Evangeline Parish Schools
Evangeline Parish Schools Toni Hamlin, Superintendent
“Our Children, Our Schools, Our Future”
1123 Te Mamou Road, Ville Platte, LA 70586 Tel 337-363-6651 Fax 337-363-8086 Website: www.epsb.com
Notice Posted: MONDAY, NOVEMBER 14, 2016, at 10:00 a.m. NOTICE OF PUBLIC MEETING A public meeting will be held as follows: DATE OF NOTICE:
NOVEMBER 14, 2016
DATE OF MEETING:
NOVEMBER 16, 2016
TIME:
6:00 P.M.
PLACE OF MEETING:
EVANGELINE PARISH MEDIA CENTER 607 HARVEY LEBAS DRIVE VILLE PLATTE LA 70586
AGENDA: CALL TO ORDER ROLL CALL
1.
PERMISSION TO APPROVE MINUTES OF PREVIOUS MEETING DATED NOVEMBER 2, 2016 (REQUESTED BY SUPERINTENDENT TONI HAMLIN) Consider a motion to approve minutes of previous meeting dated November 2, 2016; recommended by Superintendent Toni Hamlin.
2.
EPSB SALES TAX COMPARISON CHART FOR JULY 2016 – OCTOBER 2016 (PRESENTED BY CFO AMY LAFLEUR)
MONTH
JULY AUGUST SEPTEMBER OCTOBER EXCESS YTD TOTAL
2016-2017 MONTHLY BUDGET $ 595,833.33 $ 595,833.33 $ 595,833.33 $ 595,833.33 $2,383,333.30
EVANGELINE PARISH SCHOOL BOARD SALES TAX COMPARISON PERCENT OF 2016-2017 2015-2016 BUDGET ACTUAL ACTUAL 114.06% 89.21% 103.09% 104.37% 0.0% 103.22%
$ 679,609.04 $ 531,538.29 $ 614,230.15 $ 621,857.71 $ 12,754.22 $ 2,459,989.41
$ 654,853.99 $ 586,966.80 $ 588,510.05 $ 692,364.68 $ 19,659.17 $2,542,354.69
FY 2016 TO 2015 VARIANCE $ 24,755.05 $ (55,428.51) $ 25,720.10 $ (70,506.97) $ ( 6,904.95) $ (82,365.28)
Information. 3.
PERMISSION TO APPROVE DISTRIBUTION OF 2015-2016 EXCESS SALES TAX (PRESENTED BY CFO AMY LAFLEUR) Consider a motion to approve distribution of 2015-2016 excess sales tax as presented; recommended by Superintendent Toni Hamlin.
4.
GIVING NOTICE THAT A PUBLIC HEARING WILL BE HELD ON JANUARY 11, 2017 TO CONSIDER ADOPTING A RESOLUTION ORDERING AND CALLING ELECTIONS TO AUTHORIZE THE RENEWAL OF THE FOLLOWING TAXES: 1. BASILE DISTRICT VII MAINTENANCE (BASILE MAINTENANCE) 2. CONSOLIDATED SCHOOL DISTRICT 2 (PARISH WIDE MAINTENANCE) 3. SPECIAL PARISH TAX (GENERAL FUND) Information.
5.
PERMISSION TO ADVERTISE WWS PROJECT “JOB # 2016-04 A NEW MULTIPURPOSE BUILDING FOR W.W. STEWART ELEMENTARY” TO RECEIVE PUBLIC BIDS ON JANUARY 12, 2017 USING BOND PROCEEDS (REQUESTED BY SUPERINTENDENT TONI HAMLIN) Consider a motion to approve advertising W. W. Stewart Project “Job # 2016-04 A New Multipurpose Building for W.W. Stewart” to receive public bids on January 12, 2017 using bond proceeds; recommended by Superintendent Toni Hamlim.
6.
PERMISSION TO ADVERTISE BASILE PROJECT “JOB # 2016-03 BASILE HIGH SCHOOL IMPROVEMENTS” TO RECEIVE PUBLIC BIDS ON JANUARY 26, 2017 USING BOND PROCEEDS (REQUESTED BY SUPERINTENDENT TONI HAMLIIN) Consider a motion to approve advertising Basile Project “Job # 2016-03 Basile High School Improvements” to receive public bids on January 26, 2017 using bond proceeds; recommended by Superintendent Toni Hamlim.
