Farmington Travel Baseball Board Meeting Minutes Sunday, February ...
Farmington Travel Baseball Board Meeting Minutes Sunday, February 12, 2017 6:00 PM – Carbone’s
Brian Stender
Travel Director
X
Rod Frost
Tom Terry
Assistant Travel Director
X
Kristi Israelson
Player & Coach Dev Director Registration Director
X X
Andy Gibart
Treasurer
X
Jade Giesen
Uniform Director
X
Jessica Berreth
Tournament Director
X
Shawna Kendall
Volunteer Director
X
Brian Boyles
Equipment/Field Supplies Director
X
Larry Lewis
Tryout Director
X
James Brewer
Facility Schedule Director
X
Bill McClure
Fundraising Director
X
Fundraising Assistant
X
Tanya Kesti
Fundraising Apparel
X
Nikki Sickman Fundraising Assistant X Tanya Kesti Fundraising Also Attending: Apparel Stephanie
Reuter, Kim Dahlberg, Tom Keating, Ryan Hennen, Erin Denet
I. Call to Order Meeting was called to order at 6:09 PM
II. Adoption of Agenda Motion by McClure, second by Giesen to approve the agenda. All person in favor.
III. Approval of Minutes from Last Meeting Motion by Brewer, second by Kendal to approve the minutes of the January 8, 2017 Board meeting. All persons in favor. IV. Open Forum Public The Director provided an overview of agenda. Specifically, discussed considerations that the Board will utilize in determining teams at the different age groups for the upcoming season. These included, number of registered players, field and facility availability, availability of coaches, impact to in-house program, feedback from Coach Graff, as well as feedback from parents at 14U age group coaches and parents.
V. Director Roundtable Updates Assistant Travel Director – (Pictures; Gambling Permit Update) Direction to try to coordinate single day for pictures, possibly with High school coaches clinic. Assistant Director provide overview of permit requirements for raffle. Also, noted that Go Daddy needs to renewed every two years. Under responsibilities of Assistant Director. Treasurer – (Budget Update) Gibart provided finance update and mention that transaction table will be provided with future agenda materials.
Tournament Director – (Update) All 22 teams planned for are registered for three tournaments. For hosted tournaments: 9AA – 9, 9AAA – 5, 10A – 9, 11A – 6, 12A – 8, 13A – 12 teams have registered. Rate of registration is similar to past years. Facility Schedule Director – (District, City and Empire Fields and Gyms; Empire Meeting) Confirmation on fields for Empire and District. Stender will meet with City on field scheduling. Only one batting cage will be available this spring due to repair from water damage. The Board is looking at other options. Equipment/Field Supplies Director – (Equipment Status; Equipment Distribution) Ordered equipment to be delivered by March. Plan to have ready for distribution at team selection. Player & Coach Dev Director – (DCTC; Pitcher/Catcher Clinic; Coach’s Handbook; Coach Applications and Interviews) There 80 coaches applications. Head coach apps: 9s/4 10s/6 11s/2 12s/7 13s/6 14ss/5 15s/3. DCTC has been full. Pitch/Catch Clinic – continue to receive good feedback. The Coach Handbook has been updated. Registration Director – (Late Registrations) Registration closed Friday. Volunteer Director – (Volunteer Buyouts) There were 15 volunteer buyouts this year. Tryout Director – (Tryout Logistics; Evaluator Confirmation) Working on tryout logistics. The Evaluators are confirmed. Pre tryout workouts will be held March 8 at BMS 6-8 PM and March 9 79 PM at FES. First time coaches meeting is on March 13 at Celts. Fundraising Director – (Parents Night Out; Apparel Sales; Equipment Sale) $883 in fundraising sales at parent meeting night. Parent Night Out is on March 18 at Celts 6-11 PM. Motion by Leweis, second by Giesen to approve $400 for DJ at event. All persons n favor. Uniform Director – (Uniform orders; Review Uniform Night; Coaches Logos; Outstanding Items/Issues) Giesen provided an update on uniforms. Motion by Lewis, second by Brewer to have 15s wear white pants to avoid duplicate purchase for high school uniform. .
