Evangeline Parish Schools
Evangeline Parish Schools Toni Hamlin, Superintendent
“Our Children, Our Schools, Our Future”
1123 Te Mamou Road, Ville Platte, LA 70586 Tel: 337-363-6651/ Fax: 337-363-8086 Website: www.epsb.com
Notice Posted: MONDAY, DECEMBER 12, 2016, at 1:00 P.M. NOTICE OF PUBLIC MEETING A public meeting will be held as follows: DATE OF NOTICE:
DECEMBER 12, 2016
DATE OF MEETING:
DECEMBER 14, 2016
TIME:
6:00 P.M.
PLACE OF MEETING:
EVANGELINE PARISH MEDIA CENTER 607 HARVEY LEBAS DRIVE VILLE PLATTE, LA 70586
AGENDA: CALL TO ORDER ROLL CALL
1.
PERMISSION TO APPROVE MINUTES OF PREVIOUS MEETING DATED NOVEMBER 16, 2016 (REQUESTED BY SUPERINTENDENT TONI HAMLIN) Consider a motion to approve minutes of previous meeting dated November 16, 2016; recommended by Superintendent Toni Hamlin.
2.
POLICY COMMITTEE MEETING DATED NOVEMBER 16, 2016 A. PERMISSION TO APPROVE MINUTES OF POLICY COMMITTEE MEETING DATED NOVEMBER 16, 2016 (REQUESTED BY SUPERINTENDENT TONI HAMLIN) Consider a motion to approve minutes of Policy Committee Meeting dated November 16, 2016; recommended by Superintendent Toni Hamlin. B. PERMISSION TO APPROVE ACTION OF POLICY COMMITTEE MEETING DATED NOVEMER 16, 2016 (REQUESTED BY SUPERINTENDENT TONI HAMLIN) Consider a motion to approve action taken at Policy Committee dated November 16, 2016; recommended by Superintendent Toni Hamlin.
3.
PERMISSION TO APPROVE MINUTES OF SPECIAL BOARD MEETING DATED DECEMBER 5, 2016 (REQUESTED BY SUPERINTENDENT TONI HAMLIN) Consider a motion to approve minutes of special board meeting dated December 5, 2016; recommended by Superintendent Toni Hamlin.
4.
CONSIDERATION OF CONTRACT FOR SUPERINTENDENT-ELECT DARWAN LAZARD (REQUESTED BY PRESIDENT WAYNE DARDEAU; PRESENTED BY SPECIAL COUNSEL BOB HAMMONDS) Consider a motion to approve contract as presented.
5.
ELECTION OF OFFICERS (PRESENTED BY BOARD PRESIDENT WAYNE DARDEAU) A. BOARD PRESIDENT B. VICE PRESIDENT C. EXECUTIVE COMMITTEE
6.
EPSB SALES TAX COMPARISON CHART FOR JULY 2016 – NOVEMBER 2016 (PRESENTED BY CFO AMY LAFLEUR)
MONTH
JULY AUGUST SEPTEMBER OCTOBER EXCESS NOVEMBER YTD TOTAL
2016-2017 MONTHLY BUDGET $ 595,833.33 $ 595,833.33 $ 595,833.33 $ 595,833.33 $ 595,833.33 $2,979,166.67
EVANGELINE PARISH SCHOOL BOARD SALES TAX COMPARISON PERCENT OF 2016-2017 2015-2016 BUDGET ACTUAL ACTUAL 114.06% 89.21% 103.09% 104.37% 0.0% 102.79% 103.13%
$ 679,609.04 $ 531,538.29 $ 614,230.15 $ 621,857.71 $ 12,754.22 $ 612,464.69 $3,072,454.10
$ 654,853.99 $ 586,966.80 $ 588,510.05 $ 692,364.68 $ 19,659.17 $ 567,386.58 $3,109,741.27
FY 2016 TO 2015 VARIANACE $ 24,755.05 $ (55,428.51) $ 25,720.10 $ (70,506.97) $ ( 6,904.95) $ 45,078.11 $ (37,287.17))
Information. 7.
