Valley United Soccer Club
Valley United Soccer Club Monthly Board of Directors Meeting Sunday February 19, 2017 @ 6:00pm Agenda
Directors: A McIntosh, D Cobb, R Foltyniewicz, S Kaster, S Gonzalo, K McDevitt, W Schumacher, M Berg, S Wimberly, K Gilbert, J DeRosier, J Dahlin, and K Dia Absent: Coordinators P Moran, M Melton S. Wenzel, R White S Nickelson VUSC Business 1) President’s Report 1) Another year of change. Be leaders/advocates through the change. 2) Demosphere is cancelled – owed portion of 2016 AVIT fees 3) Feb 25 Sanneh Foundation Gala – VUSC sponsoring a table of 10 4) Continue to work w VAA & accountant to formalize the transition from VUSC to BVU 2) Director Reports 1) Treasurer i) Financial Report – REVIEW AND APPROVE January financials (approved) ii) NGIN now billing annually, will watch that monthly payments stop getting pulled from acct iii) Prepare for process of transferring funds to BVU bank account late in season 2) Boys & Girls Directors i) Identify potential problems from Base Team Fee holdouts – assigned board members to specific teams contact lists ii) Team by Team review of play levels iii) Feb 20 Interclub transfer deadline iv) May 1 Intraclub transfer deadline and play begins v) Referral Fee Credit - $50 for U13 boys vi) GU16 & GU18 status vii) Notify GU12 & BU11 & BU13 of new coaches 3) Vice President i) Player ID and Team formation post mortem from K Bigalke ii) Mine Survey Monkey feedback for useful comments 4) Uniform Director i) Feb 20 final Try On session – late Feb final “Lotto” order placed ii) Compile list for uniform credits – transfer to BVU iii) January 2017 minutes – REVIEW AND APPROVE Will be emailed out 5) Manager & Website/Communication i) Determine policy for reimbursing Team Fees with portion of Registration fee when player doesn’t play but has already paid Registration fee (What portion available to apply?) ii) March 31 game rescheduling begins & Apr 14 it ends iii) Any team manager openings need to be filled – All spots filled, some managers still need to get registered in SI Play iv) VDP consolidated in SI Play and Team Snap updated 6) Registrar
i) No Pay No Play Deadline – April 15 ii) Base Team Fee Holdouts – 80 as of mid-Feb (assign board member contact lists) iii) Unpaid & Unassigned Summer Registrations iv) Team (March 6) & Player (May 1??) Affinity registration deadlines with MYSA v) Feb 17 State Cup registration deadline – U17 & U18 boys vi) Feb 20 Interclub transfer deadline vii) May 1 Intraclub transfer deadline and Play begins viii) June 16 New Player deadline 7) Fields/Indoor Space Director i) March 15 schedule released for fields and April 14 schedules locked ii) Mar/Apr team training schedule iii) Special Use dates – Academy Match date (AVIT), June 12-16 Footholde camp – city requires the entity taking registrations to reserve the fields for liability purposes. iv) Reach out to Jeff Gintz for any VAA community soccer needs v) Ref clinics – Mar 18 (recert) & Apr 22 (entry level) 8) DOC & Academy Director i) Session 2 Dome update ii) GU12 coach & Play level – Anna Edgren iii) BU11 coach & play level – iv) BU13C3 coach – Johnathan Slotten & Tarek Ahmed v) Boys VDP coach – Tom Noonan vi) April 17/18 & 24/25 ODP Tryouts for 2000, 2001, 2002 in Maple Grove vii) Status update on coach contracts 9) Technical & Equipment Coordinator i) What equipment needed for purchase in 2017 ii) Contact teams to confirm First Aid kits 10) AVIT Tournament Director i) 2016 Sponsorship collections – Walmart $500 and Hirschfields $375 ii) 2017 Sponsors iii) Email blasts to solicit registrations – club DOCs/Presidents & VUSC teams iv) Bracket committee meeting date 11) Volunteer Coordinator Report i) Begin to post AVIT shifts ii) Process for collecting buyout money 12) Recruiting/Marketing Director i) Draft email of targeted roster holes & VDP to send thru VAA and EVAA ii) AV Midwinterfest Recap unfortunate early timing (8a-10am) made turnout low iii) Caribou event – we have 6 lbs of coffee and $30 g.c to use iv) Healthy Parks / Healthy People – quarterly for VAA & EVAA 3) BVU Business 1) Review draft of leadership structure 2) Feb 23 5:30pm at Chianti Grill, Burnsville – board member social 3) Select crest, logo, and colors 4) First BVU Meeting 5) Enter into technology contract – likely Engine, possibly Dick’s/Affinity 6) Commit to Rosemount Dome and indoor contracts 7) Town Hall Q&A meetings – 3/13 AV and 3/14 Burnsville (7pm)
8) 9) 10) 11) 12)
Register with MYSA prior to 4/1/17 Secure fields via special permit for tryouts (7/26-28 camp & 7/30-8/6 tryouts) Create 2017/18 budget – estimate 450 summer and 180 fall players Solicit BVU sponsors – AV Ford, TC Ortho Create Policies – scholarship, play ups, volunteer, etc.
