WHEREABOUTS SUBMISSION
HOW TO COMPLETE THE IRTP WHEREABOUTS UPDATE FORM At the time you originally submitted your quarterly whereabouts information to the ICC, you may not have known exactly what your movements were going to be for each day during the quarter or, alternatively, your plans may have changed. In these circumstances, you are required to update your whereabouts information with the ICC. This document provides instructions to those players selected in the ICC’s International Registered Testing Pool (“IRTP”) on how to update and/or amend quarterly whereabouts information using the ICC IRTP Whereabouts Update Form (the “Update Form”). Please note that you should only be using the Update Form to amend and/or update your whereabouts information to the ICC in the following circumstances: you do not have access to a computer and/or the internet; or you have not received training on the use of ADAMS (Anti-Doping Administration and Management System); or the online system ADAMS is not working; or you did not submit your Quarterly whereabouts submission on ADAMS. The Update Form enables you to manually submit your updated whereabouts information by completing the various sections of the form and faxing or e-mailing the form to the confidential anti-doping contacts below. Please note that you are required to update your whereabouts information each time that you become aware of any change to the whereabouts information that you have already submitted to the ICC. Updates to your whereabouts must be received by the ICC prior to the date and time of the whereabouts information that you are updating or changing through this form. ICC Anti-Doping Contacts Mobile - +971 50 5545891 Fax - +971 4 340 9336 (confidential) E-mail - [email protected] (confidential) When contacting the ICC for anti-doping help via SMS, fax or e-mail please include your: full name detailed phone number (country code and area code) country and city you are currently in (to calculate the time difference and call you at a reasonable hour if required) and a short note summarizing the purpose of your SMS, fax or e-mail
Page 1 of 4 How to complete the IRTP Update form -Feb 2012
HOW TO COMPLETE THE IRTP WHEREABOUTS UPDATE FORM Step-1 Download the ‘IRTP Whereabouts Update Form’ from the ICC website. Step-2 Fill in your personal details in the player information box on page 1 of the Update Form. Note: The contact details in the player information box need only be completed in case of any change to the details provided on Section 1 of the Submission form for the quarter. Step-3 Proceed to page 2 and enter the name of the Quarter that you are updating (e.g Q3-2012, Q1-2013). Step-4 To amend your previously submitted whereabouts information for any day in the relevant quarter, you must complete the blank calendar by: (a) entering the date in relation to which you are updating your whereabouts information into the first column (dd/mm/yy); (b) completing all relevant whereabouts information for the entire day(s), even where the modification/amendment only relates to one activity on that day thereby entering: a. your Overnight Accommodation (OA) address in the space provided; b. your 60 minute testing slot specifying the start time; and c. any further whereabouts information for the day by entering category codes (CO, RA, OT & TL), full addresses, start and end time in the columns provided. When updating your whereabouts, you must not use address labels (e.g. 1,7,10). You must instead; use full address details of where you will be residing overnight, competing or participating in a regular activity for each day you are updating. Please note that, upon receipt of an Update Form, the ICC will disregard all previous whereabouts information that has been submitted in relation to any day(s) which the Update Form, is seeking to amend. It is therefore essential that players complete all relevant whereabouts information for the entire day(s), even where the modification/amendment only relates to one activity on that day. You can make amendments to as many days as you like on one Update Form. Please refer to the following example where the player has updated his information for the entire day because his training start time changed from 9:30 to 14:00.
Page 2 of 4 How to complete the IRTP Update form -Feb 2012
ORIGINAL WHEREABOUTS SUBMISSION FORM DATE
ADDRESS LABEL (e.g. 1,7,10)
CATEGORY CODE
START TIME
END TIME
(24 hour clock)
(24 hour clock)
(OA,CO,RA,OT)
15 January 2012 (Sunday) 60 min time slot
1
RA
09:30
12:30
3 3
OA OA
07:00
08:00
WHEREABOUTS UPDATE FORM SUBMITTED ON 12 JANUARY 2012
Date
Address
(dd/mm/yy)
(full address)
Whereabouts Category Code
Start time (24 hr clock)
End time (24 hr clock)
(OA,CO,RA,OT)
15 January 2012 (Sunday)
Melbourne Cricket Ground, Brunton Avenue, Richmond Victoria 3002 Australia
RA
Hilton on The Park Melbourne, 192 Wellington Parade Melbourne, VIC 3002, Australia Hilton on The Park Melbourne, 192 Wellington Parade Melbourne, VIC 3002, Australia
OA
14:00
17:00
60 min time slot 07:00
08:00
Step-5 Remember to nominate your 60 minute ‘testing slot’ between 06:00-23:00 and enter an overnight accommodation for every day that you are updating whereabouts information Step 6 When you have completed filling in the calendar, check your information using the IRTP checklist on page 4 of this document. Step-7 Complete and sign the ‘Confirmation of Information’ section at the bottom of the update form. Step-8 Send the completed form to the ICC at the contact details set out on page 1 of this document or page 1 of the Update form, keeping a copy for your future reference. Remember: Updates to your whereabouts must be received by the ICC prior to the date and time of the whereabouts information that you are updating or changing through this form.
