Student Representative Assembly Meeting 17J ... AWS
Student Representative Assembly Meeting 17J Sunday, November 12, 2017 at 5:00pm Council Chambers, GH111
Called to Order at 5:02pm CALL OF THE ROLL Present:
Absent Excused: Absent Late Others Present:
Chair
Ahmed, Anas, Anbalagan, Aoki, Arnold, Chestney, Deshpande, Fama, Florean, Gardner, Hackett, Ibe, Lee, Lightstone, McGill, McNally, Nwamadi, Obaidullah, Ochocinski, Patel, Sooriyakumaran, Stott, Szeliga, Vlatkovic, Webb, Wilson, Yun, Zhang D’Souza, Lao, Risi, Sabra Salim, Sabrin Salim, Senthillmohan Henry Krahn (Incite), Annie Yu (Incite), Matthew Lam (Incite), Ali DeCeta (Incite), Thomas Sweeny (McMaster Solar Car), Tom Versteeg (McMaster Solar Car), Liubov Trofimora (McMaster Solar Car), Austin Laniel (McMaster Solar Car), Alex Buk (Smoking Ban), Greg Baker (OPIRG), Nicolette Stuart (OPIRG), Jaine Jewer (McMaster Marching Band), Stephanie Bertolo (AVP Municipal Affairs) E. Ferguson (Recording Secretary) Helen Zeng
TERRITORY RECOGNITION ▪
The SRA would like to recognize today that we are situated on traditional Haudenosaunee and Anishnaabe territories through the ‘Dish with One Spoon Wampum Treaty’.
ADOPTION OF AGENDA Moved by Anas, seconded by Lee that the Assembly adopt the agenda, as presented. Amendment Moved by Ibe, seconded by Anbalagan that the Presidents Report be postponed to SRA 17K. In Favour: 26 Opposed: 0 Abstentions: 0 Motion Passes Vote to Adopt Agenda Moved by Anas, seconded by Lee that the Assembly adopt the agenda, as amended. Passes Unanimously ADOPTION OF MINUTES Moved by Fama, seconded by Anas that the Assembly adopt the minutes from SRA meeting 17H – October 15, 2017, as circulated. Passes Unanimously ANNOUNCEMENTS FROM THE CHAIR ▪
The Chair asked for Observers in the back to sign the Observer’s List for the minutes. The Chair explained that MSU members wishing to speak could have an SRA member cede their time.
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DELEGATIONS FROM THE FLOOR Parameters Moved by Anbalagan, seconded by Lightstone to set parameters to be 15 minutes for presentation, 10 minutes for questions. Passes Unanimously 1.
Incite Magazine – Harry Krahn, Matthew Lam, Ali DeCeta, Annie Yu presented (attached) ▪
The group went over the presentation with the Assembly.
Questions ▪ Anbalagan asked if demographics were tracked of the faculties students were in who contribute to Incite. Krahn responded that there was no data available but from personal experience he thought a variety of faculties were represented such as Health Sciences, Humanities and Social Science. ▪ Lightstone asked what their distribution method is. Lam stated that magazine are put on stands, often in the same type of areas as the Silhouette; they are also in several offices around campus including SHEC. ▪ Ahmed asked about the surplus from 2016. Krahn responded that the last issue of the 2016 year was not printed which left them with a surplus. He explained there were some issues that they became aware of this year regarding outstanding debts, so they used a portion of the surplus to pay those off. ▪ Yun stated that publications are becoming increasingly digitized and noted that most of their budget was used solely for physical print. She asked what they felt the benefits of physical copies were as opposed to going digitals. Lam stated that they had received feedback about students wanting a physical copy to engage with. Krahn stated that having them in spaces around campus was good promotion as well, similar to the Silhouette. ▪ Ibe asked what their needs were for a physical space and where they currently operate out of. He asked if they had ever looked at working with the Common Reading Program or other programs and departments on campus. Krahn responded that they did not have space on campus, and for meetings they often used study rooms. He stated that he didn’t think they needed physical space due to being primarily run by volunteers. Lam added that the lack of space was sometimes difficult when trying to meet. He explained that they were in touch with artists from around McMaster to do collaborations and increase their student portfolio. Yu added that because Incite does not have an EOHSS pin they are limited from holding events on campus, so a way they are able to get around it is to collaborate on events with clubs who do have pins. Moved by Yun, seconded by Anas to Exhaust the Speakers List. Amendment Moved by Lightstone seconded by Vlatkovic that the question period be extended five minutes. ▪
Lightstone stated that he wanted a concrete number to keep it fair. He reminded the Assembly to ask questions pertaining to finances.
Vote on Amendment In Favour: 25 Opposed: 3 Abstentions: 0 Opposed: Ibe, Anbalagan, Florean Motion Passes Vote on Motion Moved by Lightstone seconded by Vlatkovic that the question period be extended five minutes.
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In Favour: 24 Opposed: 3 Abstentions: 0 Opposed: Ibe, Anbalagan, Deshpande Motion Passes Questions ▪ Anas asked how they recruited content creators and how they ensured that first years contribute. Krahn responded that they promote at ClubsFest every year, as well as through their email list, social media and through the magazine itself. 2.
McMaster Solar Car – Thomas Sweeny, Tom Versteeg, Austin Laniel, Liubov Trofimora presented (attached) ▪
The group went over the presentation with the Assembly.
Questions ▪ Anbalagan asked how they did risk management. Sweeny responded that they received planning help from the Experiential Learning Coordinator in the Engineering faculty. He did not have a clear answer on who did the risk management process. ▪ Ahmed asked how they planned to mediate their deficit. Sweeny responded that they were aggressively looking for sponsors and were very optimistic. ▪ Wilson asked how finances for races and competitions were reflected in the budget. Sweeny explained that the logistics budget of 17k accounted for those costs. ▪ Ibe asked if there was a relationship between the Engineering Co-op Office and McMaster Solar card. Sweeny explained that they were working on having a book of resumes of the students involved in the team, and have sponsors have access to that book. ▪ Ibe asked if they considered the work they do comparable to experiential learning or a co-op opportunity and if they wanted it to be recognized as such. Versteeg stated that they were hesitant to make it a co-op opportunity as those should be monitored by a professional engineer. ▪ Wilson asked if they had any relationship with the Community Engagement Office. Sweeny responded that they didn`t. ▪ Ibe asked if their space at the Hatch Centre was working well and if they had any connection with McMaster Innovation Park (MIP). Sweeny explained that their space was working well and while they currently have no connections with MIP they would like to explore that in the future. 3.