PERMISSION TO USE SCHOOL FACILITIES FOR EPYB (EVANGELINE PARISH YOUTH BASKETBALL) AND LIL DRIBBLERS (BASILE) PROGRAM FOR SCHOOL YEAR 2016-2017 (PRESENTED BY ASSISTANT SUPERINTENDENT DARWAN LAZARD) Consider a motion to approve use of school facilities for EPYB and Lil Dribblers as requested; recommended by Superintendent Toni Hamlin.
8.
CHANGE IN ADVERTISEMENT DATES AND BID OPENING DATES FOR W.W. STEWART ELEMENTARY MULTIPURPOSE BUILDING AND BASILE HIGH SCHOOL IMPROVEMENTS A. W.W. STEWART ELEMENTARY SCHOOL MULTIPURPOSE BUILDING ADVERTISEMENT DATES OF 12/22/2016, 12/29/2016, AND 1/5/2017, WITH A BID OPENING DATE OF JANUARY 26, 2017 Consider a motion to revise advertisement and bid opening dates for W.W. Stewart Elementary School Multipurpose Building; recommended by Superintendent Toni Hamlin B. BASILE HIGH SCHOOL IMPROVEMENTS ADVERTISEMENT DATES OF 1/12/2017, 1/19/17, AND 1/26/17, WITH A BID OPENING DATE OF FEBRUARY 14, 2017 Consider a motion to revise advertisement and bid opening dates for Basile High School Improvements
9.
MAINTENANCE PROJECTS REPORT FOR NOVEMBER 1, 2016 – NOVEMBER 30, 2016 (PRESENTED BY ASSISTANT SUPERINTENDENT DARWAN LAZARD) Information.
10.
PERMISSION TO APPROVE LOW BID ON BASILE HIGH SCHOOL HVAC UNITS USING BASILE BOND MONIES (REQUESTED BY ASSISTANT SUPERINTENDENT DARWAN LAZARD) BASILE HIGH SCHOOL HVAC UNITS NAME OF VENDOR BID PRICE MAY’S HEATING AND COOLING $64,296.00 PLUS $1,200.00 OPTION TOTAL $65,496.00 SMITH AIR CONDITIONING, INC. $76,197.00 Consider a motion to accept low bid from May’s Heating & Cooling in the amount of $65,496.00 for Basile High School HVAC units using Basile bond monies; recommended by Superintendent Toni Hamlin.
11.
PERMISSION TO APPROVE LOW PRICE QUOTE USING BASILE BOND FUND FOR REMOVAL OF ASBESTOS IN BASILE HIGH SCHOOL BUILDING “B” (REQUESTED BY ASSISTANT SUPERINTENDENT DARWAN LAZARD) ASBESTOS REMOVAL OF BHS BUILDING “B” NAME OF VENDOR PRICE QUOTE AES ENVIRONMENTAL SERVICES $31,700.00 GATOR ENVIRONMENTAL & RENTAL, INC. $39,705.00 BRAND ENERGY SOLUTIONS, LLC $44,250.00 Consider a motion to accept low bid from AES Environmental Services in the amount of $31,700.00 for removal of asbestos in Basile High School Building “B” using Basile bond monies; recommended by Superintendent Toni Hamlin.
12.
PERMISSION TO APPROVE PAYMENT TO AND MEMORANDUM OF UNDERSTANDING WITH LDOE FOR A.C.T. & A.C.T. WORKKEYS (PRESENTED BY TED SOILEAU, TESTING SUPERVISOR) Consider a motion to approve payment and MOU as recommended by Superintendent Toni Hamlin
13.
