Exit Surveys: Target Year # 5
2/17/2015
Exit Surveys: Target Year # 5
February 18, 2015 PaTTAN Webinar Paula Schmitt
Pennsylvania Training and Technical Assistance Network
PaTTAN’s Mission The mission of the Pennsylvania Training and Technical Assistance Network (PaTTAN) is to support the efforts and initiatives of the Bureau of Special Education, and to build the capacity of local educational agencies to serve students who receive special education services. 2
PDE’s Commitment to Least Restrictive Environment (LRE)
Our goal for each child is to ensure
Individualized Education Program (IEP)
teams begin with the general
education setting with the use of
Supplementary Aids and Services
before considering a
more restrictive environment.
3
1
2/17/2015
Training Session Materials The materials reviewed during today’s webinar can be downloaded at the PaTTAN website under the Secondary Transition Initiative Tab: – 2014-15 PAPOS Exit Survey Timeline, Procedures, and Annotated Instructions – IU and PaTTAN Transition Consultants Contact
Information for PaPOS 2015
– Contacting Hard-to-Find Youth: Strategies for the PostSchool Survey – Today’s PowerPoint 4
Materials to be Sent to LEAs The following materials will be included in your Cohort # 5 - Exit Survey Packet:* List of Students for Whom the LEA Needs to Complete an Exit Survey Pre-populated Exit Survey Form for each student (age 17+) in your LEA Blank Exit Survey Forms for your LEA (5) Annotated Instructions for Exit Survey Completion IU and PaTTAN Transition Consultants Contact Information for PaPOS Contacting Hard-to-Find Youth: Strategies for the Post-School Survey UPS Mailing Labels (2)
*Materials will be shipped directly to the Cohort #5 LEAs 5 by March 31, 2015
2015 Volunteer Districts As per the PaPOS PennLink - All volunteer requests were required to be received by February 6, 2015 Volunteer LEAs for the 2015 PaPOS Exit Survey: • LEA survey materials will be mailed directly to your district by March 31, 2015. • Surveys will be color coded as a volunteer survey • Final submission of all completed 2015 volunteer exit survey forms must be mailed to PaTTAN Pittsburgh via UPS by May 29, 2015. 6
2
2/17/2015
Background Information
Pennsylvania’s Post School Outcomes Survey (PaPOS) Data System (Indicator 14) 7
State Performance Plan (SPP) Evaluate the State’s efforts to implement the requirements and purposes of IDEA Describe how the State will improve such implementation - 6 year plan - 20 indicators - Annual Performance Report
8
State Performance Plan (SPP) – 20 Indicators 1. Graduation 2. Drop-Out 3. Participation and performance on statewide assessments 4. Suspension and Expulsion 5. LRE school age students
(age 6-21)
6. LRE early intervention (35) 7. Early intervention improvement goals 8. Parent involvement 9. (and 10) Disproportionality
11. Evaluation timelines 12. Transition from birth - 3 to early intervention (ages 3-5) program 13. Transition services for students age 16 – 21 14. Post-school outcomes 15-20 General Supervision Monitoring, state agency complaints, due process, mediation, resolution sessions, data reporting 9
3
2/17/2015
Every student by name regardless of background, condition or circumstance… Proficient in core subjects Graduates from high school, ready for post-secondary education and career Achieves high outcomes
• Indicator 14: • Students achieving their post-secondary goals • Indicators 1 and 2: • Students actively engaged, staying in school and graduating • Indicator 13 • High quality IEPs designed to help students achieve their postsecondary goals
• The foundation: • High quality, rigorous, standards-aligned secondary school programs for all students 10
Indicator 14 Resources • National Post School Outcome Center (NPSO) http://www.psocenter.org/ • National Secondary Transition Technical Assistance Center (NSTTAC) http://www.nsttac.org • National Dropout Prevention Center for Students with Disabilities (NCPD-SD) http://www.dropoutprevention.org/
11
PaPOS
Background and Supports
12
4
2/17/2015
Designed the Survey to Achieve 2 Goals: Collecting information required for federal reporting
Collecting information to inform program improvements resulting in better post-school outcomes for youth with disabilities
13 13
Survey Development Exit Survey developed through a Cross Agency Process with Individual Stakeholder Representation (May 2005) Meeting with national experts at National Transition Summit (June 2005) Advice sought from National Post-School Outcomes Center Ongoing survey updates based on OSEP requirements 14
Pennsylvania’s Survey Sample 1/5 of LEAs annually and 1/5 of Philadelphia High Schools attempt to interview all leavers in LEA All LEAs have been selected and placed on the sampling plan for the 5 years (i.e. each district participates once every 5 years) 15
5
2/17/2015
Sampling Variables
District Size (urban, suburban, rural, charter schools
Disability Category
Ethnicity
LRE Status (percent of time in general education setting)
Gender
16
Indicator 14 Language Enrolled in higher education within one year of leaving high school.
