General Board Meeting Minutes - League Athletics
Soccer Club of Guilford Board Meeting Meeting Minutes October 8, 2015 Opening: The General Meeting of the SCOG Board was called to order at 7:21 PM on October 8th, 2015 in the Guilford Community Center by Joe Guerra its’ President. Present: Joseph Guerra, Jeff Parker, Meg Malatesta, Joshua Krusewski, Victoria Corsini, Shadi AbuGhazaleh, Gene Mulone Absent: Enrique Rivera, Anthony Palumbo, Dan Miller, Ray Iglesias, Brett Donoghue, Kamila Brettman Attendees: Taylor Shutak, Keeley Moffitt Approval of Agenda The agenda was unanimously approved. Approval of Minutes General Meeting Minutes from previous meeting were not available for approval. Board Member Reports President Joe Guerra 1. CT Department of Labor Audit of the SCOG. No change. Last correspondence was from Michael Lucent of the CT DOL on 09/16/2015. Partial note: “…We will forward your appeal to the Middletown Appeals Division within the next couple of days. Once we forward to the Appeals Division it is out of our hands. They will put the appeal in their queue to assign a case number and contact all interested parties with the date the appeal is scheduled for. …” 2. Budget Development. No Change. In process. Working on program based budgets and overhead. 3. Bylaw Development. No Change. Stalled recruiting individuals to assist in the process. Have lawyer lined up to assist in the legalization of our desires. Have a member documenting the goals, what should change and what should remain the same. The result of that will be presented to the board for discussion, refinement and initial approval before going to the lawyer. After the lawyer makes the changes we will vote as a board to adopt 4. Birth Records. 100% complete. 5. Fund Raising. Looking to hear from Enrique and Carmen 6. New and better soccer goals have been ordered per the approval last meeting. Delivery is planned for tomorrow October 9th. I will assemble and bring to fields. Uniform ordering from Nike for the travel teams yielded a credit of $2,500 that we can use for Nike Apparel with the vendor. Under new business I would like to discuss how to consume this credit. Vice President Unfilled Position Treasurer Kamila Brettman 1. All known expenses are all paid to date. 2. Total Collections: $75
Travel Comp: $75 (1 TC player) – declined recurring credit card transaction 3. Still holding checks for: Betti Worth – U5 Spring $180 Victoria Conde – U5 Spring $90 Cade Yerkes – referee – missing W-9 form 4. The SCOG Year To Date Financial Statements and all Statements back to Fiscal Year 2009 are available in printed from at tonight’s meeting. Included for each Fiscal Year: Balance Sheet, Profit and Loss and General Ledger. Registrar Victoria Corsini Sandra MacMillan, Assistant Registrar
All passes have been distributed. o Only one pass has not been picked up. Confirmed with CJSA and South Central District that passes are not required for U10 this year, but will be required next year.
Director of Coaching Josh Krusewski U5 program working with Happy Feet - Couple parents felt programming was not appropriate for them - Others feedback has been good Everson State Cup still in U14G, U11B, U12G, U12B Ridgefield Tournament U11 boys US Soccer Changes - Mandatory small sided games Board also approved a two-year phase in for the Small-Sides Games mandate. The 2016-17 soccer year will serve as a transition year to the U.S. Soccer specifications on the US Youth Soccer programs listed above, and the Small-Sides Games requirements will be fully implemented for the 2017-18 soccer year. We are ahead of this curve How exactly compliant must one get? Meaning exact size field, goals, players based on a clubs setup, numbers etc. - Age groups First announced on Aug. 24 as part of the U.S. Soccer Coaching Initiatives, the registration of youth soccer players nationwide will shift to calendar-year age grouping, as opposed to the current school-year age grouping. The board approved a motion for US Youth Soccer programs and competitions to introduce the change to calendar-year registration for the 2016-17 soccer year. When do we do it? Learning curve, parents, kids and coaches How is SCD handling it? Ask because its lot easier to go when everyone goes Individual clubs from staying how they are and gaining competitive advantage The question of playing up