OPIRG McMaster – Tanya Brkic presented (attached)
Questions ▪ Deshpande noted that by looking at their ‘Making Connections Week’, MISCA seemed to be running most of the programs. He asked OPIRG to explain the other working groups, how active they are and how much student involvement they have. Brkic reviewed some of the other working groups offered, and highlighted Threadwork, which most notably hosts a clothing swap to allow students to engage in sustainable clothes and not participate in fast fashion. ▪ Ahmed asked why students at McMaster pay more to OPIRG than students at the University of Toronto and York University. Brkic explained that each OPIRG chapter does things differently and have different focuses which can contribute to a difference in funding. ▪ Lightstone asked what the difference is between a working group versus a service or club. Brkic explained that working groups are groups who have a social justice impact. ▪ Florean asked what their student involvement had been at recent events. Brkic advised that there had been a large turnout during their Making Connections Week, especially at the events with topics on colonialization. ▪ Anbalagan asked who in the organization oversees the risk management forms. Brkic ceded to an OPIRG Volunteer. They explained that OPIRG was told they did not need to submit risk management anymore.
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Wilson stated that they heard members of OPIRG had felt unsafe dealing with MSU staff, in terms of a hostile work environment or hostile tone, and asked for clarification if it was true. Brkic stated that she did not agree and did not feel unsafe. Ibe asked OPIRG to expand more what had been done since receiving feedback given by the past VP Finance, including: advertising the opt out process, manage the administrative costs, and having a more transparent decision making process. Brkic explained that the advertising for opt out had been done on social media. OPRIG has a large infrastructure that exists which is part of the administrative costs and anyone can attend OPIRG board meetings.
Moved by Florean, seconded by Ibe to Exhaust the Speaker’s list In Favour: 23 Opposed: 4 Abstentions: 1 Opposed: Anbalagan, Deshpande, Patel, Ahmed Abstained: Lightstone Motion Passes Questions (cont.) ▪ Florean asked if they had looked into moving the opt out process online. Brkic explained that they preferred the in person model because it helps students understand what OPIRG does and the importance of their work. She stated they were not actively looking into an online process. ▪ Lightstone stated that the Revolutionary Student Movement (RSM) started a campaign to have a 1% General Assembly, and that he heard an OPIRG rep declared support for this campaign. He asked for OPIRG to speak to getting themselves involved in changing how the MSU functions. Brkic ceded to Greg Baker. Baker explained that they were approached by the RSM but were not asked to take a position and did not take a position on the campaign. ▪ Ibe asked if Brkic could speak to the OPIRG board structure. Brkic responded that having the paid staff worked well because of the high volunteer turnover rate. She stated that the paid staff keep structure, and are in charge of finances, but volunteers work closely with the paid staff. Moved by Anbalagan, seconded by Lee that the Assembly recess for 15 minutes. ▪
Lightstone stated that the Assembly should wait to break, out of consideration for the people presenting the fourth delegation.
Vote on Motion In Favour: 0 Opposed: Abstentions: 2 Opposed: Ibe, Anbalagan, Deshpande, Lightstone, Stott, Szeliga, Vlatkovic, Sooriyakumaran, Zhang, Aoki, Gardner, Obaidullah, Anas, Wilson, Yun, Fama, McGill, Chestney, McNally, Ochocinski, Florean, Patel, Webb, Arnold, Hackett, Ahmed Abstained: Lee, Nwamadi Motion Fails 4.
Smoking Ban – Heather McCully presented (attached)
Questions ▪ Wilson stated that the draft policy includes all forms of inhalation. They asked why they are interfering with people taking cannabis for medical reasons. McCully encouraged Wilson to attend the panel that Thursday, November 16, 2017 for that question to be addressed. Accommodations to be addressed through student affairs. ▪ Anas asked how pushing all forms of inhalation off campus would affect the relations with the outside McMaster community. McCully responded that McMaster developed a very diverse stakeholder list, including the neighbouring community, to be consulted. They had not heard much negative feedback.
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Lightstone asked what kind of feedback they had received from staff and students, since the announcement had been out for a number of weeks. McCully stated that it was one of the biggest media stories the University has ever had. The feedback had been largely positive but they had also received good critical feedback. She stated that constant messaging and more dialogue will ease concerns staff and students may have. Wilson asked if they had any demographic data of who smokes at McMaster. McCully explained that the consult process was open ended and they had asked people to write in letters. She stated there is no hard data and they have to just infer. Webb asked why the timeline for the policy was so quick, especially the implementation process. McCully stated that was a better question for the Dean of Students.
Moved by Anbalagan, seconded by Lightstone that the Assembly recess for 15 minutes. Passes Unanimously Recessed at 7:12pm Called to Order at 7:28pm CALL OF THE ROLL Present:
Absent Excused: Absent Late Others Present:
Chair
Ahmed, Anbalagan, Deshpande, Fama, Florean, Gardner, Hackett, Ibe, Lee, Lightstone, McGill, McNally, Nwamadi, Obaidullah, Ochocinski, Patel, Sooriyakumaran, Stott, Szeliga, Vlatkovic, Webb, Wilson, Yun, Zhang D’Souza, Lao, Risi, Sabra Salim, Sabrin Salim, Senthillmohan Anas, Aoki, Arnold, Chestney Henry Krahn (Incite), Annie Yu (Incite), Matthew Lam (Incite), Ali DeCeta (Incite), Thomas Sweeny (McMaster Solar Car), Tom Versteeg (McMaster Solar Car), Liubov Trofimora (McMaster Solar Car), Austin Laniel (McMaster Solar Car), Alex Buk (Smoking Ban), Greg Baker (OPIRG), Nicolette Stuart (OPIRG), Jaine Jewer (McMaster Marching Band), Stephanie Bertolo (AVP Municipal Affairs) E. Ferguson (Recording Secretary) Helen Zeng
REPORT PERIOD 1.
Health Sciences Caucus – Lee presented ▪
Lee summarized the report.