Percent of youth : who are no longer in secondary school, had IEPs in effect at the time they left school and were:
Enrolled in higher education or competitively employed within one year of leaving high school. Enrolled in higher education or in some other postsecondary education or training; or competitively employed or in some other employment within one year of leaving high school. 17
Survey Population All leavers were identified by the targeted LEA by examining the December 1, 2013 Federal Student Data Report (PennData) All students between the ages of 16 and 20, with an IEP were considered possible “Leavers” for the 2014-15 School year
18
6
2/17/2015
Survey Population Complete PaPOS Exit Survey with all student leavers who leave or are projected to leave between September, 2014 and June, 2015
Leavers: include any student with an IEP who: Graduates with high school diploma OR
Drops out of school OR
Reaches maximum age OR
Receives a GED
during the 2014-2015 school year. 19
Survey Population Definitions Graduated with a high school diploma
• include any student with an IEP who graduated with a diploma between September 1, 2014 and June 30, 2015
Dropped out
• include any student with an IEP who dropped out of school between September 1, 2014 and June 30, 2015
Reached maximum age
• include any student with an IEP who reached the age of 21 between September 1, 2014 and June 30, 2015 • If a student leaves because he/she reaches maximum age, select this option rather than ‘Graduates with a high school diploma’.
Received a GED
• include any student with an IEP who receives a GED between September 1, 2014 and June 30, 2015. 20
Surveys
Exit Survey
• Student “leavers” in the school year (2014-15) • Survey Cycle Year # 5 • Volunteer LEAs
PostSchool Survey
• Former students one year out from school – (2013-14 “leavers”) • Survey Cycle Year # 4 • Volunteer LEAs 21
7
2/17/2015
2014-15 Exit Survey Content Demographic information Reason for leaving Classes/Activities received in high school Accommodations received in high school Contact information for post-school follow-up 22
2014-15 Post-School Survey Content Post-Secondary education history and related items
Employment history and related items Probe if not employed or in post secondary training/education program Check on independent living status 23
System of Support Field Technical & Management Support Procedures PaTTAN Educational Consultants
Intermediate
Unit Transition
Consultants
If you have any questions or concerns regarding PaPOS please contact your IU contact or send an email to: 24 Patty Panuccio - [email protected]
8
2/17/2015
2014-15 PAPOS Exit Survey
Administrative Considerations: Timelines and Procedures 25
Administrative Considerations Complete PaPOS Exit Survey with all
student leavers between
April 1, 2015 and May 29, 2015.*
Leavers: include any student with an IEP who: Graduates with high school diploma OR
Drops out of school OR
Reaches maximum age OR
Receives a GED
* Can begin the survey process as soon as the packets are received but no later than April 1, 2015
26
Administrative Considerations
To submit surveys to PaTTAN Pittsburgh:
• Make a copy of the completed surveys for your records • Return the completed original colored surveys to PaTTAN Pittsburgh based on the submission target dates indicated on the Timeline and Procedures sheet. • Retain your UPS tracking receipt for your records. • To contact UPS for a direct pickup at your building call 1-800-PICK-UPS 27
9
2/17/2015
PaPOS Exit Survey Submission Target Dates Submission Target Dates DATE
MATERIAL
4/30/2015
First submission of all completed Exit Surveys to date from Cohort 5 LEAs mailed to PaTTAN Pittsburgh via UPS
5/29/2015
Final submission of all completed Exit Surveys from Cohort 5 LEAs mailed to PaTTAN Pittsburgh via UPS
28
Administrative Considerations • PaTTAN Pittsburgh will monitor the progress of each LEA throughout this process and will notify you if there is a lack of survey response rate in April and/or May. • If you have any questions or concerns regarding the PaPOS process for this year, please contact your IU representative or send an email to: Patty Panuccio [email protected]
29
Administrative Considerations • Your exit survey packet will include both pre-populated student surveys and blank surveys. The first two pages of instructions for these surveys differ. However, pages 3-5 are identical. • Blank Surveys must only be used for a student who is a leaver and who does not have a pre-populated form. • Please be certain that there is no existing prepopulated form for the student before using a Blank Survey form.
