Farmington Travel Baseball Board Meeting Agenda Sunday, March 12 ...
Farmington Travel Baseball Board Meeting Agenda Sunday, March 12, 2017 6:00 PM – Carbone’s
Brian Stender
Travel Director
X
Rod Frost
Player & Coach Dev Director
Tom Terry
Assistant Travel Director
X
Kristi Israelson
Registration Director
Andy Gibart
Treasurer
X
Jade Giesen
Uniform Director
Jessica Berreth
Tournament Director
X
Shawna Kendall
Volunteer Director
X
Brian Boyles
Equipment/Field Supplies Director
X
Larry Lewis
Tryout Director
X
James Brewer
Facility Schedule Director
X
Bill McClure
Fundraising Director
X
Tanya Kesti
Fundraising Apparel
Nikki Sickman Fundraising Assistant Also TonyX Tanya Kesti Fundraising I. Call to Order Apparel
Fundraising Assistant
X X
The meeting was called to order at 6:04 PM
II. Adoption of Agenda Motion to adopt the agenda by Brewer, seconded by McClure – all in favor.
III. Approval of Minutes from Last Meeting Motion by Frost, seconded by Brewer to approve the minutes of the February 12, 2017 meeting of the Board – all in favor.
IV. Open Forum Public V. Director Roundtable Updates Director – The Director attended the MBL Directors meeting. There was discussion regarding the CJ Woodrow league for fall and summer. The August classic night will be on two different nights August 23 9-12, August 24 13-15. March 30 will be the MBL Regional Alignment Meeting, April 9 – MBL Scheduling Meeting, April 18-20 – MBL Mandatory Coaches Meeting. There was discussion regarding change in the age rule. The age rule will not be changing in 2018. However, bat rules will be changing in 2018 and bats will need to comply next season. Board will discuss bats rule change at future meeting. Pitching restrictions will still be based on number of innings. Gopher State will use pitch count during league and innings during tournaments. MLB made a recommendation to post what times lights go off at lighted fields. The Director and Facilities Director met with Empire Park and Rec, discussion was related to relationship between Baseball and Softball Associations. There was reassurance of a good working relationship. Also, Empire asked about building for storing of mounds and was advised that it was cost was prohibitive.
Alternative options were discussed. The Director met with Coach Graff. Graff assured the Director that balanced teams would be assigned at 15s.
Treasurer – (Financial Report) Update on YTD financials. Year end account balance is approx. $20,000 variance, which appears to relate to paying tournament fees in the past before fiscal year completed. Sub-committee Andy, Kristi, Shawna assigned to investigate and report to Brian for further direction if needed before any further consideration by Board.
Tournament Director – The Tournament Director reported that the 13A tournament was full at 12 teams, the 12A tournament had 9 teams confirmed, the 9AAA tournament has 6 teams confirmed, the 10A tournament is full, the 9AA tournament has 10 teams confirmed, and the 11A tournament has 6 teams confirmed.
Facility Schedule Director – Reported that the first few weeks of gym time are confirmed and there is the possibility that teams may be able to get on fields early.
Equipment/Field Supplies Director – Reported that all equipment was ordered. Seasonal groundwork invoice was paid for last year $4,553 split between FTBA and FYBA.
Player & Coach Dev Director – Reported that the interview committee will be finishing up interviews after board meeting.
Registration Director – Reported that there were 311 final registrations.
Tryout Director – Provided and update on Coach meeting. Details confirmed with St. Olaf. Accounting firm confirmed for tabulation of results.
Fundraising Director – Reported that the permit from City was issued for raffle. Also, the Bourbon Butcher has become a platinum FTBA sponsor.
VI. General Business •
Field Improvement Proposal – Boyles reviewed proposed field improvements, including batting cages, irrigation, class 5 path and portable mounds and dugout roofs and high school fields along
with budget estimates. Motion by Giesen, seconded by Brewer to approve a budget of $31,000 with an additional 5% contingency for field improvements as presented, including batting cages, irrigation, class 5 path and portable mounds – al in favor. Motion by McClure, seconded by Kendall to approve a budget of $12,000 for high school field dugout roofs, per the proposal. Note, Twins grant may reduce cost up to $5,000 – all in favor. •
DCTC – Use of DCTC for Spring Batting Cage time was discussed to replace unavailable BMS cage. Motion by Terry, seconded by Brewer to contract for batting cage time at DCTC.- all in favor, except for Lewis who abstained.