7.
MAINTENANCE PROJECTS REPORT FOR OCTOBER 1, 2016 – OCTOBER 31, 2016 (PRESENTED BY ASSISTANT SUPERINTENDENT DARWAN LAZARD Information.
8.
PERMISSION TO RATIFY/APPROVE THE FOLLOWING REQUISITIONS: A. RATIFICATION OF SHELL FLEET REQUISITION -- $11.854.19 FOR REGULAR EDUCATION BUSES AND MAINTENANCE DEPARTMENT FUEL USING GENERAL FUND (REQUESTED BY SUPERVISOR TED SOILEAU) B. BERTRAND’S -- $22,638.00 (STATE CONTRACT) FOR COPY PAPER FOR SCHOOLS USING GENERAL FUND (REQUESTED BY PURCHASING DEPARTMENT)
Consider a motion to ratify/approve requisitions as presented; recommended by Superintendent Toni Hamlin 9.
PERMISSION TO APPROVE PAYMENT OF THE FOLLOWING INVOICES: A. LOUISIANA SCHOOL EMPLOYEES’ RETIREMENT SYSTEM (LSERS) -$39,803.33 FOR PRIVATIZATION BILL FOR AN ADDITIONAL RETIRED BUS DRIVER USING GENERAL FUND (REQUESTED BY CFO AMY LAFLEUR)
B. KOLDER, CHAMPAGNE, SLAVEN COMPANY, LLC -- $39,500.00 FOR PROGRESS BILLING ON AUDIT OF FISCAL YEAR ENDING 6/30/2016 USING GENERAL FUND (REQUESTED BY CFO AMY LAFLEUR) C. LSUE -- $30,154.40 FOR DUAL ENROLLMENT CLASSES USING SUPPLEMENTAL COURSE ALLOCATION FUNDING FROM LDOE (REQUESTED BY SECONDARY/PERSONNEL SUPERVISOR MICHAEL LOMBAS) D. SOUTH LOUISIANA COMMUNITY COLLEGE -- $2,870.00 FOR DUAL ENROLLMENT CLASSES USING SUPPLEMENTAL COURSE ALLOCATION FUNDING FROM LDOE (REQUESTED BY SECONDARY/PERSONNEL SUPERVISOR MICHAEL LOMBAS) E. FIRST STUDENT -- $360,802.17 FOR OCTOBER 2016 TRANSPORTATION SERVICES USING GENERAL FUND (REQUESTED BY TRANSPORTATION SUPERVISOR TED SOILEAU) F. FIRST STUDENT -- $5,338.20 FOR OCTOBER 2016 EXTRACURRICULAR TRIPS USING GENERAL FUND (TO BE REIMBURSED WITH SCHOOL FUNDS) (REQUESTED BY TRANSPORTATION SUPERVISOR TED SOILEAU) G. ACT WORKKEYS -- $6,860.00 FOR ONE YEAR RENEWAL OF LICENSES FOR BHS, ECS, MHS, PPHS AND VPHS FOR 2017 USING GENERAL FUND (REQUESTED BY CAREER/TECHNICAL SUPERVISOR TED SOILEAU) Consider a motion to ratify/approve payment of invoices as presented; recommended by Superintendent Toni Hamlin 10.
PERSONNEL MATTERS (PRESENTED BY SUPERINTENDENT TONI HAMLIN) A. REAPPOINTMENT/APPOINTMENT OF PROFESSIONAL PERSONNEL B. REAPPOINTMENT/APPOINTMENT OF SUPPORT PERSONNEL Information as requested and presented by Superintendent Toni Hamlin or designee.
11.
SUPERINTENDENT TONI HAMLIN’S COMMENTS (PRESENTED BY SUPERINTENDENT TONI HAMLIN) Information.
ADJOURNMENT
BY ORDER OF PRESIDENT WAYNE DARDEAU
________________________________ SECRETARY-TREASURER TONI HAMLIN Distribution Board Members Parish Schools Board Attorneys News Media
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Mrs. Sandra Vidrine at 337-363-6653.
