General Board Meeting Minutes - League Athletics
Soccer Club of Guilford Board Meeting Meeting Minutes January 8th, 2015
Opening: The General Meeting of the SCOG Board was called to order at 7:21 PM on January 8th, 2015 in the Guilford Community Center by Joe Guerra its’ President. Present: Joseph Guerra, Enrique Rivera, Shadi AbuGhazaleh, Joshua Krusewski, Meg Malatesta, Duncan McClintock, Victoria Corsini, Brett Donoghue, Dan Miller, Ray Iglesias Absent: Gene Mulone, Tim Paris, Kamila Brettman Attendees: John Hess, Taylor Shutak, Deb Amatruda Approval of Agenda The agenda was unanimously approved. Approval of Minutes General Meeting A motion to accept November minutes was made by Shadi AbuGhazaleh and seconded by Meg Malatesta. Board Member Reports President Joe Guerra 1. Continued recruiting for Fields Coordinator. Have received Zero interest. Will be sending more emails and following up as needed. We are now at the desperate stage! 2. Notice from Equipment Manger that Spring 2015 is final season. Will need to coordinate with him the recruiting and training of a replacement. 3. Recruiting for Vice President on hold 4. By-Laws re-write or replacement discussions are just starting. No advancement occurred. 5. Tournament Patches (Quantity 3,000) delivered this evening. 6. The SCOG Web Store. 6.1. Sold 68 items at a cost of $995.00 for revenue of $1,302.00 with profit of $307.00 not including Credit Card fees. 6.2. During the process we ordered 125 each of the window clings and magnets for future sales. The cost of each item is $2 for a total of $500.00. 6.3. Two orders have not been picked up from Zuse. 6.4. Zuse did not have the Chairs in for the holiday season and that did cause parents to be upset. 6.5. We did not offer soccer balls. 7. Uniforms 7.1. Board members Dan Miller and Joe Guerra reviewed: 7.1.1. Previous proposals 7.1.2. Experience with Soccer and Rugby 7.1.3. Experience with Guilford Sporting Goods 7.1.4. Vendor Representatives experience and results 7.1.5. Quality of garments from Adidas, Nike, Xara, Dye-sublimation vendors and others 7.1.6. Options for one Jersey with alternating stripes versus the traditional two jerseys 7.1.7. Costs of all options
7.2. The recommendation is to go with Nike as the brand of choice and including the following: 7.2.1. The Required Kit for all players on travel teams is $85.00 7.2.1.1. 1 – Green Game Jersey - Nike Park Derby – Includes 3 color logo, number – Lifespan 2017 7.2.1.2. 1 – White Game Jersey - Nike Park Derby – Includes 3 color logo, number – Lifespan 2017 7.2.1.3. 1 – Green Game Short - Nike Hertha – Available in Men's and Women's – Lifespan 2017 7.2.1.4. 1 – Game Sock - Nike Classic Sock – Lifespan 2018 7.2.1.5. 1 – Training Tee - Badger B core Wicking Tee – Includes 3 color front logo 7.2.2. Optional Additional items for purchase 7.2.2.1. Green Game Short - Nike Hertha – Available in Men's and Women's – Lifespan 2017 – $18 7.2.2.2. Game Sock - Nike Classic Sock – Lifespan 2018 – $9 7.2.2.3. Training Tee - Badger B core Wicking Tee – Includes 3 color front logo – $8 7.2.2.4. Backpack – Nike Club Backpack – Includes embroidered logo and number – $47 7.2.2.5. Warm-up - Nike OT Jacket and Pant – Includes left chest logo, arm #, pant # – $77 7.2.3. Recommendation for vendor is Billings Sports of Meriden CT. They are an established Nike Team Sports Vendor. They are not a retail location and focus on delivering a large amount of product to clubs and teams in a short period of time. The order website exists and is acceptable to the conditions required. We also have had excellent experience with the vendor representative at his former location. If approved this evening, we need to provide a projection of counts by size and by team. The vendor will project this amount and also then acquire 60% in advance of our ordering. The CJSA meeting is January 30th - 31st, and cost is $45 per person. Dan Miller motions for the club to pick up the expenses to cover the cost of Board Members go to the CJSA meeting. Shadi AbuGhazaleh seconded the motion. Vice President Unfilled Position Treasurer Kamila Brettman 1. All known expenses are all paid to date. 2. The CT Department of Labor has requested an audit of the SCOG – the audit is currently undergoing. 3. The Club has not filed their annual reports with the Secretary of State for 2011-2014 … all missing annual reports have been filed in December of 2014. The Principal and Agent have been updated. 4. Collection of W-9 forms from Referees who were paid in 2014 has been completed. 5. Total Collections: $3,784.26 A) Prior Seasons: $543.26 B) Fall ‘14 – Spring ’15 Season: $625.00 – this represents declined/expired recurring credit card transactions; C) 1. 2. 3. 4.