Questions ▪ Anbalagan asked Lee to expand on the challenges his caucus was having. Lee stated they were trying to find a tangible long term platform point. 2.
Humanities Caucus – Fama presented ▪
Fama summarized the report.
Questions ▪ Anbalagan asked what the progress was on having more arts representation during Light Up the Night. Fama stated they had spoken to students in the visual arts program and they didn’t feel like it was the best branch to pursue. ▪ Ibe asked McGill to expand more on the sustainability work. McGill responded that they were working on getting permanent composting bins, but until then, there were regular green bins on campus. She stated they would be working on a marketing campaign soon.
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Kinesiology – Gardner presented ▪
Gardner summarized the report.
Questions ▪ Deshpande welcomed Gardner to the Assembly. Deshpande asked if Gardner was facing any issues developing relationship with the Kin Society. Gardner responded that he took over the office hour Brian Zheng had been doing, and he was welcomed to attend all their meetings and help out monitoring the semi-formal. ▪ Patel asked if Gardner planned on continuing with Brian Zheng’s platform points. Gardner stated that he would be continue some of them but not all. 4.
Provincial and Federal Affairs Committee – Urszula Sitarz presented ▪
Sitarz summarized the report.
Questions ▪ Anbalagan stated that she would’ve liked to see more on the report including the trip to Ottawa and Policy Con. She asked for more explanation on the committee challenges. Sitarz replied that they are looking at how to bring provincial and federal advocacy directly back to McMaster. She stated they were hopefully doing a conference to help students transition smoothly out of University, focusing on experiential education. 5.
Finance Committee – Scott Robinson presented ▪
Robinson summarized the report.
Questions ▪ Wilson asked if there would be more information coming in about minimum wage and what would be happening on January 1, 2018. Robinson ceded to Anbalagan. Anbalagan explained that they would be finalizing a decision in December and would be updating all staff. 6.
Executive Board – Anas presented ▪
Anas summarized the report.
INFORMATION PERIOD ▪
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Deshpande reported that he, Ibe and Urszula Sitarz went to Ottawa for a week in conjunction with University of Toronto, University of British Columbia, University of Manitoba, Western University and Waterloo University. They had 50 meetings discussing the four priorities. More information available on the advocacy tab on the MSU website. He stated he would be providing a report on federal advocacy in January. Lightstone asked everyone to take a moment of silence in honour of Remembrance Day. Anbalagan asked everyone to promote part time manager hiring. Patel reported that the lounge in LR Wilson for Humanities and Social Science students was open and they were preparing a launch event. Lee stated that he had released a survey and thanked the MSS for sharing it widely. Ibe reported that Monday, November 13th was the beginning of Tech Support Week.
BUSINESS
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1.
Ratify McMaster Marching Band Constitution Changes
Moved by Stott, seconded by Lightstone that the Assembly ratify changes to McMaster Marching Band’s constitution as described in the memo. Passes Unanimously 2.
Open SRA Seat on Other Committee
Moved by Stott, seconded by Patel that the Assembly open one (1) SRA seat on Elections Committee. Passes Unanimously 3.
Close SRA Seat on Other Committee
Moved by Stott, seconded by Patel that the Assembly close one (1) SRA seat on Elections Committee. Nominations ▪ Stott nominated Ahmed – declined ▪ Stott nominate Hackett – accepted ▪ Stott nominated Gardner – declined Vote to Close Passes Unanimously ▪ 4.
Hackett won the SRA seat on Elections Committee by acclamation. Open SRA Seat on Executive Board
Moved by Ibe, seconded by Stott that the Assembly open one (1) SRA seat on Executive Board. Passes Unanimously 5.
Close SRA Seat on Executive Board
Moved by Ibe, seconded by Stott that the Assembly close one (1) SRA seat on Executive Board. Nominations ▪ Anas nominated Wilson – accepted ▪ Stott nominated Ahmed – accepted ▪ Lightstone nominated McGill – declined ▪ Lightstone nominated Patel – declined ▪ Lightstone nominated Ochocinski – declined ▪ Anas nominated Yun – declined ▪ Deshpande nominated Gardner – declined ▪ Anbalagan nominated Obaidullah – declined ▪ Anas nominated Sooriyakumaran – declined ▪ Stott nominated Hackett - declined Vote to Close Passes Unanimously
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Set Parameters Moved by Lightstone, seconded by Stott to set parameters for the election to be 30 seconds for opening statements and two minutes for questions per candidate, pooled. Amendment Moved by Anbalagan, seconded by Anas to set parameters for the election to be one minute for opening statements and two minutes for questions per candidate, pooled. In Favour: 28 Opposed: 0 Abstentions: 1 Abstained: Wilson Motion Passes Vote on Main Motion In Favour: 28 Opposed: 0 Abstentions: 1 Abstained: Wilson Motion Passes ▪ ▪
Candidates spoke within allotted time. Assembly voted by secret ballot.
Candidate Ahmed Wilson Spoiled Abstain ▪ ▪ ▪
Ahmed and Wilson tied for the seat on the Committee. The Speaker gave them an extra 30 seconds to speak. The Candidates spoke within the allotted time. The Assembly voted by secret ballot.
Candidate Ahmed Wilson Spoiled Abstain ▪ 6.
Vote 14 14 0 0
Vote 16 11 0 1
Ahmed won the SRA seat on Executive Board. Adopt the Health and Wellness Policy Paper
Moved by Deshpande, seconded by Wilson that the Assembly adopt the Health and Wellness Policy Paper. ▪
Deshpande ceded his time to Emily Nichol. Nichol reviewed the paper.
Amendment Moved by Deshpande, seconded by Ibe that the first recommendation be amended to read: “Be It Resolved That (BIRT): Student Affairs should create health promotion events in collaboration with existing student health networks.”
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Deshpande stated that the section was too targeted at first years and the new recommendation would be more encompassing. Ibe stated that this recommendation was much stronger and inline with work currently going on. He explained that he had stated a project called Caring Communities Network that is intended to leverage resources students have to take care of each other and connects the resources formally to University goals.
Vote on Amendment Passes Unanimously Back to Main Motion ▪ ▪
Ibe stated that the policy is exceptionally strong and thanked everyone who contributed to it. Lee stated that it is an important policy that was built off a lot of old stances.