PERMISSION TO RATIFY/APPROVE THE FOLLOWING REQUISITIONS: A. RATIFICATION OF #1 FUND-RAISING REQUISITION -- $18,816.00 FOR W.W. STEWART ELEMENTARY SCHOOL FUND-RAISER USING SCHOOL FUNDS (REQUESTED BY ACTING PRINCIPAL DANIELLE YOUNG) B. RATIFICATION OF RIVER STAR FARMS -- $5,297.80 FOR BASILE HIGH SCHOOL FUND-RAISER USING SCHOOL FUNDS (REQUESTED BY PRINCIPAL ANTHONY BERTRAND) C. RATIFICATION OF SOUTHERN HERITAGE -- $14,179.95 FOR MAMOU HIGH SCHOOL FUND-RAISER USING SCHOOL FUNDS (REQUESTED BY PRINCIPAL LIZ CHATELAIN) D. RATIFICATION OF FARMER’S GAS REQUISITION -- $7.275.51 FOR BAYOU CHICOT AND PINE PRAIRIE FUEL USING GENERAL FUND (REQUESTED BY TRANSPORTATION/CAREER/TECHNICAL SUPERVISOR TED SOILEAU E. RATIFICATION OF SHELL FLEET – $8,862.52 FOR REGULAR EDUCATION BUS AND MAINTENANCE DEPARTMENT FUEL USING GENERAL FUND (REQUESTED BY TRANSPORTATION/CAREER/TECHNICAL SUPERVISOR TED SOILEAU) F. BELL’S SPORTING GOODS -- $10,034.49 FOR FOOTBALL EQUIPMENT USING BASILE HIGH ATHLETIC TAX FUND (REQUESTED BY PRINCIPAL ANTHONY BERTRAND) G. #1 FUND-RAISER -- $15,039.80 FOR MAMOU ELEMENTARY SCHOOL FUNDRAISER USING SCHOOL FUNDS (REQUESTED BY PRINCIPAL TROY FONTENOT) H. #1 FUND-RAISER--$7,169.00 FOR CHATAIGNIER ELEMENTARY SCHOOL FUND-RAISER USING SCHOOL FUNDS (REQUESTED BY PRINCIPAL PEGGY EDWARDS) Consider a motion to ratify/approve requisitions as presented; recommended by Superintendent Toni Hamlin
14.
PERMISSION TO PAYMENT OF THE FOLLOWING INVOICES: A. FIRST STUDENT -- $301,799.90 FOR DECEMBER 2016 FOR LEASE, MAINTENANCE, & MANAGEMENT FOR REGULAR & LIFT BUSES, DRIVERS’ FEES AND MONITORS USING GENERAL FUND (REQUESTED BY SUPERVISOR TED SOILEAU) B. YEAGER WATSON & ASSOCIATES, INC. -- $8,900.00 FOR SERVICES RENDERED FOR THE PROJECT AT W.W. STEWART ELEMENTARY SCHOOL CAMPUS USING BASILE BOND FOR FUNDS USING BASILE BOND FUND(REQUESTED BY PRINCIPAL CHRISTINE BACON) C. YEAGER WATSON & ASSOCIATES, INC. -- $5,480.00 FOR SERVICES RENDERED FOR THE PROJECT AT W.W. STEWART ELEMENTARY SCHOOL CAMPUS USING BASILE BOND FOR FUNDS (REQUESTED BY PRINCIPAL CHRISTINE BACON) D. KOLDER, CHAMPAGNE, SLAVEN & COMPANY LLC - $14,000.00 FOR FINAL BILLING ON AUDIT FOR FISCAL YEAR ENDING JUNE 30, 2016, USING GENERAL FUND (REQUESTED BY CFO AMY LAFLEUR Consider a motion to approve payment of invoices as presented; recommended by Superintendent Toni Hamlin
15.
PERSONNEL MATTERS (PRESENTED BY SUPERINTENDENT TONI HAMLIN) A. PERSONNEL CHANGES/RESIGNATIONS; RETIREMENTS; REASSIGNMENTS; TERMINATIONS B. REAPPOINTMENT/APPOINTMENT OF SUPPORT PERSONNEL C. LEAVE REQUESTS Information as requested and presented by Superintendent Toni Hamlin or designee.
16.
PRESENTATION OF PLAQUE TO OUTGOING SUPERINTENDENT TONI HAMLIN (REQUESTED BY PRESIDENT WAYNE DARDEAU)
17.
SUPERINTENDENT’S COMMENTS (PRESENTED BY SUPERINTENDENT TONI HAMLIN) Information.
ADJOURNMENT
BY ORDER OF PRESIDENT WAYNE DARDEAU
________________________________ SECRETARY-TREASURER TONI HAMLIN Distribution Board Members Parish Schools Board Attorneys News Media
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Mrs. Sandra Vidrine at 337-363-6653.