Winter Indoor: Winter Indoor Games U16 Travel Comp Girls $1,151 - initial costs were not known at registration Winter Indoor Games U13 Travel Comp Boys $70 - initial costs were not known at registration Winter Indoor Games U10 Travel Pool Boys $32 - initial costs were not known at registration Winter Training Session 1 $63
5. Waitlisted for 2015 Spring U16 Comp $1,300 Collections follow-ups are being made weekly. The SCOG Year To Date Financial Statements and all Statements back to Fiscal Year 2009 are available in printed from at tonight’s meeting. Included for each Fiscal Year: Balance Sheet, Profit and Loss and General Ledger. Registrar Victoria Corsini Sandra MacMillan, Assistant Registrar No updates reported Director of Coaching Josh Krusewski Winter training session 1 underway, just passed week 3 - Session 2 reg started Tuesday - 8 registered for session 2 so far Discussions ongoing for coaching education for late winter as reported in Nov meeting there are changes coming per US Soccer - US Soccer released its latest plan on 12/8 (focus on youth national teams not necessarily grass roots) - http://www.mlssoccer.com/news/article/2014/12/08/us-soccer-announce-sweeping-changes-playerdevelopment-structures-youth-nati Offering first new CT license offered 1/31 The Connecticut Youth License/G Certificate for youth coaches will be offered in both English and Spanish - contact Mario Prata at CJSA to register - there is a registration fee - 7:30am (This is a new, innovative course for new coaches not ready for the E License.) Registration to begin soon on older teams that are set; U16 G – ONE TEAM – Complete Gathering interest still, then to finalize makeup U16B – ONE MAYBE TWO TEAMS – In middle with about 28. Last call reminder for interest to go out Invitations to U12 Boys and Girls went out - Boys 3 offered – 2 accepted so far - 10 before invites - Girls 3 offered - 3 accepted – 9 before invites U10 TR resigning for the Spring will be going out. One new U10 G will be joining program Two boys U10 have shown interest in joining IHR discussion (Simplified from Nov discussion) – additional detail was emailed out - Would like to add additional training day to IHR U8,U9,U10
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Would like to assign paid “leader” for each age and gender to be age group “coach”. This coach will work with the parent volunteers but ultimately be responsible for running the age group as it relates to training structure (develop coaches and players) Possible stipend for the season $750-$1000, no games on Saturday Leaders selected by IHR coordinator in conjunction with DOC Game day – we decided to stay with “teams” Game day – we want to play small sided, up for discussion; How small is small sided 4 v 4? (Registered numbers should have impact on decision but we should have an idea) Field / Goal setup Referees or not, role of referee and coordinator
Director of Recreational Programming Brett Donoghue There was a December meeting to address the future of U8-U10. Consistent training within recommended US Soccer curriculum Create a more engaging educational experience for volunteer coaches Make sure coaching instruction is consistent Develop more coaches in the pipeline As a result, we are recommending incorporation of academy style training by age group, including: 2 training sessions per week. Training sessions will be structured in station format, with fun exercise which incorporate technical development. Coaches will have the ability to implement street soccer, where players are split into small sided teams, towards the end of each session. The stations will include a quick demo by the coaches, and then have players go through them. Saturdays’ game days will stay as is, in a team format, but small sided, as recommended by US Soccer for developmental purpose. US Soccer recommends: U6 – 3v3, No keepers U8 – 4v4, No keepers U10 – 6v6, With Keepers Staffing Two training sessions and game day environment, will be overseen, structured, and ultimately run by a paid coach, more importantly the training session. Suggested stipend for coaches, between $1,000 - $1,2000. Coaches would work for 4-4.5 hours per week. 1 paid coach per age group/gender. A total of 4 coaches would be needed. Jerseys Kids will wear same playing shirt, with either pinnies at the game or reversible jerseys. In-house rec fees – How would they be affected? $90-$120 registration. Must decide which goal size to use for U9/U10. There will be an “Info night” to give detail about the program. Need to have information on potential paid coaching candidates by February meeting.