Vote on Main Motion Passes Unanimously 7.
Adopt the Academic Success Policy Paper
Moved by Deshpande, seconded by Wilson that the Assembly adopt the Academic Success Policy Paper. ▪ ▪ ▪
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Deshpande ceded his time to Tiffany. Tiffany reviewed the paper. Wilson stated that they were excited about passing the paper. Ibe asked why there cost implications for international students to drop courses was not explicitly stated in the paper. Ibe ceded to Tiffany. Tiffany stated that they did not have the necessary resources to tackle that issue and they did not want to make recommendations they could not back up with solid research. Lightstone asked if they had looked into requiring course evaluations to be sent to the principle faculty. Lightstone ceded time to Tiffany. Tiffany stated no.
Vote on Motion Passes Unanimously 8.
Adopt the Student Employment and Experiential Education Policy Paper
Moved by Deshpande, seconded by Lee that the Assembly adopt the Student Employment and Experiential Education Policy Paper. ▪ ▪ ▪
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Deshpande ceded his time to Wilson. Wilson reviewed the paper. Lee congratulated the authors for all their hard work. Lightstone asked if the last two recommendations for co-curricular and skill articulation were housed within pebble pad. Lightstone ceded time to Wilson. Wilson stated that they were housed under badges. The intent of the badged are to prove you have learned soft skills. Wilson ceded time to Deshpande. Deshpande explained how badges are part of a broader movement of open education resources and are aimed at accrediting skills not learned in formal settings. They have become more and more accepted by employers. Deshpande thanked all the authors and asked anyone interested in contributing to the papers in the next term to speak with him. He stated disappointment at the amount of SRA members who did not show up to Policy Con without notifying him and reminded the Assembly that Policy Con attendance is in the bylaw.
Vote on Motion
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Passes Unanimously 9.
Rescind the Peer Support Policy Paper
Moved by Deshpande, seconded by Wilson that the Assembly rescind the Peer Support Policy Paper. ▪ ▪
Deshpande stated that the paper was set to expire a year from now but he did not want it sitting in their policy bank. Wilson stated that the Health and Wellness policy paper encompasses peer support.
Vote on Motion Passes Unanimously 10.
Committee of the Whole – Incite Magazine
Moved by Ibe, seconded by Lightstone that the Assembly move into Committee of the Whole to discuss Incite Magazine, as per BYLAW 5 – FINANCIAL AFFAIRS. Passes Unanimously Moved by Ibe, seconded by Anbalagan that the Assembly move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report ▪ Ibe reported that the Assembly discussed the delegation. They commended Incite for doing an incredible job. Ibe reported that the Assembly discussed Incite creating a Board of Publication for year over year support. There was concern raised that members seemed unaware of financials when entering the role and not having proper documentation. Moving forward the Assembly would like to see more specific numbers in their financials. 11.
Committee of the Whole – McMaster Solar Car
Moved by Ibe, seconded by Sooriyakumaran that the Assembly move into Committee of the Whole to discuss McMaster Solar Car, as per BYLAW 5 – FINANCIAL AFFAIRS. Passes Unanimously Moved by Ibe, seconded by Sooriyakumaran that the Assembly move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report ▪ Ibe reported that the Assembly discussed the delegation. The Assembly expressed concerns surrounding the risk management process and suggested the MSU work with them to create a process going forward. Ibe reported that the Assembly would like to here more in future years about their recruiting and hiring process and what programs students involved are in. The Assembly commended Solar Car for their community engagement. The Assembly asked Solar Car to bring in some examples of their promotional techniques to the SRA in 2018. 12.
Committee of the Whole – OPIRG McMaster
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Moved by Ibe, seconded by Anas that the Assembly move into Committee of the Whole to discuss OPIRG McMaster, as per BYLAW 5 – FINANCIAL AFFAIRS. Passes Unanimously Moved by Ibe, seconded by Anas that the Assembly move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report ▪ Ibe reported that the Assembly discussed the delegation. The Assembly was concerned about the advertisement process for opt outs and having students go physically into the space. They did not believe this was the proper way to opt out of an ancillary fee. They would like to see amore robust social media strategy to promote the opt out process moving forward. Ibe reported that the Assembly expressed concern with the amount of fees going to staff and the level of funding given to working groups in proportion to the total budget. More recommendations moving forward would be to create an Ad Hoc Committee made up of OPIRG and MSU members to reconcile outstanding issues, ensure BYLAW 5 feedback is given back to OPIRG year to year by the MSU, and have the online opt out process actually looked into. COMMITTEE BUSINESS 1.
BYLAW 4 – OFFICERS
Moved by Lightstone that the Assembly approve BYLAW 4 – OFFICERS, as circulated. ▪
Lightstone stated that they modernized the requirements to make more efficient and accurate transition reports.