30
10
2/17/2015
Administrative Considerations
The Exit Survey should be administered in an interview fashion by an individual familiar with the student being interviewed.
If a student’s disability limits his/her ability to respond accurately to the survey questions, another individual can assist the student in answering the student survey questions.
31
31
Pre-Populated Exit Survey Forms
32
Pre-Populated Forms (Pages 1-2) • Penn Data December 1st Child Count 2013 (students 16-20) • Separate Surveys generated for each potential leaver Graduates with high school diploma OR
Drops out of school OR
Reaches maximum age OR
Receives a GED
• Students leaving under other circumstances If a student is no longer attending your school, but does not meet any of the definitions above, place a note on the front of the survey indicating the reason that the student no longer attends school and the date of the change (e.g., moved to another district or out of state, no longer has an IEP, deceased, was a leaver prior to 33 September 2014, etc.)
11
2/17/2015
Pre-Populated - Answer Question 3 (Is the student a “leaver” for this year?):
34
Pre-Populated - Answer Question 4 if the student is a leaver:
35
Pre-Populated - Answer Question 5 if the student is a leaver:
36
12
2/17/2015
Pre-Populated
Review and Correct Student Demographics
• If the student is a leaver, review the information included from PennData. The data include the student’s last and first name (Questions 1 and 2) and other demographic information including District of Residence*, PA Secure ID, Date of Birth, Gender, Primary Special Education Disability, Ethnicity, (Questions 6-11). • Surveys in the Philadelphia SD include the name of the school along with the District. • If any of the demographic information is inaccurate, make corrections in RED in the column entitled “Corrections.” • If any of the demographic information is missing from these fields (e.g., Pre-populated PA Secure ID is blank), record the information 37 in the column entitled “Corrections.”
Pre-Populated Review and Correct Student Demographics
38
Blank Exit Survey Forms
39
13
2/17/2015
Blank Forms (Pages 1-2) • You will receive 5 “Blank” forms entitled: Pennsylvania Exit Survey Blank Form (For Leavers who do not have a prepopulated form). • These surveys have district-specific information (District of Residence and AUN), • Surveys do not include student specific information. • You will need to make more copies of the blank forms if you have more than 5 students. • Leavers: include any student with an IEP who graduates with a high school diploma, dropouts, reaches maximum age or receives a GED during the 2014-2015 school year. 40
Blank Forms (Pages 1-2) Enter Student Demographic Information: • If you have a student who is a leaver and who does not have a pre-populated form, use a blank form and record the student demographics (Questions 1, 2, and 6-11): • • • • • • •
Last Name First Name PA Secure ID Date of Birth Gender Primary Disability Ethnicity
*Please be certain that there is no existing pre-populated form for the student
41
Blank Forms (Pages 1-2)
42
14
2/17/2015
Blank Form - Answer Question 3 (Is the student a “leaver” for this year?)
43
Blank Form - Answer Questions 4 and 5
44
Pre-Populated and Blank Forms – Page 3 • Answer each of the next 3 questions based on the Student’s Most Recent IEP: • In this section, you should record Post School outcomes based on the student’s most recent IEP for all students who are leavers. • Locate the student’s current IEP. Find Section 3 - Secondary Transition Activities and Services (the grid). Record one outcome for each question (12-14). Be sure to respond to each question. Each has the option of ‘None’ or ‘Not Applicable’ which allows everyone to respond to every question.