“Our Children, Our Schools, Our Future”
1123 Te Mamou Road, Ville Platte, LA 70586 Tel: 337-363-6651/ Fax: 337-363-8086 Website: www.epsb.com
Notice Posted: MONDAY, DECEMBER 12, 2016, at 1:00 P.M. NOTICE OF PUBLIC MEETING A public meeting will be held as follows: DATE OF NOTICE:
DECEMBER 12, 2016
DATE OF MEETING:
DECEMBER 14, 2016
TIME:
6:00 P.M.
PLACE OF MEETING:
EVANGELINE PARISH MEDIA CENTER 607 HARVEY LEBAS DRIVE VILLE PLATTE, LA 70586
AGENDA: CALL TO ORDER ROLL CALL
1.
PERMISSION TO APPROVE MINUTES OF PREVIOUS MEETING DATED NOVEMBER 16, 2016 (REQUESTED BY SUPERINTENDENT TONI HAMLIN) Consider a motion to approve minutes of previous meeting dated November 16, 2016; recommended by Superintendent Toni Hamlin.
2.
POLICY COMMITTEE MEETING DATED NOVEMBER 16, 2016 A. PERMISSION TO APPROVE MINUTES OF POLICY COMMITTEE MEETING DATED NOVEMBER 16, 2016 (REQUESTED BY SUPERINTENDENT TONI HAMLIN) Consider a motion to approve minutes of Policy Committee Meeting dated November 16, 2016; recommended by Superintendent Toni Hamlin. B. PERMISSION TO APPROVE ACTION OF POLICY COMMITTEE MEETING DATED NOVEMER 16, 2016 (REQUESTED BY SUPERINTENDENT TONI HAMLIN) Consider a motion to approve action taken at Policy Committee dated November 16, 2016; recommended by Superintendent Toni Hamlin.
3.
PERMISSION TO APPROVE MINUTES OF SPECIAL BOARD MEETING DATED DECEMBER 5, 2016 (REQUESTED BY SUPERINTENDENT TONI HAMLIN) Consider a motion to approve minutes of special board meeting dated December 5, 2016; recommended by Superintendent Toni Hamlin.
4.
CONSIDERATION OF CONTRACT FOR SUPERINTENDENT-ELECT DARWAN LAZARD (REQUESTED BY PRESIDENT WAYNE DARDEAU; PRESENTED BY SPECIAL COUNSEL BOB HAMMONDS) Consider a motion to approve contract as presented.
5.
ELECTION OF OFFICERS (PRESENTED BY BOARD PRESIDENT WAYNE DARDEAU) A. BOARD PRESIDENT B. VICE PRESIDENT C. EXECUTIVE COMMITTEE
6.
EPSB SALES TAX COMPARISON CHART FOR JULY 2016 – NOVEMBER 2016 (PRESENTED BY CFO AMY LAFLEUR)
MONTH
JULY AUGUST SEPTEMBER OCTOBER EXCESS NOVEMBER YTD TOTAL
2016-2017 MONTHLY BUDGET $ 595,833.33 $ 595,833.33 $ 595,833.33 $ 595,833.33 $ 595,833.33 $2,979,166.67
EVANGELINE PARISH SCHOOL BOARD SALES TAX COMPARISON PERCENT OF 2016-2017 2015-2016 BUDGET ACTUAL ACTUAL 114.06% 89.21% 103.09% 104.37% 0.0% 102.79% 103.13%
$ 679,609.04 $ 531,538.29 $ 614,230.15 $ 621,857.71 $ 12,754.22 $ 612,464.69 $3,072,454.10
$ 654,853.99 $ 586,966.80 $ 588,510.05 $ 692,364.68 $ 19,659.17 $ 567,386.58 $3,109,741.27
FY 2016 TO 2015 VARIANACE $ 24,755.05 $ (55,428.51) $ 25,720.10 $ (70,506.97) $ ( 6,904.95) $ 45,078.11 $ (37,287.17))
Information. 7.