Vote on Motion Passes Unanimously TIME OF NEXT MEETING Sunday, November 26, 2017 5:00pm Council Chambers, GH 111 CALL OF THE ROLL Present:
Absent Excused: Absent Late Others Present:
Chair
Ahmed, Anas, Anbalagan, Arnold, Chestney, Deshpande, Fama, Florean, Gardner, Hackett, Ibe, Lee, Lightstone, McGill, McNally, Nwamadi, Obaidullah, Ochocinski, Patel, Sooriyakumaran, Stott, Szeliga, Vlatkovic, Webb, Wilson, Yun, Zhang Aoki, D’Souza, Lao, Risi, Sabra Salim, Sabrin Salim, Senthillmohan Henry Krahn (Incite), Annie Yu (Incite), Matthew Lam (Incite), Ali DeCeta (Incite), Thomas Sweeny (McMaster Solar Car), Tom Versteeg (McMaster Solar Car), Liubov Trofimora (McMaster Solar Car), Austin Laniel (McMaster Solar Car), Alex Buk (Smoking Ban), Greg Baker (OPIRG), Nicolette Stuart (OPIRG), Jaine Jewer (McMaster Marching Band), Stephanie Bertolo (AVP Municipal Affairs) E. Ferguson (Recording Secretary) Helen Zeng
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ADJOURNMENT Moved by Patel, seconded by Webb that the meeting be adjourned. Motion Passes by General Consent Adjourned at 10:43pm /ef
Called to Order at 5:02pm CALL OF THE ROLL Present:
Absent Excused: Absent Late Others Present:
Chair
Ahmed, Anas, Anbalagan, Aoki, Arnold, Chestney, Deshpande, Fama, Florean, Gardner, Hackett, Ibe, Lee, Lightstone, McGill, McNally, Nwamadi, Obaidullah, Ochocinski, Patel, Sooriyakumaran, Stott, Szeliga, Vlatkovic, Webb, Wilson, Yun, Zhang D’Souza, Lao, Risi, Sabra Salim, Sabrin Salim, Senthillmohan Henry Krahn (Incite), Annie Yu (Incite), Matthew Lam (Incite), Ali DeCeta (Incite), Thomas Sweeny (McMaster Solar Car), Tom Versteeg (McMaster Solar Car), Liubov Trofimora (McMaster Solar Car), Austin Laniel (McMaster Solar Car), Alex Buk (Smoking Ban), Greg Baker (OPIRG), Nicolette Stuart (OPIRG), Jaine Jewer (McMaster Marching Band), Stephanie Bertolo (AVP Municipal Affairs) E. Ferguson (Recording Secretary) Helen Zeng
TERRITORY RECOGNITION ▪
The SRA would like to recognize today that we are situated on traditional Haudenosaunee and Anishnaabe territories through the ‘Dish with One Spoon Wampum Treaty’.
ADOPTION OF AGENDA Moved by Anas, seconded by Lee that the Assembly adopt the agenda, as presented. Amendment Moved by Ibe, seconded by Anbalagan that the Presidents Report be postponed to SRA 17K. In Favour: 26 Opposed: 0 Abstentions: 0 Motion Passes Vote to Adopt Agenda Moved by Anas, seconded by Lee that the Assembly adopt the agenda, as amended. Passes Unanimously ADOPTION OF MINUTES Moved by Fama, seconded by Anas that the Assembly adopt the minutes from SRA meeting 17H – October 15, 2017, as circulated. Passes Unanimously ANNOUNCEMENTS FROM THE CHAIR ▪
The Chair asked for Observers in the back to sign the Observer’s List for the minutes. The Chair explained that MSU members wishing to speak could have an SRA member cede their time.
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DELEGATIONS FROM THE FLOOR Parameters Moved by Anbalagan, seconded by Lightstone to set parameters to be 15 minutes for presentation, 10 minutes for questions. Passes Unanimously 1.
Incite Magazine – Harry Krahn, Matthew Lam, Ali DeCeta, Annie Yu presented (attached) ▪
The group went over the presentation with the Assembly.
Questions ▪ Anbalagan asked if demographics were tracked of the faculties students were in who contribute to Incite. Krahn responded that there was no data available but from personal experience he thought a variety of faculties were represented such as Health Sciences, Humanities and Social Science. ▪ Lightstone asked what their distribution method is. Lam stated that magazine are put on stands, often in the same type of areas as the Silhouette; they are also in several offices around campus including SHEC. ▪ Ahmed asked about the surplus from 2016. Krahn responded that the last issue of the 2016 year was not printed which left them with a surplus. He explained there were some issues that they became aware of this year regarding outstanding debts, so they used a portion of the surplus to pay those off. ▪ Yun stated that publications are becoming increasingly digitized and noted that most of their budget was used solely for physical print. She asked what they felt the benefits of physical copies were as opposed to going digitals. Lam stated that they had received feedback about students wanting a physical copy to engage with. Krahn stated that having them in spaces around campus was good promotion as well, similar to the Silhouette. ▪ Ibe asked what their needs were for a physical space and where they currently operate out of. He asked if they had ever looked at working with the Common Reading Program or other programs and departments on campus. Krahn responded that they did not have space on campus, and for meetings they often used study rooms. He stated that he didn’t think they needed physical space due to being primarily run by volunteers. Lam added that the lack of space was sometimes difficult when trying to meet. He explained that they were in touch with artists from around McMaster to do collaborations and increase their student portfolio. Yu added that because Incite does not have an EOHSS pin they are limited from holding events on campus, so a way they are able to get around it is to collaborate on events with clubs who do have pins. Moved by Yun, seconded by Anas to Exhaust the Speakers List. Amendment Moved by Lightstone seconded by Vlatkovic that the question period be extended five minutes. ▪
Lightstone stated that he wanted a concrete number to keep it fair. He reminded the Assembly to ask questions pertaining to finances.
Vote on Amendment In Favour: 25 Opposed: 3 Abstentions: 0 Opposed: Ibe, Anbalagan, Florean Motion Passes Vote on Motion Moved by Lightstone seconded by Vlatkovic that the question period be extended five minutes.
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In Favour: 24 Opposed: 3 Abstentions: 0 Opposed: Ibe, Anbalagan, Deshpande Motion Passes Questions ▪ Anas asked how they recruited content creators and how they ensured that first years contribute. Krahn responded that they promote at ClubsFest every year, as well as through their email list, social media and through the magazine itself. 2.
McMaster Solar Car – Thomas Sweeny, Tom Versteeg, Austin Laniel, Liubov Trofimora presented (attached) ▪
The group went over the presentation with the Assembly.
Questions ▪ Anbalagan asked how they did risk management. Sweeny responded that they received planning help from the Experiential Learning Coordinator in the Engineering faculty. He did not have a clear answer on who did the risk management process. ▪ Ahmed asked how they planned to mediate their deficit. Sweeny responded that they were aggressively looking for sponsors and were very optimistic. ▪ Wilson asked how finances for races and competitions were reflected in the budget. Sweeny explained that the logistics budget of 17k accounted for those costs. ▪ Ibe asked if there was a relationship between the Engineering Co-op Office and McMaster Solar card. Sweeny explained that they were working on having a book of resumes of the students involved in the team, and have sponsors have access to that book. ▪ Ibe asked if they considered the work they do comparable to experiential learning or a co-op opportunity and if they wanted it to be recognized as such. Versteeg stated that they were hesitant to make it a co-op opportunity as those should be monitored by a professional engineer. ▪ Wilson asked if they had any relationship with the Community Engagement Office. Sweeny responded that they didn`t. ▪ Ibe asked if their space at the Hatch Centre was working well and if they had any connection with McMaster Innovation Park (MIP). Sweeny explained that their space was working well and while they currently have no connections with MIP they would like to explore that in the future. 3.