“Our Children, Our Schools, Our Future”
1123 Te Mamou Road, Ville Platte, LA 70586 Tel 337-363-6651 Fax 337-363-8086 Website: www.epsb.com
Notice Posted: MONDAY, NOVEMBER 14, 2016, at 10:00 a.m. NOTICE OF PUBLIC MEETING A public meeting will be held as follows: DATE OF NOTICE:
NOVEMBER 14, 2016
DATE OF MEETING:
NOVEMBER 16, 2016
TIME:
6:00 P.M.
PLACE OF MEETING:
EVANGELINE PARISH MEDIA CENTER 607 HARVEY LEBAS DRIVE VILLE PLATTE LA 70586
AGENDA: CALL TO ORDER ROLL CALL
1.
PERMISSION TO APPROVE MINUTES OF PREVIOUS MEETING DATED NOVEMBER 2, 2016 (REQUESTED BY SUPERINTENDENT TONI HAMLIN) Consider a motion to approve minutes of previous meeting dated November 2, 2016; recommended by Superintendent Toni Hamlin.
2.
EPSB SALES TAX COMPARISON CHART FOR JULY 2016 – OCTOBER 2016 (PRESENTED BY CFO AMY LAFLEUR)
MONTH
JULY AUGUST SEPTEMBER OCTOBER EXCESS YTD TOTAL
2016-2017 MONTHLY BUDGET $ 595,833.33 $ 595,833.33 $ 595,833.33 $ 595,833.33 $2,383,333.30
EVANGELINE PARISH SCHOOL BOARD SALES TAX COMPARISON PERCENT OF 2016-2017 2015-2016 BUDGET ACTUAL ACTUAL 114.06% 89.21% 103.09% 104.37% 0.0% 103.22%
$ 679,609.04 $ 531,538.29 $ 614,230.15 $ 621,857.71 $ 12,754.22 $ 2,459,989.41
$ 654,853.99 $ 586,966.80 $ 588,510.05 $ 692,364.68 $ 19,659.17 $2,542,354.69
FY 2016 TO 2015 VARIANCE $ 24,755.05 $ (55,428.51) $ 25,720.10 $ (70,506.97) $ ( 6,904.95) $ (82,365.28)
Information. 3.
PERMISSION TO APPROVE DISTRIBUTION OF 2015-2016 EXCESS SALES TAX (PRESENTED BY CFO AMY LAFLEUR) Consider a motion to approve distribution of 2015-2016 excess sales tax as presented; recommended by Superintendent Toni Hamlin.
4.
GIVING NOTICE THAT A PUBLIC HEARING WILL BE HELD ON JANUARY 11, 2017 TO CONSIDER ADOPTING A RESOLUTION ORDERING AND CALLING ELECTIONS TO AUTHORIZE THE RENEWAL OF THE FOLLOWING TAXES: 1. BASILE DISTRICT VII MAINTENANCE (BASILE MAINTENANCE) 2. CONSOLIDATED SCHOOL DISTRICT 2 (PARISH WIDE MAINTENANCE) 3. SPECIAL PARISH TAX (GENERAL FUND) Information.
5.
PERMISSION TO ADVERTISE WWS PROJECT “JOB # 2016-04 A NEW MULTIPURPOSE BUILDING FOR W.W. STEWART ELEMENTARY” TO RECEIVE PUBLIC BIDS ON JANUARY 12, 2017 USING BOND PROCEEDS (REQUESTED BY SUPERINTENDENT TONI HAMLIN) Consider a motion to approve advertising W. W. Stewart Project “Job # 2016-04 A New Multipurpose Building for W.W. Stewart” to receive public bids on January 12, 2017 using bond proceeds; recommended by Superintendent Toni Hamlim.
6.
PERMISSION TO ADVERTISE BASILE PROJECT “JOB # 2016-03 BASILE HIGH SCHOOL IMPROVEMENTS” TO RECEIVE PUBLIC BIDS ON JANUARY 26, 2017 USING BOND PROCEEDS (REQUESTED BY SUPERINTENDENT TONI HAMLIIN) Consider a motion to approve advertising Basile Project “Job # 2016-03 Basile High School Improvements” to receive public bids on January 26, 2017 using bond proceeds; recommended by Superintendent Toni Hamlim.