Page 3 of 4 How to complete the IRTP Update form -Feb 2012
IRTP UPDATE FORM CHECKLIST: o Overnight Accommodation (no start and end time required) o 60 minute time Slot (location and time between 06:00 and 23:00) where you will be available for testing. o Name, address and start and end time of each location (ensure you provide enough detail so that you are easily locatable) where you compete or conduct any other regular activity. o full address details for each location (do not use address labels) It is essential that you complete all relevant whereabouts information for the entire day, even where the modification/amendment only relates to one activity on that day. Remember submission of incomplete forms or failure to submit whereabouts information may result in a filing failure which may lead to an anti-doping rule violation and can result in sanctions. Contact the ICC before the due date for help or if you want ICC to check that you have completed the form correctly.
Should you require any further information or assistance with updating your quarterly whereabouts information please contact the ICC on the contact details provided on page 1 of this document.
Page 4 of 4 How to complete the IRTP Update form -Feb 2012
Page 1 of 4 How to complete the IRTP Update form -Feb 2012
HOW TO COMPLETE THE IRTP WHEREABOUTS UPDATE FORM Step-1 Download the ‘IRTP Whereabouts Update Form’ from the ICC website. Step-2 Fill in your personal details in the player information box on page 1 of the Update Form. Note: The contact details in the player information box need only be completed in case of any change to the details provided on Section 1 of the Submission form for the quarter. Step-3 Proceed to page 2 and enter the name of the Quarter that you are updating (e.g Q3-2012, Q1-2013). Step-4 To amend your previously submitted whereabouts information for any day in the relevant quarter, you must complete the blank calendar by: (a) entering the date in relation to which you are updating your whereabouts information into the first column (dd/mm/yy); (b) completing all relevant whereabouts information for the entire day(s), even where the modification/amendment only relates to one activity on that day thereby entering: a. your Overnight Accommodation (OA) address in the space provided; b. your 60 minute testing slot specifying the start time; and c. any further whereabouts information for the day by entering category codes (CO, RA, OT & TL), full addresses, start and end time in the columns provided. When updating your whereabouts, you must not use address labels (e.g. 1,7,10). You must instead; use full address details of where you will be residing overnight, competing or participating in a regular activity for each day you are updating. Please note that, upon receipt of an Update Form, the ICC will disregard all previous whereabouts information that has been submitted in relation to any day(s) which the Update Form, is seeking to amend. It is therefore essential that players complete all relevant whereabouts information for the entire day(s), even where the modification/amendment only relates to one activity on that day. You can make amendments to as many days as you like on one Update Form. Please refer to the following example where the player has updated his information for the entire day because his training start time changed from 9:30 to 14:00.
Page 2 of 4 How to complete the IRTP Update form -Feb 2012
ORIGINAL WHEREABOUTS SUBMISSION FORM DATE
ADDRESS LABEL (e.g. 1,7,10)
CATEGORY CODE
START TIME
END TIME
(24 hour clock)
(24 hour clock)
(OA,CO,RA,OT)
15 January 2012 (Sunday) 60 min time slot
1
RA
09:30
12:30
3 3
OA OA
07:00
08:00
WHEREABOUTS UPDATE FORM SUBMITTED ON 12 JANUARY 2012
Date
Address
(dd/mm/yy)
(full address)
Whereabouts Category Code
Start time (24 hr clock)
End time (24 hr clock)
(OA,CO,RA,OT)
15 January 2012 (Sunday)
Melbourne Cricket Ground, Brunton Avenue, Richmond Victoria 3002 Australia
RA
Hilton on The Park Melbourne, 192 Wellington Parade Melbourne, VIC 3002, Australia Hilton on The Park Melbourne, 192 Wellington Parade Melbourne, VIC 3002, Australia
OA
14:00
17:00
60 min time slot 07:00
08:00
Step-5 Remember to nominate your 60 minute ‘testing slot’ between 06:00-23:00 and enter an overnight accommodation for every day that you are updating whereabouts information Step 6 When you have completed filling in the calendar, check your information using the IRTP checklist on page 4 of this document. Step-7 Complete and sign the ‘Confirmation of Information’ section at the bottom of the update form. Step-8 Send the completed form to the ICC at the contact details set out on page 1 of this document or page 1 of the Update form, keeping a copy for your future reference. Remember: Updates to your whereabouts must be received by the ICC prior to the date and time of the whereabouts information that you are updating or changing through this form.
Page 3 of 4 How to complete the IRTP Update form -Feb 2012
IRTP UPDATE FORM CHECKLIST: o Overnight Accommodation (no start and end time required) o 60 minute time Slot (location and time between 06:00 and 23:00) where you will be available for testing. o Name, address and start and end time of each location (ensure you provide enough detail so that you are easily locatable) where you compete or conduct any other regular activity. o full address details for each location (do not use address labels) It is essential that you complete all relevant whereabouts information for the entire day, even where the modification/amendment only relates to one activity on that day. Remember submission of incomplete forms or failure to submit whereabouts information may result in a filing failure which may lead to an anti-doping rule violation and can result in sanctions. Contact the ICC before the due date for help or if you want ICC to check that you have completed the form correctly.
Should you require any further information or assistance with updating your quarterly whereabouts information please contact the ICC on the contact details provided on page 1 of this document.
Page 4 of 4 How to complete the IRTP Update form -Feb 2012