OPIRG McMaster – Tanya Brkic presented (attached)
Questions ▪ Deshpande noted that by looking at their ‘Making Connections Week’, MISCA seemed to be running most of the programs. He asked OPIRG to explain the other working groups, how active they are and how much student involvement they have. Brkic reviewed some of the other working groups offered, and highlighted Threadwork, which most notably hosts a clothing swap to allow students to engage in sustainable clothes and not participate in fast fashion. ▪ Ahmed asked why students at McMaster pay more to OPIRG than students at the University of Toronto and York University. Brkic explained that each OPIRG chapter does things differently and have different focuses which can contribute to a difference in funding. ▪ Lightstone asked what the difference is between a working group versus a service or club. Brkic explained that working groups are groups who have a social justice impact. ▪ Florean asked what their student involvement had been at recent events. Brkic advised that there had been a large turnout during their Making Connections Week, especially at the events with topics on colonialization. ▪ Anbalagan asked who in the organization oversees the risk management forms. Brkic ceded to an OPIRG Volunteer. They explained that OPIRG was told they did not need to submit risk management anymore.
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Wilson stated that they heard members of OPIRG had felt unsafe dealing with MSU staff, in terms of a hostile work environment or hostile tone, and asked for clarification if it was true. Brkic stated that she did not agree and did not feel unsafe. Ibe asked OPIRG to expand more what had been done since receiving feedback given by the past VP Finance, including: advertising the opt out process, manage the administrative costs, and having a more transparent decision making process. Brkic explained that the advertising for opt out had been done on social media. OPRIG has a large infrastructure that exists which is part of the administrative costs and anyone can attend OPIRG board meetings.
Moved by Florean, seconded by Ibe to Exhaust the Speaker’s list In Favour: 23 Opposed: 4 Abstentions: 1 Opposed: Anbalagan, Deshpande, Patel, Ahmed Abstained: Lightstone Motion Passes Questions (cont.) ▪ Florean asked if they had looked into moving the opt out process online. Brkic explained that they preferred the in person model because it helps students understand what OPIRG does and the importance of their work. She stated they were not actively looking into an online process. ▪ Lightstone stated that the Revolutionary Student Movement (RSM) started a campaign to have a 1% General Assembly, and that he heard an OPIRG rep declared support for this campaign. He asked for OPIRG to speak to getting themselves involved in changing how the MSU functions. Brkic ceded to Greg Baker. Baker explained that they were approached by the RSM but were not asked to take a position and did not take a position on the campaign. ▪ Ibe asked if Brkic could speak to the OPIRG board structure. Brkic responded that having the paid staff worked well because of the high volunteer turnover rate. She stated that the paid staff keep structure, and are in charge of finances, but volunteers work closely with the paid staff. Moved by Anbalagan, seconded by Lee that the Assembly recess for 15 minutes. ▪
Lightstone stated that the Assembly should wait to break, out of consideration for the people presenting the fourth delegation.
Vote on Motion In Favour: 0 Opposed: Abstentions: 2 Opposed: Ibe, Anbalagan, Deshpande, Lightstone, Stott, Szeliga, Vlatkovic, Sooriyakumaran, Zhang, Aoki, Gardner, Obaidullah, Anas, Wilson, Yun, Fama, McGill, Chestney, McNally, Ochocinski, Florean, Patel, Webb, Arnold, Hackett, Ahmed Abstained: Lee, Nwamadi Motion Fails 4.
Smoking Ban – Heather McCully presented (attached)
Questions ▪ Wilson stated that the draft policy includes all forms of inhalation. They asked why they are interfering with people taking cannabis for medical reasons. McCully encouraged Wilson to attend the panel that Thursday, November 16, 2017 for that question to be addressed. Accommodations to be addressed through student affairs. ▪ Anas asked how pushing all forms of inhalation off campus would affect the relations with the outside McMaster community. McCully responded that McMaster developed a very diverse stakeholder list, including the neighbouring community, to be consulted. They had not heard much negative feedback.
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Lightstone asked what kind of feedback they had received from staff and students, since the announcement had been out for a number of weeks. McCully stated that it was one of the biggest media stories the University has ever had. The feedback had been largely positive but they had also received good critical feedback. She stated that constant messaging and more dialogue will ease concerns staff and students may have. Wilson asked if they had any demographic data of who smokes at McMaster. McCully explained that the consult process was open ended and they had asked people to write in letters. She stated there is no hard data and they have to just infer. Webb asked why the timeline for the policy was so quick, especially the implementation process. McCully stated that was a better question for the Dean of Students.
Moved by Anbalagan, seconded by Lightstone that the Assembly recess for 15 minutes. Passes Unanimously Recessed at 7:12pm Called to Order at 7:28pm CALL OF THE ROLL Present:
Absent Excused: Absent Late Others Present:
Chair
Ahmed, Anbalagan, Deshpande, Fama, Florean, Gardner, Hackett, Ibe, Lee, Lightstone, McGill, McNally, Nwamadi, Obaidullah, Ochocinski, Patel, Sooriyakumaran, Stott, Szeliga, Vlatkovic, Webb, Wilson, Yun, Zhang D’Souza, Lao, Risi, Sabra Salim, Sabrin Salim, Senthillmohan Anas, Aoki, Arnold, Chestney Henry Krahn (Incite), Annie Yu (Incite), Matthew Lam (Incite), Ali DeCeta (Incite), Thomas Sweeny (McMaster Solar Car), Tom Versteeg (McMaster Solar Car), Liubov Trofimora (McMaster Solar Car), Austin Laniel (McMaster Solar Car), Alex Buk (Smoking Ban), Greg Baker (OPIRG), Nicolette Stuart (OPIRG), Jaine Jewer (McMaster Marching Band), Stephanie Bertolo (AVP Municipal Affairs) E. Ferguson (Recording Secretary) Helen Zeng
REPORT PERIOD 1.
Health Sciences Caucus – Lee presented ▪
Lee summarized the report.
Questions ▪ Anbalagan asked Lee to expand on the challenges his caucus was having. Lee stated they were trying to find a tangible long term platform point. 2.
