the results of this RFI to assist it in drafting a competitive solicitation (RFP) for the subject services/products/equipment. Participation in this RFI is voluntary and the County will not pay for any information prepared or submitted by a respondent, for the County’s use of submitted information, or otherwise.
2
OVERVIEW OF APPLICABLE COUNTY OFFICES AND DRUG PROGRAM
The DCSO is staffed by approximately 350 sworn and civilian members. Each member of the DCSO interacts with the public and courts on a regular basis and needs to be aware of the types and use patterns of controlled substance use. In approximately 2002, the DCSO commenced drug testing for controlled substances using a V-twin system. For approximately the last seven years, the equipment utilized to perform the drug tests has been an AU 400 system. The DCSO provides drug tests for the Davis County corrections facility, the Davis County Attorney’s Office, the Second Judicial District Court in and for Davis County, State of Utah (e.g. drug court and mental health court), and various state and other county entities/offices/agencies. Request for Information – Davis County Government (February 16, 2017)
2
3
PROJECT OVERVIEW (SCOPE/OBJECTIVES) a. Obtain options to provide legally acceptable drug testing data to the courts, increase efficiency of services, and increase timeliness and reporting capabilities. b. Obtain detailed information regarding drug testing hardware, software, reagents, and supplies that will be able to efficiently and effectively perform at least 26,500 samples annually or at least 344,500 total tests annually in a manner that will produce drug testing results that are legally defensible in a court of law. c. Obtain detailed information regarding training options for various levels of use (e.g. testing, reports, analysis of data by courts). d. Obtain detailed information regarding consulting options to provide law enforcement specific implementation of technology and supplies. e. Provide deputies, officers, department managers, supervisors, and commanders with tools to analyze and mine law enforcement data in order to drill down into greater details to provide analysis and history of testing results. These tools need to be simple, easy to use, flexible, and reliable. These individuals will be looking for relationships between events and crimes, commonalities, patterns observed, and other influences that may be affecting these trends. f. Provide better tools for individual efforts for proactive response and command deployment of officers. g. Implement a system that is easy, accurate, timely, and reliable (as close to real time as possible). Transform the data to allow for more natural relationships, simplified search parameters, and the information to be displayed in a user friendly fashion. h. Officers, supervisors and commanders viewing positive controlled substance use data need to see current and historical activity in order to fully assess the dynamics in their geographic areas.
4 4.1
RFI REQUIREMENTS/PROCESS RESPONDING PARTIES’ INTEREST The County requests all interested parties to confirm their interest in responding to the RFI by sending an email to Dax Teuscher at [email protected].
4.2
RFI SCHEDULE RFI key dates: February 16, 2017 March 10, 2017 March 17, 2017 March 31, 2017
RFI made available by the County Deadline to submit questions to the County Deadline for the County to respond to submitted questions Deadline for receiving RFIs (all material)
Request for Information – Davis County Government (February 16, 2017)
3
4.3
RFI RELATED QUESTIONS/CLARIFICATIONS AND DEADLINE TO SUBMIT RESPONSE TO RFI a. All questions related to this [email protected].
RFI
should
be
directed
to
Dax
Teuscher
at
b. Parties responding to this RFI must ensure that all information is delivered to the following address on or before March 31, 2017:
4.4
If by Mail:
If by Email:
If by Hand Delivery:
Davis County Attn: Dax Teuscher P.O. Box 618 Farmington, UT 84025
Dax Teuscher [email protected]
Davis County Attn: Dax Teuscher 61 South Main Street, Rm 109 Farmington, UT 84025
RFI OWNERSHIP AND RECORDS PROTECTION a. All responses to this RFI will become the property of the County and will not be returned. b. All responses to this RFI are “protected” records under Utah law (Utah Code Ann. § 63G-2305(8)) until the earlier of the following: 1) a contract directly relating to the subject of this RFI has been awarded and signed by all parties; or 2) a final determination is made not to enter into a contract that relates to the subject of the RFI and at least two years have passed after the day on which this RFI is issued. c. For more information regarding the protection of certain records submitted to the County, the County invites you to review Section 63G-2-309, Utah Code Annotated, and any other applicable or relevant laws, rules, regulations, or otherwise.
5
RESPONSE FORMAT (ATTACH ADDITIONAL INFORMATION, AS DESIRED)
Question Responding Party’s Information: Name of person responsible for the information contained in this RFI. Telephone number: Fax number: Email address: Web page: General Questions: Have you implemented your system on behalf of a law enforcement agency of a similar size to the DCSO? If so, please provide reference information. Total number of installations of the model and type of equipment, reagents and supplies being proposed, which have been carried out by your organization? Describe any third party alliances, relationships, or dependencies. Request for Information – Davis County Government (February 16, 2017)
Response
4
Question Please provide information on your implementation methodology. What documentation is provided with the software/system and in what format? Was your software written by your organization or acquired from a third party? System Administration: What are the types and complexities of system administration roles? What would be the technical administration requirements for the County? What do you anticipate would be the business support requirements for the County? Training/Anticipated Learning Curve: Do you offer formal user training? What types of courses do you offer and what are their durations? What level of training would you recommend? Describe any training materials offered? What is your anticipated learning curve for report users? What is your anticipated learning curve for Technicians? Infrastructure Requirements: Minimum Requirements? Recommended Requirements? Requirements for future scaling? Client Capabilities & Requirements: List the types of equipment, software, or otherwise that integrates with your software. Does your software facilitate the setting of thresholds and provide alerts to users? Can users easily create these thresholds and alerts? How are these alerts communicated to the end user? List all browsers that are compatible with your proposed systems. Is the product accessible from the internet? What is required to deliver it? Third Party Integration: Number data sources that can be simultaneously accessed? Types of data sources supported? List all third party products required to meet the criteria described in this RFI. Request for Information – Davis County Government (February 16, 2017)
Response
5
Question Data Transformation/Translation: Describe the process of data transformation required by your system? What do you anticipate would be the County’s level of effort to conduct the data transformation? Describe your consulting resources to help with data transmission and report generation? Consulting Services: Describe your recommended engagement/scope of work to implement your software on behalf of the County. Have you provided consulting services to the County or the DCSO in the past? Describe your experience with law enforcement or courts? Detailed Cost Model: Estimate of scoped requirements. What is included? Is there anything that would require an additional or third party purchase to meet the requirements outlined in this RFI? Support offered? (Hours, methods of contact, etc.) What is your annual maintenance? What is your expected product life cycle? What is your licensing model and prices? What is your products direction?
6
Response
PROJECT REFERENCES
All parties responding to this RFI shall list at least three similar projects previously performed/provided and respond to the following: a. Name of client including contact information; b. Law enforcement agency; c. Size of agency; d. Size of supported population; e. Current model and accuracy of models being used; and f. Length of relationship.
Request for Information – Davis County Government (February 16, 2017)
6