45
15
2/17/2015
Pre-Populated and Blank Forms – Page 3
46
Pre-Populated and Blank Forms – Page 4
47
Pre-Populated and Blank Forms – Page 4
48
16
2/17/2015
Pre-Populated and Blank Forms – Page 5 Contact information after leaving high school • Next year, the LEA is required to complete the PaPOS PostSchool Survey for each 2014-15 student leaver. Accurate contact information is critical for the LEA to follow up with these students. Contact information should be recorded for the student and a primary contact (the “best” or “emergency” contact), who must be someone other than the student. If any information is not applicable (e.g., the student or contact does not have a cell phone), enter N/A. Be sure to record the information fully (e.g., area codes with the phone numbers). 49
Contact Information After Leaving High School
50
Interviewer Information: • This information will be used if a follow-up is needed. Provide the contact information for the person completing the exit survey with the student. Also, choose the interviewer’s primary role. Select only one option – the interviewer’s primary role.
51
17
2/17/2015
Interviewer Information:
52
A Review of NPSO Strategies Provide Pre-Notification
Show Interest when Conducting Survey
Create Familiarity
Provide Incentives
53
A Review of NPSO Strategies Provide Pre-Notification (while students are still in high school)
Discuss the survey with students
Share survey results from former students
Include survey information with other important information sent home to students
Provide information about the survey at the final IEP meeting
Establish and ask student to join a social media site (Facebook)
Ask youth to identify the person from the school they want to talk to a year after high school
54
18
2/17/2015
A Review of NPSO Strategies Provide Pre-Notification (after students leave high school) Use private messages on Facebook to verify contact information, remind students of the importance of the survey and inform them of the timeline for completing the survey
Mail a personalized and signed letter explaining the survey process, in hand addressed, white envelope 12 weeks prior to the survey; avoid generic form letters and windowed envelopes 55
A Review of NPSO Strategies Create Familiarity
Explain to students that they are helping other students
Show specific examples
Share survey with students and families
Teach students the vocabulary
Practice completing the questionnaire
Identify person with strongest relationship with the student and have him/her intervene with the student
56
A Review of NPSO Strategies Show Interest when Conducting Survey Be enthusiastic when calling youth and families
Be interested in the answers youth provide
Convey a nonjudgmental tone when talking with youth
Read the interview with varied voice inflection
57
19
2/17/2015
A Review of NPSO Strategies Provide Incentives
Remind students their answers will help others
Provide information about jobs. colleges and services student may be eligible
Give donated certificates from local restaurants & businesses to the hardest hard-to-findyouth
Provide $5.00 monetary incentives for the hardest hard-to-findyouth 58
Importance of 3 Specific Contacts Making Contact Contact family members near significant dates when youth may be in touch with family
Maintain a list of family members still in school (siblings, cousins, etc.)
Vary who calls and leaves a message
Leave a message with a callback number
Use the school logo and name in any survey related materials 59
PaPOS Exit Survey Submission Target Dates Submission Target Dates DATE
MATERIAL
4/30/2015
First submission of all completed Exit Surveys to date from Cohort 5 LEAs mailed to PaTTAN Pittsburgh via UPS
5/29/2015
Final submission of all completed Exit Surveys from Cohort 5 LEAs mailed to PaTTAN Pittsburgh via UPS
60
20
2/17/2015
Survey Completion and Submission To submit surveys to PaTTAN Pittsburgh: • Make a copy of the completed surveys for your records • Return the completed original colored surveys to PaTTAN Pittsburgh based on the submission target dates indicated on the Timeline and Procedures sheet. • Retain your UPS tracking receipt for your records
If you have any questions or concerns regarding PaPOS please send an email to: Patty Panuccio - [email protected] 61
62
Contact Information
www.pattan.net
Paula Schmitt [email protected] 1-800-446-5607 (ext. 6858) Commonwealth of Pennsylvania
Patty Panuccio [email protected] 1-800-446-5607 (ext. 6841)
Tom Wolf, Governor
63
21
Exit Surveys: Target Year # 5
February 18, 2015 PaTTAN Webinar Paula Schmitt
Pennsylvania Training and Technical Assistance Network
PaTTAN’s Mission The mission of the Pennsylvania Training and Technical Assistance Network (PaTTAN) is to support the efforts and initiatives of the Bureau of Special Education, and to build the capacity of local educational agencies to serve students who receive special education services. 2
PDE’s Commitment to Least Restrictive Environment (LRE)
Our goal for each child is to ensure
Individualized Education Program (IEP)
teams begin with the general
education setting with the use of
Supplementary Aids and Services
before considering a
more restrictive environment.