PERMISSION TO USE SCHOOL FACILITIES FOR EPYB (EVANGELINE PARISH YOUTH BASKETBALL) AND LIL DRIBBLERS (BASILE) PROGRAM FOR SCHOOL YEAR 2016-2017 (PRESENTED BY ASSISTANT SUPERINTENDENT DARWAN LAZARD) Consider a motion to approve use of school facilities for EPYB and Lil Dribblers as requested; recommended by Superintendent Toni Hamlin.
8.
CHANGE IN ADVERTISEMENT DATES AND BID OPENING DATES FOR W.W. STEWART ELEMENTARY MULTIPURPOSE BUILDING AND BASILE HIGH SCHOOL IMPROVEMENTS A. W.W. STEWART ELEMENTARY SCHOOL MULTIPURPOSE BUILDING ADVERTISEMENT DATES OF 12/22/2016, 12/29/2016, AND 1/5/2017, WITH A BID OPENING DATE OF JANUARY 26, 2017 Consider a motion to revise advertisement and bid opening dates for W.W. Stewart Elementary School Multipurpose Building; recommended by Superintendent Toni Hamlin B. BASILE HIGH SCHOOL IMPROVEMENTS ADVERTISEMENT DATES OF 1/12/2017, 1/19/17, AND 1/26/17, WITH A BID OPENING DATE OF FEBRUARY 14, 2017 Consider a motion to revise advertisement and bid opening dates for Basile High School Improvements
9.
MAINTENANCE PROJECTS REPORT FOR NOVEMBER 1, 2016 – NOVEMBER 30, 2016 (PRESENTED BY ASSISTANT SUPERINTENDENT DARWAN LAZARD) Information.
10.
PERMISSION TO APPROVE LOW BID ON BASILE HIGH SCHOOL HVAC UNITS USING BASILE BOND MONIES (REQUESTED BY ASSISTANT SUPERINTENDENT DARWAN LAZARD) BASILE HIGH SCHOOL HVAC UNITS NAME OF VENDOR BID PRICE MAY’S HEATING AND COOLING $64,296.00 PLUS $1,200.00 OPTION TOTAL $65,496.00 SMITH AIR CONDITIONING, INC. $76,197.00 Consider a motion to accept low bid from May’s Heating & Cooling in the amount of $65,496.00 for Basile High School HVAC units using Basile bond monies; recommended by Superintendent Toni Hamlin.
11.
PERMISSION TO APPROVE LOW PRICE QUOTE USING BASILE BOND FUND FOR REMOVAL OF ASBESTOS IN BASILE HIGH SCHOOL BUILDING “B” (REQUESTED BY ASSISTANT SUPERINTENDENT DARWAN LAZARD) ASBESTOS REMOVAL OF BHS BUILDING “B” NAME OF VENDOR PRICE QUOTE AES ENVIRONMENTAL SERVICES $31,700.00 GATOR ENVIRONMENTAL & RENTAL, INC. $39,705.00 BRAND ENERGY SOLUTIONS, LLC $44,250.00 Consider a motion to accept low bid from AES Environmental Services in the amount of $31,700.00 for removal of asbestos in Basile High School Building “B” using Basile bond monies; recommended by Superintendent Toni Hamlin.
12.
PERMISSION TO APPROVE PAYMENT TO AND MEMORANDUM OF UNDERSTANDING WITH LDOE FOR A.C.T. & A.C.T. WORKKEYS (PRESENTED BY TED SOILEAU, TESTING SUPERVISOR) Consider a motion to approve payment and MOU as recommended by Superintendent Toni Hamlin
13.