VI. General Business •
Parent Meeting Night Review (1 vs. 2 Meetings) Noted that next year, kids need to go with parents into meeting - too much disruption. There was positive feedback on separating 13-15U from other age groups for parent meeting. It was noted that advertisement of product sales ahead of time might have helped with sales at the parent meeting.
•
11A Gopher State Tournament Contract - Discussion regarding appointment of operations manager will be held at future meeting. Stender will sign contract subject to resolving field scheduling with City.
•
Field Improvement - Committee Update – Bid was received for dugout tops in the amount of $24,000. Twins grant will be pursued to assist with cost of improvements. Formal proposals for improvement options to be presented to Board a March meeting for consideration.
VII. Closed Session •
Registration Numbers and Number of Teams – closed pursuant to article 7, section 7.4. All nondirectors of the Board were asked to leave. Summary of actions on teams:
•
1-9AAA, 2-9AA Teams. Motion by Lewis, second by Brewer. All persons in favor.
•
1-10AAA, 10AA, 10A Teams. Motion by Frost, second by Giesen. All person in favor.
•
1-11AAA, 11AA, 11A Teams. Motion by Boyles, second by Lewis. All persons in favor.
•
1-12AAA, 2-12AA Teams. Motion by Kendall, second by Brewer. All person in favor.
•
1-13AAA, 2-13AA Teams. Motion by Kendall, second by Boyles. All persons in favor.
•
1-14AAA, 2-14AA Teams Motion by McClure, second by Brewer. All persons in favor.
•
2-15AA Teams. Motion by Brewer, second by Lewis, subject to petition MBL for two AA teams
•
Motion by Terry, second by Brewer to continue FTBA Policy to have balanced teams, if there is more than one team at same level in an age group. All persons in favor.
Additional items discussed after the closed meeting: •
The FTBA received a donation from Nordson Corporation in the amount of is $500.
•
The Director is still researching the possibility of purchasing a discounted utility cart.
VIII. Adjourn Meeting adjourned at 8:38 PM
Brian Stender
Travel Director
X
Rod Frost
Tom Terry
Assistant Travel Director
X
Kristi Israelson
Player & Coach Dev Director Registration Director
X X
Andy Gibart
Treasurer
X
Jade Giesen
Uniform Director
X
Jessica Berreth
Tournament Director
X
Shawna Kendall
Volunteer Director
X
Brian Boyles
Equipment/Field Supplies Director
X
Larry Lewis
Tryout Director
X
James Brewer
Facility Schedule Director
X
Bill McClure
Fundraising Director
X
Fundraising Assistant
X
Tanya Kesti
Fundraising Apparel
X
Nikki Sickman Fundraising Assistant X Tanya Kesti Fundraising Also Attending: Apparel Stephanie
Reuter, Kim Dahlberg, Tom Keating, Ryan Hennen, Erin Denet
I. Call to Order Meeting was called to order at 6:09 PM
II. Adoption of Agenda Motion by McClure, second by Giesen to approve the agenda. All person in favor.
III. Approval of Minutes from Last Meeting Motion by Brewer, second by Kendal to approve the minutes of the January 8, 2017 Board meeting. All persons in favor. IV. Open Forum Public The Director provided an overview of agenda. Specifically, discussed considerations that the Board will utilize in determining teams at the different age groups for the upcoming season. These included, number of registered players, field and facility availability, availability of coaches, impact to in-house program, feedback from Coach Graff, as well as feedback from parents at 14U age group coaches and parents.
V. Director Roundtable Updates Assistant Travel Director – (Pictures; Gambling Permit Update) Direction to try to coordinate single day for pictures, possibly with High school coaches clinic. Assistant Director provide overview of permit requirements for raffle. Also, noted that Go Daddy needs to renewed every two years. Under responsibilities of Assistant Director. Treasurer – (Budget Update) Gibart provided finance update and mention that transaction table will be provided with future agenda materials.