In-House Rec Coordinator – Boys Meg Malatesta No updates reported In-House Rec Coordinator – Girls Raymond Iglesias No updates reported District Representative Dan Miller No updates reported Travel Director Shadi AbuGhazaleh
Winter session 1, there wasn’t a lot of participation. Level of competition had a wide range. Session 2, one team will stay at U11 and another will stay at U10 Email has gone out to coaches to get feedback Joe-Age groups who registered 2 teams got a $100 discount. We need to consider registering all SCOG teams together to get a club level discount. Meg-We should consider a new facility in Middletown with some premiere level competition.
Referee Coordinator Gene Mulone No update reported Equipment Manager Tim Paris Ready for spring season. Has all equipment in hand. He will contact all people for distribution of equipment as needed. Tim announced he will resign after spring season. Fields Coordinator Duncan McClintock No update reported Web Administrator Joe Guerra 1. Potential duplicates at 193. 2. Creating Winter Programs registrations: 2.1. Winter Training Session 1 – 42 players – Session Underway 2.2. Winter Training Session 2 – 8 players signed up to date – Sessions start Feb 11 2.3. Winter Games Sportsplex – U10 Boys – 2 teams – Session 1&2 2.4. Winter Games Sportsplex – U13 Boys – 1 team – Session 2 2.5. Winter Games Sportsplex – U16 Girls – 2 teams – Session 2 2.6. Winter Games Sportsplex – U11 Girls – 1 team – Session 2 Note that U14 Boys and U14 Girls are also doing Session 2 but did not get the memo to do registrations through the club.
Soccerfect Treasurer Michelle Kendrioski No updates reported Old Business New Business Motion To Adjourn Motion to adjourn by Taylor Shutak at 8:57 PM, seconded by Duncan McClintock
Opening: The General Meeting of the SCOG Board was called to order at 7:21 PM on January 8th, 2015 in the Guilford Community Center by Joe Guerra its’ President. Present: Joseph Guerra, Enrique Rivera, Shadi AbuGhazaleh, Joshua Krusewski, Meg Malatesta, Duncan McClintock, Victoria Corsini, Brett Donoghue, Dan Miller, Ray Iglesias Absent: Gene Mulone, Tim Paris, Kamila Brettman Attendees: John Hess, Taylor Shutak, Deb Amatruda Approval of Agenda The agenda was unanimously approved. Approval of Minutes General Meeting A motion to accept November minutes was made by Shadi AbuGhazaleh and seconded by Meg Malatesta. Board Member Reports President Joe Guerra 1. Continued recruiting for Fields Coordinator. Have received Zero interest. Will be sending more emails and following up as needed. We are now at the desperate stage! 2. Notice from Equipment Manger that Spring 2015 is final season. Will need to coordinate with him the recruiting and training of a replacement. 3. Recruiting for Vice President on hold 4. By-Laws re-write or replacement discussions are just starting. No advancement occurred. 5. Tournament Patches (Quantity 3,000) delivered this evening. 6. The SCOG Web Store. 6.1. Sold 68 items at a cost of $995.00 for revenue of $1,302.00 with profit of $307.00 not including Credit Card fees. 6.2. During the process we ordered 125 each of the window clings and magnets for future sales. The cost of each item is $2 for a total of $500.00. 6.3. Two orders have not been picked up from Zuse. 6.4. Zuse did not have the Chairs in for the holiday season and that did cause parents to be upset. 6.5. We did not offer soccer balls. 7. Uniforms 7.1. Board members Dan Miller and Joe Guerra reviewed: 7.1.1. Previous proposals 7.1.2. Experience with Soccer and Rugby 7.1.3. Experience with Guilford Sporting Goods 7.1.4. Vendor Representatives experience and results 7.1.5. Quality of garments from Adidas, Nike, Xara, Dye-sublimation vendors and others 7.1.6. Options for one Jersey with alternating stripes versus the traditional two jerseys 7.1.7. Costs of all options