3
1
2/17/2015
Training Session Materials The materials reviewed during today’s webinar can be downloaded at the PaTTAN website under the Secondary Transition Initiative Tab: – 2014-15 PAPOS Exit Survey Timeline, Procedures, and Annotated Instructions – IU and PaTTAN Transition Consultants Contact
Information for PaPOS 2015
– Contacting Hard-to-Find Youth: Strategies for the PostSchool Survey – Today’s PowerPoint 4
Materials to be Sent to LEAs The following materials will be included in your Cohort # 5 - Exit Survey Packet:* List of Students for Whom the LEA Needs to Complete an Exit Survey Pre-populated Exit Survey Form for each student (age 17+) in your LEA Blank Exit Survey Forms for your LEA (5) Annotated Instructions for Exit Survey Completion IU and PaTTAN Transition Consultants Contact Information for PaPOS Contacting Hard-to-Find Youth: Strategies for the Post-School Survey UPS Mailing Labels (2)
*Materials will be shipped directly to the Cohort #5 LEAs 5 by March 31, 2015
2015 Volunteer Districts As per the PaPOS PennLink - All volunteer requests were required to be received by February 6, 2015 Volunteer LEAs for the 2015 PaPOS Exit Survey: • LEA survey materials will be mailed directly to your district by March 31, 2015. • Surveys will be color coded as a volunteer survey • Final submission of all completed 2015 volunteer exit survey forms must be mailed to PaTTAN Pittsburgh via UPS by May 29, 2015. 6
2
2/17/2015
Background Information
Pennsylvania’s Post School Outcomes Survey (PaPOS) Data System (Indicator 14) 7
State Performance Plan (SPP) Evaluate the State’s efforts to implement the requirements and purposes of IDEA Describe how the State will improve such implementation - 6 year plan - 20 indicators - Annual Performance Report
8
State Performance Plan (SPP) – 20 Indicators 1. Graduation 2. Drop-Out 3. Participation and performance on statewide assessments 4. Suspension and Expulsion 5. LRE school age students
(age 6-21)
6. LRE early intervention (35) 7. Early intervention improvement goals 8. Parent involvement 9. (and 10) Disproportionality
11. Evaluation timelines 12. Transition from birth - 3 to early intervention (ages 3-5) program 13. Transition services for students age 16 – 21 14. Post-school outcomes 15-20 General Supervision Monitoring, state agency complaints, due process, mediation, resolution sessions, data reporting 9
3
2/17/2015
Every student by name regardless of background, condition or circumstance… Proficient in core subjects Graduates from high school, ready for post-secondary education and career Achieves high outcomes
• Indicator 14: • Students achieving their post-secondary goals • Indicators 1 and 2: • Students actively engaged, staying in school and graduating • Indicator 13 • High quality IEPs designed to help students achieve their postsecondary goals
• The foundation: • High quality, rigorous, standards-aligned secondary school programs for all students 10
Indicator 14 Resources • National Post School Outcome Center (NPSO) http://www.psocenter.org/ • National Secondary Transition Technical Assistance Center (NSTTAC) http://www.nsttac.org • National Dropout Prevention Center for Students with Disabilities (NCPD-SD) http://www.dropoutprevention.org/
11
PaPOS
Background and Supports
12
4
2/17/2015
Designed the Survey to Achieve 2 Goals: Collecting information required for federal reporting
Collecting information to inform program improvements resulting in better post-school outcomes for youth with disabilities
13 13
Survey Development Exit Survey developed through a Cross Agency Process with Individual Stakeholder Representation (May 2005) Meeting with national experts at National Transition Summit (June 2005) Advice sought from National Post-School Outcomes Center Ongoing survey updates based on OSEP requirements 14
Pennsylvania’s Survey Sample 1/5 of LEAs annually and 1/5 of Philadelphia High Schools attempt to interview all leavers in LEA All LEAs have been selected and placed on the sampling plan for the 5 years (i.e. each district participates once every 5 years) 15
5
2/17/2015
Sampling Variables
District Size (urban, suburban, rural, charter schools
Disability Category
Ethnicity
LRE Status (percent of time in general education setting)
Gender
16
Indicator 14 Language Enrolled in higher education within one year of leaving high school.