7.
MAINTENANCE PROJECTS REPORT FOR OCTOBER 1, 2016 – OCTOBER 31, 2016 (PRESENTED BY ASSISTANT SUPERINTENDENT DARWAN LAZARD Information.
8.
PERMISSION TO RATIFY/APPROVE THE FOLLOWING REQUISITIONS: A. RATIFICATION OF SHELL FLEET REQUISITION -- $11.854.19 FOR REGULAR EDUCATION BUSES AND MAINTENANCE DEPARTMENT FUEL USING GENERAL FUND (REQUESTED BY SUPERVISOR TED SOILEAU) B. BERTRAND’S -- $22,638.00 (STATE CONTRACT) FOR COPY PAPER FOR SCHOOLS USING GENERAL FUND (REQUESTED BY PURCHASING DEPARTMENT)
Consider a motion to ratify/approve requisitions as presented; recommended by Superintendent Toni Hamlin 9.
PERMISSION TO APPROVE PAYMENT OF THE FOLLOWING INVOICES: A. LOUISIANA SCHOOL EMPLOYEES’ RETIREMENT SYSTEM (LSERS) -$39,803.33 FOR PRIVATIZATION BILL FOR AN ADDITIONAL RETIRED BUS DRIVER USING GENERAL FUND (REQUESTED BY CFO AMY LAFLEUR)
B. KOLDER, CHAMPAGNE, SLAVEN COMPANY, LLC -- $39,500.00 FOR PROGRESS BILLING ON AUDIT OF FISCAL YEAR ENDING 6/30/2016 USING GENERAL FUND (REQUESTED BY CFO AMY LAFLEUR) C. LSUE -- $30,154.40 FOR DUAL ENROLLMENT CLASSES USING SUPPLEMENTAL COURSE ALLOCATION FUNDING FROM LDOE (REQUESTED BY SECONDARY/PERSONNEL SUPERVISOR MICHAEL LOMBAS) D. SOUTH LOUISIANA COMMUNITY COLLEGE -- $2,870.00 FOR DUAL ENROLLMENT CLASSES USING SUPPLEMENTAL COURSE ALLOCATION FUNDING FROM LDOE (REQUESTED BY SECONDARY/PERSONNEL SUPERVISOR MICHAEL LOMBAS) E. FIRST STUDENT -- $360,802.17 FOR OCTOBER 2016 TRANSPORTATION SERVICES USING GENERAL FUND (REQUESTED BY TRANSPORTATION SUPERVISOR TED SOILEAU) F. FIRST STUDENT -- $5,338.20 FOR OCTOBER 2016 EXTRACURRICULAR TRIPS USING GENERAL FUND (TO BE REIMBURSED WITH SCHOOL FUNDS) (REQUESTED BY TRANSPORTATION SUPERVISOR TED SOILEAU) G. ACT WORKKEYS -- $6,860.00 FOR ONE YEAR RENEWAL OF LICENSES FOR BHS, ECS, MHS, PPHS AND VPHS FOR 2017 USING GENERAL FUND (REQUESTED BY CAREER/TECHNICAL SUPERVISOR TED SOILEAU) Consider a motion to ratify/approve payment of invoices as presented; recommended by Superintendent Toni Hamlin 10.
PERSONNEL MATTERS (PRESENTED BY SUPERINTENDENT TONI HAMLIN) A. REAPPOINTMENT/APPOINTMENT OF PROFESSIONAL PERSONNEL B. REAPPOINTMENT/APPOINTMENT OF SUPPORT PERSONNEL Information as requested and presented by Superintendent Toni Hamlin or designee.
11.
SUPERINTENDENT TONI HAMLIN’S COMMENTS (PRESENTED BY SUPERINTENDENT TONI HAMLIN) Information.
ADJOURNMENT
BY ORDER OF PRESIDENT WAYNE DARDEAU
________________________________ SECRETARY-TREASURER TONI HAMLIN Distribution Board Members Parish Schools Board Attorneys News Media
In accordance with the Americans with Disabilities Act, if you need special assistance, please contact Mrs. Sandra Vidrine at 337-363-6653.