Tournament Director – (Update) All 22 teams planned for are registered for three tournaments. For hosted tournaments: 9AA – 9, 9AAA – 5, 10A – 9, 11A – 6, 12A – 8, 13A – 12 teams have registered. Rate of registration is similar to past years. Facility Schedule Director – (District, City and Empire Fields and Gyms; Empire Meeting) Confirmation on fields for Empire and District. Stender will meet with City on field scheduling. Only one batting cage will be available this spring due to repair from water damage. The Board is looking at other options. Equipment/Field Supplies Director – (Equipment Status; Equipment Distribution) Ordered equipment to be delivered by March. Plan to have ready for distribution at team selection. Player & Coach Dev Director – (DCTC; Pitcher/Catcher Clinic; Coach’s Handbook; Coach Applications and Interviews) There 80 coaches applications. Head coach apps: 9s/4 10s/6 11s/2 12s/7 13s/6 14ss/5 15s/3. DCTC has been full. Pitch/Catch Clinic – continue to receive good feedback. The Coach Handbook has been updated. Registration Director – (Late Registrations) Registration closed Friday. Volunteer Director – (Volunteer Buyouts) There were 15 volunteer buyouts this year. Tryout Director – (Tryout Logistics; Evaluator Confirmation) Working on tryout logistics. The Evaluators are confirmed. Pre tryout workouts will be held March 8 at BMS 6-8 PM and March 9 79 PM at FES. First time coaches meeting is on March 13 at Celts. Fundraising Director – (Parents Night Out; Apparel Sales; Equipment Sale) $883 in fundraising sales at parent meeting night. Parent Night Out is on March 18 at Celts 6-11 PM. Motion by Leweis, second by Giesen to approve $400 for DJ at event. All persons n favor. Uniform Director – (Uniform orders; Review Uniform Night; Coaches Logos; Outstanding Items/Issues) Giesen provided an update on uniforms. Motion by Lewis, second by Brewer to have 15s wear white pants to avoid duplicate purchase for high school uniform. .
VI. General Business •
Parent Meeting Night Review (1 vs. 2 Meetings) Noted that next year, kids need to go with parents into meeting - too much disruption. There was positive feedback on separating 13-15U from other age groups for parent meeting. It was noted that advertisement of product sales ahead of time might have helped with sales at the parent meeting.
•
11A Gopher State Tournament Contract - Discussion regarding appointment of operations manager will be held at future meeting. Stender will sign contract subject to resolving field scheduling with City.
•
Field Improvement - Committee Update – Bid was received for dugout tops in the amount of $24,000. Twins grant will be pursued to assist with cost of improvements. Formal proposals for improvement options to be presented to Board a March meeting for consideration.
VII. Closed Session •
Registration Numbers and Number of Teams – closed pursuant to article 7, section 7.4. All nondirectors of the Board were asked to leave. Summary of actions on teams:
•
1-9AAA, 2-9AA Teams. Motion by Lewis, second by Brewer. All persons in favor.
•
1-10AAA, 10AA, 10A Teams. Motion by Frost, second by Giesen. All person in favor.
•
1-11AAA, 11AA, 11A Teams. Motion by Boyles, second by Lewis. All persons in favor.
•
1-12AAA, 2-12AA Teams. Motion by Kendall, second by Brewer. All person in favor.
•
1-13AAA, 2-13AA Teams. Motion by Kendall, second by Boyles. All persons in favor.
•
1-14AAA, 2-14AA Teams Motion by McClure, second by Brewer. All persons in favor.
•
2-15AA Teams. Motion by Brewer, second by Lewis, subject to petition MBL for two AA teams
•
Motion by Terry, second by Brewer to continue FTBA Policy to have balanced teams, if there is more than one team at same level in an age group. All persons in favor.
Additional items discussed after the closed meeting: •
The FTBA received a donation from Nordson Corporation in the amount of is $500.
•
The Director is still researching the possibility of purchasing a discounted utility cart.
VIII. Adjourn Meeting adjourned at 8:38 PM
