Farmington Travel Baseball Board Meeting Minutes Sunday
Farmington Travel Baseball Board Meeting Minutes Sunday, December 13th 6:00 PM – Carbone’s Craig Kendall
Travel Director
Brian Stender
Assistant Travel Director
Ron Johnson
Treasurer
Jessica Berreth
Tournament Director
Bill McClure
Equipment/Field Supplies Director
Jason Berreth
Facility Schedule Director
Rod Frost
Player & Coach Dev Director
Kristi Israelson
Registration Director
x x x x
Jade Giesen
Uniform Director
Shawna Kendall
Volunteer Director
x
Larry Lewis MaryJane Cochnauer
Fundraising Director
Tryout Director
x x x x x
I. Call to Order - 6:02 pm II. Adoption of Agenda - (1st - Rod Frost; 2nd - Jason Berreth; 10 -0 approval) III. Approval of Minutes from Last Meeting (1st - Shawna Kendall; 2nd Jade Giesen; 10-0 approval) IV. Open Forum Public – guests in attendance; no topics to address o Tiger Clubhouse (Dodge Shed) Vandalism, break-in; theft situation & status
Golf cart recovered; stored in Brian Stender's garage until garage doors fixed and return of cart to clubhouse
three garage doors demolished, need to be repaired,
misc. things stolen
Food area door knob broken, lights broken
Tiger Clubhouse funds used to replace door knob and buy materials to board up three garage doors
Police Report (40-50 photos); no prints taken
No insurance on actual structure - school property; school deductibe $50k
No insurance to be filed at this time due to deductible
Doors to be replaced 12/14/15
Estimate of $700/door
Motion for funds for doors $1500 allotted from Fundraiser Account (1st - Kristi Israelson; 2nd - Rod Frost; approved 10-0)
o Budget
Proposed budget previously discussed and addressed by Craig Kendall, Ron Johnson and Brian Stender
Reasons for price increase to $330/player discussed
5 week signup window; then $75 late-fee penalty
Budget sheet reviewed; 21 teams budgeted
20 teams fielded results in $830 budget shortfall
Motion to accept budget (1st - Rod Frost; 2nd - Jade Giesen; approval 10-0)
Budget to be posted on website
V . O l d B us i ne s s i. Tr yo u ts U p d ate a nd C har t er March 1st - parents night of tryouts info., advertise as parents only ii. Emp ir e F ie ld S h ed DCTC - Larry Lewis, willing to build shed as part of curriculum; students with supervisor Dave Ebel - Brian Stender, willing to prepare prints & plans for next season volunteer hours Need size and location information - assumption 12x14 Need key to fields during non-hours for access to shed iii. C oa c h’ s H and b o o k U p d a te – R od w or k ing o n it iv. Player/Parent Handbook Updates – Craig working on it; note re Tryout Charter & late fee penalty info to be added v. Eq u ip me n t/J er s e y I n f o. J er s e y - $ 6 2 P ants - $ 3 2 . 5 0 H ats - $ 1 6 . 5 0 "s ec o nd ar y jer s e y" - $ 2 0 es t im ate N o lo ng er a n op t io n a l jer s e y; p la ye r s r eq u ir e d t o b u y s ec o nd ar y jer s e y, w ill b e u s ed f or at leas t tw o ye ar s k id s r eq u ir ed t o w e ar as s oc iat io n is s u ed jer s e y ( n o c oac h is s u ed a tt ir e, s u ch as ha ts ) - p o lic y in ha nd b o o k vi. M ou nd S a le U p d a te – B r ia n, u s ed o ne s o ld , ot h er u s ed d e liv er ed t o h ig h s c h o o l, tw o new m ou nd s s t ill f or s a le v ii. C or p or at e S p o ns or s s tr at eg y - c omp a n y m atc h in g me n t io ned v iii. F ar m in g t o n T ou r n ame n t S u b m is s io n/ B id s – J es s ica
Tournaments submitted and approved
Registrations for other tournaments sent with checks
Rochester - 10AAA, 10AA, 11As, 11AA, 13A, 13AA, 14AAs
ix. District Grounds Keeping - seasonal work
FYB - previously approved $3,000
FTBA - motion to approval $3,000 (1st - Shawn Kendall; 2nd - Rod Frost; approved 10-0)
x. Community Expo - Jan. 30th (9-noon) VII. Director Roundtable Updates
Assistant Travel Director – nothing beyond Empire Shed and Mounds Treasurer – Treasury Report update given Tournament Director – nothing Facility Schedule Director - nothing Equipment/Field Supplies Director –nothing Player & Coach Dev Director – Jan. 6th DCTC begins; sign-up Genius openign; Jan. 3rd Coach's clinic by Guy (Wed. nights) Registration Director – behavior Code of Conduct for St. Olaf to be posted Volunteer Director – nothing Tryout Director – working on finalizing agenda and drills Fundraising Director – nothing Uniform – secondary uniform, dye sublimated, awaiting quote for vote and approval of final uniform design
