Forest Lake Lacrosse Meeting Minutes – 9.28.16

Forest Lake Lacrosse Meeting Minutes – 9.28.16 In attendance: Julie, Chad, Dawn, Gene & Amber FLAAA update (Jeff): Electronic pull tabs back at local bars. Tax expenses high & profits low Money FLAAA gets back is minimal compared to pull tabs Outdoor concessions open until Nov 9 Indoor concessions open now 60 sets of jerseys & shorts brought to garage sale Equipment reports to be sent to Myron by Mon 10/3 Moving & painting containers. Lacrosse only has nets, net mover in containers Box needs to be moved from field Budgets due Oct 11. Planning on turning ours in to Sue before then Oct 29-30 Halloween Softball Tourney Set up a meeting with FLAAA to see where discrepancy in income is coming from Girls Update (Chad): Annual meeting end of the year Inventory is done and at Halberg’s Potentially adding a U19 team Boys Update (Gene): Overwhelmingly thought box was too much and too early Non-contingent coaches for U12 & U14A teams. Getting them involved early. U8 & U10 still have parent coaches (Julie): YLM spring season had jamborees and people were not happy with how season was run. Not happy because coaches had to ref and still getting paid YLM has a fall season $12,500 for box – 2 week long clinics instead of box? Bring it to Blaine? Vadnais Heights? Goalie clinics? (Calvin): More continuity between youth and HS programs th Low numbers at high school level – opening up to 8 graders whose ages keep them off a youth team Inventory: Need new head on D pole TradeWins will give us $10-$15 a piece for the Adult Medium & Adult Large helmets we have in inventory Keep 10 helmets (smaller sizes) to have on hand Should have 5 neck protectors – have 2 in inventory Goalie shin pads? Julie purchased two and they are nowhere to be found Purchase another clock if having a tourney here and run three fields. One company sells them and they’re about $190-$200 Julie doesn’t think we’ll need to buy uniforms this year. Due to a purchasing mix-up we have another set from U9. Also because numbers may not be as high this year due to the age level change. Have kids buy used shorts at a discount or pay full price for new ($25) Budget for another set of U8 uniforms – preferably reversible (if we chose to have a team(s)) Dawn can replace broken chairs in box Purchase 30 balls for each team every year (which will be budgeted)

Dawn to check with Calvin’s contact on cost for balls 2 new neck guards (which will be budgeted) A case of balls for girls teams (which will be budgeted) Frames on nets need repairs (which will be budgeted) Budget: Bump budget up to $2K from $1500 Leave apparel at $700 BBQ - $500 is high, reduce to $250 Clinics (Field House Rental) – $80/hour – should be a wash Coaching services - $50 a piece for coaches – make $3K Coaches Clinics – stay $800 Donations to FLHS Lacrosse – stays the same Equipment – stays the same Fenway Fields fees – stays the same Field Prep for Spring/gym rental – will not rent at Crossroads again. Try to get into fields at the CLC…check with her sooner for availability. Full last year. Change to $0 Field House Rental – stays the same FLAAA Administration – charged $500 for an audit fee. This will be an annual fee FLAAA Player fee – charging $20 per player (have never charged us for this). Estimating 70 for girls, 100 for boys – change to $4000 Admin Stamps/Supplies – stays at $150 League Fees *YLM charges $500 for membership annually o Girls - $4500 o Boys (box) – leave at $12,500 o Boys fields – adjust to $7000 Misc – increase to $200 Post Season Tournaments – 4 teams $3200 for GNLL games. Awaiting a bill for $1600 – Average $500/team…increase to $4500 (combine Post Season & Tournament Fees as same line item) Printing – increase to $500. FLAAA is able to include print outs in Friday Folders again. Also need to purchase yard signs Referees for scrimmages – increase to $300 Registration - $400 on budget but never been charged for it Tryouts – didn’t use this year, but leaving in Uniforms – adjusting to $2000