Winter Programming - My suggestion let teams operate as formed - Solicit any other interest from others - Negotiate with Stan, 4 emails and a text - Clinics, adam cohen and Everson? Coaching Education – In conjunction with Madison Youth Soccer Online US Soccer F license, somewhat equivalent to G or youth module. It will start the process. Concussion requirements – CJSA During the CJSA President's and Registrar's Annual Meeting this past August, member clubs were informed that CJSA has adopted US Youth Soccer's Concussion Policy (adapted as necessary to CJSA). The implementation of this policy requires participation of our club's coaches, assistant coaches and managers. Director of Recreational Programming Brett Donoghue No updates reported In-House Rec Coordinator – Boys & Girls Meg Malatesta Ray Iglesias Happy Feet U3-5 - 70 players. Bumpy start first day due to administrative issues/handing out T-shirts. Program head made aware and this is running smoother. 2 emails asking to withdraw their kids due to programming being “to babyish for their child” Both cases were kids that were on the older side of 5. Considering next spring offering a 3-5 Happy Feet program and a 5-6 micro program to address this issue. Micro U6 – 40 boys. So far seems to be going well. Micro U7 – 39 boys. So far seems to be going well. Boys U8 – 4 teams 37 kids. Trainer Kurt Sutherland. Issue with parent coaching attendance to training. Action is to email parent coaches to ask that they all use RSVP option on website and let them know that we are short parent coaching volunteers for training. Observation of training is too much sitting around and watching, but overall going well. Boys U9/10 – 6 teams 52 kids. Trainers Chris Cieplik and Mike Wnek. Observed training several times. Training is not always age appropriate (working with kids on field positions), too much direction and sitting. Action, Brett needs to follow through with trainers. End of Season Jamboree – Need to decide the format of the end of season jamboree. District Representative Dan Miller No updates provided Travel Director Shadi AbuGhazaleh All items already discussed by Director of Coaching report. Referee Coordinator Gene Mulone After U8/U9/U10 changes to the ruling, things have been going well, more organized. Need to get message out to referees that U10 Travel Rec does not require player passes. U10 Travel Rec requires one ref per game.
Equipment Manager Anthony Palumbo No updates reported Fields Coordinator Jeff Parker 1. Parks and Rec has closed both Cox Upper fields due to drought and poor field conditions; these fields will be reseeded. SCOG practice schedules unaffected. CT Rush practices moved to Adams. All 8v8 games have been moved to Adams or Chittenden; Adams will be set up for games by Saturday. All 11v11 games have been moved to Long Hill Park Front. Adult league games have been moved to other fields. Benches will be moved to Chittenden to fulfill SCOG request. Web Administrator Joe Guerra 1. Potential duplicates at 258 from 259. 2. Facebook. Since last meeting: 1 posting, 2 additional Likes, 2 visits 3. The new Automatic Recurring Billing changes implemented by League Athletics still causing some difficulties. Working with LA to resolve. Soccerfect Treasurer Michelle Kendrioski No updates reported Old Business 1. New Business 1. Keeley Moffitt - Proposal to allow her company to take candids of the players during games and put them on a password protected gallery, for families to browse, and if interested in buying they can contact them. A percentage of the sales would go to SCOG. Pictures will be taken at games, and will include a team photo taken before the game. Families can purchase “a la carte” from professional prints to specialty products. She will get set up to do a background check. Joe will set her up so she can view teams schedules on the SCOG website. 2. Need to put together an inventory of fields needed for the spring (8v8 practices, 11v11 practices, games, etc) 3. Discuss how to consume $2,500 credit from Nike for travel uniforms ordered, which can be used for Nike apparel. Determine between options a) where we only consume the $2,500 credit and we have a net 0 balance, and b) SCOG spends $5,850 in addition to the credit and we can offer jackets (and others) to all coaches, PACs, and team managers. After a vote, six board member in favor of Option b), and no votes opposed. Motion To Adjourn Motion to adjourn by Joe Guerra at 8:40 by Shadi AbuGhazaleh and seconded by Jeff Parker.
Travel Comp: $75 (1 TC player) – declined recurring credit card transaction 3. Still holding checks for: Betti Worth – U5 Spring $180 Victoria Conde – U5 Spring $90 Cade Yerkes – referee – missing W-9 form 4. The SCOG Year To Date Financial Statements and all Statements back to Fiscal Year 2009 are available in printed from at tonight’s meeting. Included for each Fiscal Year: Balance Sheet, Profit and Loss and General Ledger. Registrar Victoria Corsini Sandra MacMillan, Assistant Registrar
All passes have been distributed. o Only one pass has not been picked up. Confirmed with CJSA and South Central District that passes are not required for U10 this year, but will be required next year.
