St. Paul's Episcopal Church Vestry Meeting Minutes
St. Paul’s Episcopal Church Vestry Meeting Minutes September 18, 2016
Vestry Present: Tim Bradshaw, Jon Cookson, Nelia Cunningham, Becky Friant, Charlie Herron, Beverley Howard, Winkle McKinley, Betty O’Neill, Alice Payne, Kathy Richards, Rick Snyder. Vestry Absent: Keith Kramer. Others Attending: Todd Dougan (Clerk), Fr. Steve White (Priest in Charge). A called meeting of St. Paul’s Vestry was held Sunday, September 18, 2016 and called to order with an opening prayer at 11:40 am by Winkle McKinley, Sr. Warden. I. Approval of Minutes of Prior Meeting The minutes of the July 18, 2016 meeting were approved unanimously on a motion by Charlie Herron duly seconded. II. Consent Agenda The consent agenda consisted of reports from the Rector, Sr. Warden, Food Pantry, and Day School. The consent agenda items were approved unanimously on a motion by Kathy Richards duly seconded. III. Additional Comments from Consent Agenda Items Tim Bradshaw added to the Day School report by noting that 4 new students had arrived, 2 had left, that there is continuing interest in the community in enrollment, and that the financial condition is good. IV. Unfinished/Continuing Business 1. Winkle McKinley thanked everyone for the great Centennial Pig Roast on August 27th , reported that the Centennial costs were on budget, and that the next events will be the church service and Allandale reception in December. 2. Fr. Steve asked for volunteers for the November and January count and lock up (Alice Payne for November and Jon Cookson for January). 3. Rick Snyder reported that all air conditioning units have been repaired and that an insurance claim has been filed due to the brown out. 4. Fr. Steve handed out a facility physical security checklist and asked the Vestry to complete it and then it will be discussed at the October meeting. 5. Fr. Steve reported that having youth participate as oblation bearers is going well. 6. Kathy Richards reported that the highlights of the August financial statements are that income is $10,000 below budget and expenses are $40,000 below budget, so the net income
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is $30,000 better than budget. She also noted that the 2015 audit went well and is nearly final. 7. Fr. Steve reported that the proceeds from an opportunity loan for the roof is coming and also introduced the subject of a line of credit. Following discussion, a motion to apply for a $50,000 line of credit with Eastman Credit Union to be used only for emergent or capital expenditures approved by the Vestry was made by Kathy Richards, duly seconded, and approved unanimously. V. Other or New Business 1. Fr. Steve noted that the Bishop will be here on September 25th, meeting with 5 or 6 confirmands and then having the only service of the day at 10:15 am. 2. Fr. Steve introduced the subject of having St. Thomas in Hamilton, NY (where his friend Brooks recently accepted the call as priest) as a sister parish. This was enthusiastically supported and was approved unanimously on a motion by Rick Snyder duly seconded. 3. Fr. Steve requested volunteers or suggestions for the Living Local, Joining God program as described at the September 12 Tri-Vestry meeting. Becky Friant volunteered. 4. Fr. Steve reported on upcoming services, including the October 2nd blessing of the animals, November 6th All Saints Sunday, Advent (and asked for ideas), Thanksgiving, and Christmas. Regarding Christmas Sunday, a suggestion to have a said Eucharist noon service only was approved unanimously on a motion by Charlie Herron duly seconded. 5. Nelia Cunningham reported that the Stewardship Committee requested that the Vestry take a step towards tithing by increasing their giving by 1% of income. 6. Winkle McKinley relayed a request to increase the temperature in Berndt Hall. Fr. Steve will change the thermostat. VI. Dismissal The meeting concluded with a prayer for Fr. Steve attending Credo, the Lord’s Prayer and was adjourned at 12:40 pm.
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Vestry Present: Tim Bradshaw, Jon Cookson, Nelia Cunningham, Becky Friant, Charlie Herron, Beverley Howard, Winkle McKinley, Betty O’Neill, Alice Payne, Kathy Richards, Rick Snyder. Vestry Absent: Keith Kramer. Others Attending: Todd Dougan (Clerk), Fr. Steve White (Priest in Charge). A called meeting of St. Paul’s Vestry was held Sunday, September 18, 2016 and called to order with an opening prayer at 11:40 am by Winkle McKinley, Sr. Warden. I. Approval of Minutes of Prior Meeting The minutes of the July 18, 2016 meeting were approved unanimously on a motion by Charlie Herron duly seconded. II. Consent Agenda The consent agenda consisted of reports from the Rector, Sr. Warden, Food Pantry, and Day School. The consent agenda items were approved unanimously on a motion by Kathy Richards duly seconded. III. Additional Comments from Consent Agenda Items Tim Bradshaw added to the Day School report by noting that 4 new students had arrived, 2 had left, that there is continuing interest in the community in enrollment, and that the financial condition is good. IV. Unfinished/Continuing Business 1. Winkle McKinley thanked everyone for the great Centennial Pig Roast on August 27th , reported that the Centennial costs were on budget, and that the next events will be the church service and Allandale reception in December. 2. Fr. Steve asked for volunteers for the November and January count and lock up (Alice Payne for November and Jon Cookson for January). 3. Rick Snyder reported that all air conditioning units have been repaired and that an insurance claim has been filed due to the brown out. 4. Fr. Steve handed out a facility physical security checklist and asked the Vestry to complete it and then it will be discussed at the October meeting. 5. Fr. Steve reported that having youth participate as oblation bearers is going well. 6. Kathy Richards reported that the highlights of the August financial statements are that income is $10,000 below budget and expenses are $40,000 below budget, so the net income
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is $30,000 better than budget. She also noted that the 2015 audit went well and is nearly final. 7. Fr. Steve reported that the proceeds from an opportunity loan for the roof is coming and also introduced the subject of a line of credit. Following discussion, a motion to apply for a $50,000 line of credit with Eastman Credit Union to be used only for emergent or capital expenditures approved by the Vestry was made by Kathy Richards, duly seconded, and approved unanimously. V. Other or New Business 1. Fr. Steve noted that the Bishop will be here on September 25th, meeting with 5 or 6 confirmands and then having the only service of the day at 10:15 am. 2. Fr. Steve introduced the subject of having St. Thomas in Hamilton, NY (where his friend Brooks recently accepted the call as priest) as a sister parish. This was enthusiastically supported and was approved unanimously on a motion by Rick Snyder duly seconded. 3. Fr. Steve requested volunteers or suggestions for the Living Local, Joining God program as described at the September 12 Tri-Vestry meeting. Becky Friant volunteered. 4. Fr. Steve reported on upcoming services, including the October 2nd blessing of the animals, November 6th All Saints Sunday, Advent (and asked for ideas), Thanksgiving, and Christmas. Regarding Christmas Sunday, a suggestion to have a said Eucharist noon service only was approved unanimously on a motion by Charlie Herron duly seconded. 5. Nelia Cunningham reported that the Stewardship Committee requested that the Vestry take a step towards tithing by increasing their giving by 1% of income. 6. Winkle McKinley relayed a request to increase the temperature in Berndt Hall. Fr. Steve will change the thermostat. VI. Dismissal The meeting concluded with a prayer for Fr. Steve attending Credo, the Lord’s Prayer and was adjourned at 12:40 pm.
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