Percent of youth : who are no longer in secondary school, had IEPs in effect at the time they left school and were:
Enrolled in higher education or competitively employed within one year of leaving high school. Enrolled in higher education or in some other postsecondary education or training; or competitively employed or in some other employment within one year of leaving high school. 17
Survey Population All leavers were identified by the targeted LEA by examining the December 1, 2013 Federal Student Data Report (PennData) All students between the ages of 16 and 20, with an IEP were considered possible “Leavers” for the 2014-15 School year
18
6
2/17/2015
Survey Population Complete PaPOS Exit Survey with all student leavers who leave or are projected to leave between September, 2014 and June, 2015
Leavers: include any student with an IEP who: Graduates with high school diploma OR
Drops out of school OR
Reaches maximum age OR
Receives a GED
during the 2014-2015 school year. 19
Survey Population Definitions Graduated with a high school diploma
• include any student with an IEP who graduated with a diploma between September 1, 2014 and June 30, 2015
Dropped out
• include any student with an IEP who dropped out of school between September 1, 2014 and June 30, 2015
Reached maximum age
• include any student with an IEP who reached the age of 21 between September 1, 2014 and June 30, 2015 • If a student leaves because he/she reaches maximum age, select this option rather than ‘Graduates with a high school diploma’.
Received a GED
• include any student with an IEP who receives a GED between September 1, 2014 and June 30, 2015. 20
Surveys
Exit Survey
• Student “leavers” in the school year (2014-15) • Survey Cycle Year # 5 • Volunteer LEAs
PostSchool Survey
• Former students one year out from school – (2013-14 “leavers”) • Survey Cycle Year # 4 • Volunteer LEAs 21
7
2/17/2015
2014-15 Exit Survey Content Demographic information Reason for leaving Classes/Activities received in high school Accommodations received in high school Contact information for post-school follow-up 22
2014-15 Post-School Survey Content Post-Secondary education history and related items
Employment history and related items Probe if not employed or in post secondary training/education program Check on independent living status 23
System of Support Field Technical & Management Support Procedures PaTTAN Educational Consultants
Intermediate
Unit Transition
Consultants
If you have any questions or concerns regarding PaPOS please contact your IU contact or send an email to: 24 Patty Panuccio - [email protected]
8
2/17/2015
2014-15 PAPOS Exit Survey
Administrative Considerations: Timelines and Procedures 25
Administrative Considerations Complete PaPOS Exit Survey with all
student leavers between
April 1, 2015 and May 29, 2015.*
Leavers: include any student with an IEP who: Graduates with high school diploma OR
Drops out of school OR
Reaches maximum age OR
Receives a GED
* Can begin the survey process as soon as the packets are received but no later than April 1, 2015
26
Administrative Considerations
To submit surveys to PaTTAN Pittsburgh:
• Make a copy of the completed surveys for your records • Return the completed original colored surveys to PaTTAN Pittsburgh based on the submission target dates indicated on the Timeline and Procedures sheet. • Retain your UPS tracking receipt for your records. • To contact UPS for a direct pickup at your building call 1-800-PICK-UPS 27
9
2/17/2015
PaPOS Exit Survey Submission Target Dates Submission Target Dates DATE
MATERIAL
4/30/2015
First submission of all completed Exit Surveys to date from Cohort 5 LEAs mailed to PaTTAN Pittsburgh via UPS
5/29/2015
Final submission of all completed Exit Surveys from Cohort 5 LEAs mailed to PaTTAN Pittsburgh via UPS
28
Administrative Considerations • PaTTAN Pittsburgh will monitor the progress of each LEA throughout this process and will notify you if there is a lack of survey response rate in April and/or May. • If you have any questions or concerns regarding the PaPOS process for this year, please contact your IU representative or send an email to: Patty Panuccio [email protected]
29
Administrative Considerations • Your exit survey packet will include both pre-populated student surveys and blank surveys. The first two pages of instructions for these surveys differ. However, pages 3-5 are identical. • Blank Surveys must only be used for a student who is a leaver and who does not have a pre-populated form. • Please be certain that there is no existing prepopulated form for the student before using a Blank Survey form.