Humanities Caucus – Fama presented ▪
Fama summarized the report.
Questions ▪ Anbalagan asked what the progress was on having more arts representation during Light Up the Night. Fama stated they had spoken to students in the visual arts program and they didn’t feel like it was the best branch to pursue. ▪ Ibe asked McGill to expand more on the sustainability work. McGill responded that they were working on getting permanent composting bins, but until then, there were regular green bins on campus. She stated they would be working on a marketing campaign soon.
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3.
Kinesiology – Gardner presented ▪
Gardner summarized the report.
Questions ▪ Deshpande welcomed Gardner to the Assembly. Deshpande asked if Gardner was facing any issues developing relationship with the Kin Society. Gardner responded that he took over the office hour Brian Zheng had been doing, and he was welcomed to attend all their meetings and help out monitoring the semi-formal. ▪ Patel asked if Gardner planned on continuing with Brian Zheng’s platform points. Gardner stated that he would be continue some of them but not all. 4.
Provincial and Federal Affairs Committee – Urszula Sitarz presented ▪
Sitarz summarized the report.
Questions ▪ Anbalagan stated that she would’ve liked to see more on the report including the trip to Ottawa and Policy Con. She asked for more explanation on the committee challenges. Sitarz replied that they are looking at how to bring provincial and federal advocacy directly back to McMaster. She stated they were hopefully doing a conference to help students transition smoothly out of University, focusing on experiential education. 5.
Finance Committee – Scott Robinson presented ▪
Robinson summarized the report.
Questions ▪ Wilson asked if there would be more information coming in about minimum wage and what would be happening on January 1, 2018. Robinson ceded to Anbalagan. Anbalagan explained that they would be finalizing a decision in December and would be updating all staff. 6.
Executive Board – Anas presented ▪
Anas summarized the report.
INFORMATION PERIOD ▪
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Deshpande reported that he, Ibe and Urszula Sitarz went to Ottawa for a week in conjunction with University of Toronto, University of British Columbia, University of Manitoba, Western University and Waterloo University. They had 50 meetings discussing the four priorities. More information available on the advocacy tab on the MSU website. He stated he would be providing a report on federal advocacy in January. Lightstone asked everyone to take a moment of silence in honour of Remembrance Day. Anbalagan asked everyone to promote part time manager hiring. Patel reported that the lounge in LR Wilson for Humanities and Social Science students was open and they were preparing a launch event. Lee stated that he had released a survey and thanked the MSS for sharing it widely. Ibe reported that Monday, November 13th was the beginning of Tech Support Week.
BUSINESS
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1.
Ratify McMaster Marching Band Constitution Changes
Moved by Stott, seconded by Lightstone that the Assembly ratify changes to McMaster Marching Band’s constitution as described in the memo. Passes Unanimously 2.
Open SRA Seat on Other Committee
Moved by Stott, seconded by Patel that the Assembly open one (1) SRA seat on Elections Committee. Passes Unanimously 3.
Close SRA Seat on Other Committee
Moved by Stott, seconded by Patel that the Assembly close one (1) SRA seat on Elections Committee. Nominations ▪ Stott nominated Ahmed – declined ▪ Stott nominate Hackett – accepted ▪ Stott nominated Gardner – declined Vote to Close Passes Unanimously ▪ 4.
Hackett won the SRA seat on Elections Committee by acclamation. Open SRA Seat on Executive Board
Moved by Ibe, seconded by Stott that the Assembly open one (1) SRA seat on Executive Board. Passes Unanimously 5.
Close SRA Seat on Executive Board
Moved by Ibe, seconded by Stott that the Assembly close one (1) SRA seat on Executive Board. Nominations ▪ Anas nominated Wilson – accepted ▪ Stott nominated Ahmed – accepted ▪ Lightstone nominated McGill – declined ▪ Lightstone nominated Patel – declined ▪ Lightstone nominated Ochocinski – declined ▪ Anas nominated Yun – declined ▪ Deshpande nominated Gardner – declined ▪ Anbalagan nominated Obaidullah – declined ▪ Anas nominated Sooriyakumaran – declined ▪ Stott nominated Hackett - declined Vote to Close Passes Unanimously
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Set Parameters Moved by Lightstone, seconded by Stott to set parameters for the election to be 30 seconds for opening statements and two minutes for questions per candidate, pooled. Amendment Moved by Anbalagan, seconded by Anas to set parameters for the election to be one minute for opening statements and two minutes for questions per candidate, pooled. In Favour: 28 Opposed: 0 Abstentions: 1 Abstained: Wilson Motion Passes Vote on Main Motion In Favour: 28 Opposed: 0 Abstentions: 1 Abstained: Wilson Motion Passes ▪ ▪
Candidates spoke within allotted time. Assembly voted by secret ballot.
Candidate Ahmed Wilson Spoiled Abstain ▪ ▪ ▪
Ahmed and Wilson tied for the seat on the Committee. The Speaker gave them an extra 30 seconds to speak. The Candidates spoke within the allotted time. The Assembly voted by secret ballot.
Candidate Ahmed Wilson Spoiled Abstain ▪ 6.
Vote 14 14 0 0
Vote 16 11 0 1
Ahmed won the SRA seat on Executive Board. Adopt the Health and Wellness Policy Paper
Moved by Deshpande, seconded by Wilson that the Assembly adopt the Health and Wellness Policy Paper. ▪
Deshpande ceded his time to Emily Nichol. Nichol reviewed the paper.
Amendment Moved by Deshpande, seconded by Ibe that the first recommendation be amended to read: “Be It Resolved That (BIRT): Student Affairs should create health promotion events in collaboration with existing student health networks.”
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Deshpande stated that the section was too targeted at first years and the new recommendation would be more encompassing. Ibe stated that this recommendation was much stronger and inline with work currently going on. He explained that he had stated a project called Caring Communities Network that is intended to leverage resources students have to take care of each other and connects the resources formally to University goals.
Vote on Amendment Passes Unanimously Back to Main Motion ▪ ▪
Ibe stated that the policy is exceptionally strong and thanked everyone who contributed to it. Lee stated that it is an important policy that was built off a lot of old stances.
Vote on Main Motion Passes Unanimously 7.