7.2. The recommendation is to go with Nike as the brand of choice and including the following: 7.2.1. The Required Kit for all players on travel teams is $85.00 7.2.1.1. 1 – Green Game Jersey - Nike Park Derby – Includes 3 color logo, number – Lifespan 2017 7.2.1.2. 1 – White Game Jersey - Nike Park Derby – Includes 3 color logo, number – Lifespan 2017 7.2.1.3. 1 – Green Game Short - Nike Hertha – Available in Men's and Women's – Lifespan 2017 7.2.1.4. 1 – Game Sock - Nike Classic Sock – Lifespan 2018 7.2.1.5. 1 – Training Tee - Badger B core Wicking Tee – Includes 3 color front logo 7.2.2. Optional Additional items for purchase 7.2.2.1. Green Game Short - Nike Hertha – Available in Men's and Women's – Lifespan 2017 – $18 7.2.2.2. Game Sock - Nike Classic Sock – Lifespan 2018 – $9 7.2.2.3. Training Tee - Badger B core Wicking Tee – Includes 3 color front logo – $8 7.2.2.4. Backpack – Nike Club Backpack – Includes embroidered logo and number – $47 7.2.2.5. Warm-up - Nike OT Jacket and Pant – Includes left chest logo, arm #, pant # – $77 7.2.3. Recommendation for vendor is Billings Sports of Meriden CT. They are an established Nike Team Sports Vendor. They are not a retail location and focus on delivering a large amount of product to clubs and teams in a short period of time. The order website exists and is acceptable to the conditions required. We also have had excellent experience with the vendor representative at his former location. If approved this evening, we need to provide a projection of counts by size and by team. The vendor will project this amount and also then acquire 60% in advance of our ordering. The CJSA meeting is January 30th - 31st, and cost is $45 per person. Dan Miller motions for the club to pick up the expenses to cover the cost of Board Members go to the CJSA meeting. Shadi AbuGhazaleh seconded the motion. Vice President Unfilled Position Treasurer Kamila Brettman 1. All known expenses are all paid to date. 2. The CT Department of Labor has requested an audit of the SCOG – the audit is currently undergoing. 3. The Club has not filed their annual reports with the Secretary of State for 2011-2014 … all missing annual reports have been filed in December of 2014. The Principal and Agent have been updated. 4. Collection of W-9 forms from Referees who were paid in 2014 has been completed. 5. Total Collections: $3,784.26 A) Prior Seasons: $543.26 B) Fall ‘14 – Spring ’15 Season: $625.00 – this represents declined/expired recurring credit card transactions; C) 1. 2. 3. 4.
Winter Indoor: Winter Indoor Games U16 Travel Comp Girls $1,151 - initial costs were not known at registration Winter Indoor Games U13 Travel Comp Boys $70 - initial costs were not known at registration Winter Indoor Games U10 Travel Pool Boys $32 - initial costs were not known at registration Winter Training Session 1 $63
5. Waitlisted for 2015 Spring U16 Comp $1,300 Collections follow-ups are being made weekly. The SCOG Year To Date Financial Statements and all Statements back to Fiscal Year 2009 are available in printed from at tonight’s meeting. Included for each Fiscal Year: Balance Sheet, Profit and Loss and General Ledger. Registrar Victoria Corsini Sandra MacMillan, Assistant Registrar No updates reported Director of Coaching Josh Krusewski Winter training session 1 underway, just passed week 3 - Session 2 reg started Tuesday - 8 registered for session 2 so far Discussions ongoing for coaching education for late winter as reported in Nov meeting there are changes coming per US Soccer - US Soccer released its latest plan on 12/8 (focus on youth national teams not necessarily grass roots) - http://www.mlssoccer.com/news/article/2014/12/08/us-soccer-announce-sweeping-changes-playerdevelopment-structures-youth-nati Offering first new CT license offered 1/31 The Connecticut Youth License/G Certificate for youth coaches will be offered in both English and Spanish - contact Mario Prata at CJSA to register - there is a registration fee - 7:30am (This is a new, innovative course for new coaches not ready for the E License.) Registration to begin soon on older teams that are set; U16 G – ONE TEAM – Complete Gathering interest still, then to finalize makeup U16B – ONE MAYBE TWO TEAMS – In middle with about 28. Last call reminder for interest to go out Invitations to U12 Boys and Girls went out - Boys 3 offered – 2 accepted so far - 10 before invites - Girls 3 offered - 3 accepted – 9 before invites U10 TR resigning for the Spring will be going out. One new U10 G will be joining program Two boys U10 have shown interest in joining IHR discussion (Simplified from Nov discussion) – additional detail was emailed out - Would like to add additional training day to IHR U8,U9,U10