30
10
2/17/2015
Administrative Considerations
The Exit Survey should be administered in an interview fashion by an individual familiar with the student being interviewed.
If a student’s disability limits his/her ability to respond accurately to the survey questions, another individual can assist the student in answering the student survey questions.
31
31
Pre-Populated Exit Survey Forms
32
Pre-Populated Forms (Pages 1-2) • Penn Data December 1st Child Count 2013 (students 16-20) • Separate Surveys generated for each potential leaver Graduates with high school diploma OR
Drops out of school OR
Reaches maximum age OR
Receives a GED
• Students leaving under other circumstances If a student is no longer attending your school, but does not meet any of the definitions above, place a note on the front of the survey indicating the reason that the student no longer attends school and the date of the change (e.g., moved to another district or out of state, no longer has an IEP, deceased, was a leaver prior to 33 September 2014, etc.)
11
2/17/2015
Pre-Populated - Answer Question 3 (Is the student a “leaver” for this year?):
34
Pre-Populated - Answer Question 4 if the student is a leaver:
35
Pre-Populated - Answer Question 5 if the student is a leaver:
36
12
2/17/2015
Pre-Populated
Review and Correct Student Demographics
• If the student is a leaver, review the information included from PennData. The data include the student’s last and first name (Questions 1 and 2) and other demographic information including District of Residence*, PA Secure ID, Date of Birth, Gender, Primary Special Education Disability, Ethnicity, (Questions 6-11). • Surveys in the Philadelphia SD include the name of the school along with the District. • If any of the demographic information is inaccurate, make corrections in RED in the column entitled “Corrections.” • If any of the demographic information is missing from these fields (e.g., Pre-populated PA Secure ID is blank), record the information 37 in the column entitled “Corrections.”
Pre-Populated Review and Correct Student Demographics
38
Blank Exit Survey Forms
39
13
2/17/2015
Blank Forms (Pages 1-2) • You will receive 5 “Blank” forms entitled: Pennsylvania Exit Survey Blank Form (For Leavers who do not have a prepopulated form). • These surveys have district-specific information (District of Residence and AUN), • Surveys do not include student specific information. • You will need to make more copies of the blank forms if you have more than 5 students. • Leavers: include any student with an IEP who graduates with a high school diploma, dropouts, reaches maximum age or receives a GED during the 2014-2015 school year. 40
Blank Forms (Pages 1-2) Enter Student Demographic Information: • If you have a student who is a leaver and who does not have a pre-populated form, use a blank form and record the student demographics (Questions 1, 2, and 6-11): • • • • • • •
Last Name First Name PA Secure ID Date of Birth Gender Primary Disability Ethnicity
*Please be certain that there is no existing pre-populated form for the student
41
Blank Forms (Pages 1-2)
42
14
2/17/2015
Blank Form - Answer Question 3 (Is the student a “leaver” for this year?)
43
Blank Form - Answer Questions 4 and 5
44
Pre-Populated and Blank Forms – Page 3 • Answer each of the next 3 questions based on the Student’s Most Recent IEP: • In this section, you should record Post School outcomes based on the student’s most recent IEP for all students who are leavers. • Locate the student’s current IEP. Find Section 3 - Secondary Transition Activities and Services (the grid). Record one outcome for each question (12-14). Be sure to respond to each question. Each has the option of ‘None’ or ‘Not Applicable’ which allows everyone to respond to every question.