Adopt the Academic Success Policy Paper
Moved by Deshpande, seconded by Wilson that the Assembly adopt the Academic Success Policy Paper. ▪ ▪ ▪
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Deshpande ceded his time to Tiffany. Tiffany reviewed the paper. Wilson stated that they were excited about passing the paper. Ibe asked why there cost implications for international students to drop courses was not explicitly stated in the paper. Ibe ceded to Tiffany. Tiffany stated that they did not have the necessary resources to tackle that issue and they did not want to make recommendations they could not back up with solid research. Lightstone asked if they had looked into requiring course evaluations to be sent to the principle faculty. Lightstone ceded time to Tiffany. Tiffany stated no.
Vote on Motion Passes Unanimously 8.
Adopt the Student Employment and Experiential Education Policy Paper
Moved by Deshpande, seconded by Lee that the Assembly adopt the Student Employment and Experiential Education Policy Paper. ▪ ▪ ▪
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Deshpande ceded his time to Wilson. Wilson reviewed the paper. Lee congratulated the authors for all their hard work. Lightstone asked if the last two recommendations for co-curricular and skill articulation were housed within pebble pad. Lightstone ceded time to Wilson. Wilson stated that they were housed under badges. The intent of the badged are to prove you have learned soft skills. Wilson ceded time to Deshpande. Deshpande explained how badges are part of a broader movement of open education resources and are aimed at accrediting skills not learned in formal settings. They have become more and more accepted by employers. Deshpande thanked all the authors and asked anyone interested in contributing to the papers in the next term to speak with him. He stated disappointment at the amount of SRA members who did not show up to Policy Con without notifying him and reminded the Assembly that Policy Con attendance is in the bylaw.
Vote on Motion
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Passes Unanimously 9.
Rescind the Peer Support Policy Paper
Moved by Deshpande, seconded by Wilson that the Assembly rescind the Peer Support Policy Paper. ▪ ▪
Deshpande stated that the paper was set to expire a year from now but he did not want it sitting in their policy bank. Wilson stated that the Health and Wellness policy paper encompasses peer support.
Vote on Motion Passes Unanimously 10.
Committee of the Whole – Incite Magazine
Moved by Ibe, seconded by Lightstone that the Assembly move into Committee of the Whole to discuss Incite Magazine, as per BYLAW 5 – FINANCIAL AFFAIRS. Passes Unanimously Moved by Ibe, seconded by Anbalagan that the Assembly move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report ▪ Ibe reported that the Assembly discussed the delegation. They commended Incite for doing an incredible job. Ibe reported that the Assembly discussed Incite creating a Board of Publication for year over year support. There was concern raised that members seemed unaware of financials when entering the role and not having proper documentation. Moving forward the Assembly would like to see more specific numbers in their financials. 11.
Committee of the Whole – McMaster Solar Car
Moved by Ibe, seconded by Sooriyakumaran that the Assembly move into Committee of the Whole to discuss McMaster Solar Car, as per BYLAW 5 – FINANCIAL AFFAIRS. Passes Unanimously Moved by Ibe, seconded by Sooriyakumaran that the Assembly move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report ▪ Ibe reported that the Assembly discussed the delegation. The Assembly expressed concerns surrounding the risk management process and suggested the MSU work with them to create a process going forward. Ibe reported that the Assembly would like to here more in future years about their recruiting and hiring process and what programs students involved are in. The Assembly commended Solar Car for their community engagement. The Assembly asked Solar Car to bring in some examples of their promotional techniques to the SRA in 2018. 12.
Committee of the Whole – OPIRG McMaster
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Moved by Ibe, seconded by Anas that the Assembly move into Committee of the Whole to discuss OPIRG McMaster, as per BYLAW 5 – FINANCIAL AFFAIRS. Passes Unanimously Moved by Ibe, seconded by Anas that the Assembly move out of Committee of the Whole and to Rise and Report. Passes Unanimously Rise and Report ▪ Ibe reported that the Assembly discussed the delegation. The Assembly was concerned about the advertisement process for opt outs and having students go physically into the space. They did not believe this was the proper way to opt out of an ancillary fee. They would like to see amore robust social media strategy to promote the opt out process moving forward. Ibe reported that the Assembly expressed concern with the amount of fees going to staff and the level of funding given to working groups in proportion to the total budget. More recommendations moving forward would be to create an Ad Hoc Committee made up of OPIRG and MSU members to reconcile outstanding issues, ensure BYLAW 5 feedback is given back to OPIRG year to year by the MSU, and have the online opt out process actually looked into. COMMITTEE BUSINESS 1.
BYLAW 4 – OFFICERS
Moved by Lightstone that the Assembly approve BYLAW 4 – OFFICERS, as circulated. ▪
Lightstone stated that they modernized the requirements to make more efficient and accurate transition reports.
Vote on Motion Passes Unanimously TIME OF NEXT MEETING Sunday, November 26, 2017 5:00pm Council Chambers, GH 111 CALL OF THE ROLL Present:
Absent Excused: Absent Late Others Present:
Chair
Ahmed, Anas, Anbalagan, Arnold, Chestney, Deshpande, Fama, Florean, Gardner, Hackett, Ibe, Lee, Lightstone, McGill, McNally, Nwamadi, Obaidullah, Ochocinski, Patel, Sooriyakumaran, Stott, Szeliga, Vlatkovic, Webb, Wilson, Yun, Zhang Aoki, D’Souza, Lao, Risi, Sabra Salim, Sabrin Salim, Senthillmohan Henry Krahn (Incite), Annie Yu (Incite), Matthew Lam (Incite), Ali DeCeta (Incite), Thomas Sweeny (McMaster Solar Car), Tom Versteeg (McMaster Solar Car), Liubov Trofimora (McMaster Solar Car), Austin Laniel (McMaster Solar Car), Alex Buk (Smoking Ban), Greg Baker (OPIRG), Nicolette Stuart (OPIRG), Jaine Jewer (McMaster Marching Band), Stephanie Bertolo (AVP Municipal Affairs) E. Ferguson (Recording Secretary) Helen Zeng
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ADJOURNMENT Moved by Patel, seconded by Webb that the meeting be adjourned. Motion Passes by General Consent Adjourned at 10:43pm /ef