Next Board Meeting: SUNDAY, March19 at 6pm at VAA Fieldhouse
Directors: A McIntosh, D Cobb, R Foltyniewicz, S Kaster, S Gonzalo, K McDevitt, W Schumacher, M Berg, S Wimberly, K Gilbert, J DeRosier, J Dahlin, and K Dia Absent: Coordinators P Moran, M Melton S. Wenzel, R White S Nickelson VUSC Business 1) President’s Report 1) Another year of change. Be leaders/advocates through the change. 2) Demosphere is cancelled – owed portion of 2016 AVIT fees 3) Feb 25 Sanneh Foundation Gala – VUSC sponsoring a table of 10 4) Continue to work w VAA & accountant to formalize the transition from VUSC to BVU 2) Director Reports 1) Treasurer i) Financial Report – REVIEW AND APPROVE January financials (approved) ii) NGIN now billing annually, will watch that monthly payments stop getting pulled from acct iii) Prepare for process of transferring funds to BVU bank account late in season 2) Boys & Girls Directors i) Identify potential problems from Base Team Fee holdouts – assigned board members to specific teams contact lists ii) Team by Team review of play levels iii) Feb 20 Interclub transfer deadline iv) May 1 Intraclub transfer deadline and play begins v) Referral Fee Credit - $50 for U13 boys vi) GU16 & GU18 status vii) Notify GU12 & BU11 & BU13 of new coaches 3) Vice President i) Player ID and Team formation post mortem from K Bigalke ii) Mine Survey Monkey feedback for useful comments 4) Uniform Director i) Feb 20 final Try On session – late Feb final “Lotto” order placed ii) Compile list for uniform credits – transfer to BVU iii) January 2017 minutes – REVIEW AND APPROVE Will be emailed out 5) Manager & Website/Communication i) Determine policy for reimbursing Team Fees with portion of Registration fee when player doesn’t play but has already paid Registration fee (What portion available to apply?) ii) March 31 game rescheduling begins & Apr 14 it ends iii) Any team manager openings need to be filled – All spots filled, some managers still need to get registered in SI Play iv) VDP consolidated in SI Play and Team Snap updated 6) Registrar
i) No Pay No Play Deadline – April 15 ii) Base Team Fee Holdouts – 80 as of mid-Feb (assign board member contact lists) iii) Unpaid & Unassigned Summer Registrations iv) Team (March 6) & Player (May 1??) Affinity registration deadlines with MYSA v) Feb 17 State Cup registration deadline – U17 & U18 boys vi) Feb 20 Interclub transfer deadline vii) May 1 Intraclub transfer deadline and Play begins viii) June 16 New Player deadline 7) Fields/Indoor Space Director i) March 15 schedule released for fields and April 14 schedules locked ii) Mar/Apr team training schedule iii) Special Use dates – Academy Match date (AVIT), June 12-16 Footholde camp – city requires the entity taking registrations to reserve the fields for liability purposes. iv) Reach out to Jeff Gintz for any VAA community soccer needs v) Ref clinics – Mar 18 (recert) & Apr 22 (entry level) 8) DOC & Academy Director i) Session 2 Dome update ii) GU12 coach & Play level – Anna Edgren iii) BU11 coach & play level – iv) BU13C3 coach – Johnathan Slotten & Tarek Ahmed v) Boys VDP coach – Tom Noonan vi) April 17/18 & 24/25 ODP Tryouts for 2000, 2001, 2002 in Maple Grove vii) Status update on coach contracts 9) Technical & Equipment Coordinator i) What equipment needed for purchase in 2017 ii) Contact teams to confirm First Aid kits 10) AVIT Tournament Director i) 2016 Sponsorship collections – Walmart $500 and Hirschfields $375 ii) 2017 Sponsors iii) Email blasts to solicit registrations – club DOCs/Presidents & VUSC teams iv) Bracket committee meeting date 11) Volunteer Coordinator Report i) Begin to post AVIT shifts ii) Process for collecting buyout money 12) Recruiting/Marketing Director i) Draft email of targeted roster holes & VDP to send thru VAA and EVAA ii) AV Midwinterfest Recap unfortunate early timing (8a-10am) made turnout low iii) Caribou event – we have 6 lbs of coffee and $30 g.c to use iv) Healthy Parks / Healthy People – quarterly for VAA & EVAA 3) BVU Business 1) Review draft of leadership structure 2) Feb 23 5:30pm at Chianti Grill, Burnsville – board member social 3) Select crest, logo, and colors 4) First BVU Meeting 5) Enter into technology contract – likely Engine, possibly Dick’s/Affinity 6) Commit to Rosemount Dome and indoor contracts 7) Town Hall Q&A meetings – 3/13 AV and 3/14 Burnsville (7pm)
8) 9) 10) 11) 12)
Register with MYSA prior to 4/1/17 Secure fields via special permit for tryouts (7/26-28 camp & 7/30-8/6 tryouts) Create 2017/18 budget – estimate 450 summer and 180 fall players Solicit BVU sponsors – AV Ford, TC Ortho Create Policies – scholarship, play ups, volunteer, etc.
Next Board Meeting: SUNDAY, March19 at 6pm at VAA Fieldhouse