•
Upcoming MBL Dates o
March 30 – MBL Regional Alignment Meeting
o
April 9 – MBL Scheduling Meeting
o
April 18-20 – MBL Mandatory Coaches Meeting
VIII. Adjourn The meeting was adjourned at 7:48 PM
Brian Stender
Travel Director
X
Rod Frost
Player & Coach Dev Director
Tom Terry
Assistant Travel Director
X
Kristi Israelson
Registration Director
Andy Gibart
Treasurer
X
Jade Giesen
Uniform Director
Jessica Berreth
Tournament Director
X
Shawna Kendall
Volunteer Director
X
Brian Boyles
Equipment/Field Supplies Director
X
Larry Lewis
Tryout Director
X
James Brewer
Facility Schedule Director
X
Bill McClure
Fundraising Director
X
Tanya Kesti
Fundraising Apparel
Nikki Sickman Fundraising Assistant Also TonyX Tanya Kesti Fundraising I. Call to Order Apparel
Fundraising Assistant
X X
The meeting was called to order at 6:04 PM
II. Adoption of Agenda Motion to adopt the agenda by Brewer, seconded by McClure – all in favor.
III. Approval of Minutes from Last Meeting Motion by Frost, seconded by Brewer to approve the minutes of the February 12, 2017 meeting of the Board – all in favor.
IV. Open Forum Public V. Director Roundtable Updates Director – The Director attended the MBL Directors meeting. There was discussion regarding the CJ Woodrow league for fall and summer. The August classic night will be on two different nights August 23 9-12, August 24 13-15. March 30 will be the MBL Regional Alignment Meeting, April 9 – MBL Scheduling Meeting, April 18-20 – MBL Mandatory Coaches Meeting. There was discussion regarding change in the age rule. The age rule will not be changing in 2018. However, bat rules will be changing in 2018 and bats will need to comply next season. Board will discuss bats rule change at future meeting. Pitching restrictions will still be based on number of innings. Gopher State will use pitch count during league and innings during tournaments. MLB made a recommendation to post what times lights go off at lighted fields. The Director and Facilities Director met with Empire Park and Rec, discussion was related to relationship between Baseball and Softball Associations. There was reassurance of a good working relationship. Also, Empire asked about building for storing of mounds and was advised that it was cost was prohibitive.
Alternative options were discussed. The Director met with Coach Graff. Graff assured the Director that balanced teams would be assigned at 15s.
Treasurer – (Financial Report) Update on YTD financials. Year end account balance is approx. $20,000 variance, which appears to relate to paying tournament fees in the past before fiscal year completed. Sub-committee Andy, Kristi, Shawna assigned to investigate and report to Brian for further direction if needed before any further consideration by Board.
Tournament Director – The Tournament Director reported that the 13A tournament was full at 12 teams, the 12A tournament had 9 teams confirmed, the 9AAA tournament has 6 teams confirmed, the 10A tournament is full, the 9AA tournament has 10 teams confirmed, and the 11A tournament has 6 teams confirmed.
Facility Schedule Director – Reported that the first few weeks of gym time are confirmed and there is the possibility that teams may be able to get on fields early.
Equipment/Field Supplies Director – Reported that all equipment was ordered. Seasonal groundwork invoice was paid for last year $4,553 split between FTBA and FYBA.
Player & Coach Dev Director – Reported that the interview committee will be finishing up interviews after board meeting.
Registration Director – Reported that there were 311 final registrations.
Tryout Director – Provided and update on Coach meeting. Details confirmed with St. Olaf. Accounting firm confirmed for tabulation of results.
Fundraising Director – Reported that the permit from City was issued for raffle. Also, the Bourbon Butcher has become a platinum FTBA sponsor.
VI. General Business •
Field Improvement Proposal – Boyles reviewed proposed field improvements, including batting cages, irrigation, class 5 path and portable mounds and dugout roofs and high school fields along
with budget estimates. Motion by Giesen, seconded by Brewer to approve a budget of $31,000 with an additional 5% contingency for field improvements as presented, including batting cages, irrigation, class 5 path and portable mounds – al in favor. Motion by McClure, seconded by Kendall to approve a budget of $12,000 for high school field dugout roofs, per the proposal. Note, Twins grant may reduce cost up to $5,000 – all in favor. •
DCTC – Use of DCTC for Spring Batting Cage time was discussed to replace unavailable BMS cage. Motion by Terry, seconded by Brewer to contract for batting cage time at DCTC.- all in favor, except for Lewis who abstained.
•
Upcoming MBL Dates o
March 30 – MBL Regional Alignment Meeting
o
April 9 – MBL Scheduling Meeting
o
April 18-20 – MBL Mandatory Coaches Meeting
VIII. Adjourn The meeting was adjourned at 7:48 PM