IX. A d j o u r n - 8 : 0 7 p m
Travel Director
Brian Stender
Assistant Travel Director
Ron Johnson
Treasurer
Jessica Berreth
Tournament Director
Bill McClure
Equipment/Field Supplies Director
Jason Berreth
Facility Schedule Director
Rod Frost
Player & Coach Dev Director
Kristi Israelson
Registration Director
x x x x
Jade Giesen
Uniform Director
Shawna Kendall
Volunteer Director
x
Larry Lewis MaryJane Cochnauer
Fundraising Director
Tryout Director
x x x x x
I. Call to Order - 6:02 pm II. Adoption of Agenda - (1st - Rod Frost; 2nd - Jason Berreth; 10 -0 approval) III. Approval of Minutes from Last Meeting (1st - Shawna Kendall; 2nd Jade Giesen; 10-0 approval) IV. Open Forum Public – guests in attendance; no topics to address o Tiger Clubhouse (Dodge Shed) Vandalism, break-in; theft situation & status
Golf cart recovered; stored in Brian Stender's garage until garage doors fixed and return of cart to clubhouse
three garage doors demolished, need to be repaired,
misc. things stolen
Food area door knob broken, lights broken
Tiger Clubhouse funds used to replace door knob and buy materials to board up three garage doors
Police Report (40-50 photos); no prints taken
No insurance on actual structure - school property; school deductibe $50k
No insurance to be filed at this time due to deductible
Doors to be replaced 12/14/15
Estimate of $700/door
Motion for funds for doors $1500 allotted from Fundraiser Account (1st - Kristi Israelson; 2nd - Rod Frost; approved 10-0)
o Budget
Proposed budget previously discussed and addressed by Craig Kendall, Ron Johnson and Brian Stender
Reasons for price increase to $330/player discussed
5 week signup window; then $75 late-fee penalty
Budget sheet reviewed; 21 teams budgeted
20 teams fielded results in $830 budget shortfall
Motion to accept budget (1st - Rod Frost; 2nd - Jade Giesen; approval 10-0)
Budget to be posted on website
V . O l d B us i ne s s i. Tr yo u ts U p d ate a nd C har t er March 1st - parents night of tryouts info., advertise as parents only ii. Emp ir e F ie ld S h ed DCTC - Larry Lewis, willing to build shed as part of curriculum; students with supervisor Dave Ebel - Brian Stender, willing to prepare prints & plans for next season volunteer hours Need size and location information - assumption 12x14 Need key to fields during non-hours for access to shed iii. C oa c h’ s H and b o o k U p d a te – R od w or k ing o n it iv. Player/Parent Handbook Updates – Craig working on it; note re Tryout Charter & late fee penalty info to be added v. Eq u ip me n t/J er s e y I n f o. J er s e y - $ 6 2 P ants - $ 3 2 . 5 0 H ats - $ 1 6 . 5 0 "s ec o nd ar y jer s e y" - $ 2 0 es t im ate N o lo ng er a n op t io n a l jer s e y; p la ye r s r eq u ir e d t o b u y s ec o nd ar y jer s e y, w ill b e u s ed f or at leas t tw o ye ar s k id s r eq u ir ed t o w e ar as s oc iat io n is s u ed jer s e y ( n o c oac h is s u ed a tt ir e, s u ch as ha ts ) - p o lic y in ha nd b o o k vi. M ou nd S a le U p d a te – B r ia n, u s ed o ne s o ld , ot h er u s ed d e liv er ed t o h ig h s c h o o l, tw o new m ou nd s s t ill f or s a le v ii. C or p or at e S p o ns or s s tr at eg y - c omp a n y m atc h in g me n t io ned v iii. F ar m in g t o n T ou r n ame n t S u b m is s io n/ B id s – J es s ica
Tournaments submitted and approved
Registrations for other tournaments sent with checks
Rochester - 10AAA, 10AA, 11As, 11AA, 13A, 13AA, 14AAs
ix. District Grounds Keeping - seasonal work
FYB - previously approved $3,000
FTBA - motion to approval $3,000 (1st - Shawn Kendall; 2nd - Rod Frost; approved 10-0)
x. Community Expo - Jan. 30th (9-noon) VII. Director Roundtable Updates
Assistant Travel Director – nothing beyond Empire Shed and Mounds Treasurer – Treasury Report update given Tournament Director – nothing Facility Schedule Director - nothing Equipment/Field Supplies Director –nothing Player & Coach Dev Director – Jan. 6th DCTC begins; sign-up Genius openign; Jan. 3rd Coach's clinic by Guy (Wed. nights) Registration Director – behavior Code of Conduct for St. Olaf to be posted Volunteer Director – nothing Tryout Director – working on finalizing agenda and drills Fundraising Director – nothing Uniform – secondary uniform, dye sublimated, awaiting quote for vote and approval of final uniform design
IX. A d j o u r n - 8 : 0 7 p m