45
15
2/17/2015
Pre-Populated and Blank Forms – Page 3
46
Pre-Populated and Blank Forms – Page 4
47
Pre-Populated and Blank Forms – Page 4
48
16
2/17/2015
Pre-Populated and Blank Forms – Page 5 Contact information after leaving high school • Next year, the LEA is required to complete the PaPOS PostSchool Survey for each 2014-15 student leaver. Accurate contact information is critical for the LEA to follow up with these students. Contact information should be recorded for the student and a primary contact (the “best” or “emergency” contact), who must be someone other than the student. If any information is not applicable (e.g., the student or contact does not have a cell phone), enter N/A. Be sure to record the information fully (e.g., area codes with the phone numbers). 49
Contact Information After Leaving High School
50
Interviewer Information: • This information will be used if a follow-up is needed. Provide the contact information for the person completing the exit survey with the student. Also, choose the interviewer’s primary role. Select only one option – the interviewer’s primary role.
51
17
2/17/2015
Interviewer Information:
52
A Review of NPSO Strategies Provide Pre-Notification
Show Interest when Conducting Survey
Create Familiarity
Provide Incentives
53
A Review of NPSO Strategies Provide Pre-Notification (while students are still in high school)
Discuss the survey with students
Share survey results from former students
Include survey information with other important information sent home to students
Provide information about the survey at the final IEP meeting
Establish and ask student to join a social media site (Facebook)
Ask youth to identify the person from the school they want to talk to a year after high school
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A Review of NPSO Strategies Provide Pre-Notification (after students leave high school) Use private messages on Facebook to verify contact information, remind students of the importance of the survey and inform them of the timeline for completing the survey
Mail a personalized and signed letter explaining the survey process, in hand addressed, white envelope 12 weeks prior to the survey; avoid generic form letters and windowed envelopes 55
A Review of NPSO Strategies Create Familiarity
Explain to students that they are helping other students
Show specific examples
Share survey with students and families
Teach students the vocabulary
Practice completing the questionnaire
Identify person with strongest relationship with the student and have him/her intervene with the student
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A Review of NPSO Strategies Show Interest when Conducting Survey Be enthusiastic when calling youth and families
Be interested in the answers youth provide
Convey a nonjudgmental tone when talking with youth
Read the interview with varied voice inflection
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A Review of NPSO Strategies Provide Incentives
Remind students their answers will help others
Provide information about jobs. colleges and services student may be eligible
Give donated certificates from local restaurants & businesses to the hardest hard-to-findyouth
Provide $5.00 monetary incentives for the hardest hard-to-findyouth 58
Importance of 3 Specific Contacts Making Contact Contact family members near significant dates when youth may be in touch with family
Maintain a list of family members still in school (siblings, cousins, etc.)
Vary who calls and leaves a message
Leave a message with a callback number
Use the school logo and name in any survey related materials 59
PaPOS Exit Survey Submission Target Dates Submission Target Dates DATE
MATERIAL
4/30/2015
First submission of all completed Exit Surveys to date from Cohort 5 LEAs mailed to PaTTAN Pittsburgh via UPS
5/29/2015
Final submission of all completed Exit Surveys from Cohort 5 LEAs mailed to PaTTAN Pittsburgh via UPS
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2/17/2015
Survey Completion and Submission To submit surveys to PaTTAN Pittsburgh: • Make a copy of the completed surveys for your records • Return the completed original colored surveys to PaTTAN Pittsburgh based on the submission target dates indicated on the Timeline and Procedures sheet. • Retain your UPS tracking receipt for your records
If you have any questions or concerns regarding PaPOS please send an email to: Patty Panuccio - [email protected] 61
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Contact Information
www.pattan.net
Paula Schmitt [email protected] 1-800-446-5607 (ext. 6858) Commonwealth of Pennsylvania
Patty Panuccio [email protected] 1-800-446-5607 (ext. 6841)
Tom Wolf, Governor
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