-
-
Would like to assign paid “leader” for each age and gender to be age group “coach”. This coach will work with the parent volunteers but ultimately be responsible for running the age group as it relates to training structure (develop coaches and players) Possible stipend for the season $750-$1000, no games on Saturday Leaders selected by IHR coordinator in conjunction with DOC Game day – we decided to stay with “teams” Game day – we want to play small sided, up for discussion; How small is small sided 4 v 4? (Registered numbers should have impact on decision but we should have an idea) Field / Goal setup Referees or not, role of referee and coordinator
Director of Recreational Programming Brett Donoghue There was a December meeting to address the future of U8-U10. Consistent training within recommended US Soccer curriculum Create a more engaging educational experience for volunteer coaches Make sure coaching instruction is consistent Develop more coaches in the pipeline As a result, we are recommending incorporation of academy style training by age group, including: 2 training sessions per week. Training sessions will be structured in station format, with fun exercise which incorporate technical development. Coaches will have the ability to implement street soccer, where players are split into small sided teams, towards the end of each session. The stations will include a quick demo by the coaches, and then have players go through them. Saturdays’ game days will stay as is, in a team format, but small sided, as recommended by US Soccer for developmental purpose. US Soccer recommends: U6 – 3v3, No keepers U8 – 4v4, No keepers U10 – 6v6, With Keepers Staffing Two training sessions and game day environment, will be overseen, structured, and ultimately run by a paid coach, more importantly the training session. Suggested stipend for coaches, between $1,000 - $1,2000. Coaches would work for 4-4.5 hours per week. 1 paid coach per age group/gender. A total of 4 coaches would be needed. Jerseys Kids will wear same playing shirt, with either pinnies at the game or reversible jerseys. In-house rec fees – How would they be affected? $90-$120 registration. Must decide which goal size to use for U9/U10. There will be an “Info night” to give detail about the program. Need to have information on potential paid coaching candidates by February meeting.
In-House Rec Coordinator – Boys Meg Malatesta No updates reported In-House Rec Coordinator – Girls Raymond Iglesias No updates reported District Representative Dan Miller No updates reported Travel Director Shadi AbuGhazaleh
Winter session 1, there wasn’t a lot of participation. Level of competition had a wide range. Session 2, one team will stay at U11 and another will stay at U10 Email has gone out to coaches to get feedback Joe-Age groups who registered 2 teams got a $100 discount. We need to consider registering all SCOG teams together to get a club level discount. Meg-We should consider a new facility in Middletown with some premiere level competition.
Referee Coordinator Gene Mulone No update reported Equipment Manager Tim Paris Ready for spring season. Has all equipment in hand. He will contact all people for distribution of equipment as needed. Tim announced he will resign after spring season. Fields Coordinator Duncan McClintock No update reported Web Administrator Joe Guerra 1. Potential duplicates at 193. 2. Creating Winter Programs registrations: 2.1. Winter Training Session 1 – 42 players – Session Underway 2.2. Winter Training Session 2 – 8 players signed up to date – Sessions start Feb 11 2.3. Winter Games Sportsplex – U10 Boys – 2 teams – Session 1&2 2.4. Winter Games Sportsplex – U13 Boys – 1 team – Session 2 2.5. Winter Games Sportsplex – U16 Girls – 2 teams – Session 2 2.6. Winter Games Sportsplex – U11 Girls – 1 team – Session 2 Note that U14 Boys and U14 Girls are also doing Session 2 but did not get the memo to do registrations through the club.
Soccerfect Treasurer Michelle Kendrioski No updates reported Old Business New Business Motion To Adjourn Motion to adjourn by Taylor Shutak at 8:57 PM, seconded by Duncan McClintock