PERMISSION TO RATIFY/APPROVE THE FOLLOWING REQUISITIONS: A. RATIFICATION OF #1 FUND-RAISING REQUISITION -- $18,816.00 FOR W.W. STEWART ELEMENTARY SCHOOL FUND-RAISER USING SCHOOL FUNDS (REQUESTED BY ACTING PRINCIPAL DANIELLE YOUNG) B. RATIFICATION OF RIVER STAR FARMS -- $5,297.80 FOR BASILE HIGH SCHOOL FUND-RAISER USING SCHOOL FUNDS (REQUESTED BY PRINCIPAL ANTHONY BERTRAND) C. RATIFICATION OF SOUTHERN HERITAGE -- $14,179.95 FOR MAMOU HIGH SCHOOL FUND-RAISER USING SCHOOL FUNDS (REQUESTED BY PRINCIPAL LIZ CHATELAIN) D. RATIFICATION OF FARMER’S GAS REQUISITION -- $7.275.51 FOR BAYOU CHICOT AND PINE PRAIRIE FUEL USING GENERAL FUND (REQUESTED BY TRANSPORTATION/CAREER/TECHNICAL SUPERVISOR TED SOILEAU E. RATIFICATION OF SHELL FLEET – $8,862.52 FOR REGULAR EDUCATION BUS AND MAINTENANCE DEPARTMENT FUEL USING GENERAL FUND (REQUESTED BY TRANSPORTATION/CAREER/TECHNICAL SUPERVISOR TED SOILEAU) F. BELL’S SPORTING GOODS -- $10,034.49 FOR FOOTBALL EQUIPMENT USING BASILE HIGH ATHLETIC TAX FUND (REQUESTED BY PRINCIPAL ANTHONY BERTRAND) G. #1 FUND-RAISER -- $15,039.80 FOR MAMOU ELEMENTARY SCHOOL FUNDRAISER USING SCHOOL FUNDS (REQUESTED BY PRINCIPAL TROY FONTENOT) H. #1 FUND-RAISER--$7,169.00 FOR CHATAIGNIER ELEMENTARY SCHOOL FUND-RAISER USING SCHOOL FUNDS (REQUESTED BY PRINCIPAL PEGGY EDWARDS) Consider a motion to ratify/approve requisitions as presented; recommended by Superintendent Toni Hamlin
14.
PERMISSION TO PAYMENT OF THE FOLLOWING INVOICES: A. FIRST STUDENT -- $301,799.90 FOR DECEMBER 2016 FOR LEASE, MAINTENANCE, & MANAGEMENT FOR REGULAR & LIFT BUSES, DRIVERS’ FEES AND MONITORS USING GENERAL FUND (REQUESTED BY SUPERVISOR TED SOILEAU) B. YEAGER WATSON & ASSOCIATES, INC. -- $8,900.00 FOR SERVICES RENDERED FOR THE PROJECT AT W.W. STEWART ELEMENTARY SCHOOL CAMPUS USING BASILE BOND FOR FUNDS USING BASILE BOND FUND(REQUESTED BY PRINCIPAL CHRISTINE BACON) C. YEAGER WATSON & ASSOCIATES, INC. -- $5,480.00 FOR SERVICES RENDERED FOR THE PROJECT AT W.W. STEWART ELEMENTARY SCHOOL CAMPUS USING BASILE BOND FOR FUNDS (REQUESTED BY PRINCIPAL CHRISTINE BACON) D. KOLDER, CHAMPAGNE, SLAVEN & COMPANY LLC - $14,000.00 FOR FINAL BILLING ON AUDIT FOR FISCAL YEAR ENDING JUNE 30, 2016, USING GENERAL FUND (REQUESTED BY CFO AMY LAFLEUR Consider a motion to approve payment of invoices as presented; recommended by Superintendent Toni Hamlin
15.
PERSONNEL MATTERS (PRESENTED BY SUPERINTENDENT TONI HAMLIN) A. PERSONNEL CHANGES/RESIGNATIONS; RETIREMENTS; REASSIGNMENTS; TERMINATIONS B. REAPPOINTMENT/APPOINTMENT OF SUPPORT PERSONNEL C. LEAVE REQUESTS Information as requested and presented by Superintendent Toni Hamlin or designee.
16.
PRESENTATION OF PLAQUE TO OUTGOING SUPERINTENDENT TONI HAMLIN (REQUESTED BY PRESIDENT WAYNE DARDEAU)
17.
SUPERINTENDENT’S COMMENTS (PRESENTED BY SUPERINTENDENT TONI HAMLIN) Information.
ADJOURNMENT
BY ORDER OF PRESIDENT WAYNE DARDEAU
________________________________ SECRETARY-TREASURER TONI HAMLIN Distribution Board Members Parish Schools Board Attorneys News Media
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Mrs. Sandra Vidrine at 337-363-6653.