Director of Coaching Josh Krusewski U5 program working with Happy Feet - Couple parents felt programming was not appropriate for them - Others feedback has been good Everson State Cup still in U14G, U11B, U12G, U12B Ridgefield Tournament U11 boys US Soccer Changes - Mandatory small sided games Board also approved a two-year phase in for the Small-Sides Games mandate. The 2016-17 soccer year will serve as a transition year to the U.S. Soccer specifications on the US Youth Soccer programs listed above, and the Small-Sides Games requirements will be fully implemented for the 2017-18 soccer year. We are ahead of this curve How exactly compliant must one get? Meaning exact size field, goals, players based on a clubs setup, numbers etc. - Age groups First announced on Aug. 24 as part of the U.S. Soccer Coaching Initiatives, the registration of youth soccer players nationwide will shift to calendar-year age grouping, as opposed to the current school-year age grouping. The board approved a motion for US Youth Soccer programs and competitions to introduce the change to calendar-year registration for the 2016-17 soccer year. When do we do it? Learning curve, parents, kids and coaches How is SCD handling it? Ask because its lot easier to go when everyone goes Individual clubs from staying how they are and gaining competitive advantage The question of playing up
Winter Programming - My suggestion let teams operate as formed - Solicit any other interest from others - Negotiate with Stan, 4 emails and a text - Clinics, adam cohen and Everson? Coaching Education – In conjunction with Madison Youth Soccer Online US Soccer F license, somewhat equivalent to G or youth module. It will start the process. Concussion requirements – CJSA During the CJSA President's and Registrar's Annual Meeting this past August, member clubs were informed that CJSA has adopted US Youth Soccer's Concussion Policy (adapted as necessary to CJSA). The implementation of this policy requires participation of our club's coaches, assistant coaches and managers. Director of Recreational Programming Brett Donoghue No updates reported In-House Rec Coordinator – Boys & Girls Meg Malatesta Ray Iglesias Happy Feet U3-5 - 70 players. Bumpy start first day due to administrative issues/handing out T-shirts. Program head made aware and this is running smoother. 2 emails asking to withdraw their kids due to programming being “to babyish for their child” Both cases were kids that were on the older side of 5. Considering next spring offering a 3-5 Happy Feet program and a 5-6 micro program to address this issue. Micro U6 – 40 boys. So far seems to be going well. Micro U7 – 39 boys. So far seems to be going well. Boys U8 – 4 teams 37 kids. Trainer Kurt Sutherland. Issue with parent coaching attendance to training. Action is to email parent coaches to ask that they all use RSVP option on website and let them know that we are short parent coaching volunteers for training. Observation of training is too much sitting around and watching, but overall going well. Boys U9/10 – 6 teams 52 kids. Trainers Chris Cieplik and Mike Wnek. Observed training several times. Training is not always age appropriate (working with kids on field positions), too much direction and sitting. Action, Brett needs to follow through with trainers. End of Season Jamboree – Need to decide the format of the end of season jamboree. District Representative Dan Miller No updates provided Travel Director Shadi AbuGhazaleh All items already discussed by Director of Coaching report. Referee Coordinator Gene Mulone After U8/U9/U10 changes to the ruling, things have been going well, more organized. Need to get message out to referees that U10 Travel Rec does not require player passes. U10 Travel Rec requires one ref per game.
Equipment Manager Anthony Palumbo No updates reported Fields Coordinator Jeff Parker 1. Parks and Rec has closed both Cox Upper fields due to drought and poor field conditions; these fields will be reseeded. SCOG practice schedules unaffected. CT Rush practices moved to Adams. All 8v8 games have been moved to Adams or Chittenden; Adams will be set up for games by Saturday. All 11v11 games have been moved to Long Hill Park Front. Adult league games have been moved to other fields. Benches will be moved to Chittenden to fulfill SCOG request. Web Administrator Joe Guerra 1. Potential duplicates at 258 from 259. 2. Facebook. Since last meeting: 1 posting, 2 additional Likes, 2 visits 3. The new Automatic Recurring Billing changes implemented by League Athletics still causing some difficulties. Working with LA to resolve. Soccerfect Treasurer Michelle Kendrioski No updates reported Old Business 1. New Business 1. Keeley Moffitt - Proposal to allow her company to take candids of the players during games and put them on a password protected gallery, for families to browse, and if interested in buying they can contact them. A percentage of the sales would go to SCOG. Pictures will be taken at games, and will include a team photo taken before the game. Families can purchase “a la carte” from professional prints to specialty products. She will get set up to do a background check. Joe will set her up so she can view teams schedules on the SCOG website. 2. Need to put together an inventory of fields needed for the spring (8v8 practices, 11v11 practices, games, etc) 3. Discuss how to consume $2,500 credit from Nike for travel uniforms ordered, which can be used for Nike apparel. Determine between options a) where we only consume the $2,500 credit and we have a net 0 balance, and b) SCOG spends $5,850 in addition to the credit and we can offer jackets (and others) to all coaches, PACs, and team managers. After a vote, six board member in favor of Option b), and no votes opposed. Motion To Adjourn Motion to adjourn by Joe Guerra at 8:40 by Shadi AbuGhazaleh and seconded by Jeff Parker.
